Category: Uncategorized

UW Shared Services Mandatory Training Schedule Update

Mandatory Employee Training (MET) courses will now be required to be completed by employees in March of each year. This change will include Information Security Awareness required annually and Sexual Harassment (Title IX) required every three years. Mandated Reporter will continue to be assigned at the time of hire with no requirement of retraining. Our understanding that in this transition year, those individuals who took the training between October 7 – December 31, 2022 will not be required to take the training until March 2024. Further information will be provided as it becomes available.

For any questions about Mandatory Employee Training, please contact Human Resources at hr@uwgb.edu or (920) 465-2390.

Welcome Fue Lee!

On Wednesday, January 04, 2023, Fue Lee started as a Counselor with The Wellness Center.

His preferred pronouns are he, him, his and he indicates that his name can be pronounced as ‘ph’ue or Foo as well.

Prior to coming to UW-GB, he worked at Rogers Behavioral Health for four years. His hobbies include anything outdoors with the family including camping, kayaking, fish, hiking, biking, swimming, and that he and his family like to try new food! His hometown is Green Bay and he has graduated from this university with an undergrad and grad degree in Social Work. His wife is Kia and he has two daughters, Kota and Sage, and two sons, Ben and Jay.

He would like to share the quote: “If you love it, you will teach yourself, if you don’t, others will teach you.”

Welcome Fue!

Register for Flu Clinics

The Well Wisconsin Program is offering workplace flu clinics.

Flu vaccinations are free and voluntary for all who are eligible for the Well Wisconsin Program.

  • You will be required to present your medical ID card at the flu clinic.
  • After you register for your appointment online, your Next Step will be to complete the digital consent form.
  • A link to the digital consent form will be available on the appointment confirmation page and in your confirmation email.

Nurses administering the vaccine will wear masks. Participants should follow local guidance regarding masks.

Location: Green Bay Campus, World Unity A Room in University Union

Date: October 25, 2022

Time: 8:30 AM – 10:30 AM

 

Location: Sheboygan Campus 

Date: October 17, 2022

Time: 9:00 AM – 10:00 AM

The vaccination will protect against the four most likely causes of flu illness during the upcoming season, including the H1N1- strain of influenza.

The vaccine is preservative-free.

The vaccine is not recommended for the following individuals:

  • Those allergic to eggs or egg products
  • Those who have an active neurological disorder
  • Those with a fever, acute respiratory or other active infection or illness

If you are pregnant, you should receive the vaccine directly from your physician.

Preregistration is required. No cash payments or insurance payments accepted. To register for your flu vaccination appointment, log into the wellness portal at webmdhealth.com/wellwisconsin and click “Register” on the Flu Vaccination card.

For more information about the flu vaccination, visit cdc.gov/flu.

Fall 2022 Covid Guidance

As we prepare for the fall 2022 semester, please be aware that the University plans to continue to follow CDC recommendations as they relate to both the prevention of community spread and the specific recommendations pertaining to Institutions of Higher Education. Should community health factors or CDC/Public Health recommendations change, modifications or reinstatement of past practices may occur. At this time, University leadership asks that you be aware of and adhere to the following:

Masking:

    • No masking requirement will be in place in general locations on campus (medical treatment areas like the Wellness Center or Athletic training rooms may continue to require masking).
    • Please be respectful and cooperate with any individuals or areas that may post signage requesting that individuals use face coverings while in the operational area.
    • If face coverings are needed, including n95 masks, please make a request by emailing the Environmental Health and Safety Supervisor at Pionteks@uwgb.edu.

Testing:

    • No surveillance testing will be required.
    • Employees should seek symptomatic testing through their primary health care provider.

Vaccinations:

    • UW-Green Bay recommends all faculty, staff and students be up-to-date on COVID-19 vaccinations and boosters per CDC guidance.
    • There will be no vaccination requirements for participation in any University activity. 

Quarantine & Isolation:

    • Individuals who test positive should follow CDC Guidelines and utilize the CDC Isolation Calculator for assistance in determining the isolation period.
    • The University will not be performing contact tracing on individuals who test positive or report a positive test.

Missing Work:

    • Notify your supervisor if you need to isolate or quarantine.

Personal Protective Equipment (PPE):

    • Facemasks, disinfection supplies and shields will continue to be available upon request.  Individuals who request items should contact the Environmental Health and Safety Supervisor at Pionteks@uwgb.edu to make a request.
    • Sanitation stations, sanitation kits, and protective shields will remain in place in classrooms.

If you need additional information, please contact Human Resources at ext. 2390 or by email at hr@uwgb.edu.

Thank you for all you are currently doing and will continue to do to keep our campuses safe and healthy for all!

2022 National Student Employment Week

National Student Employment Week is April 11-15!  If you would like to celebrate the accomplishments and contributions of a student employee who serves UW-Green Bay, please email a completed copy of the Student Employee Appreciation Template to Student Employment (studentemployment@uwgb.edu) no later than Friday, April 8.  We suggest including the following information in your submission:

  • The student’s name, job title, employer, hometown, and major
  • A picture of the student
  • Interesting fact/s about the student (optional)
  • Short narrative about the impact and importance of the student’s work and why they are a great employee
  • Nominator/s

Please consult with student employees before sending features to ensure they consent to the public release of any information you provide.  We will share submissions on the UWGB Student Employment Facebook page during National Student Employment Week (April 11-15).  We cannot guarantee that any submissions received after April 8 will be posted.

We encourage you to find other ways to show appreciation to student employees in your department as well.  Please reach out to Student Employment within Financial Aid if you have any questions.

University Staff Performance Evaluations for Calendar Year 2021

We are a few weeks into the new year, and ready to begin the University Staff performance evaluation process for the evaluation period of January 1, 2021 – December 31, 2021.

Annual performance evaluations are a key component to employee performance and development and provide employees and their supervisors an opportunity to discuss job performance, set goals for professional development, establish objectives for contributing to the department’s mission, and discuss expectations and accomplishments.

Please review the presentation on Managing and Evaluating Employee Performance to familiarize yourself with this process and your responsibilities. If you would prefer an in-person training session on this topic, please contact hr@uwgb.edu.

Forms:

In line with UW System compensation guidelines and the UW-Green Bay Compensation and Pay Plan Policy, all compensation adjustments must be based upon merit and employee performance. Therefore, any future pay adjustments, including base rate adjustments and Board of Regents approved pay plan, will be contingent upon satisfactory performance. In addition, supervisors must have up-to-date, documented performance evaluations on file for all direct reports in order to receive pay adjustments.

Related updates:

      • As part of the Performance Evaluation process, it is important that we continue to recognize the opportunities, challenges and changes in the way employees did work due to the global COVID-19 pandemic. Supervisors are asked to keep this in mind when assessing goal completion and setting goals for 2022.
      • In accordance with the Title & Total Compensation Project, the template for position descriptions has changed. We ask that the performance evaluation process for ALL university staff employees include the development of an updated position description this year, which should be signed and submitted along with the evaluation by the due date below. Please see here for instructions on creating the new position description utilizing the UW-Green Bay Position Description Library.
      • We will be transitioning to electronic performance evaluations for all non-instructional employees in January, 2023. The new position descriptions developed this year will be the foundation for the electronic evaluation structure moving forward. Please watch for communications about this new system during the 2022 calendar year.

In an effort to facilitate timely completion, performance evaluations and position descriptions are due by Friday, March 25, 2022.

Please note that annual performance evaluations are not required for individuals who have had a probationary review on or after July 1, 2021, or for new employees that have been hired since this date. Contact Human Resources if you have any questions about the University Staff performance evaluation process.

Proposed FY 2022 Pay Plan Information

Last spring, Governor Evers included a proposed 2021-2023 pay plan for UW System employees within the state budget, which would provide a base rate increase to all eligible employees of 2% in FY22 and 2% in FY23. At this time, the Joint Committee on Employment Relations (JCOER) has not yet voted on the pay plan. That group has final determination on the amount and timeline for pay plan distribution, and thus it is not finalized. However, as we have done in past years, we will be taking measures to prepare for a potential pay plan increase for eligible employees pending JCOER approval.

During the next month, we will be  determining which employees are eligible for pay plan under the UW-Green Bay Compensation and Pay Plan Policy. Eligible employees for the proposed FY 2022 pay plan include faculty, academic staff, limited, university staff, and university staff project appointments in ongoing positions with a budgeted FTE of 50% or greater. Pursuant to the UW-Green Bay Compensation and Pay Plan Policy and other publicized guidelines, the following list represents employees who would be ineligible for pay plan:

    1. Employees paid from provisional, non-budgeted salary lines, including all temporary appointments and positions less than 50% FTE.
    2. Employees represented by a collective bargaining agreement (CBA). Respective pay increases for pay plan will be negotiated separately through the CBA.
    3. Employees currently under a performance improvement plan.
    4. Employees deemed “unsatisfactory” or “does not meet expectations” in overall level of performance under their most recent performance evaluation.
    5. Ongoing employees with six-months of service or less as of the effective date of pay plan (start date after 6/30/2021)
    6. Employees who have not completed required campus compliance training. Required trainings include:
      • Harassment & Discrimination Prevention (Required every three years)
      • Checkpoint: Data Security & Privacy (Required annually)
      • Protect Children (EDU-WI) (One-time training required at time of hire)
      • Injury and Illness Prevention (EDU) (One-time training required at time of hire)
      • FERPA Basics (One-time training required at time of hire)
      • Touchstone: Tools for an Ethical Workplace (One-time training required at time of hire)
      • Campus Security Authority Training (for employees designated as Campus Security Authority (CSA) only)
    7. Supervisors who do not have completed, up to date evaluations on file for all of their direct reports. The evaluation periods to assess for FY 2021 pay plan are as follows:
      • University Staff: 1/1/2020 – 12/31/2020
      • Non-Instructional Academic Staff / Limited:  7/1/2020 – 6/30/2021
      • Faculty / Instructional Academic Staff: 2019/2020 Academic Year

In order to be eligible for the proposed pay plan, eligibility requirements (specifically the required trainings and performance evaluations) must be complete by November 30, 2021.

Human Resources will be assessing eligibility of employees. During the month of November, the HR Office will be sending reminders to employees and Dean/Division Leaders of any missing training and/or performance evaluation requirements. Please make sure to be looking out for these emails over the next month.

If you have questions about the proposed FY 2022 pay plan, please feel free to contact Human Resources at hr@uwgb.edu or (920) 465-2390.