During an employee’s furlough period, they are not permitted to engage in any work, including responding to emails or voicemails. To ensure that it is clear that an employee is unavailable, we ask that employees change their out of office notification during their furlough period on both their email and voicemail account. It is requested that both of these messages include information on how to make contact with the operational area in the event that an individual needs immediate assistance. An employee does not have to disclose that they are on furlough during this period of time, but they also are not prohibited from doing so. The Office of Human Resources has published template messages which can be used for out of office email and voicemail messages while an employee is on furlough:
Hello. I am out of the office and unavailable to respond to email between the dates of ____________________, 2020 and ____________________, 2020. If this matter is in need of immediate assistance, please email _____________________ or call (920) 465-___________ and someone will be able to provide support. I will respond to emails as I am able once I return to the office.
Hello, I am unable to take your call at this time. I will be out of the office and unavailable to respond to messages between the dates of _________________ and ________________. If this matter is in need of immediate assistance, please call (920) 465-____________ to speak to someone who may help you. Thank you.
For information about configuring out of office email replies in Outlook, please see Knowledge Base Article 84308. For information about accessing your VOIP voicemail box to configure an out of office voicemail greeting, please see Knowledge Base Article 98717.