July Issue: Employee Engagement Newsletter

Check out the July issue of our new Employee Engagement Newsletter that we will be publishing on a monthly basis! This is our 3rd issue of the newsletter which will focus, specifically, on employee engagement at the university with new ideas and reminders on how you can incorporate opportunities within your departments/teams. Each issue will feature an Employee Spotlight section as well. If you are interested in being featured in the newsletter, please reach out to hr@uwgb.edu.

If you missed the last two issues, check them out here:

May Employee Engagement Newsletter
June Employee Engagement Newsletter

IT Financial Specialist II

This position reports to the Chief Information Officer (CIO) and is responsible for reviewing, approving, and advising on a variety of advanced financial transactions. This position will prepare and reconcile financial transactions, recommend controls and process improvements, troubleshoot advanced financial errors. This position maintains financial records, provides administrative processing support, and provides customer service for staff and customers in an assigned program area to support program financial management. This position serves on the Division of Information Technology leadership team in an advisory role and works collaboratively with peers and campus stakeholders to provide reliable, secure, and accurate financial information in support of the division and the UW-Green Bay mission.

For more information and full position responsibilities, please see the full position announcement.

To ensure consideration, please submit application materials by Sunday, June 23, 2024.

Management Consultation Services through EAP

Through the UW Employee Assistance Program (Acentra), managers and supervisors have access to unlimited telephonic management consultative services. By calling the toll-free number (1-833-539-7285), you can connect directly with a member of the Management Services Team, composed of seasoned clinicians, highly knowledgeable regarding personnel issues.

Managers and supervisors can receive advice and guidance regarding issues such as:

    • Enhancing team dynamics
    • Fostering employee morale and engagement
    • Maintaining a positive, productive work environment
    • Addressing challenging personalities
    • Recovering after a critical event
    • Documentation of employee work performance issues
    • Addressing problematic behavior
    • How to talk with an employee about work performance
    • And many other topics

Management Consultation Services is not a replacement for UW-Green Bay support structures (i.e. HR staff, ombuds, etc.), UW-Green Bay or UW System policy/process, or formalized reporting processes. It is intended to provide an additional external resource to help with individual leadership coaching during difficult personnel situations. For additional resources for supervisors, check out the Supervisor Toolkit, and please contact HR at (920) 465-2390 or hr@uwgb.edu with any questions.

Save the Date: Communicating Change to Employees

Save the Date – 04/16/2024!

Acentra Health EAP-WI is excited to invite you to participate in our upcoming session on Communicating Change to Employees delivered by subject matter expert, James Thomas, a sought-after professional with years of experience in this topic. James Thomas will give you the opportunity to engage directly with all of your questions and comments will be responded to in a manner which is appropriate for this session. We are excited to bring you this session and are confident that you will find it well worth your time.

Session Description: Does your staff dread change? This program will identify the kinds of changes organizations face, describe how to develop a communication plan, and explore the importance of positivity and proactivity in response to resistance. Participants will leave this session better equipped how to communicate change successfully with empathy, active listening skills, and flexibility.

Topic: Communicating Change to Employees
Client: UW Green Bay
Date/Time: 04/16/2024, 11:00 AM


Audio conference:
United States Toll: +1-408-418-9388
Access Code:

Password: GsHuKgtx575

Meet your Facilitator: Dr. James Thomas

Dr. James Thomas began his career working in higher education over a decade ago as a graduate student. James started off his career in higher education in the division of Student Affairs and Enrollment Management as an advisor of a mentoring program that assists minority students in navigating their way through college. Additionally, James has served as a coordinator of a service-learning program which generates over 1000 hours of volunteer hours each semester through facilitating volunteer opportunities for students in their local community. Throughout the experience in higher education, James developed a passion for student mentorship, development and success. In 2016, James transitioned into an academic role in the arena of Academic Affairs, serving as a lecturer/professor for the last six years.

With experience of serving in several higher education roles, James has experience in topics of diversity and inclusion, civic and community engagement, social justice/advocacy, and mentorship for student success. James also has experience in community organizing, with an emphasis in relationship building within communities and resource allocation. Additionally, James has experience in the field of research exploring the health behaviors and disparities of college students and minority populations. As a public health professional, James uses research as an advocacy tool to close the gaps in health disparities and to build cultural competence in the health field.

James received his Bachelors (’13) Masters (’15), and Doctorate (’21) in public health from Georgia Southern University.

Video Bio: https://balancinglifesissues.hiringplatform.com/p/yU3C9fyUkdZ7/6359262-james-thomas

March Madness Wellness Committee Challenge

The Wellness Committee has created another March Madness Challenge for faculty/staff to complete.

This challenge can be completed by picking activities from 4 different categories and completing them, then choose which activity you would like to advance to the next round.

Completed challenges must be emailed to wellness@uwgb.edu by April 12th, 2024 to receive a prize.

If you are enrolled in the State Group Health Insurance complete this challenge as part as your well-being credit for the $150 incentive!

Follow these instructions to report your completion for your well-being activity – Report completion for Well-being credit – March. Make sure to select Physical Activity in Step 7!

2024 March Madness Challenge

Bellin Run 2024

It’s time to register for the 48th Annual Bellin Run! The Bellin Run will be an in-person and virtual event on June 8, 2024 in Green Bay. This 10K & 5K event is for runners and walkers of all participation levels.

UW-Green Bay is part of the Bellin Run Corporate Challenge. Being part of this program gets you these perks if you register by May 1st:

  • An early incentive gift (running clip light) with the Bellin Run logo on it
  • Your race packet (bib and race shirt) will be delivered to the Green Bay campus and available for you to pick up in the Human Resources office about a week before the event (we will email you when it’s ready).

Friends and family can be registered on our team so that they can receive these benefits as well.

In addition, the Department of Employee Trust Funds (ETF) is investing in the health of our employees by paying $10 of your registration fees. This discount will be input during the registration process. This discount does not apply to friends & family members.

Employees, family and friends are encouraged to sign up to participate as part of the UW-Green Bay Corporate Team!

To Register:

  1. Click on this link: http://raceroster.com/events/2024/82219/bellin-run/register?team=604159
  2. Step #1 may ask you to create an account on Race Roster, if you don’t already have one (enter your email and create a personal password)
  3. Team password: UWGB24
  4. Team discount code: UWGB24 (for employees only)
  5. Insert discount code during registration here:

Check out the helpful training information online such as tips, videos, training plans, free training runs and walks, etc. at https://www.bellinrun.com/training

Please email wellness@uwgb.edu if you have any questions.



University Staff, Non-Instructional Academic Staff and Limited Employee Annual Performance Evaluations kick-off for Calendar Year 2023

With the new year upon us, it is time to begin the annual performance evaluation process for all University Staff, Non-Instructional Academic Staff, and Limited employees for the evaluation period of January 1, 2023 – December 31, 2023.

Annual performance evaluations are a key component to employee performance and development and provide employees and their managers an opportunity to discuss job performance, set goals for professional development, establish objectives for contributing to the department’s mission, and discuss expectations and accomplishments.

Please review the following trainings and resources if you are new to the process or just need a refresher! If you would prefer a one-on-one training on this topic or have any questions, please contact hr@uwgb.edu.

This year, all non-instructional evaluations should now be utilizing the performance review form that was rolled out Fall 2022.


In line with UW System compensation guidelines and the UW-Green Bay Compensation and Pay Plan Policy, an employee’s overall performance is equivalent to solid ‘meets expectations’ or meritorious ‘exceeds expectations’ for the duration of the review period to be eligible for any future pay adjustments, including base rate adjustments and Board of Regents approved pay plan(s). In addition, supervisors must have up-to-date, documented performance evaluations on file for all direct reports in order to receive pay adjustments.

In an effort to facilitate timely completion, performance evaluations are due by Friday, March 22, 2024.

Please note that annual performance evaluations are not required for individuals who have had a 6-month evaluation on or after July 1, 2023, or for new employees that have been hired since this date.

Positive January Challenge

This time of year, can have people feeling the winter blues, the next Wellness Challenge is here to help. From January 7th to January 27th, we are going to focus on positive thoughts!

For one week keep track of how many times you complain. Then the next 2 weeks focus on not complaining or changing those complaints into positive thoughts on your situation instead.

Please email completed forms to wellness@uwgb.edu by February 7th to be put in a prize drawing.

If you are enrolled in the State Group Health Insurance complete this challenge as part as your well-being credit for the $150 incentive!

Follow these instructions to report your completion for your well-being activity – Report completion for Well-being credit – January. Make sure to select Kindness in Step 7.

Need some inspiration on this challenge? Attend the Well Wisconsin Changing Your Thought Pattern Webinar on Thursday January 11, 2024 11:30 am – 12:00 pm. Register here, or check out the blog post for more information on the webinar.

PDF: Positive January Challenge

Well-Being Resources for Employees

In line with Chancellor Alexander’s email on Tuesday, October 17th, we recognize that this has been difficult few weeks for UW-Green Bay employees and those in higher education across the State of Wisconsin. We acknowledge that this has likely caused stress and uneasiness and would like to provide a reminder that UW-Green Bay has extensive well-being resources available for employees.

Employee Assistance Program (EAP)

Employee Assistance Program (EAP) is administered through Kepro. Our EAP is a free, confidential service to you, dependents, spouse, and anyone living in your household. Kepro is available 24 hours, 7 days a week with counseling and online services.

Kepro provides up to six in person or virtual visits per person per issue per calendar year. All services are confidential and intended to help with mild to moderate symptoms for various mental health and well-being topics (including but not limited to anxiety, depression, relationship issues, and stress). Kepro also has recorded webinars/videos and other resources available to access.

To log in, visit the website at https://sowi.mylifeexpert.com/.

Company ID: SOWI

Phone number: 833-539-7285

State Group Health Insurance

Employees, spouses, and dependents who are enrolled in the State Group Health Insurance (depending on health insurance plan design) can receive services. Depending on providers and plan there may be out-of-pocket costs for using mental health services through this program.

Using State Group Health Insurance, Kepro provides confidential mental health services directly by your primary care physician or specialist. Services are intended to provide treatment for mild to severe symptoms for various mental health and well-being topics (including but not limited to anxiety, depression, and stress).

Services are covered by the health insurance carrier you selected when you enrolled. Contact your primary care physician for additional information or contact your health insurance carrier to help you locate in-network providers that can assist with mental health services.

Well Wisconsin Program

Employees who are enrolled in the State Group Health Insurance and covered spouses are able to use this program. Services are employer-paid/ there is no cost for using mental health services through this program.

WebMD has certified health coaches who are available for confidential one-on-one conversations to support mild symptoms for various mental health and well-being topics (including but not limited to anxiety, depression, and stress).

Contact WebMD at 800-821-6591

Website: WebMD ONE – Login (webmdhealth.com)

Mental Health