Payroll & Benefits

Flu Shot Clinics

The Well Wisconsin Program is offering workplace flu shot clinics. Because a quick needle stick now is better than a nasty illness later.  Flu shots are free and voluntary for all employees and spouses who are enrolled in the State of Wisconsin Group Health Insurance Program. New this year: You will be required to present your health insurance ID card at the flu shot clinic.


Marinette Campus:FluShotClinic

  • *UPDATE: Flu Shot Clinic at Marinette has been cancelled (didn’t meet the minimum number of participants requirement)*

Sheboygan Campus:

  • Date: Wednesday, October 9, 2019
  • Time: 8:00 to 9:30 am
  • Location: Room 3212

Green Bay Campus:

  • Date: Monday, October 14, 2019
  • Time: 11:30 a.m. to 1:00 p.m.
  • Location: University Union, Phoenix Rooms


The shot will vaccinate against the four most likely causes of flu illness during the upcoming season, including the H1N1- strain of influenza.

The vaccine is not preservative free and is not recommended for the following individuals:

  • Those allergic to eggs or egg products
  • Those who are sensitive to the mercury-based preservative thimerosal
  • Those who have an active neurological disorder
  • Those with a fever, acute respiratory or other active infection or illness

If you are pregnant, you should receive the vaccine directly from your physician.

Pre-registration strongly recommended. No cash payments or insurance payments accepted. To register for your flu shot appointment, log into the StayWell wellness portal at and click on the Flu Shot Clinics tile on the dashboard.

For more information about the flu shot, visit:

Please contact us at or ext. 2203 if you have any questions about the Flu Shot clinics.

Annual Benefits & Wellness Fair

Mark your calendar to attend the Annual UW-Green Bay Employee Benefits & Wellness Fair!AuroraBooth

When: Monday, October 14, 2019

Time: 11:30 am to 2:00 pm

Where: University Union Phoenix Rooms

Please stop by to talk with vendors about your benefits and wellness, help yourself to some refreshments and goodies, and get helpful information as you consider options for the annual It’s Your Choice benefit enrollment period.  This year’s annual benefits enrollment period is September 30th- October 25th.  There will also be a flu shot clinic during the fair.

Representatives from the following organizations will be looking forward to talking with you during the fair: Aging & Disability Resource Center, BayCare, Dean Health, Delta Dental, Department of Employee Trust Funds (ETF), Fidelity, Foundation Chiropractic, Herb Blue’s Total Self Defense, Kress Events Center, Navitus, Network Health, Securian Financial, StayWell, T. Rowe Price, TIAA, Unity Hospice, VSP, WEA Trust, UWGB Wellness Committee, 9th Street Wellness Center, Ameritas, Delorey Chiropractic, Golden House, Lincoln Financial, UREC and Zurich.

Questions? Please contact us at or (920) 465-2390.

Why Drive to the Pharmacy if You Don’t Have To?

For All State Group Health Insurance Program Participants

Getting your prescriptions in the mail can save time and money.  Use Serve You home delivery pharmacy to have your medications delivered right to your door. Benefits of the Serve You DirectRx Pharmacy include:

  • Lower cost for a larger supply.
    • Get a 3-month supply of your medication for only 2 copays, instead of the 3 you pay at retail counters.
  • Easy refills. Order online or sign up for Free EZAutoFill – no calls to the pharmacy necessary!
  • 24/7 pharmacist support.
  • Safe and secure packaging.
  • Orders are shipped within 24 hours of receipt.

Source: Dept. of Employee Trust Funds

Are Your Family’s Immunizations Up-to-Date?

To support National Immunization Month and get ready for the new school year, check your family’s immunization records by searching the Wisconsin Immunization Registry. The WIR is a database that tracks vaccine records for Wisconsin children and adults. WIR makes it easy to find old vaccine records. And remember, under the State Group Health Insurance Program, preventive vaccines don’t cost you anything — so make sure your child is protected from these preventable diseases.

Learn more here.

Source: Dept. of Employee Trust Funds


What You Need to Know About Telemedicine

Would you like the ability to seek basic medical care from the comfort of your own home?

If so, the telemedicine services in the State Group Health Insurance Program may allow you to do so. With flu season just around the corner, now may be a good time to learn about telemedicine.

What is telemedicine/telehealth (used interchangeably)?

The remote diagnosis and treatment of patients by means of electronic communication. This means that for non-urgent medical care, you may be able to access care through video chat or a virtual house call. Through telemedicine, a doctor may be able to recommend treatment, prescribe medication, refer you to a specialist or tell you, based on your symptoms, if you should see a doctor in-person.

Note: These services vary among insurance carriers in the State Group Health Insurance Program.

Why should you consider telemedicine services?

You may receive care quicker and it may be more convenient than going to your doctor’s office or to urgent care. They are also typically less expensive than an office visit or urgent care visit.

How will your telemedicine service be covered by your State Group Health Insurance?

This will depend on which plan design you are enrolled in.

  • Health Plan: Telemedicine services are covered at 100%.
  • High Deductible Health Plan (HDHP): Telemedicine services are covered at 100% after you meet your deductible. This is necessary to comply with Health Savings Account (HSA) eligibility requirements as well as coverage mandates per the Affordable Care Act (ACA).

How can you obtain additional information regarding telemedicine services?

Generally, health plans offer telemedicine services through their online portals. If you’re unable to find telemedicine information through your health insurance plans online portal, contact your health insurance plan directly by calling the tollfree number on your health insurance ID card.

Source: UW System Human Resources

Main Benefit Plan Changes for 2020

Effective January 1, 2020, there will be four main benefit plan changes:

  • Preventive Dental Insurance (new plan)
  • Accident Insurance (new plan)
  • Vendor Change (TASC to ConnectYourCare)
  • Security Health Plan (no longer available)

Additional information regarding 2020 benefit plan changes (including premiums) will be communicated closer to the Annual Benefits Enrollment (ABE) period (September 30 – October 25, 2019).

Preventive Dental Insurance

Currently, preventive dental services are only offered under the State Group Health Insurance Plan with Uniform Dental. For 2020, a standalone Preventive Dental Insurance Plan through Delta Dental will be available to employees who either waive the State Group Health Insurance Plan or choose the State Group Health Insurance Opt-Out Incentive. This means all benefits eligible employees will have access to preventive dental services in 2020.

Note:  The Supplemental Dental Plans will continue to be available in 2020. These plans provide coverage for major services such as crowns and implants.

Accident Insurance

In 2020, an Accident Insurance Plan will be available to eligible employees. The plan provides a cash payment directly to you in the event of an accident. Covered accidents may include injuries, emergency care, hospital care, surgery and an accidental death & dismemberment* benefit. The cash payment amount differs based on the severity of the accident. You may use the cash for anything you’d like to help provide some financial protection when the unexpected happens.

*The Accident Insurance Plan includes an accidental death & dismemberment benefit. You may enroll in both, the Accidental Death & Dismemberment (AD&D) Plan and the new Accident Insurance plan.

Vendor Change (TASC to ConnectYourCare)

The Flexible Spending Accounts (FSAs), Dependent Day Care Account and Health Savings Accounts (HSAs) will be administered by ConnectYourCare (CYC). TASC will no longer be the administrator as of December 31, 2019.

How will the vendor change affect current participants?

Communications will be sent to current participants prior to ABE to explain the transition from TASC to CYC. Additionally, the 2020 Vendor Change page will be updated to keep current participants informed of communications, key dates and who to contact with questions.

Note:  Employees currently enrolled in an FSA and/or HSA that want to participate in the plans in 2020 are required to re-enroll during the ABE period, September 30 – October 25, 2019.

Security Health Plan (no longer available)

Security Health Plan–Central and Security Health Plan–Valley will no longer be available effective January 1, 2020. Resources will be provided closer to the ABE period to help affected employees select a new health insurance carrier during the ABE period.

Additional information regarding 2020 benefit plan changes and premiums will be communicated during ABE. Please contact Human Resources at (920) 465-2390 or with any immediate questions.

Source: UW System Human Resources

Onsite Health Screening Event September 26, 2019

Register now for your on-site health screening! 

Discover your numbers – A free health screening* event has been scheduled at UW-Green Bay for employees (and spouses) who are enrolled in the State of Wisconsin Group Health Insurance Program.

At an on-site screening, you’ll learn your measurements for blood pressure, body mass index (BMI), cholesterol (HDL, LDL, and total), triglycerides and glucose, and be in and out in 20 minutes.

Date: Thursday, September 26, 2019StayWellProg

Time: 7:30 a.m. to 11:30 a.m.

Room: Phoenix Room in University Union

Register on the StayWell website and click on the Programs tab, then Health Screening, and Onsite Appointments.  Then you can search by zip code (ex. 54311), and select UW-Green Bay.

Earn your $150 Well Wisconsin Incentive

Complete three steps by October 11, 2019 to earn the $150** Well Wisconsin incentive.

STEP 1: Get a health screening*

Attend an employer sponsored event or if you plan to see your health care provider, ask them to complete the Health Care Provider Form, available on the StayWell website.

STEP 2: Complete the StayWell health assessment** on the StayWell website.

It takes about 10 minutes and is mobile and tablet friendly!  After logging into the StayWell website, click on Health Assessment at the top right.

STEP 3: Complete a Well-Being Activity through StayWell. After logging into the StayWell website, click on Well-Being Activity at the top right.


For more information on on-site health screenings or the Well Wisconsin Program, log in to the StayWell website.

NOTE: You must register ahead of time for this health screening – they do not allow walk-ins that day.

Unable to attend the screening on September 26th?  StayWell will be offering another screening in Green Bay at the Rock Garden on Tuesday, September 24th.  For details and to register, visit’s the StayWell website.


*Health information, including responses to the health assessment, are protected by federal law and will never be shared with ETF, the Group Health Insurance Program or your employer.

**All wellness incentives paid to participants of the State of Wisconsin Group Health Insurance Program by StayWell are considered taxable income to the group health plan subscriber and are reported to your employer for tax purposes.


Wellness Incentives are Taxable

The State of Wisconsin extends financial incentives to employees through the Well Wisconsin employee wellness program. If you are covered under the State of Wisconsin Group Health Insurance program, you and your spouse (if covered under the State Group Health Insurance Program) were eligible for the $150 Well Wisconsin incentive if you submitted a health screening result to StayWell, completed the StayWell health risk assessment and a Well-Being activity by October 11, 2019. StayWell is the State of Wisconsin wellness program administrator. Additionally, depending on the health plan you are enrolled with, you may also be eligible for financial reimbursements for wellness related expenses such as gym memberships, fitness classes, the cost to participate in Community Support Agriculture (CSA) programs and rewards for participating in health or wellness programs or challenges.

Per guidance from the federal government and the Internal Revenue Service (IRS), the wellness incentive benefits are classified as taxable fringe benefits. This means that any financial incentive you receive from the program is taxable income for state and federal tax purposes.

What this means for you:

  • Financial incentives will be reported as taxable wages and subject to applicable withholdings and taxes. You will see withholdings for all incentives issued in the current calendar year reflected on your August or December earnings statement. This will include incentives issued to your eligible family members.
  • Withholding may include 7.65% for Social Security and Medicare if the employee is FICA Eligible and may include federal and state withholding, depending on the number of exemptions you claimed on your W-4. Note: Some individuals may have met their Social Security Tax maximum in 2019 $8,239.80 and therefore, they may only have Medicare Tax withheld.
  •  Federal regulations require your employer to receive financial data regarding incentives issued to employees and their covered family members. Your health information is protected by federal privacy regulations and is not shared with your employer.

Even with the federal government’s tax regulations, eligible employees and their spouses are able to receive substantial financial rewards for using the wellness incentives offered by the State of Wisconsin and participating health plans.

For questions about the $150 Well Wisconsin incentive contact StayWell at For questions about incentives provided by your health plan carrier, contact your health plan carrier directly. If you have additional questions, contact or (920) 465-2390.

Student employee hours limit changes to 25 hours on August 18th

Just a reminder that the student employee hours limit will change to 25 hours per week on August 18, 2019.  The hours limit is in place to make sure we are in compliance with the Patient Protection and Affordable Care Act (ACA).  The 25 hours per week limit will continue through December 14, 2019.

Please review the 2019 Student Bi-Weekly Payroll Schedule at:

If you have any questions, please contact us at or ext. 2390.