Payroll & Benefits

Well Wisconsin Incentive Deadline is October 19, 2018

Incentive

Have you earned your $150 incentive yet?  Employees and their spouses enrolled in the State Group Health Insurance program are eligible to participate, and you have until Friday, October 19, 2018.

1. Log into the StayWell website (https://wellwisconsin.staywell.com/).

2. Click on My Progress in the middle of the menu bar.  This will show the three steps needed to get your $150 incentive and your progress.  (Please note that it may take up to three business days for activities to show as completed.)

3. Health Screening: If you haven’t yet completed your health screening, you can ask you doctor to complete a Health Care Provider form during your annual physical, but you must have it completed and submitted by October 19, 2018.  If you completed your health screening at UW-Green Bay on April 25, 2018 or September 21, 2018, you have completed the Health Screening step.

4. Health Assessment: Click “Go Here” in the Health Assessment box and complete the questionnaire (it takes about 10 minutes).

5. Well-Being Activity: Click “Go Here” in the Well-Being Activity box to see your options.  The easiest and quickest option is to complete the Health Benefits and Preventative Care Quiz.  Another option is to complete 20 daily challenges found in Daily Dash emails that you receive each morning – the challenges will help improve your fitness, sleep, stress level, and nutrition.

After you have completed all three steps, you will get an email asking you to make your gift card selection on the StayWell website.  Please note that it may take up to three business days for activities to show as completed.  Please follow the steps in your email to select the way you want to receive your $150 incentive, and make sure to complete this step by October 31, 2018. You’ll have the option to have the gift card mailed to you or you can choose to have it instantly sent to you via an email code and then download the gift card to your phone or computer to be used for online purchases and at some local retailers.

Both you and your spouse can earn the $150 incentive if you are enrolled in the State Group Health Insurance.  The $150 gift cards are taxable income.  Make sure to use your gift card before it expires.  If you need help with logging into the StayWell website, please contact them at 1-800-821-6591 or wellwisconsin@staywell.com.  The deadline is Friday, October 19, 2018.

Annual Benefits Enrollment: October 1 – 26, 2018

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The Annual Benefits Enrollment (ABE) period, October 1 – 26, is the only annual opportunity you have to make changes to most of your benefits unless you have an eligible life event (family status or employment change) during the year.  Changes made during ABE are effective January 1, 2019.

Watch for emails regarding benefits changes and your enrollment opportunities. The emails will be sent beginning in mid-September from the address: UWSystemHR@uwsa.edu.  You will also receive benefits-related emails from our office before and during ABE.

There are several things you can do now to prepare for ABE:

  1. Review your current benefits and visit the ABE website (wisconsin.edu/abe) for a preview of 2019 benefits changes.
  2. Plan to attend your Benefits Fair on Tuesday, October 9 from 11:30 a.m. to 2:00 p.m. at UW-Green Bay University Union Phoenix room to meet with health plan representatives and other benefits vendors.  For a list of fairs throughout the UW System, see: UW System Benefits Fairs.
  3. Plan ahead if you currently participate in a plan that requires re-enrollment each year to continue participation.  Plans include:
    • Flexible Spending Account (FSA) including Health Care FSA, Dependent Day Care FSA and Limited Purpose FSA
    • Health Savings Account (HSA) requires that you enroll every year you are enrolled in a High Deductible Health Plan (HDHP)
    • State Group Health Insurance Opt-Out Incentive
  4. Talk to ALEX, an online personalized benefits counselor designed to simplify your ABE benefits election process. Through a series of easy, intuitive questions, ALEX will walk you through benefits options and suggest appropriate plans based on your answers. You can access ALEX here: http://www.wisconsin.edu/ohrwd/benefits/alex.

Stop in to a Benefit Open Lab to have your Annual Benefit Enrollment (October 1 – 26) questions answered or to get help with your eBenefits online election process from one of our Benefits Specialists.

UW-Green Bay Open Labs: Instructional Services building, Room 1004

  • Thursday, October 4: 1:00 – 2:00 pm
  • Thursday, October 11: 8:00 – 9:00 am
  • Wednesday, October 17: 10:00 – 11:00 am
  • Monday, October 22: 9:00 – 10:00 am
  • Thursday, October 25: 2:00 – 4:00 pm
  • Friday, October 26: 9:00 – 11:00 am

UW-Green Bay, Manitowoc Campus Open Labs:

  • Wednesday, October 3: 9:00 – 11:00 am, Room F201
  • Thursday, October 18: 1:00 – 3:00 pm, Room F139

UW-Green Bay, Marinette Campus Open Labs:

  • Thursday, October 4: 9:00 – 11:00 am, Room L-121
  • Wednesday, October 24: 1:00 – 3:00 pm, Room L-121

UW-Green Bay, Sheboygan Campus Open Labs:

  • Wednesday, October 3: 1:00 – 3:00 pm, Room 3103
  • Thursday, October 18: 9:00 – 11:00 am, Room 1207

If you have questions, please contact payrollandbenefits@uwgb.edu or (920) 465-2390.

Flu Shot Clinic

FluShot

Fight the flu this season by getting your annual flu shot!  StayWell is offering a flu shot clinic during our Benefits & Wellness Fair. Flu shots are free and voluntary for all employees and spouses who are enrolled in the State of Wisconsin Group Health Insurance Program.

Date: Tuesday, October 9, 2018

Time: 11:30 a.m. to 1:00 p.m.

Location: University Union, Phoenix Rooms

The shot will vaccinate against the four most likely causes of flu illness during the upcoming season, including the H1N1- strain of influenza.

The vaccine is not preservative free and is not recommended for the following individuals:

  • Those allergic to eggs or egg products
  • Those who are sensitive to the mercury-based preservative thimerosal
  • Those who have an active neurological disorder
  • Those with a fever, acute respiratory or other active infection or illness

If you are pregnant, you should receive the vaccine directly from your physician.

Pre-registration required. No walk-ins, cash payments or insurance payments accepted. To register for your flu shot appointment, log into the StayWell wellness portal at wellwisconsin.staywell.com and click on Programs, then Learn More on the Flu Shot Clinics box, and then Register Now.  Scroll through the list of available clinics and look for the October 9th clinic at UWGB and click Register.  Then select your preferred time, and complete the registration process.  You will receive a confirmation email.

What if I am not eligible or available to make the flu shot clinic offered by StayWell?  The UW-Green Bay Counseling and Health Center offers flu shots to employees at a cost of $25, which can be paid by cash or check.  You can call them at ext. 2380 to schedule an appointment.  Appointments are available Monday through Friday from 8:00 a.m. to 4:30 p.m., and you should have your Campus ID card ready when you call to schedule your appointment.

For more information about the flu shot, visit: cdc.gov/flu.

Please contact us at wellness@uwgb.edu or ext. 2203 if you have any questions about the Flu Shot clinic.

Annual Benefits & Wellness Fair

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Mark your calendar to attend the Annual UW-Green Bay Employee Benefits & Wellness Fair!

When: Tuesday, October 9, 2018

Time: 11:30 am to 2:00 pm

Where: University Union Phoenix Rooms

Please stop by to talk with vendors about your benefits and wellness, help yourself to some refreshments and goodies, and get helpful information as you consider options for the annual It’s Your Choice benefit enrollment period.  This year’s annual benefits enrollment period is October 1st – 26th.  There will also be a flu shot clinic during the fair.

Representatives from the following organizations will be looking forward to talking with you during the fair: Aging & Disability Resource Center, Aurora, Chartwells, Cornerstone Chiropractic, UWGB Counseling & Health Services, Curative Connections, Dean Health, Delta Dental, Edvest College Savings Plan, Department of Employee Trust Funds (ETF), Fidelity, Foundation Chiropractic, Green Bay Custom Health, Herb Blue’s Total Self Defense, Kress Events Center, Massage Envy, Navitus, Network Health, UWGB Public Safety, Rediscover Yourself Energy Sound Healing, Reflexology, Robin with HealthPartners, Securian Life Insurance, Social Security, StayWell, T. Rowe Price, TASC, TIAA-CREF, United Health Care, Unity Hospice, UW-Credit Union, VSP, WEA Trust, UWGB Wellness Committee, Wisconsin Deferred Compensation, YMCA Green Bay, and Zurich.

Questions? Please contact us at payrollandbenefits@uwgb.edu or (920) 465-2390.

WRS Webinars Offered in September

ETF is offering a series of 30-minute, live, interactive webinars designed to increase your understanding of Wisconsin Retirement System benefits. Individuals can also ask questions at the end of these sessions. Visit ETF’s webinar page (click on Webinar tab) to learn more about any of the following sessions.

Choosing When to Retire
This webinar will focus primarily on choosing your optimal termination and WRS benefit effective dates. The focus will include not only the “December versus January” decision, but also how retirement timing at any point during the year can affect your retirement annuity amount and other employee retirement benefits as well.

  • Wed, Sep 5, 2018 6:00 p.m. – 6:30 p.m.
  • Tue, Sep 11, 2018 12:00 p.m. – 12:30 p.m.
  • Thu, Sep 20, 2018 12:30 p.m. – 1:00 p.m.
  • Wed, Sep 26, 2018 11:00 a.m. – 11:30 a.m.

How to Use ETF’s Online Retirement Calculator
ETF’s online retirement calculator, one of the most-used tools on our website, allows you to calculate an unofficial projection of your WRS retirement benefit at any point in the future. This webinar will cover where to find and how to use the calculator, specific information required for data entry (e.g., desired retirement date, spouse or partner’s birthdate, etc.) and how to interpret the results. There will be time at the end of the webinar to ask specific questions on this topic.

  • Fri, Sep 14, 2018 11:00 a.m. – 11:30 a.m.
  • Tue, Sep 18, 2018 6:00 p.m. – 6:30 p.m.
  • Fri, Sep 21, 2018 11:30 a.m. – 12:00 p.m.
  • Tue, Sep 25, 2018 12:00 p.m. – 12:30 p.m.

5 Basic Steps to Your Retirement
Consider this webinar your quick reference guide to starting the retirement process within the next 12 months. We’ll review: choosing a termination date, how to request a retirement estimate – and how to read and understand it. We’ll also cover how to schedule a retirement appointment and – drum roll here — how to submit the retirement application.

  • Wed, Sep 12, 2018 11:30 a.m. – 12:00 p.m.
  • Fri, Sep 14, 2018 12:30 p.m. – 1:00 p.m.
  • Thu, Sep 20, 2018 11:00 a.m. – 11:30 a.m.
  • Mon, Sep 24, 2018 6:00 p.m. – 6:30 p.m.

PUBLIC WEBINAR:

Preparing for Your Retirement

Who should attend? Employees who are planning to retire in the next 1 – 10 years.

Learn about your steps to retire with the WRS. Attend this event in a city near you or by live webinar! You will learn about the impact of contributions and investment returns on your account, when you can retire, your WRS annuity options, returning to work after you retire, what happens to your account when you die, health and life insurance, and more. Questions are welcome during and after the event!

  • Thu, Sep 6, 2018 6:30 p.m. – 8:00 p.m.
  • Tue, Sep 25, 2018 6:30 p.m. – 8:00 p.m.
  • Tue, Nov 6, 2018 6:30 p.m. – 8:00 p.m.

Register for a webinar

Please contact Human Resources at (920) 465-2390 or payrollandbenefits@uwgb.edu with any questions.

Wellness Incentives are Taxable

TreeThe State of Wisconsin extends a number of financial incentives to employees through the Well Wisconsin employee wellness program. If you are covered under the State of Wisconsin Group Health Insurance program, you and your spouse (if covered under the State Group Health Insurance Program) are eligible for the $150 Well Wisconsin incentive if you submitted a health screening result to StayWell, completed the StayWell health risk assessment and a Well-Being activity by October 19, 2018. StayWell is the State of Wisconsin wellness program administrator. Additionally, depending on the health plan you are enrolled with, you may also be eligible for financial reimbursements for wellness related expenses such as gym memberships, fitness classes, the cost to participate in Community Support Agriculture (CSA) programs and rewards for participating in health or wellness programs or challenges.

Per guidance from the federal government and the Internal Revenue Service (IRS), the wellness incentive benefits are classified as taxable fringe benefits. This means that any financial incentive you receive from the program is taxable income for state and federal tax purposes.

What this means for you:

  • Financial incentives will be reported as taxable wages and subject to applicable withholdings and taxes. You will see withholdings for all incentives issued in the current calendar year reflected on your August or December pay stub. This will include incentives issued to your eligible family members.
  •  Withholding may include 7.65% for Social Security and Medicare if the employee is FICA Eligible and may include federal and state withholding, depending on the number of exemptions you claimed on your W-4. *Note some individuals may have hit their Social Security Tax maximum in 2018 ($7,960.80); and therefore, they may only have Medicare Tax withheld.
  • Federal regulations require your employer to receive financial data regarding incentives issued to employees and their covered family members. Your health information is protected by federal privacy regulations and is not shared with your employer.

Even with the federal government’s tax regulations, eligible employees and their spouses are able to receive substantial financial rewards for using the wellness incentives offered by the State of Wisconsin and participating health plans.

For questions about the $150 Well Wisconsin incentive, contact StayWell at wellwisconsin@staywell.com. For questions about incentives provided by your health plan carrier, contact your health plan carrier directly. If you have additional questions, contact wellness@uwgb.edu or ext. 2203.

 

Supplemental Dental Plan Changes for 2019

Effective January 1, 2019, there will be changes to the supplemental benefit plans. Most of the changes are specific to the supplemental dental insurance plans; therefore, this article focuses on the supplemental dental plans.

How do the upcoming supplemental plan changes affect current participants?

Dental WI and EPIC Benefits+ will no longer administer any supplemental insurance plans in 2019.

Employees currently enrolled in any of the plans with Dental WI and/or EPIC Benefits+ will be required to make a new dental plan election during the Annual Benefits Enrollment (ABE) period, October 1 – 26, 2018 (if they wish to have supplemental dental coverage in 2019).

Why are changes being made to the supplemental dental insurance plans?

Changes are being made to reduce benefit overlap, streamline the claims filing process for you and your dentist and to reduce the overall complexity of dental plan options. Due to these changes, you should be able to more easily determine which supplemental plan is best for you and your family.

Who will administer the supplemental dental plans in 2019?

Delta Dental will administer the supplemental dental insurance plans in 2019. Since Uniform Dental is already currently administered by Delta Dental, this will ensure that the plans do not duplicate coverage (i.e. preventive care will only be covered by Uniform Dental).

Will I be able to enroll in more than one supplemental dental plan in 2019?

No. There will be two supplemental dental insurance plans offered in 2019, the Select Plan and the Select Plus Plan; however, in 2019, you will only be able to enroll in one supplemental dental plan.

What are the main differences between the two supplemental dental plans offered in 2019?

The main differences between the plans are premium cost, annual maximums, the coinsurance amounts and whether orthodontia is covered.

What are the main enhancements to the supplemental dental plans for 2019?

One of the main enhancements is that there will not be any waiting periods before supplemental dental benefits take effect. Another enhancement is that the Select Plus Plan will cover adult orthodontia at 50% up to a lifetime maximum of $1,500; whereas in the past, some of the supplemental dental plans included orthodontia coverage; however, it was limited to dependents up to the age of 19.

Are there any dental services that were covered by the supplemental plans through Dental WI and/or EPIC Benefits+ that will no longer be covered by the supplemental plans through Delta Dental?

Neither of the supplemental dental plans with Delta Dental will cover preventive services; however, preventive services are covered by the Uniform Dental plan with Delta Dental.

To enroll in the Uniform Dental plan, employees must be enrolled in a State Group Health Insurance plan. If enrolled in a State Group Health Insurance plan, employees have the option of enrolling in the Uniform Dental plan.

Additional information regarding 2019 supplemental benefit plan changes, including premium rates, will be communicated during ABE, October 1 – 26, 2018. Please contact Human Resources at (920) 465-2390 or payrollandbenefits@uwgb.edu with immediate questions.

Source: UW System HR

Student employee hours limit changes to 25 hours on August 19th

The student employee hours limit will change to 25 hours per week on August 19, 2018.  The hours limit is in place to make sure we are in compliance with the Patient Protection and Affordable Care Act (ACA).  The 25 hours per week limit will continue through December 15, 2018.

Please review the 2018 Student Bi-Weekly Payroll Schedule at: http://www.uwgb.edu/UWGBCMS/media/hr/files/StudentBiWeeklyPayrollSchedule2018.pdf.

If you have any questions, please contact us at payrollandbenefits@uwgb.edu or ext. 2390.

Reminder: 2018 Summer Leave Reports

As a reminder, all leave-eligible faculty and instructional academic staff are required to submit a 2018 Summer Leave Report if they work any summer service or summer session appointments between 5/21/18-8/19/18.  Similar to last year, summer leave reports need to be processed via a paper form, instead of the standard academic year online process.  2018 summer leave reports are due to Human Resources by September 1, 2018.

Please contact Human Resources at payrollandbenefits@uwgb.edu or (920) 465-2390 with any questions.