Payroll & Benefits

UW Employees May Choose Electronic-only Distribution of W-2 and 1095-C Forms

UW employees now have the option of receiving all future W-2 and 1095-C forms each January via electronic-only distribution, thus eliminating paper form distribution via U.S. mail.

The W-2 form states an employee’s compensation and tax withholding amounts for the previous calendar year. The 1095-C form documents that an employee who worked full-time for all or some months in the previous year was offered health insurance coverage.

How Do I Choose Electronic-only Distribution of my W-2 and 1095-C Forms?
To choose electronic-only distribution of your W-2 and 1095-C forms, you are required to complete a consent form for both the W-2 form and the 1095-C form. Both consent forms must be submitted by January 11, 2019 for electronic-only distribution of these tax forms in 2019.

If you consent to W-2 and 1095-C form electronic-only distribution, you may withdraw your consent at any time. Your consent will cease if you terminate UW employment. Note: These consent options do not apply to the 1042-S form. 1042-S forms are available electronically in the Glacier Online Tax Compliance System for employees who choose electronic delivery through that system.

If you do not complete the consent forms, your W-2 and 1095-C forms will continue to be mailed to the mailing address you have listed in the MyUW portal. You may review and update your address in the MyUW portal via the portal Personal Information tile.

Why Should I Consent to Electronic-only Distribution?

  • Secure method of delivery with less risk of lost or stolen forms.
  • Electronic forms are available earlier than mailed paper forms.
  • Reduced administrative costs of generating W-2 and 1095-C forms.
  • Environmentally friendly.

Completing the Electronic-only Consent Form(s)
The option to choose electronic-only distribution is now available. Follow the instructions below. It’s quick and easy:

  • Log into the My UW Portal
  • Go to the Payroll Information tile and select “Tax Statements.”
  • On the Tax Statements page, choose “Consent to receive W-2 electronically” and/or “Consent to receive 1095-C electronically.” Reminder: you must complete the two separate consent forms to choose electronic-only distribution for both the W-2 form and the 1095-C form.
  • Read the provided instructions.
  • Check the “I consent…” checkbox.
  • Choose the “Submit” button.
  • You will receive an email confirming your consent within 24 hours. You will also receive an email by January 31, 2019 alerting you to the electronic availability of your W-2 and/or 1095-C forms.

Withdrawing Consent: The same instructions noted above apply to withdrawing consent, except that an alternative checkbox must be chosen to submit consent withdrawal. An email is sent within 24 hours of submitting withdrawal.

If you have any questions regarding choosing electronic-only distribution of your W-2 and 1095-C forms, contact Human Resources at (920) 465-2390 or payrollandbenefits@uwgb.edu.

Source: UW Service Center

Upcoming Tax-Sheltered Annuity 403(b) Webinars: Achieving Financial Goals & Your Retirement Savings Options

Register now to attend these informative webinars about the UW System Tax-Sheltered Annuity 403(b) Plan, hosted by a T. Rowe Price representative.

Achieving Financial Goals
Explore your personal financial goals for retirement and how to balance them with life’s other financial priorities, such as building emergency savings, paying down debt, or saving toward a college education.

You’ll also explore planning tools and resources from T. Rowe Price, your plan service provider, that can help you along the way.

Date: Wednesday, December 5, 2018

Time:  11:00 a.m.

Register to Attend

Your Retirement Savings Options
Learn important details about your distribution options under your retirement plan, explained by representatives from T. Rowe Price, your plan’s service provider.

You’ll hear about key financial considerations for each option and have the opportunity to ask questions to determine which might be best for you.

Date:  Thursday, December 6, 2018

Time:  11:00 a.m.

Register to Attend

UIA Life Insurance Annual $24 Premium Deduction

The University Insurance Association (UIA) Life Insurance annual $24.00 premium will be deducted from October monthly earnings, paid November 1, 2018.

Participation in the UIA Life Insurance plan is a condition of employment for UW System Faculty/Academic Staff/Limited Appointment (FA/AS/LI) employees. Additionally, eligible employees must meet the minimum monthly salary threshold which is $2,658.00 for the 2018-2019 plan year. The minimum monthly salary threshold is determined each year and is based on 45% of the average instructor’s salary for the previous year.

Once an employee becomes eligible for coverage, eligibility will continue for the full plan year of October 1, 2018 through September 30, 2019. Employees must re-qualify for eligibility each year.

For more information about the plan, visit the UW System Employee Benefits website.

Source: UW System Human Resources

Understanding the UW Tax-Sheltered Annuity 403(b) Program Workshop

Join us on Tuesday, November 20 from 11 a.m. to 12 p.m. at University Union, in Room 1965 for a presentation designed to help you understand your UW Tax-Sheltered Annuity (TSA) 403(b) Program options. It’s a lot easier to spend than save. But getting into a saving mindset now could make a big difference later. Start with a plan that works for you and follow it. It might be easier than you think.

The University of Wisconsin offers a comprehensive UW TSA 403(b) Program to meet the diverse needs of our community. Understanding your retirement savings options can help you make the most out of them.

This presentation can help you:

  • Understand the reasons to enroll
  • How much you should save
  • Investing basics

No matter where you are in life, you can plan and start saving for the retirement you want. Come and learn how to create a plan that can help you reach your goals – on your timeline. The UW TSA Program offers you convenience, choice, and control. Get started saving now!

To reserve your seat for this presentation click this link http://www.cvent.com/d/mbqxf5/4W .

If you cannot attend the presentation and you want to learn more about your retirement benefits or how to schedule a one-on-one counseling session with one of the five UW Tax-Sheltered Annuity 403(b) Program providers visit https://www.wisconsin.edu/ohrwd/benefits/ret/tsa/.

TIAA Individual Counseling Sessions

TIAA is offering individual and confidential counseling sessions where you can discuss your financial situation, investments and retirement with a TIAA consultant.  Chad Stein will be available to help you achieve your financial goals by investing in financial solutions.  

When: Thursday, November 15, 2018 at 9:00 am to 3:15 pm

           Tuesday, November 20, 2018 at 1:15 to 3:30 pm

Where: Heritage Room, University Union

To schedule a consultation with representative Chad Stein, call 1-800-732-8353 Monday through Friday, 7:00am to 7:00pm (central time), or register at one of the links below:

Click here to register for a consultation with TIAA – Nov 15th

Click here to register for a consultation with TIAA – Nov 20th  

TIAA

 

SECC Statewide Annual Campaign

SECC 2019

The Statewide Employees Combined Campaign (SECC) annual workplace campaign has begun! You can make a pledge anytime between now and November 30, 2018.  The SECC Campaign is available for state and university employees outside of Dane, Milwaukee and Waukesha counties.

SECC raises money to support a wide range of charities doing important work like protecting our natural resources, providing health services and research, defending civil and human rights, and preventing violence.

 

To make your pledge:

  • Go to www.seccstatewide.wi.gov
  • Choose the link that corresponds with your employment
    • University
    • State
    • Retiree
  • Login or register following the instructions online
  • Find out more information about the charities available to support
  • Follow the instructions on the website to complete your pledge

The CHOICE is yours…

You decide:

  • How you want to give – choose payroll contribution, cash or check.
  • Where your dollars go – when you designate your gift to specific charities, only the charities you choose will receive money from you. Pick from more than 300 state, national and international charities.

Check out a list of common questions and concerns.

Learn more about the impact of your gift.

For additional information or if you have any questions, please call 608-256-1066 ext 205.

Annual Benefits Enrollment Open Labs

We will be offering Benefit Open Labs during the Annual Benefit Enrollment period (October 1 – 26) at the following times and locations.  Please mark your calendar to stop by and get your questions answered or get help with your eBenefits online election process from one of our Benefits Specialists.

UW-Green Bay Open Labs: Instructional Services building, Room 1004

  • Thursday, October 4: 1:00 – 2:00 pm
  • Thursday, October 11: 8:00 – 9:00 am
  • Wednesday, October 17: 10:00 – 11:00 am
  • Monday, October 22: 9:00 – 10:00 am
  • Thursday, October 25: 2:00 – 4:00 pm
  • Friday, October 26: 9:00 – 11:00 am

UW-Green Bay, Manitowoc Campus Open Labs:

  • Wednesday, October 3: 9:00 – 11:00 am, Room F201
  • Thursday, October 18: 1:00 – 3:00 pm, Room F139

UW-Green Bay, Marinette Campus Open Labs:

  • Thursday, October 4: 9:00 – 11:00 am, Room L-121
  • Wednesday, October 24: 1:00 – 3:00 pm, Room L-121

UW-Green Bay, Sheboygan Campus Open Labs:

  • Wednesday, October 3: 1:00 – 3:00 pm, Room 3103
  • Thursday, October 18: 9:00 – 11:00 am, Room 1207

If you have questions, please contact payrollandbenefits@uwgb.edu or (920) 465-2390.

Robin with HealthPartners at Lambeau Field on Saturday, September 29th

RobinIn 2019, we will have a new health insurance provider for northeast Wisconsin – Robin with HealthPartners.  Robin with HealthPartners is hosting an event at Lambeau Field this Saturday, September 29th from 9 am to Noon in the Legends Room at Lambeau. This event is just for participants in the State of Wisconsin health plans and their families.

As the newest plan, they are excited to talk with members about what Robin with HealthPartners can bring to NE Wisconsin!  They will have snacks and activities for the whole family.

Please click here for details.

The health insurance provider network under Robin with HealthPartners will feature providers like Bellin, ThedaCare, and many more.  Representatives from Bellin and ThedaCare will be at Lambeau too.

Well Wisconsin Incentive Deadline is October 19, 2018

Incentive

Have you earned your $150 incentive yet?  Employees and their spouses enrolled in the State Group Health Insurance program are eligible to participate, and you have until Friday, October 19, 2018.

1. Log into the StayWell website (https://wellwisconsin.staywell.com/).

2. Click on My Progress in the middle of the menu bar.  This will show the three steps needed to get your $150 incentive and your progress.  (Please note that it may take up to three business days for activities to show as completed.)

3. Health Screening: If you haven’t yet completed your health screening, you can ask you doctor to complete a Health Care Provider form during your annual physical, but you must have it completed and submitted by October 19, 2018.  If you completed your health screening at UW-Green Bay on April 25, 2018 or September 21, 2018, you have completed the Health Screening step.

4. Health Assessment: Click “Go Here” in the Health Assessment box and complete the questionnaire (it takes about 10 minutes).

5. Well-Being Activity: Click “Go Here” in the Well-Being Activity box to see your options.  The easiest and quickest option is to complete the Health Benefits and Preventative Care Quiz.  Another option is to complete 20 daily challenges found in Daily Dash emails that you receive each morning – the challenges will help improve your fitness, sleep, stress level, and nutrition.

After you have completed all three steps, you will get an email asking you to make your gift card selection on the StayWell website.  Please note that it may take up to three business days for activities to show as completed.  Please follow the steps in your email to select the way you want to receive your $150 incentive, and make sure to complete this step by October 31, 2018. You’ll have the option to have the gift card mailed to you or you can choose to have it instantly sent to you via an email code and then download the gift card to your phone or computer to be used for online purchases and at some local retailers.

Both you and your spouse can earn the $150 incentive if you are enrolled in the State Group Health Insurance.  The $150 gift cards are taxable income.  Make sure to use your gift card before it expires.  If you need help with logging into the StayWell website, please contact them at 1-800-821-6591 or wellwisconsin@staywell.com.  The deadline is Friday, October 19, 2018.

Annual Benefits Enrollment: October 1 – 26, 2018

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The Annual Benefits Enrollment (ABE) period, October 1 – 26, is the only annual opportunity you have to make changes to most of your benefits unless you have an eligible life event (family status or employment change) during the year.  Changes made during ABE are effective January 1, 2019.

Watch for emails regarding benefits changes and your enrollment opportunities. The emails will be sent beginning in mid-September from the address: UWSystemHR@uwsa.edu.  You will also receive benefits-related emails from our office before and during ABE.

There are several things you can do now to prepare for ABE:

  1. Review your current benefits and visit the ABE website (wisconsin.edu/abe) for a preview of 2019 benefits changes.
  2. Plan to attend your Benefits Fair on Tuesday, October 9 from 11:30 a.m. to 2:00 p.m. at UW-Green Bay University Union Phoenix room to meet with health plan representatives and other benefits vendors.  For a list of fairs throughout the UW System, see: UW System Benefits Fairs.
  3. Plan ahead if you currently participate in a plan that requires re-enrollment each year to continue participation.  Plans include:
    • Flexible Spending Account (FSA) including Health Care FSA, Dependent Day Care FSA and Limited Purpose FSA
    • Health Savings Account (HSA) requires that you enroll every year you are enrolled in a High Deductible Health Plan (HDHP)
    • State Group Health Insurance Opt-Out Incentive
  4. Talk to ALEX, an online personalized benefits counselor designed to simplify your ABE benefits election process. Through a series of easy, intuitive questions, ALEX will walk you through benefits options and suggest appropriate plans based on your answers. You can access ALEX here: http://www.wisconsin.edu/ohrwd/benefits/alex.

Stop in to a Benefit Open Lab to have your Annual Benefit Enrollment (October 1 – 26) questions answered or to get help with your eBenefits online election process from one of our Benefits Specialists.

UW-Green Bay Open Labs: Instructional Services building, Room 1004

  • Thursday, October 4: 1:00 – 2:00 pm
  • Thursday, October 11: 8:00 – 9:00 am
  • Wednesday, October 17: 10:00 – 11:00 am
  • Monday, October 22: 9:00 – 10:00 am
  • Thursday, October 25: 2:00 – 4:00 pm
  • Friday, October 26: 9:00 – 11:00 am

UW-Green Bay, Manitowoc Campus Open Labs:

  • Wednesday, October 3: 9:00 – 11:00 am, Room F201
  • Thursday, October 18: 1:00 – 3:00 pm, Room F139

UW-Green Bay, Marinette Campus Open Labs:

  • Thursday, October 4: 9:00 – 11:00 am, Room L-121
  • Wednesday, October 24: 1:00 – 3:00 pm, Room L-121

UW-Green Bay, Sheboygan Campus Open Labs:

  • Wednesday, October 3: 1:00 – 3:00 pm, Room 3103
  • Thursday, October 18: 9:00 – 11:00 am, Room 1207

If you have questions, please contact payrollandbenefits@uwgb.edu or (920) 465-2390.