Student Employee Emergency Paid Sick Leave

The Families First Coronavirus Response Act (FFCRA) is a federal emergency leave program that provides paid sick leave, prorated for up to two weeks based on average hours worked and is in effect until December 31, 2020.  For the Fall Semester, student employees are eligible for this benefit.  There are two different federal programs providing paid leave under the FFCRA:

  • Emergency Paid Sick Leave Act (EPSLA)
  • Emergency Family & Medical Leave Expansion (EFMLA)

In order to qualify for paid leave under these programs, student employees must be unable to telework and meet one of the following reasons:

  1. The student employee has been diagnosed with COVID-19 or is experiencing symptoms of COVID-19 and is seeking a diagnosis
  2. The student employee is subject to a quarantine or isolation order or has been advised to self-quarantine
  3. The student employee is caring for an immediate family member who has a diagnosis of COVID-19 or is experiencing symptoms of COVID-19 and is seeking a diagnosis
  4. The student employee is caring for an immediate family member who is subject to a quarantine or isolation order or has been advised to self-quarantine
  5. The student employee is caring for a son or daughter if the school the child attends is closed or if daycare is unavailable due to COVID-19 precautions
  6. The student employee is experiencing any other substantially similar condition specified by the US Secretary of Health and Human Services in consultation with the US Secretaries of Treasury and Labor

Student supervisors with a student employee who is unable to work (remotely or on campus) due to any of the COVID-19 related reasons above, are advised to have the student complete the Student FFCRA COVID-19 Leave Request and submit it to payrollandbenefits@uwgb.edu.

Student employees are only eligible for the emergency leave provisions if they have a qualified COVID-19 reason as outlined above.  If the student is not scheduled to work or there is no work for the student to perform, they are not eligible for emergency leave.

Upon receipt of a request, Human Resources will work with the supervisor and student to determine eligibility and processing of emergency leave through payroll.

Please contact HR at payrollandbenefits@uwgb.edu or (920) 465-2390 with any questions.

Employee Health & Wellness

Mental and Emotional Well-Being is an important part of staying well in times like these.  UW-Green Bay is committed to supporting your overall health which includes mental and emotional well-being.

Listed below are resources that offer guidance to staying well:

Employee Assistance Program

As an employee of UW-Green Bay, you are entitled to services through the Employee Assistance Program. The program’s confidential counseling services are available at no cost to you and your household members.  Professional counselors are available both on the telephone and on an in-person basis in our local area. FEI also offers a wide variety of resources, including articles, recorded webinars, and assessments on a wide variety of topics.  You, or a member of your household, may contact FEI for services by calling (866) 274-4723 (24 hours a day, 7 days a week) or visiting FEI’s website: https://www.feieap.com/ (Username: SOWI).

SilverCloud

SilverCloud is an online platform that offers self-guided, interactive programs and skill-building tools to help manage anxiety, depression, stress, resilience and insomnia.  It is available to all employees and students at no cost. To learn more or to begin using SilverCloud, click here.

Staywell

StayWell is available to UW employees and their spouses who are enrolled in the State Group Health Insurance program. Resources provided by StayWell include wellness challenges, online health coaches, videos, articles and more. https://www.wellwisconsin-staywell.com/ 

UW System Employee Well-Being Website

Includes links to online mental health resources, the Well Wisconsin Program and webinars.

Kress events center

Virtual, hybrid and in-person classes are available Monday through Friday and you can also use workout equipment, the basketball court, etc. by making a reservation.  Click here for details.

UWGB Coping and Emotional Well-Being website

Online wellness resources for employees and students.  Click here for more information.

HR Connect Blog – Wellness Section

Includes wellness articles, information about wellness challenges, upcoming webinars and events, etc. Click here to view a variety of posts.

 

 

 

Annual Benefits Enrollment Period Ends October 23, 2020

The Annual Benefits Enrollment (ABE) period is September 28 – October 23, 2020. ABE is your annual opportunity to make changes to most of your benefits unless you have a qualifying life event. Changes made during ABE are effective January 1, 2021.

Reminders:

  • Review your current benefits and visit the ABE website for 2021 benefit changes.
  • Confirm that the doctors, clinics and hospitals you currently use will still be in-network in 2021 for the plan you select.  You may view a list of providers by using the Health Plan Search on ETF’s website.
  • The following benefit plans require that you enroll each year to participate.  If you would like to participate in one of these plans, you will need to enroll/re-enroll through online benefits enrollment:
    • Flexible Spending Accounts (FSA’s)
    • Health Savings Account (HSA) is required each year you are enrolled in a High Deductible Health Plan
    • State Group Health Opt-Out Incentive
  • You may decide to enroll in, change, increase, decrease or cancel coverage for the plans listed below.  For some plans you can add or remove dependents.
    • State Group Health Insurance
    • Uniform Dental
    • Preventative Dental Insurance
    • Supplemental Dental Insurance
    • Vision Insurance
    • AD&D
    • Accident Insurance
    • Flexible Spending Accounts
    • Health Savings Account

Use the My UW Portal to make your elections online:

  1. Log into the My UW Portal
  2. Go to the ‘Benefits Information’ module
  3. Click on the ‘Enroll now’ link

Don’t miss your chance to enroll in or make changes to your benefits for 2021! All benefit elections must be submitted by 4:30 p.m., Friday, October 23, 2020.

Have questions or need assistance?  Register here for a 15-minute appointment with a benefits specialist or contact HR at payrollandbenefits@uwgb.edu with any questions.

One-on-one Virtual Meetings with a TIAA Financial Consultant Available on October 16th

One-on-one meetings with a TIAA Financial Consultant are available on Friday, October 16th, but you do need to register ahead of time!

You can register for a meeting with a TIAA financial consultant via phone.  No matter where you are in life—just getting started or planning for retirement—a session with a TIAA financial consultant in a Virtual Counseling Session can help you create a plan for your goals. And, it’s at no additional cost as a part of your retirement plan. You’ll get answers to these questions and more:

  • Am I invested in the right mix of investments to help meet my goals?
  • Am I saving enough to create the retirement income I need?
  • How do I take income from my retirement account once I stop working?

Virtual Appointments: Friday, October 16, 2020 at 9:00 am to 4:00 pm

You can register by visiting www.TIAA.org/schedulenow  or calling 800-732-8353, weekdays, 8 a.m. to 8 p.m. (ET).  We look forward to working with you.

This material is for informational or educational purposes only and does not constitute investment advice under ERISA. This material does not take into account any specific objectives or circumstances of any particular investor, or suggest any specific course of action. Investment decisions should be made based on the investor’s own objectives and circumstances. Investment, insurance, and annuity products are not FDIC insured, are not bank guaranteed, are not bank deposits, are not insured by any federal government agency, are not a condition to any banking service or activity, and may lose value. The TIAA group of companies does not offer tax advice. See your tax advisor regarding your particular situation. TIAA-CREF Individual & Institutional Services, LLC, Teachers Personal Investors Services, Inc., and Nuveen Securities, LLC, Members FINRA and SIPC, distribute securities products. ©2018 Teachers Insurance and Annuity Association of America-College Retirement Equities Fund, 730 Third Avenue, New York, NY 10017

Annual Benefits Enrollment: 2021 Dental Benefits

There will be no change to the dental plans or premiums for 2021.  Delta Dental will continue to be the plan administrator.  If you are currently enrolled in 2020, you will automatically be enrolled for 2021 coverage.  If you need to make changes to your coverage for 2021, you will be able to do so through the online Self Service enrollment through the My UW Portal.

Review the Dental Comparison Chart and Dental Brochure for additional information.

Annual Benefits Enrollment: 2021 Vision Insurance Vendor Change

There will be an administrator change for 2021; DeltaVision will replace VSP and use the EyeMed Network. If you are currently enrolled in 2020, you will automatically be enrolled for 2021 coverage. If you need to make changes to your coverage for 2021, you will be able to do so using the online Self Service enrollment through the My UW Portal.

For 2021, the following changes will be made:

    • New Administrator: DeltaVision
    • New Network: Choose a provider within EyeMed network
    • ID Cards: All enrollees will receive vision insurance plan ID cards for 2021
    • Monthly Premiums: Slight decrease for 2021

Review the 2021 DeltaVision Plan Summary and DeltaVision Brochure for additional information.

Annual Benefits Enrollment: 2021 State Group Health Insurance Premiums

The State Group Health Insurance premiums will be increasing slightly for 2021, with the IYC High Deductible Health Plans (HDHP) increasing by $1-$2/month and the non-High Deductible Health Plans increasing by $3-$7/month for single and family coverage.

Premium changes will be effective January 1, 2021 with deductions beginning on the 12/17/2020 paycheck for bi-weekly employees and the 1/4/2021 paycheck for monthly employees.

Annual Benefits Enrollment: Virtual One-on-One Sessions

Need assistance as you review your current benefits and make changes for 2021? Have a question or two that you would like to talk through with a benefits specialist? Register here for a 15-minute appointment.

Can’t make one of the individual session times or have a question that you would like answered now? Submit your questions directly to payrollandbenefits@uwgb.edu and one of our benefits specialists will respond back to you as soon as possible.

Annual Benefits Enrollment: Virtual Vendor Benefit Sessions

Due to COVID-19 concerns, there will not be a benefits fair this year. Instead, live virtual benefit sessions with benefit vendors will be available to provide you information and a chance to ask questions of the vendor in a group setting. Click here for a list of live webinars hosted by benefit vendors available to employees during the Annual Benefits Enrollment September 28 to October 23, 2020. Webinars are being hosted by the Dept. of Employee Trust Funds (ETF), the health plan carriers, Delta – the supplemental dental and vision plan carrier and ConnectYourCare – the flexible spending and health savings account plan administrator.

Reminder: Submit Leave Reports to Avoid Sick Leave Reduction

Faculty, Academic Staff and Limited appointees (who have or had an active leave-eligible appointment) are required to submit a leave report for each appointment, each month, whether or not leave is used.

Employees on a consecutive day furlough are required to enter leave reports while they are on furlough. If no leave was taken for a month a “No Leave Taken” entry should be made.

Failure to submit any leave report(s) will result in a reduction of your sick leave hours.

For the July 1, 2019 – June 30, 2020 fiscal year leave reports were due June 30, 2020. While June 30, 2020 is the preferred submission date, failure to submit all leave for the July 2019 through June 2020 fiscal year by September 30, 2020 will result in a reduction of employee sick leave hours. Even one unsubmitted leave report may reduce an employee’s sick leave balance.

Leave reports may be submitted electronically via the My UW Portal. To check for missing leave reports, follow these steps:
1. Log into the My UW Portal
2. Go to the “Time and Absence” module
3. Click on the “Leave Reports” link

Employees with missing leave reports receive monthly email reminders that lists their missing reports.

Review the Monthly Leave Reporting Instructions for assistance with reporting leave. If you have questions or are unable to report your leave at the link above, contact Human Resources at payrollandbenefits@uwgb.edu.

To review the sick leave policy:
University of Wisconsin System UPS Operational Policy: BN 3, Sick Leave (section 4.G.(3) and (7)

Source: UW System Human Resources