1095-C Forms Available Online

IRS Tax Form 1095-C is available online in the MyUW portal.  Log into the portal for UW System institutions. The statement is located in the Payroll Information module under the Tax Statements tab. Paper copies of the 1095-C were mailed to employees via U.S. mail in February 2017 using the same address as the W-2 Form distribution.

The UW System is providing Form 1095-C to all employees who were full-time, as defined by the Affordable Care Act (ACA), for all or some months of 2016. The information on this form will be used by the IRS to determine whether individuals and/or employers are subject to penalties under the ACA’s individual and employer mandates. Employees should retain Form 1095-C with their tax records.

In addition to Form 1095-C, some employees will receive a Form 1095-B from their insurance carrier. Form 1095-B reflects health insurance coverage provided to an employee or their family member(s) during the previous calendar year. Form 1095-B also documents employee compliance with the ACA Individual Mandate. Employees should retain Form 1095-B with their tax records.

For more information regarding Form 1095-C, Form 1095-B and the ACA, visit https://www.wisconsin.edu/ohrwd/aca/.  If you have questions regarding your Form 1095-C, contact the UW System’s third-party administrator, Businessolver at 1-844-215-5100. If you have any questions regarding Form 1095-B, contact your health insurance carrier that provided the form.

Campus Celebrations- mark your calendar!

In follow up to Chancellor Miller’s e-mail dated  Friday, January 20, 2017 below is an outline of upcoming campus events and the focus for each to align University events with campus priorities and to best honor and thank the campus community.

Annual Faculty and Staff Cookout – mark your calendar for May 5, 2017! This event will mark the kick off to the annual employee appreciation week and will be used to honor Years of Service awards, new UW-Green Bay retirees, and faculty and staff emeriti.


In August of 2017 during annual Fall convocation we will welcome new employees, honor named professorships, announce founders awards and honor endowed chairs.

More details about these great campus events will be forth coming as they draw near so be sure to watch the HR Connect blog and newsletter as well as the Log for additional details.

Go Phoenix!

Title and Total Compensation Study selects vendor

The UW System Title and Total Compensation Advisory council has finalized their review and issued a Letter of Intent to Mercer consulting as the selected vendor for the UW System Title and Total Compensation Study.

Mercer is a global leader in consulting on high quality workforce solutions that strengthen the organization’s ability to attract, develop, retain and engage the best and brightest talent. Their vast experience with higher educational institutions and systems combined with their expertise in  titling and compensation strategies in academic and research environments is critical as we move forward. For more information on Mercer, go to their homepage.

Mercer resources will work in tandem with UW System and UW-Madison to develop a communication strategy and project plan.

For background and additional historical information regarding this study, please see the UW System Title and Total Compensation Website.



Welcome Jason Mathwig!

Continuing Education and Community Engagement welcomed Jason Mathwig as the Director of Camps and Conferences on February 6, 2017.

Jason previously worked at UW-Eau Claire, where he also received his Bachelor’s Degree in 2008.  He recently obtained his Master’s Degree from Concordia University in St. Paul, Minnesota.

Jason is from Fall Creek, Wisconsin.

Welcome, Jason!

Welcome Nelson Pouliot!

Pouliot, NelsonAthletics recently welcomed Nelson Pouliot as the Director of the Phoenix Fund on February 13, 2017.

Nelson previously worked at Oral Roberts University in Tulsa, Oklahoma.  He obtained his undergraduate degree at Olivet Nazarene University and his graduate degree at Oakland University.

When not working, Nelson enjoys basketball, baseball, fishing, golfing, soccer, and tennis.  He also loves music and traveling.

Nelson is originally from Caro, Michigan, and has a sister named AnnaLisa.

Welcome, Nelson!

Financial Specialist Senior (Open to UW System Employees Only)

The University Union Financial Specialist reports to the University Union Assistant Director – Business Operations. The Financial Specialist provides financial and administrative support for the University Union.   Duties primarily fall within six areas including: financial support for the campus one card system, reconciliation of commission based revenue, financial processing support, ID production support, supervision of the Student Financial positions and general office and project support.


For more information and position responsibilities, please see the full position announcement.

To ensure consideration, please submit application materials by Thursday, March 2, 2017.

Update on State Group Health Insurance

As you may be aware, the Group Insurance Board (GIB) approved a motion on February 8, 2017 to move to a self-insured health insurance model for State Group Health effective January 2018. Under the self-insured model, the Department of Employee Trust Funds (ETF) would hold health insurance funds in a reserve to pay individual health care claims instead of paying health insurance companies a fixed dollar amount for employee health insurance.   ETF has developed a 5 minute video that helps explain the self-insurance concept. The proposed self-insured funding model requires approval by the State Legislature.

Along with moving to a self-insured model, the GIB also approved changes to the service model to regionalize the health plans, dividing the state into four regions.  This regionalization will move the State Group Health Insurance from 17 options to 6 regional options.  In addition, there will be 1 statewide/nationwide option.  Brown County and the greater Green Bay area will be under the Eastern region, with two regional vendors, Anthem Blue Cross Blue Shield and Network Health Administrative Services.


Why the change?

The Board’s decision was based on a potential taxpayer savings of an estimated $60 million over the 2017-2019 biennium, with additional savings predicted in future years.  The new structure will provide the same level of benefits to employees, while retaining access to 98% of current plan providers, according to the Board’s consulting actuary.


Will my health insurance premiums increase?

A self-insurance model or moving to regions does not mean higher premiums or out-of-pocket costs.  Uniform benefit cost sharing (copay/deductible/coinsurance) is expected to stay the same in 2018 and premium contribution amounts are not available yet, but will be provided during the Annual Benefits Enrollment period this fall.


Will I need to choose a new health plan?

Yes, all employees enrolled in the State Group Health Insurance will need to evaluate health plan information and providers when the information is provided during the Annual Benefits Enrollment period this fall.


How can I learn more?

For more information on coverage areas, providers and an action step timeline, please visit the ETF Site.


We will continue to communicate with you as we have more information available.  As always, please contact out office at (920) 465-2390 or payrollandbenefits@uwgb.edu with any quesitons.







February Payroll Processing Change for Employees Paid Bi-Weekly

The February B payroll period (2/5/17 to 2/18/17) has been moved ahead of its regular processing schedule, so we are requesting that employees paid on a bi-weekly basis submit their timesheets and absence requests by Friday, February 17th at 4:30 p.m.  Supervisors should review and approve timesheets and absence requests by Monday, February 20th at Noon.  Please e-mail payrollandbenefits@uwgb.edu if you have any questions or concerns about the adjustment to this deadline.  Thank you for your help!

America Saves Week, February 27 – March 4: Resources and Events for UW Employees

America Saves Week, a national campaign encouraging savings and financial planning, is February 27 – March 4, 2017. The University of Wisconsin is a partner in the America Saves campaign and has many resources and events planned to help UW employees expand their financial knowledge and set new savings goals.

Take a look at the UW’s America Saves website which lists all of the resources and events planned throughout the state. In-person events include workshops on valuable financial wellness topics presented by the UW Credit Union, Summit Credit Union, TIAA, Fidelity, T. Rowe Price, Ameriprise, Lincoln, UW faculty members and Tax-Sheltered Annuity Program staff, as well as credit report consultations and individual counseling. The UW is committed to helping you plan, save, and build wealth, so you can fulfill your long-term goals.

Click here to find out more information regaring the Achieving Financial Goals Workshop being held on campus and go to the website to view live, interactive webinars and videos, and read handy tips and information on savings and financial wellness. Visit the website often in the coming weeks as more information and events may be added.

America Saves will keep you motivated with information, tips, and reminders to help you reach your savings goal. Think of them as your own personal support system.

America Saves Week is an opportunity to commit—or recommit—to saving for today and for the future. Saving is more than just a good idea. It’s possible!

Human Resources System (HRS) Outage in Late February 2017 Will Affect Employee Access

Employees will not have access to their online timesheet, earnings statements and other related documents and services during a UW Human Resources System (HRS) outage that will occur in late February 2017.

The outage is due to an HRS System technical upgrade and is tentatively scheduled to begin at noon on Wednesday, February 22 and continue until the morning of Monday, February 27.

The following self-service features that employees access through the MyUW portals, will be unavailable during the outage:

  • Online timesheet
  • Absence reporting
  • Web Clock
  • Benefits Self-service (‘e-Benefits’)
  • Updates to personal information
  • Access to electronic earnings statements, tax statements (W-2, 1042-S, etc.), leave statements and other HR, Payroll and Benefits documents.

Employees are encouraged to plan ahead and take care of HR, Payroll and Benefits related tasks in the portal before the outage begins. The rest of the portal, with the exception of the HRS System related features and documents, will be available during the HRS outage.

Once the HRS System is upgraded, employees will experience the same functionality that they are currently accustomed to. The upgrade will have minimal impact on system users.

The HRS System manages UW Human Resources, Payroll and Benefits processing for all UW System institutions.  The system is currently running on PeopleSoft’s Human Capital Management software version 9.0. The upgrade will move the system to version 9.2.

Source: UW Service Center