W-2 Forms Available Online

Electronic 2021 W-2 Forms (Wage and Tax Statements) are now available in the My UW portal. Paper copies are mailed to all employees except those who chose to receive an electronic only W-2 by January 13, 2022. Employees will receive a paper copy of the W-2 Form via U.S. mail postmarked by January 31, 2022.

Instructions to View/Print 2021 W-2 Form.

Availability of Other Tax Forms
Some employees will receive additional tax forms from UW System. These additional forms are not applicable to all employees. Examples include:

  • Form 1095-C – This form includes information about the health insurance coverage offered to you by your University or through the UW System. A separate communication will be sent to employees who will receive this form.
  • The Fellowship Letter – This form shows amounts paid through the University payroll as a Fellowship/Scholarship, which are not considered to be wages by the IRS and are not subject to Social Security or Medicare withholding. The form is typically available in February.
  • The 1042-S Forms – This form includes a foreign person’s income from a U.S. source which is subject to tax withholding. The form is typically available in the My UW portal in March. Employees who have chosen electronic delivery through the Glacier System may have access to their forms earlier. Others will have their form mailed to their home address. Instructions to View/Print 1042-S Form and Fellowship Letter.

Visit Tax Statement Help for resources regarding the various tax forms.

Filing Taxes
Employees should use their W-2 Form, not their final 2021 earnings statement, to file taxes.

Some employees have had adjustments to their 2021 taxable earnings since the last 2021 payroll was paid and may have an additional earnings statement generated reflecting these adjustments. These adjustments will already be reflected on the W-2 Form that the employee receives.

The IRS will begin accepting and processing 2021 tax year returns on January 31, 2022. Employees may want to file their return as soon as all tax forms are received to minimize the chance of a fraudulent return being processed using their Social Security number, or Individual Taxpayer Identification number. More information is available on the IRS website.

If you have questions, please contact payrollandbenefits@uwgb.edu.

Source: UW-Shared Services, Service Operations

Income Continuation Insurance Deferred Enrollment Through March 1, 2022

You may be eligible to participate in the annual Income Continuation Insurance (ICI) Deferred Enrollment period now through March 1, 2022. Eligible employees were notified by email on January 15.

ICI provides replacement income if you are unable to work due to a short or long-term disability.


  • If you are currently enrolled in the ICI plan and have Standard ICI coverage, you may be eligible to enroll in Supplemental ICI coverage during the ICI Deferred Enrollment period.
  • If you are not currently enrolled in the ICI plan, you may be eligible to enroll during the ICI Deferred Enrollment period. This is the only time during the year you may enroll in the ICI plan without providing evidence of insurability.

Visit your ICI employee web page to view your ICI eligibility and for personalized data to assist you in making an enrollment decision.

How are ICI Coverage and Premiums Determined?

ICI coverage and premiums are based in part on your eligible earnings*. For Faculty, Academic Staff and Limited Appointees, the elimination period you elect when you enrolled is an additional factor. For University Staff employees your sick leave balance* is also a factor.

*If you had an unpaid leave of absence during 2021, review the ICI employee web page for information on how your premium may be affected.

ICI Benefits

Standard ICI coverage provides you with 75% of your gross salary up to a maximum of $4,000 per month (75% of $64,000). Standard ICI coverage is on annual earnings up to $64,000.

Supplemental ICI coverage provides 75% of your gross salary to a maximum of $7,500 per month (75% of $120,000). Supplemental ICI coverage is on annual earnings up to $120,000.

For More Information or to Enroll

Review the UW System Employee Benefits ICI web page.

To enroll during the ICI Deferred Enrollment period, submit an application to Human Resources (you can securely upload completed application here: https://www.uwgb.edu/human-resources/upload-documents/) by 4:30 p.m. on Monday, March 1, 2022.

Questions?  Please contact us at payrollandbenefits@uwgb.edu.

Source: UW System Human Resources

Non-Instructional Academic Staff and Limited Employee Position Description Collection

As part of the Title & Total Compensation Project (T&TC) employee-manager conversations in Summer 2021, supervisors and employees started to collaborate on developing revised UW-Green Bay position descriptions. This winter, the Office of Human Resources is coordinating a collection and review of those updated UW-Green Bay position descriptions.

At this time, we ask that an updated position description be signed and submitted for all non-instructional Academic Staff/Limited employees no later than March 25, 2022. Please see here for instructions on creating the new position description utilizing the UW-Green Bay Position Description Library.

University Staff position descriptions will also be updated in accordance with this timeline as a part of the US performance evaluation process. This process does not impact Faculty or Instructional Academic Staff.

Should you have any questions about the position description development process, please contact Human Resources at hr@uwgb.edu.

Union/UREC Financial Specialist

This position reports to the Associate Director of Business Operations and primarily reviews, approves, and advises on a variety of advanced financial transactions. May prepare and reconcile financial transactions. Recommends controls and process improvements, troubleshoots advanced financial errors. Maintains financial records, provides administrative processing support, and provides customer service for staff and customers in an assigned program area to support program financial management.

The University Union Financial Specialist provides financial support for the University Union, Student Organizations and the Office of Student Engagement and supervises Student Financial positions. This position also provides financial support to University Recreation & the Shorewood Center.

For further information and position responsibilities, please see the full position announcement.

To ensure consideration, please apply by Sunday, January 30, 2022.

University Staff Performance Evaluations for Calendar Year 2021

We are a few weeks into the new year, and ready to begin the University Staff performance evaluation process for the evaluation period of January 1, 2021 – December 31, 2021.

Annual performance evaluations are a key component to employee performance and development and provide employees and their supervisors an opportunity to discuss job performance, set goals for professional development, establish objectives for contributing to the department’s mission, and discuss expectations and accomplishments.

Please review the presentation on Managing and Evaluating Employee Performance to familiarize yourself with this process and your responsibilities. If you would prefer an in-person training session on this topic, please contact hr@uwgb.edu.


In line with UW System compensation guidelines and the UW-Green Bay Compensation and Pay Plan Policy, all compensation adjustments must be based upon merit and employee performance. Therefore, any future pay adjustments, including base rate adjustments and Board of Regents approved pay plan, will be contingent upon satisfactory performance. In addition, supervisors must have up-to-date, documented performance evaluations on file for all direct reports in order to receive pay adjustments.

Related updates:

      • As part of the Performance Evaluation process, it is important that we continue to recognize the opportunities, challenges and changes in the way employees did work due to the global COVID-19 pandemic. Supervisors are asked to keep this in mind when assessing goal completion and setting goals for 2022.
      • In accordance with the Title & Total Compensation Project, the template for position descriptions has changed. We ask that the performance evaluation process for ALL university staff employees include the development of an updated position description this year, which should be signed and submitted along with the evaluation by the due date below. Please see here for instructions on creating the new position description utilizing the UW-Green Bay Position Description Library.
      • We will be transitioning to electronic performance evaluations for all non-instructional employees in January, 2023. The new position descriptions developed this year will be the foundation for the electronic evaluation structure moving forward. Please watch for communications about this new system during the 2022 calendar year.

In an effort to facilitate timely completion, performance evaluations and position descriptions are due by Friday, March 25, 2022.

Please note that annual performance evaluations are not required for individuals who have had a probationary review on or after July 1, 2021, or for new employees that have been hired since this date. Contact Human Resources if you have any questions about the University Staff performance evaluation process.

Assistant Controller

This position reports to the Controller and provides leadership and guidance in all aspects of financial management, including non-profit, partnership and corporate accounting, regulatory and financial reporting, budget and forecasts preparation, as well as development of internal control policies and procedures.

This position is responsible for coordinating the overall management of campus accounting services and performs the highest level of accounting activities.  This position will function as the campus Assistant Controller. The position has administrative responsibility for the following business functions:  Accounts Payable & Non Student Accounts Receivable, Cash Management, Grants & Contracts Accounting, General Ledger Accounting and Capital Equipment Inventory, and Financial Reporting to include hiring of staff, staff development and training, performance evaluation, implementation of corrective measures as deemed appropriate, and cross training within departments and across functional lines.

For further information and position responsibilities, please see the full position announcement.

To ensure consideration, please apply by Sunday, February 6, 2022.

ETF Workshop: Student Loan Debt Relief

The final extension of the federal student loan payment pause will end on May 1. Find out how to prepare for repayment and avoid student loan debt relief scams at this free workshop, Student Loan Debt Relief.

The workshop is presented by the Wisconsin Department of Financial Institutions, Wisconsin Department of Agriculture, Trade and Consumer Protection, and Savi.

You will also learn how to use the free Wisconsin Strong Student Loan Repayment Tool, created by Savi. This tool can help borrowers navigate the complexities of federal student loan repayment plans, forgiveness programs, and lowering student loan payments.

Register for one of the following sessions:

January 20 at 6 p.m.

January 21 at 11:30 a.m.

DFI and Savi are partners in the Wisconsin Strong: Your Financial Security™ program offered by the Wisconsin Department of Employee Trust Funds.

Wisconsin Strong

ETF’s Wisconsin Strong: Your Financial Security™ program is designed to empower employees to maximize their Wisconsin Retirement System benefits, save for the future, and achieve financial wellness at any age. Visit etf.wi.gov/wi-strong and follow along at #WIStrongSecurity.

Digital Collections & Metadata Librarian

This position reports to the Manager of Collection Development and provides a wide variety of the most advanced professional library services which may include metadata creation, acquisitions, licensing, preservation, digital library, and data services. Serves as a resource to others and regularly solves complex problems based on advanced knowledge and expertise. Initiates process improvements, policy changes, and new initiatives to contribute towards continual improvement in services and operations.

The Digital Collections and Metadata Librarian is responsible for the development, expansion, and preservation of the digital collections and services at the Libraries. This includes creating, maintaining, and enriching metadata for digital objects and collections, managing the institutional repository system, and assisting with the management of the Library’s LMS. The position is also responsible for: performing original and copy cataloging for all formats and ensuring compliance with national and local standards.

For further information and position responsibilities, please see the full position announcement.

To ensure consideration, please apply by Monday, January 31, 2022.