Archives Assistant (70% Appointment)

This position reports to the University Archivist and supports the University Archives and Area Research Center by providing: research services to patrons and assisting in the management of the Archives departmental operations. This position will contribute to various aspects of tasks associated with the access and management of the archival collections. In addition, this position will assist the University Archivist in developing departmental procedures as well as providing support for department outreach initiatives.  In the absence of the Archivist, this position will assume responsibility for the welfare and operations of the Archives and Area Research Center. In carrying out these duties, the employee works with a great deal of independence and must apply archival and research expertise and judgment to a wide range of circumstances and situations. The Archives is a high energy and busy customer service department in which the employee will provide services to many campus departments as well as the greater community.

For more information and position responsibilities, please see the full position announcement.

To ensure consideration, please apply by Monday, April 8, 2019.

Reminder: Monthly Leave Report Approval Process

As a reminder, timely approval of absence requests (monthly leave reports) is essential for accurate absence balances for employees and tracking of missing leave reports. Faculty, academic staff and limited supervisors should be approving all absence requests by the 10th of each month. Instructions for approving absence can be found here: Approving Monthly Absence Instructions. We are requesting supervisors to review their Approve Absences screen in the My UW Portal for any pending approvals. Contact HR at (920) 465-2390 or if you have any questions.

Enjoy a Cup of Chamomile Tea Before Heading to Bed

Can’t seem to fall asleep? There are a variety of things you can do to make sleep come more easily, such as keeping your bedroom cool and dark, forgoing caffeine in the evening, and avoiding strenuous exercise immediately before bed. Often, however, we don’t give ourselves enough time to transition from the busyness of the day to preparations for sleep. A relaxing wind-down routine can make that shift easier.

Today, why not create your own sleep-inducing routine by making a cup of chamomile tea an hour before bedtime? Chamomile has long been used as a sleep aid, and it may help you relax and prepare for sleep. Look for it at your grocery store in the herbal tea section. Simply brew, sip, and relax. Your “sit and sip” time may become a relaxing ritual you look forward to every night.

Article from the StayWell Company, LLC.


Carrot Oat Bran Muffins



  • 1 cup gluten-free oat bran
  • 1 cup powdered nonfat milk
  • 1 teaspoon baking powder
  • 1 teaspoon baking soda
  • 1 teaspoon cinnamon
  • 2 tablespoons artificial sweetener brown sugar blend
  • 3 large eggs, beaten (alternative: egg whites or egg substitute)
  • 1/2 cup applesauce, no sugar added
  • 1 cup grated carrots (about 2 large or 3 small)
  • 1/4 cup raisins
  • 12 paper muffin cup liners or cooking spray


  1. Preheat oven to 350°F.
  2. Prepare a 12-muffin tin by inserting paper liners or spraying lightly with cooking spray.
  3. In a large bowl, mix oat bran, powdered milk, baking powder, baking soda, cinnamon, and artificial sweetener.
  4. Add eggs and applesauce and mix well.
  5. Stir in grated carrots and raisins.
  6. Divide batter among 12 muffin cups. Bake 20 minutes.
  7. Cool on a rack. Store in an airtight container. Leftover muffins can be frozen.

Makes 12 muffins
Each muffin contains about 109 calories, 6 g protein, 2 g fat, 60 mg cholesterol, 17 g carbohydrates, 3 g fiber, and 201 mg sodium.

Recipe from the StayWell Company, LLC.

Information Specialist (Sheboygan Campus)

This position reports to the Campus Executive Officer and works in the UW Green Bay Sheboygan Campus Solution Center to assist clients (i.e., enrolled and prospective students, parents, faculty, staff and the general public) with routine transactions and inquiries, educate clients about university policies, procedures and resources, advise clients about alternative courses of action, and work collaboratively with other university offices and external agencies on behalf of clients to expedite problem resolution. The Information Specialist is the first campus contact and therefore highly visible with high regard for customer service. This position responds proactively to phone, e-mail and in-person inquiries and transactional requests by clarifying the request, diagnosing the problem, researching the resolution, taking action on the request, and following up as appropriate. Specialists must have a strong understanding and knowledge base of the campus protocols and be cross-trained in admissions, recruitment, advising, financial aid, accessibility, student/academic conduct and veteran affairs. In addition, this position make recommendations to Enrollment Services on procedural and/or business practice improvements and help track customer service metrics to continuously improve student services and satisfaction. Specialists perform all the duties of a Student Affairs professional, consistent with institutional, division, and departmental mission, vision and values.

For more information and position responsibilities, please see the full position announcement.

To ensure consideration, please apply by Sunday, March 31, 2019.

Welcome Major Cooper!

On March 18, 2019, the Admissions department welcomed Major Cooper as the Assistant Director of Admissions for Regional Recruitment.

Major comes to UW-Green Bay from the University of Kentucky where he worked for 7 months and Marquette University where he worked for 1 year. He has an M.P.A. and a B.A. in Psychology.

Originally from Memphis, Tennessee, Major enjoys jogging and is a member of the Memphis Urban League Young Professionals and Omega Psi Phi Fraternity. He has three sisters.

Welcome, Major!

Volunteer Opportunity: WSMA State Solo and Ensemble Festival

WSMA-Logo-Registered_SMALL_WEB (003)The WSMA State Solo and Ensemble Festival is looking for volunteers! There are three time options for what volunteers will be doing. On May 3rd, there are 15-20 helpers needed for moving music stands to their proper sites, hanging signs, and ensuring that the correct amount of chairs and stands are in each site. On May 4th during the Festival, there are several positions up for grabs. Room monitors will be collecting results from judges to give to the runners, crossing off the event list in their room as the day goes on, showing the judges to their rooms, and always make sure you have a pencil! Runners/Logistics will be going around campus to collect results from judges to the Headquarters of the event. Results/Tabulation will be working in HQ calculating the results from the judges. Coffee and Donuts will be delivering coffee, donuts, and treats to the judges. On May 4th after the festival has finished, there are 15-20 volunteers needed for clean-up which includes putting the music stands back, collecting the signs, putting classrooms back to their original structure, and putting the pianos into the hallways for custodial pick-up the next week. Please contact Professor Adam Gaines ( for more information and to sign up!

WRS Webinars offered in April

ETF is offering a series of 30-minute, live, interactive webinars designed to increase your understanding of Wisconsin Retirement System benefits. Individuals can also ask questions at the end of these sessions. Visit our webinar page to learn more about any of the following sessions. Here is what others have said about our webinars:

“My participation in the webinar was a first for me, and I just want to compliment you on how easy it was to connect, follow along, and provide questions or requests. Excellent job!”

“Thanks for having these valuable webinars.  The professional but conversational style helped me to understand the presentation as easily as an “in office” meeting. Really appreciate that the presenter fully understands the subject. Wonderful job.”

Beneficiary Designations – What Happens to My Account When I Die?

Do you have a beneficiary designation on file with ETF and does it reflect how you’d want your WRS death benefits paid? This webinar reviews the importance of having a beneficiary designation on file and keeping it updated as life events occur. We’ll also review the process of how to correctly complete a designation form, what it means if you do not have one on file with ETF, and how to request a copy of your current form.

  • Mon, Apr 1, 2019 11:00 a.m. – 11:30 a.m.
  • Thu, Apr 11, 2019 11:30 a.m. – 12:00 p.m.
  • Mon, Apr 15, 2019 12:00 p.m. – 12:30 p.m.
  • Mon, Apr 29, 2019 6:00 p.m. – 6:30 p.m.

How to Use ETF’s Online Calculator to Estimate a Retirement Benefit

ETF’s online retirement calculator, one of the most-used tools on our website, allows you to calculate an unofficial projection of your WRS retirement benefit at any point in the future. This webinar will cover where to find and how to use the calculator, specific information required for data entry (e.g., desired retirement date, spouse or partner’s birthdate, etc.) and how to interpret the results.

  •  Tue, April 2, 2019 11:30 a.m. -12:00 p.m.
  • Wed, April 10, 2019 12:30 p.m. – 1:00 p.m.
  • Thu, April 25, 2019 6:00 p.m. – 6:30 p.m.
  • Tue, April 30, 2019 12:00 p.m. – 12:30 p.m.

Preparing for Your Retirement

Who should attend? Employees who are planning to retire in the next 1 – 10 years. Learn about your steps to retire with the WRS. Attend this event by live webinar! You will learn about the impact of contributions and investment returns on your account, when you can retire, your WRS annuity options, returning to work after you retire, what happens to your account when you die, health and life insurance and more.

  • Mon, Apr 8, 2019 6:30 p.m. – 8:30 p.m.
  • Thu, Apr 18, 2019 6:30 p.m. – 8:30 p.m.
  • Wed, Apr 24, 2019 6:30 p.m. – 8:30 p.m.

Register for a webinar

Please contact Human Resources at (920) 465-2390 or with any questions.

Summer Prepay Insurance Premium Deduction Schedule for 2019

Summer prepay insurance premiums will be deducted from April 1, May 1, and/or May 31 paychecks, along with regular monthly insurance premium deductions, for the following employee groups:

  • Academic (9-month) employee who will be returning to UW employment in the fall of 2019
  • Academic (9-month) employee with a summer service/summer session appointment

Why are Summer Prepay Insurance Premiums Deducted in the Spring?
The additional summer prepay insurance premium deductions are taken to continue an employee’s insurance coverage through the summer (contract break) months. These additional premium deductions must be taken in the spring, along with regular monthly premium deductions, since insurance premiums are not deducted from summer service/summer session earnings.

What if an Employee’s Employment Status Changes?
If an employee’s summer 2019 or fall 2019 employment status changes after they have already had summer prepay deductions, they may receive refunds for the summer prepay deductions. If an employee will be terminating employment, and will not return in the fall, they should contact their human resources office for assistance in determining their employment termination and insurance coverage end dates.

Employees who anticipate that they will experience any other status change; marriage, adoption, birth, divorce, etc., should contact Human Resources so they understand the impacts to their insurance benefits.

What if an Employee does not Have Summer Prepay Insurance Premiums Deducted?
If an employee does not have summer prepay deductions taken in the spring, and then has a summer session/summer service appointment, they will be billed directly for payment of the additional premiums due to provide them with insurance coverage during the summer months. Payment must be made by the billing invoice due date to insure that insurance benefits are not canceled due to non-payment. If benefits are canceled due to nonpayment, the next opportunity to add the insurance benefits may be during the fall 2019 Annual Benefits Enrollment period with an effective insurance coverage date of January 1, 2020.

2019 Summer Prepay Deduction Schedule

Important: Most employees will have deductions taken according to this schedule. The Office of Human Resources can assist employees whose deduction schedule may vary from the schedule below based on appointment, summer employment, fall return date, or termination date.

Paychecks on Which Premiums will be Taken Insurance Premiums to be Taken
April 1, May 1, May 31 Health and other insurance deductions for programs in which you are enrolled.* Regular premium deduction PLUS one summer premium deduction.
May 1 Income Continuation Insurance deduction Regular premium deduction PLUS two summer premium deductions.
May 31 Income Continuation Insurance deduction Regular premium deduction PLUS one summer premium deduction.

* Does not include Flexible Spending Account (FSA) or Health Savings Account (HSA) deductions. These deductions are calculated based on a 9-month schedule for academic (9-month) employees.

* Does not include Tax-Sheltered Annuity (TSA) and Wisconsin Deferred Compensation (WDC) deductions.

* Opt-Out Incentive and Health Savings Account (HSA) employer contribution will continue to be processed during the summer months.

How Will Summer Prepay Appear on Earnings Statements?
Employees should review their earnings statements to ensure that their insurance deductions are accurate for their situation. Summer prepay will appear as a lump sum amount on earnings statements. Deductions taken pre-tax (most medical-related premiums and a portion of State Group Life Insurance premiums) will be added together under ‘Prebtx’ and deductions taken post-tax (most life insurance premiums) will be added together under ‘Preatx.’ Regular benefit deductions for the month will continue to be listed under the plan name.

For questions, please contact Human Resources at (920) 465-2390 or

Source: UW Service Center

Employee Spotlight: Jolene Truckenbrod


Name: Jolene Truckenbrod

Position at UWGB: Payroll and Benefits Specialist

Summary of what you do: Process payroll and benefits for employees who are paid bi-weekly.

How long have you been employed: 12 years

Brief history of employment with UWGB: When I started, I worked as a part-time Human Resources Assistant at the front desk, and then in 2016 my position changed to a full-time Payroll and Benefits Specialist.

Three words that describe you: I guess nice, quiet and probably smiling

Personal interests: I enjoying spending time with family, watching my youngest daughter play soccer and my oldest daughter sing in musicals and choir events, and helping with Sunday School at church.

Random facts/interests: I spent a semester abroad in France during college – great experience!

Are you messy or organized? Organized

Best vacation you’ve been to? Tough call – my best vacation with kids was to Yellowstone and the Grand Tetons, and my best vacation with my husband was to Acadia National Park in Maine.

Describe what you were like at age 10. Long straight hair, big teeth, and awkward!

Do you have a favorite newspaper, blog? HR Connect blog of course!

If given a chance, who would you like to be for a day? High school career counselor

If you could change one thing about working here, what would it be?  That more people were happy in their jobs. It makes my day when someone comments that they enjoy their work, or like working here.

If you had to eat one meal, every day for the rest of your life, what would it be? Cereal

If your house was burning down, what’s the one non-living thing you would save? Pictures

Tell us a little bit about your family. Husband, Jeff and two daughters (ages 16 & 13)

What are three career lessons you’ve learned thus far? Put yourself ‘in the other person’s shoes’ so you have a better idea of how to help them, do your homework – take the time to double check and look further into it, and most importantly – treat everyone you interact with at work with professionalism, respect and courtesy.

What are your hopes for our industry/school? I hope that UWGB continues to help students and employees grow and improve themselves.

What aspect of your role do you enjoy the most? Helping people.

What book did you read last? The Identicals by Elin Hilderbrand

What books are at your bedside? Bible, King’s Cage by Victoria Aveyard and The Preacher’s Daughter by Beverly Lewis

What did you want to be when growing up? Airline stewardess or singer (I am not a good singer!)

What do you like most about your job? The people I work with and the beautiful campus.

What do you like to do in your spare time? Read, do laundry, and watch New Girl or Friends on Netflix.

What does a typical day look like for you? Check payroll to make sure everyone is being paid correctly; answer questions about timesheets, benefits, retirement, etc.; meet with new employees and leaving employees to discuss benefits; run reports; help with Wellness Committee events.

What is the first concert you attended? Michael Bolton with my Mom & Dad!

What is your favorite sport? I enjoy watching the Packers

What kinds of hobbies and interests do you have outside of work? Reading, hiking

What one food do you wish had zero calories? Dessert

What places have you lived in? Dykesville, Little Suamico, Stevens Point, Herouville-Saint-Clair, Altoona, Waupaca, Plover and Sobieski

What tv show/movie are you ashamed to admit you love? Not ashamed of it, but I love New Girl.

What was your favorite book, toy, or outfit as a child? Stuffed dog named Henry and Up a Road Slowly by Irene Hunt

What’s the weirdest thing you’ve ever eaten? Fried octopus

Where do you see yourself in 5 years? Still at UWGB I hope

Where is your favorite place to eat? Rustique

Where is your home town? Little Suamico

Where would you like to go on a dream vacation? Cruise to Alaska with my husband