Academic Advisor

This position reports to the Assistant Director of Academic Advising and Retention and engages students in decision making processes and promotes appropriate and responsible choices on academic matters such as course selection and degree requirements. Maintains appropriate confidentiality, updates student advising records, and contributes to the development and delivery of academic advising related events and programs. Works to ensure students receive accurate, timely, and holistic advising services in support of promoting student success, retention, and program completion. Strives to create a welcoming, equitable, and inclusive work environment.

For more information and full position responsibilities, please see the full position announcement.

To ensure consideration, please submit application materials by Sunday, July 27,  2025.

Workday is LIVE!

Workday is now live at the Universities of Wisconsin! This new platform will help make finance, human resources, and research administration processes more consistent and efficient at all 13 universities. Every UW employee will use Workday for many parts of their job, helping make tasks easier and more connected.

The best way to get started is to explore Workday yourself. Visit the Workday website where you’ll find a direct link to the system. You can also reach a Workday link by visiting myapps.uwgb.edu (tutorial) or by selecting “LOGINS” from the menu at the top right hand corner of any UW-Green Bay website:

We hope you will find Workday easy to use and navigate. To help get familiar with the new system, we recommend starting with these topics:

Top 10 Things to Know and Explore in Workday 

      1. Learn the basics of navigating in Workday
      2. Check your personal information
      3. Verify your direct deposit
      4. Review and update your workspace address
      5. Set your email and notification preferences
      6. Review your benefits information
      7. Check absence balances and time management
      8. Submit a flexible work arrangement
      9. Explore Workday Learning
      10. Understand your payslip
  1. To learn more about the most common actions for employees to take in Workday, visit the Workday for New and Current Employees page.

You are encouraged to install the Workday Mobile Application (App) on your mobile device in order to quickly and easily submit time-off requests and expense reports, view payslips and more. For more information on installing the Workday App, please check out the following KnowledgeBase document: Installing Workday on a Mobile Device

For Managers
If you manage employees, check out the top things managers should do when starting in Workday. In addition, the Workday website also has a section for you. It includes information about the “My Team Management Dashboard”, how to approve time off, and a list of recommended tasks for managers.

Need help?

Visit the GetHelpUW section on the Workday website if you need direct support. You can utilize the Get Help virtual assistant (chatbot) or submit a help request (called a “ticket”), and you’ll get a confirmation and be able to track its progress.

You are also encouraged to check out the UW-Green Bay Training Schedule for open labs, virtual assistance, and group sessions facilitated by your UW-Green Bay HR and Finance colleagues to support you through this change. In addition, the Workday KnowledgeBase Job Aid Library and Course Catalog can provide helpful learning resources as well.

We know learning a new system takes time and patience – for everyone. We appreciate your cooperation and look forward to supporting you as we all adjust to Workday together.

July Issue: Employee Engagement Newsletter

Check out the July issue of our Employee Engagement Newsletter! This newsletter focuses, specifically, on employee engagement at the university with new ideas and reminders on how you can incorporate opportunities within your departments/teams. Each issue will feature an Employee Spotlight section as well. If you are interested in being featured in the newsletter, please reach out to hr@uwgb.edu.

If you missed any of the recent issues, check them out here:

March Employee Engagement Newsletter
April Employee Engagement Newsletter
May Employee Engagement Newsletter
June Employee Engagement Newsletter

Save the Date: Phoenix Orientation

Save the Date for Phoenix Orientation

Planning has begun for the upcoming Phoenix Orientation program aimed at providing all new ongoing employees who started within the last year with information on the University’s strategic priorities and mission to ensure their success as a new employee and to better integrate them into the UWGB culture and community.

All new hires since August 28, 2024 will be invited and expected to attend the Phoenix Orientation.  More information will be made available as planning progresses. 

Phoenix Orientation
Date: August 26, 2025
Time: 10:00 a.m. – 2:00 p.m.
Location: Christie Theatre and Phoenix Rooms

Workday Training Update – June 26, 2025

Workday goes live in 11 days!

To help prepare for the upcoming transition to Workday on July 7, 2025, we are excited to announce post-go live learning opportunities for faculty and staff to become familiar with Workday. Beginning July 7th, Human Resources and the Controller’s Office will be hosting various Workday sessions, both in-person and virtually, to provide one-on-one or group assistance. Additional sessions may be announced throughout the summer and early fall based upon institutional need. Please see the UW-Green Bay ATP Website for a detailed listing of all available sessions.

For all sessions, don’t forget to bring your device!

Further education for those working more closely with HR and Finance processes will be provided and communicated by UW Shared Services or the applicable UW-Green Bay office. HR Talent Partners will also be spending time within their associated departments to offer additional Workday-related support on topics such as onboarding, recruitment, performance evaluations, and general HR processes.

What other training is required and/or available?

Employees can find assigned trainings in their Universities of Wisconsin instance of Canvas. Additionally, all employees have the option to self-enroll in additional training courses. We recommend that as soon as possible, all employees complete “Workday Fundamentals: Workday for all employees” and all managers complete “Workday Fundamentals: Workday for managers”. Those two courses touch on actions every employee and manager will complete. The full Workday course catalogue can be found here: https://www.wisconsin.edu/workday/workday-training/course-catalog/.

I have a question about Workday, where do I go?

    1. Attend one of the sessions outlined in the calendar above.
    2. Check out KnowledgeBase Job Aids. This website is a resource for finding job aids, how-to videos, and more to help you work with Workday.
    3. If you need assistance after go-live, please use the GetHelpUW ticketing system. Indicate what you would like help with, and the system will generate answers to commonly asked questions. If the information you need is not provided, you can describe your issue and submit a ticket.
    4. Check out the full Workday course catalogue to see if there is a training course on the topic you have questions about: https://www.wisconsin.edu/workday/workday-training/course-catalog/.
    5. If you have additional questions, after using the resources listed above, please reach out to atp@uwgb.edu, the applicable UW-Green Bay office (HR, Controller, etc.), or a member of the Campus Readiness Team.

Please continue to watch your email for important notices regarding the Workday transition.

Manage Your Unused Vacation Hours

Eligible employees have an annual opportunity to bank unused vacation. University Staff also have the option to receive a cash payout or a combination of banking and a cash payout.

Faculty, Academic Staff, and Limited Appointees with a 12-month appointment can bank unused vacation after completing ten or more fiscal years (July 1 through June 30) of continuous service. The deadline to bank unused vacation is September 30, 2025.

How Much Vacation Can Faculty, Academic Staff, and Limited Appointees with a 12-month Appointment Bank?

Years of Continuous Service Hours That Can be Banked *
1 – 10 Years 0
10+ to 25 Years 40
25 Years + 80

* The amount of vacation that can be banked is prorated for part-time employees.

University Staff can bank unused vacation, receive a cash payout, or a combination of both starting with service of at least five years for some employees and ten or more years of service for most. Please visit UW System Administrative Policy 1210 (formerly BN 1) Vacation, Paid Leave Banks, and Vacation Cash Payouts, section 6.E.I to review the years of service requirements and assess payout options..

As previously communicated the leave schedule for University Staff, including craft workers and trades employees, will transition to a fiscal year schedule from a calendar year schedule starting in January 2025. This means that University Staff can bank or request a leave payout starting in July 2025. The deadline to make this request is September 30, 2025.

When Can I Bank My Vacation?

Vacation and carryover balance hours that are eligible to be banked may be viewed beginning July 7, 2025 once we have transitioned to Workday. More information will be available shortly after July 7, 2025 on how to bank vacation in Workday.

How Much Can I Bank into my Paid Leave Bank?

There is no limit to the total number of hours (balance) that can be retained in your Banked Leave account. Once vacation is banked the hours do not expire.

When Can Banked Leave Be Used?

With your supervisor’s approval, banked leave hours may be used whenever you are allowed to use paid leave.

When are Banked Leave and Cash Payouts Processed?

Banked leave and cash payments are processed based on the date you enter your request and when the biweekly payroll is processed.

Employees cannot bank or receive payout for Personal and Legal holidays.

What If I Terminate Employment?

Unused banked leave hours will be paid to you at your wage rate at termination.

Resources
The following sick leave policies are available to reference:

If you have questions after reviewing the available information, reach out to your Payroll/Leave Administrator.