Registrar

The Registrar reports to the Dean of Enrollment Services and is responsible for the overall leadership of all functions within the Office of the Registrar. Duties include supervision of professional and student staff, oversight of Office of the Registrar operations, technology oversight, monitoring of office budget expenditures, enforcement of academic policies, and the development and implementation of policies and procedures related to records and registration. The Registrar assumes a leadership role in the implementation, maintenance and upgrades of the (PeopleSoft) Student Information System and other software utilized to complete student life cycle activities.

For more information and position responsibilities, please see the full position announcement.

To ensure consideration, please submit application materials by Thursday, June 23, 2016.

Employee Spotlight: Holly Keener

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The Employee Spotlight this month is on Holly Keener.  Holly has worked at UWGB for a little over 2 years and encourages everyone to get involved in some way on campus. She enjoys many aspects of nature and the environment. Her family is very important in her life and she enjoys spending as much time with them as possible. Did you know she enjoys pretty much anything Marvel super-heros? Learn more about Holly by reading her Employee Spotlight.

Name: Holly Keener

Position at UWGB: Assistant to the Provost / Assistant to the Secretary of the Faculty and Staff

How long have you been employed: At UWGB? A little over 2 years

Brief history of employment with UWGB: I was hired as University Staff Associate supporting the Associate Provost (at that time, Andy Kersten) and Secretary of the Faculty and Staff. When Greg Davis was moved into the Provost Office and Judi Pietsch retired, I was moved over into the dual role of Assistant to the Provost. I also kept my responsibilities for shared governance and support of the SOFAS office.

Three words that describe you: Organized. Sassy. Caring.

Personal interests: my children, my family, dogs, native plants / holistic remedies / environmental ethics / outdoor activities

Random facts/interests: My degree is in environmental education. I HATE cold weather. I LOVE July cloud formations.

 

(Answer any of the following):

Any favorite line from a movie? I brought you a delicious bass.

 Are you messy or organized? I call it a messy organization. As I grow up (NOT get older), I find I’m getting more and more fickle about organization. Just don’t ask me where I put my shoes.

Best vacation you’ve been to? We spent a week at an Eagle River resort with our best friends and their children almost 10 years ago now. Sun, fish, and a lot of laughs. Truly a treasured memory.

Describe what you were like at age 10. I was a spunky blondie with pigtails who climbed trees, biked, roller-skated, loved to watch Bewitched, played piano and swam at the Y.

Do you have a favorite quote? If they go low, you go high (Michelle Obama). Meaning, don’t sink to your opposition’s level. Keep centered and focused and rooted in the good. You may even bring people surrounding you with negative thoughts up a few notches in the process.

Do you have an office nickname? What is it?  If I do, it’s not used in my presence. Should I be worried?

Do you recall any embarrassing moment at work?  None that I choose to recall, but I’m sure there were many. Oh wait, I did say something that was quite embarrassing the other day in a meeting. I think I’ll just keep that one to myself though (and no comments from the USC peanut gallery please)

Favorite travel spot?  Venture Island on Rainy Lake in Canada. Orrr… Jackson, WY. It’s a toss-up. Both are Heaven on earth!

If Hollywood made a movie about your life, who would you like to see cast as you? Either Kaley Cuoco (the actress who plays Penny in The Big Bang Theory) or Julie Bowen (plays Claire in Modern Family). Both are sassy, strong, irreverent women who manage to find humor and love in the not-so-easy, day to day struggles of life. That’s a true gift!

If you could change one thing about working here, what would it be? I would make sure Perry and Petunia (our peregrine falcons) have a safe place to lay their eggs and raise their family next year. We lost at least 4 eggs this spring because our vent ledge is slanted and their eggs rolled out. If we claim to be EcoU, why don’t we prove it. Can we please build a box for them for next year?

If your house was burning down, what’s the one non-living thing you would save? My back-up hard drive with all of my photos.

Motto or personal mantra? Always be humble and kind.

Tell us a little about yourself.  I grew up in Oshkosh, but my mom grew up here in Green Bay on Howard Street. She and her siblings all graduated from West High in the 50’s, so I have pretty deep roots in the area and am proud to call Green Bay my home. I am an Oshkosh North and UW-Stevens Point alum and have a degree in Environmental Education. I have raised two children, currently have two dogs and spend most of my “free” time trying to keep up with them all. I also really love being a part of an institution of higher education and hope that we can somehow convince the folks in government that education is the key to our future.

Tell us something about yourself that would surprise us? I used to play String Bass in the Green Bay Symphony orchestra. No really, I did!

Top 3 life highlights? Kasey, Jered, Kaleb – My children. My heart. My world.

What advice would you give to recent new hires? Go for a walk. Get involved. This university is only as strong as her people. We have some INCREDIBLE people here.   Get out there and meet them all. You are working for a top-notch, institution of higher learning. So LEARN! GROW! EXPERIENCE this university in all of her glory.

What are three career lessons you’ve learned thus far? 1. Listen. 2. Never assume.   3. Open yourself up to new perspectives, new challenges and new experiences.

What aspect of your role do you enjoy the most? I actually enjoy being in a position where I can make it easier for people to do their work.

What books are at your bedside? The Game of Thrones series / The Outlander series/ and a Phillippa Gregory novel, “The King’s Curse”

What celebrity do people think you look like? Julie Bowen (Claire Dunphy)

What did you want to be when growing up? I was going to be a marine biologist. Not sure why I decided going to a small, private school in Northfield, MN was the best place to start my education though. Needless to say, I’m not a marine biologist.

What do you always want to try and never did? Scuba diving

What do you like most about your job? The people. We have some fascinating people here.

What do you like to do in your spare time? I love to spend as much time as I possibly can with my kids. If that’s sitting all day in a basketball court, watching cheerleading competitions every weekend or driving 4 hours just to spend a few minutes in their presence, that’s what I want.

What do you like to do on your days off? Catch up on my sleep and watch tv. I could very easily be a couch potato if I let myself.

What else do you do for fun? I love going to movies in movie theaters. My son and I even did a double feature one time. Iron Man was over and Speed Racer was just starting. We bought new tickets, refreshed our popcorn and went in for another round!

What is an ability you wish you had? Teleportation!! Can you imagine just wriggling your nose or nodding your head and going anywhere?

What is the first concert you attended? Cheap Trick.

What is the first thing you would buy if you won the lottery? I’d pay off my bills and set up an education trust for my children. THEN …. A new jeep wrangler.

What is your favorite meal? Chocolate chips in peanut butter. That’s a meal, right?

What is your favorite movie and book? While You Were Sleeping – all-time favorite movie. Well, that and the Men in Black movies. Ohhhh, or the Iron Man movies. … pretty much anything Marvel super-hero.

What is your favorite sport? Right now? Anything my kids play. So… mainly high school basketball.

What kinds of hobbies and interests do you have outside of work? Movies, books, music, photography. Native plants and gardening.

What one food do you wish had zero calories? Chocolate

What phobias do you have? Crowded elevators. If there are more than 4 people in an elevator, I will step out and wait for the next round.

What places have you lived in? Oshkosh; Stevens Point; Kingsville, TX; Madison; Aurora, IL; Green Bay.

What was your favorite book, toy, or outfit as a child? Green Eggs and Ham was my absolute favorite book as a child. And I had this stretchy, yellow, long-sleeve shirt that my mom brought back from MN for me when I was in grade school. We have quite a few pics of me in that shirt through the years. I was NOT going to let my little sisters wear it for anything!!!

What’s on your bucket list? Kayak the Apostle Islands.

What’s the one thing, you can’t live without? Chocolate and peanut butter. Oh wait, that’s two things. But don’t they just both go together naturally?!!

What’s the weirdest thing you’ve ever eaten? Rattle snake – tastes like chicken.

Where is your favorite place to eat? Portillo’s

Where is your home town? Oshkosh

Where would you like to go on a dream vacation? Ireland.

Scheduled HRS Outage This Weekend- No Timesheet or TAM Access

Due to a UW System data migration, there is a scheduled outage of HRS this weekend from Friday, June 3rd at 6:00 p.m. to Sunday, June 5th at 4:00 p.m.  During this time, employees will not be able to use webclock or timesheet to record their hours worked, and supervisors will not be able to access employee’s timesheets.  Student supervisors are asked to notify any student employees working during this timeframe that they will not be able to access the My UW System portal during this outage and will need to manually keep track of their hours worked.

This HRS outage will also affect all currently posted recruitments, as applicants will not be able to get into TAM (Talent Acquisition Manager) to apply for positions.  We will have a notice posted on our career opportunities page and on individual postings throughout the weekend.  Campus employees who are involved in recruitments will also not be able to access TAM during this time.

Please contact payrollandbenefits@uwgb.edu or hr@uwgb.edu with any questions regarding this outage.

 

 

New Verification of Employment Process Starting June 6, 2016

The University of Wisconsin System will begin using The Work Number® to provide automated employment and income verifications, starting Monday, June 6, 2016.

The Work Number simplifies the verification process and accelerates credit decisions through an online system available to verifiers 24 hours a day, 7 days a week.  More than 200,000 credentialed verifiers rely on The Work Number for rapid access to information critical to their decision process, and over 2,900 employers nationwide have entrusted The Work Number to provide this service.

Here’s How it Works:

  1. The University of Wisconsin System Service Center securely transmits employment and income data to The Work Number on a regular cycle, so the information remains current.
  2. When you apply for credit or other services where proof of employment or income is required, you provide consent to the credit grantor to verify that information when signing the application.
  3. The verifier—who has been carefully screened and credentialed before gaining access to the system—looks up your record on The Work Number database.
  4. The verifier must provide a valid reason or permissible purpose for requesting the information, as defined by the Fair Credit Reporting Act (FCRA).
  5. With the above conditions met, the verifier can validate your employment or income in seconds, accelerating the decision process.

How to Initiate a VOE Request:

  1. Please direct the lending institution, property manager or other business requesting employment or income information to contact The Work Number. The web address for The Work Number is theworknumber.com.  The phone number for Commercial verifications is 1-800-367-5690.
  2. Please note that you may be required to provide your Social Security Number and the University of Wisconsin’s Employer Code: 18032

 

If you run into any issues with the VOE process or have any other questions regarding The Work Number, please contact the Human Resources Office at 920-465-2390 or hr@uwgb.edu.  Additional information regarding the change to VOE process can be found here.

 

Outreach Specialist – Phuture Phoenix (75%)

The Outreach Specialist – Phuture Phoenix reports to the Director of the Phuture Phoenix program and assists in the operational and management aspects of Phuture Phoenix.

This position includes the following responsibilities:

  • Prepare and coordinate on-campus Phuture Phoenix Campus Visit Days for local school districts.
  • Organize and coordinate faculty and staff participating on tour day.
  • Organize, recruit, and assist in training student volunteers for tour day.
  • Organize and train community volunteers for tour day.
  • Organize facility usage for tour day.
  • Compile and use data to coordinate tour day.
  • Serve as program liaison with K-12 Schools.
  • Oversee the development and delivery of 9-12 Afterschool College Access Club.
  • Develop and maintain positive relationships with building contacts in schools.
  • Support Phuture Phoenix Primary building contacts with assemblies and curriculum.
  • Assist in the  preparing of grants and track progress of grants.
  • Provide data for grant application and reporting.
  • Create and maintain data files for the Phuture Phoenix program.
  • Provide support in the scholarship process including distribution, application, selection and file maintenance of scholarship recipients.
  • Assist in the organization, scheduling of fund raising events.
  • Develop and deliver presentations about Phuture Phoenix program in schools and in an educational conference setting.
  • Develop and maintain University relationships.
  • Develop and maintain community partnerships.
  • Support the work of the Phoenix Phellows both on campus and in the K-12 schools.
  • Supervise temporary and non-temporary university staff as assigned .
  • Oversee and support Interns as assigned.

For more information and position responsibilities, please see the full position announcement.

To ensure consideration, please submit application materials by Wednesday, June 22, 2016.

2016 Summer Leave Report

As we begin the summer pay periods, please remember that leave-eligible, unclassified employees will be required to submit a “summer leave report” if working any summer service or summer session appointments.

Similar to last summer, there will be no online entry for the summer session/service leave reports. Click here to find one summer leave report that you will use to keep track of all leave taken during your employment over the entire summer.

Specific notes regarding this process:

  • Please print the attached leave report.
  • In the top section, fill in your name and employee ID only.
  • Record absences for any leave taken while you are under contract during the summer (including work performed that was paid via a lump sum payment).
  • If you do not use any leave time for a given month, enter zero in the “Total Hours” row.
  • Sign the summer leave report.
  • Request an approval signature from your summer department chair/supervisor (if working multiple appointments, you may need to request more than one signature).
  • Any sick leave used during the summer will be charged to your primary appointment.
  • This leave report is due to Human Resources by Tuesday, September 6, 2016, regardless of whether or not leave is used!

Please contact payrollandbenefits@uwgb.edu with any questions.

Associate Dean for Budget and Grants (50%)- Open to UW-Green Bay Employees Only

The Associate Dean for Budget and Grants in the College of Science and Technology is responsible for assisting the dean with budget, personnel, curriculum, planning and working with diverse constituencies to promote the University and these programs. This position will focus on budget planning and management, grant writing. This position will also assist with community outreach and fundraising, and program and curriculum development. The Associate Dean will report to the Dean of Science and Technology and represent UW-Green Bay and the College of Science and Technology to external and internal stakeholders.

For more information and full position responsibilities, please see the full position announcement.

THIS POSITION IS CURRENTLY OPEN TO UW-GREEN BAY EMPLOYEES ONLY.

To ensure consideration, please submit application materials by Wednesday, June 8, 2016.

Associate Dean for Enrollment, Recruitment and Faculty Development (50%) – Open to UW-Green Bay Employees Only

The Associate Dean for Enrollment, Recruitment, and Faculty Development in the College of Science and Technology is responsible for assisting the dean with budget, personnel, curriculum, planning and working with diverse constituencies to promote the University and these programs. This position will focus on enrollment and recruitment targets, assist with faculty and staff recruitment, and faculty development initiatives. The Associate Dean will report to the Dean of Science and Technology and represent UW-Green Bay and the College of Science and Technology to external and internal stakeholders.

For more information and full position responsibilities, please see the full position announcement.

THIS POSITION IS CURRENTLY OPEN TO UW-GREEN BAY EMPLOYEES ONLY.

To ensure consideration, please submit application materials by Wednesday, June 8, 2016.

#50fitspiration Challenge

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Thank you for participating in the #50fitspiration Challenge!  Jena Richter posted some pics of her and some of the fifty #50fitspiration posters displayed around campus on Twitter or Facebook, and she received a T-shirt and water bottle.  The Wellness Committee hopes that you found the wellness tips on the posters helpful for staying healthy at work!

University Services Associate 2

The University Services Associate 2 is responsible for administrative and program support operations for the Professional Program in Education and Phuture Phoenix.  The duties include serving as receptionist, preparation and dissemination of correspondence, scheduling appointments, and coordinating meeting and travel arrangements.  This position will provide direct support to the Professional Program in Education Chair, the Phuture Phoenix Director and the faculty and staff in both areas.

This position will also perform the financial related activities of the Phuture Phoenix program, including budget reconciliation, preparation and processing of financial reports and maintenance of related financial and donor records.  The University Services Associate 2 will also service as liaison between the Phuture Phoenix program and select external constituents.

For more information and position responsibilities, please see the full position announcement.

To ensure consideration, please submit application materials by Sunday, June 12, 2016.