Welcome Christopher Roeske!

Christopher Roeske recently started as a Police Officer in Public Safety on September 23, 2016.

Prior to being hired at UWGB, Christopher was a Corrections Officer for the Waupaca County Sheriff’s Department for 2 years. He has a Bachelor’s Degree in Criminal Justice from UW-Platteville.

Christopher is from Bancroft, Wisconsin.

Welcome, Christopher!

Director of Camps and Conferences

This position reports to the Executive Director of Continuing Education and Extension and  coordinates and manages the planning and execution of Summer Camps while also supporting the Conference intake in the Division of Outreach and Extension. In addition, this position is the liaison and supervises the Lifelong Learning Institute program. The Director of Camps and Conferences is also responsible for the hiring and supervision of seasonal employees, students, volunteers, and camp instructors. This position supervises two University staff members who provide support to the programs.

This position includes the following responsibilities:

* Develop and deliver an array of summer camps for middle school and high school audiences.
* Develop long-term planning for camps at UW-Green Bay in coordination with Outreach and departments.
* Hire, schedule, and supervise seasonal employees for camps, including Head Counselor’s Office.
* Develop and maintain marketing efforts to recruit campers.
* Hire and schedule faculty and ad hoc instructors.
* Contract for internal and external camp organizations.
* Develop and manage budgets for summer camps.
* Develop relationships for third party summer camps to utilize the facilities.
* Book, schedule, and maintain great customer service for third party camps.
* Serve as the liaison to the Lifelong Learning Institute (LLI) Board.
* Advise the Curriculum, Communications, Finance, Social, and Volunteer Development Committees.
* Work with LLI Program and Risk Management to ensure policies and procedures are being adhered.
* Develop and manage budgets for these programs.
* Contract for Off Campus Venues and quarterly events.
* Develop and maintain marketing efforts to recruit instructors, volunteers, and members.
* Train Program Coordinators, Committee Chairs, and Volunteers.
* Respond to requests regarding conference support.
* Develop agreements between Outreach and Extension to provide support

For more information and position responsibilities, please see the full position announcement.

To ensure consideration, please submit application materials by Wednesday, December 7, 2016.

Important Year End Leave Information for University Staff

As we near the end of the 2016 calendar year, University Staff employees are reminded to review their leave balances.

Vacation Carry Over
Normally, vacation time must be used within the calendar year during which it is earned.  Employees may carry over any unused earned vacation into the following calendar year.  Any vacation carried over from the previous calendar year must be used by December 31 of the following calendar year.

The Human Resources System (HRS) will automatically take any vacation absences entered first from carry over balances before taking from the current year’s allocations.

Compensatory Time
Compensatory time is able to be carried into the following calendar year if approved by the immediate supervisor.  If carried over, unused compensatory time must be used by April 30th of the following year or it will be paid out on the pay period that includes May 1st.

Personal and Legal Holidays
Personal and Legal holiday hours may not be carried into 2017 and if not used by December 31, 2016 will be forfeited.

Annual Leave Conversion Option (Banked Leave or Sabbatical)
Forms for all employees eligible for the Annual Leave Conversion Option are now available on the My UW System Portal, under the Time and Absence section, Leave Reports tab.  All completed forms must be submitted to Human Resources no later than Friday, December 2, 2016.

Please contact the Payroll & Benefits office at 920-465-2390 or payrollandbenefits@uwgb.edu if you have any questions.

Updated I-9 Form Released

U.S. Citizenship and Immigration Services (USCIS) published the revised version of the Form I-9 Employment Eligibility Verification. The updated form includes a separate Instructions Page for Form I-9.

By January 22, 2017 employers must use only the new version, dated 11/14/2016 N.

Among the changes in the new version, Section 1 asks for “other last names used” rather than “other names used,” and streamlines certification for certain foreign nationals.

Other changes include:

  • The addition of prompts to ensure information is entered correctly.
  • The ability to enter multiple preparers and translators.
  • A dedicated area for including additional information rather than having to add it in the margins.
  • A supplemental page for the preparer/translator.

The instructions have been separated from the form, in line with other USCIS forms, and include specific instructions for completing each field.

The revised Form I-9 is also easier to complete on a computer. Enhancements include drop-down lists and calendars for filling in dates, on-screen instructions for each field, easy access to the full instructions, and an option to clear the form and start over. When the employer prints the completed form, a quick response (QR) code is automatically generated, which can be read by most QR readers.

For questions on the revised Form I-9, please contact HR at (920) 465-2390 or hr@uwgb.edu.

Vice Chancellor for Student Affairs and Campus Climate

The University of Wisconsin – Green Bay (UWGB) seeks a dynamic, innovative and experienced student affairs professional to become Vice Chancellor for Student Affairs and Campus Climate. The Vice Chancellor is a member of the senior leadership team reporting to the Provost and Vice Chancellor for Academic Affairs and sits on the Chancellor’s Cabinet.

The Vice Chancellor will join a vibrant and entrepreneurial university serving one of three urban areas in Wisconsin. Green Bay is an internationally known city with large and growing manufacturing, healthcare and service economic sectors and the Green Bay Packers. The University enjoys strong community support and is known for its unique interdisciplinary approach.

The major opportunities for the Vice Chancellor are to (1) shape and deploy a contemporary student life vision that promotes student welfare, service and creative thinking; (2) create a more vibrant campus life that integrates the great advantages of Green Bay and the local area; (3) develop and deploy an institution-wide model program in inclusivity, understanding and civility.

The University faculty and staff are extremely committed to their students, the University and the community. The University supports a very successful NCAA Division I athletic program. The Vice Chancellor will be expected to be highly collegial and self-motivated.

For more information and position responsibilities, please see the full position announcement.

To ensure consideration, please submit application materials by Wednesday, January 4, 2017.

Police Officer

The Police Officer is a sworn peace officer assigned to the Office of Public Safety.    Responsibilities will include enforcement of laws, investigation of complaints, suspicious matters, and incidents that may have an impact on the University. In addition, they are responsible for maintaining order, assisting people, identifying criminal activity, apprehending offenders, identifying the source of problems in the University community and collaborating with others to resolve issues. These positions will also be expected to engage in problem solving, initiate crime prevention measures, enforce criminal and traffic laws, ensure safety and security of people and property, investigate crimes, implement emergency procedures and administer basic first aid when necessary. Additionally, police officers are expected to write clear, concise, and detailed reports. Police officers operate under the general direction of a ranking officer, supervisor, training officer, as well as officers collaterally assigned as an Officer in Charge for a specific agency purpose. The police officers will support the department’s mission by providing essential functions while respecting the rights and dignity of all individuals.

For more information and position responsibilities, please see the full position announcement.

To ensure consideration, please submit application materials by Sunday, November 27, 2016.

University Services Associate 2 – Natural and Applied Sciences/Human Biology

The University Services Associate reports to the Department Chairs of the Human Biology (HUB) and Natural and Applied Sciences (NAS) and this position is responsible for primary administrative and office support for the units of HUB and NAS. This position is responsible for managing the office functions for both HUB and NAS. Other responsibilities include providing backup budgetary support for these academic units as needed.

This position includes the following responsibilities:

  • Provide primary administrative support for all faculty, staff and department chairs in HUB and NAS.
  • Represent the office of the chair with a wide variety of NAS and HUB related clientele.
  • Establish policies and procedures to ensure effective coordination of workflow.
  • Type confidential and sensitive correspondence.
  • Compose, sign, and distribute letters and memos.
  • Conduct specialized projects for the chair.
  • Oversee and coordinate communications with internal and external customers.
  •  Independently follow up and respond to issues and requests which do not require the department chair’s direct attention.
  • Serve as the contact person for administrators seeking information and assistance.
  • Organize, plan, and arrange a variety of professional meetings, conferences, seminars, etc.
  • Coordinate recruitment and hiring efforts.
  • Assist with coordination of annual Mathematical Competition within area schools.
  • Assist faculty and staff with classroom copying and duplicating requests.
  • Collect and maintain current program information and maintain curriculum forms.
  • Monitor HUB and NAS class waitlists and work with Registrar’s office in moving students off the waitlist and into open labs.
  • Update online surveys and collect assessment data for department chairpersons.
  • Maintain comprehensive and extensive knowledge of University rules and regulations.
  • Assist faculty and staff with preparation of materials for conferences and workshop.
  • Process faculty services requests for Media Resources or Facilities Management.
  • Schedule department field trips transportation needs.
  • Assist faculty and staff in HUB and NAS with hiring paperwork for student employees.
  • Serve as the office manager for NAS and HUB.
  • Order and maintain keys for HUB, NAS and related offices and labs.
  • Assist new faculty, ad hoc instructors, and graduate teaching assistants with setup of their offices, keys, nameplates, etc.
  • Make reservations for LS and ES conference room on EMS and post schedule, as necessary.
  • Perform general office duties.
  • Maintain and update HUB, NAS, and Dietetic Internship websites.
  • Act as resource person for all questions faculty and staff may have related to departmental functions.
  • Supervise student clerical staff.
  • Assist in computer and printing problem diagnosis and repair as necessary.
  • Submit monthly production reports for photocopy machine.
  • Post notice of canceled classes upon faculty request.
  • Oversee distribution of course evaluations.
  • Maintain a complete file of all active and inactive courses.
  • Prepare merit reviews, maintain all personnel files during yearly merit and retention reviews.
  • Provide backup support for budgetary functions and other functions as needed.

For more information and position responsibilities, please see the full position announcement.

To ensure consideration, please submit application materials by Wednesday, November 30, 2016.

FLSA Updated Threshold Implementation- December 1, 2016

Various sessions were held earlier this month to communicate the implications of the U.S. Department of Labor revised provisions of the Fair Labor Standards Act (FLSA) salary threshold. For reference, both sessions can be accessed below. Below is a recap of several action items to consider as the December 1 implementation date approaches:

Supervisors (Recorded Supervisor Session):

  • Provide employees with expectations for time reporting and work hours.
  • Be aware of the bi-weekly payroll schedule and the dates that both timesheets are due and hours need to be approved.
  • Define pre-approval process for overtime/comp time. Understand what your departmental stance is for OT/Comp.
  • Review guidelines for comp time (UW-Green Bay Compensatory Time Policy).
  • Ensure compensatory time doesn’t inhibit vacation/personal holiday use.
  • Evaluate work responsibilities if necessary and determine any adjustments that need to be made.
  • Discuss and define for your department:
    • Standard work hours and expectations
    • Work at home- what is acceptable and/or expected
    • Break and meal periods
    • Training, travel time, work while traveling
    • Volunteering

Employees (Recorded Employee Session):

  • Direct Deposit- if you currently have multiple accounts, you may need to adjust the amount/percentage of payroll being deposited now on a biweekly basis.
  • W-4 withholdings- if you currently have certain amounts setup for withholding, you may want to consider revising for the updated biweekly payroll period.
  • TSA 403(b) Plans- elections that were setup to take monthly will still be taken biweekly unless a new Salary Reduction Agreement is completed.
  • Wisconsin Deferred Compensation- elections that were setup to take monthly will still be taken biweekly unless a change request is completed or by contacting WDC directly at 1-877-457-9327.
  • Any employee garnishments will be reviewed and re-distributed by the UW Service Center.

Our office will be sending out detailed instructions on the timesheet entry and approval process as we get closer to December 1st.

If you have questions, please contact Human Resources at (920) 465-2390 or hr@uwgb.edu. If you are interested in a meeting regarding specific situations related to your department, please contact Melissa Nash at (920) 465-2103 or nashm@uwgb.edu.

Campus to Campus Challenge – Week Five Results

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During week five, 28 employees participated in the Campus to Campus Walking Challenge, and as a group we logged 2,042,512 steps!  During week five, we walked from Charleston, West Virginia to Philadelphia, Pennsylvania to New York City to the beautiful Acadia National Park in Maine – right on the rocky coast of the Atlantic Ocean!  So, it took us three weeks to walk from coast to coast!

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Can’t find a full 30 minutes to walk? Spread it out throughout your day- 10 minutes here and 10 minutes there will add up if you stick with it.  According to the Center for Disease Control and Prevention, breaking your workout into several shorter workouts throughout the day is just as effective as one longer workout session, while also making it easier to fit into your schedule.

The average steps per team member per day was 10,421. During week five, Jayne Kluge, Jeff Krueger, Barb Tomashek-Ditter, Jamel Heim and Lynn Rotter had the highest number of steps.  Two weeks to go – where should we walk to next?

Assistant Director – Business Operations (Open to UW System Employees Only)

The Assistant Director – Business Operations reports to the Director of the University Union and supports the daily operation and administration of University Union business, financial, service, and support operations. This includes management and supervision of financial operations including cash handling, deposits, reconciliation, training, and audits; program management of the campus one-card system which includes management of meal plans; supervision and management of the University Ticketing and Information Center including ID Services; management of the Off-Campus Merchant Program and JSA On-line card office; budget development, support, and coordination for all sub departments of the University Union; and serve as a key member of the University Union management team providing input, feedback, support, and service for department-wide initiatives. The Assistant Director performs all the duties of a professional student services advisor related to the mission and role statement of the University Union.

THIS POSITION IS CURRENTLY OPEN TO UW SYSTEM EMPLOYEES ONLY.

For more information and position responsibilities, please see the full position announcement.

To ensure consideration, please submit application materials by Sunday, November 20, 2016.