Important Year End Information for Student Supervisors


This email contains information on:

  • Student Rehire Process
  • Important dates for graduating seniors and students not continuing
  • Summer ACA hours limitations
  • Federal Work Study balance reports
  • Summer Work Study
  • Posting a position in PRO
  • Earnings Statements & W-2 Form

It’s time to have a conversation with your students about their plans to continue working for Summer 2017 and/or Academic Year 2017-2018. Student supervisors received their Student Rehire Spreadsheet on Monday, April 24. As a reminder, those spreadsheets are due back to Human Resources ( by Friday, May 5, 2017.


The last day of work for graduating seniors and those not returning for the Fall Semester is May 12, 2017. This applies to all student employees, work study, or regular. If your student employee is graduating or will no longer be enrolled, you may have the option to hire them as a University Staff Temporary (UST) employee. All UST requests have to be approved by leadership before hire. Please contact Human Resources with any questions about this process.

If your student employee is graduating, HR will end their appointment. If your student employee is not returning for any reason besides graduation or their position is changing, please complete a Student Hourly Employment Form, select the appropriate action from the top dropdown (row 6), and complete the necessary information.


July A Pay Period (June 25, 2017 – July 8, 2017): Student Hours Limit of 20 hours for these two weeks

Tuesday, September 5, 2017: First day of classes for the 2017 Fall Semester


As a reminder, the Student Payroll Calendar outlines weekly hour limits.  During summer break, starting with the May B pay period (5/14/17-5/27/17), departments may allow students to work up to 40 hours per week.  As outlined on the calendar, the July A payroll (6/25/17-7/8/17) does have a weekly limit of 20 hours.  Note that the 25-hour per week limit for the academic year resumes with the September A payroll period on 8/20/17.


These reports are sent bi-weekly via email to students with an FWS award. This email contains FWS amounts and balances. Ask your FWS student employee(s) to provide you with these emails as a way to monitor award balances.  Monitoring FWS balances will assist you when scheduling hours and help avoid exceeding a student’s FWS award.


Limited Work Study funding is available for students that complete a summer financial aid application at note: Students do not need to be enrolled in summer courses to be eligible for Work Study funds; however, students must maintain adequate enrollment for Fall 2017.  As always, changes in credit load may impact financial aid eligibility.  Summer Work Study will begin on May 14, 2017.


Open positions should be posted in the Phoenix Recruitment Online (PRO) site.  Jobs can be submitted by completing an online form or by following the instructions found on the Student Employment website:


Earnings statements are available to all current student employees through access to the My UWGB Portal at and can be accessed at any time, from any computer that has an internet connection.  To login, the student will need to select UW-Green Bay, and then enter their UW-Green Bay user ID and password.  Access to the portal is tied to employment, thus, if employment ends, so will access to the portal.

2017 W-2 Forms will be sent to the student’s home address, and a copy will be available in the portal at the end of January 2018. Please have your students review their personal information on the portal. If the address listed is incorrect, please have your student change it in the portal. If you need further assistance, notify before the end of the year.


  • Student Employment Office (in Financial Aid)
    • Student employee concerns and questions
    • Part-time student employment opportunities
    • Off-campus employment through Work Study
  • Human Resources
    • Student employment eligibility
    • Appointment setup/details
    • Employment paperwork
    • My UWGB Portal access
  • Payroll and Benefits
    • Timesheets and hours
    • Payroll processing or earnings statements

Events Coordinator (Open to UW System Employees Only)

This position reports to the Kress Events Center Director of Operations and is responsible for the leadership, day-to-day management and administrative direction in scheduling all activities and supporting all events held at the Kress Events Center and affiliated outdoor facilities, including University and non-university organized events.  This position also works cooperatively with other professional staff and students in accomplishing the operational, programmatic, service and student development goals along with supporting the departmental strategic initiatives.


For more information and position responsibilities, please see the full position announcement.

To ensure consideration, please submit application materials by Thursday, May 11, 2017.

Inflation Options and Cash Benefit Long-Term Care Insurance Available to UW Employees, Annuitants and Family Members

Each year, long term insurance plans authorized by the Department of Employee Trust Funds may send out one piece of advertisement to employees and annuitants. The HealthChoice notice is shown below.

In addition to offering long term care insurance, HealthChoice also provides CareOptions services to all State, University of Wisconsin and UW Hospitals & Clinics Employees, Annuitants and their family members at no charge and with no insurance purchase required. To use this service, simply click on the button in the email to request an information packet.  HealthChoice will then send you a confirmation email that will contain a CareOptions access code. The CareOptions Program can assist you and your family members with issues related to wellness, illness, disability or aging. The CareOptions service can help you create Living Wills (advance directives for health care), conduct health care provider searches, medical information research and long-term care planning.

HealthChoice Notification about Long Term Care Insurance Plans

The MutualCare Custom Solution®, underwritten by Mutual of Omaha Insurance Company, is a long-term care insurance policy available to UW employees, annuitants and their family members (spouse, domestic partner, parents and in-laws are all eligible to apply). In 2015, the Department of Employee Trust Funds (ETF) authorized the release of lower-cost inflation protection options for the MutualCare Custom Solution ®.

Each year, many Americans lose income, savings and assets because of long-term care expenses. Long-term care insurance is designed to help protect against the high costs of long-term care services if you or a family member can no longer perform activities of daily living without the need for assistance. For many, long-term care insurance is an important part of planning for long-term financial security.

The MutualCare Custom Solution® policy offers additional built-in benefits that include:

  • Cash benefit can be used to pay for services to support your plan of care. You simply receive the full monthly cash benefit you select to pay for anything at all including family travel expenses, lost income, housekeeping services or other out-of-pocket expenses. There’s no need to collect or submit bills.
  • Cash benefits paid on the first day of need with no waiting period allowing you to receive care in the environment you’re most comfortable in with the choice of who can be your caregiver, including spouse/partner, family members or friends. The immediate cash benefit also gives you total control of how you’re spending your benefit dollars.
  • Lower cost inflation options that give you more flexibility in policy benefit choices.

To receive an information packet regarding your long-term care Insurance options simply click here. You may also call HealthChoice toll-free at 1-800-833-5823 or in the Madison area at 833-5823. Email at Direct information link; click or paste in your web browser’s address line:

Long-term care insurance is underwritten by Mutual of Omaha Insurance Company, 3300 Mutual of Omaha Plaza, Omaha, NE, 68175 1-800-775-6000. Policy form: ICC13-LTC13. This policy has exclusions, limitations and reductions and terms under which the policy may be continued in force or discontinued. Benefits may be provided by a combination of the policy and riders and are subject to underwriting. Premiums will vary depending on the benefits selected. Premium rates may be subject to change. A medical exam may be required for coverage. Not endorsed by or connected with Medicare, Social Security or any other governmental agency. The individual coverage provided contains options only available for State of Wisconsin employees and annuitants. An insurance agent/producer may contact you. Mutual of Omaha Insurance Company is solely responsible for all insurance and business decisions.

HealthChoice provides CareOptions services at no charge to UW employees, annuitants and their family members:

HealthChoicealso provides CareOptions services to UW employees, annuitants and their family members at no charge and with no insurance purchase required. To use this service, simply click here to request an information packet– the information and confirmation email you receive will contain your CareOptions access code.

The CareOptions program can assist you or family members with issues related to wellness, illness, disability or aging. As an additional convenience, the CareOptions service can help you and your family members create Living Wills (advance directives for health care) as well as allow you to conduct health care provider searches, medical information research and long-term care planning, 24 hours a day.

To contact HealthChoice, email at  Visit the website at Call (800) 833-5823 or Fax (608) 833-7540.

This insurance plan has been authorized by the Group Insurance Board for the purpose of offering long-term care insurance to eligible State of Wisconsin employees and retirees under authority granted by Wis. Stats. § 40.55. The criteria the Board uses includes, but is not limited to: documentation of financial stability, demonstration of a reasonable ratio of claims paid to the premium level, authority to conduct business in the State of Wisconsin, agreeing to conditions for the rate-making process and other administrative conditions. ETF staff and the Board’s actuary review proposals for participation prior to Board approval. However, the Board does not require competitive bids nor a benefit comparison with similar products from other vendors. This insurance has exceptions, limitations and reductions. 

Source: UW Service Center

Arboretum Poker Walk Challenge – Week Five

WkFiveThe fifth and final week of the Arboretum Poker Walk Challenge brings us to the trail near the bay in Bayshore Woods!  The kiosk near the parking area will have the tear off sheets for the week of April 30th to May 6th.  Check out the trail map at

The Wellness Committee decided that any employee who participates in this challenge and gets at least one playing card will be entered in a drawing for prizes, so it’s not too late to get out there and discover the beautiful areas around our campus!  Your body and mind will feel better after a brisk walk or run.

After you have gotten your final playing card during week five, turn in all your playing cards at the Human Resources (CL 710) or Kress Events Center front desk by Friday, May 12th to be entered in the drawing.  If you collected a card each of the five weeks, we’ll see how your poker hand plays against the other hands, and announce who won the game!

More information about the Arboretum Poker Walk Challenge:

Employee Appreciation Week (May 8-12)

Employee Appreciation Week Image

To honor, recognize and show appreciation for all the wonderful work performed across campus, the Employee Appreciation Week Work Group has put together a week filled with recognition and fun!

All employees are encouraged to take part. Please review the list of activities below and don’t delay submitting your survey for entry into drawings for preferred parking and/or lunch with leadership!

Enter to Win



Friday, May 5

Faculty and Staff Cookout 11:45 a.m. – 1:00 p.m. in the Kress Events Center East Gym. Program starts at 12:30 p.m. Winners anounced for the Preferred Parking and FREE Lunch with Leadership

All Week May 8-12

I Appreciate U! Social Media Shoutouts Send praise for your coworkers to Watch for posts to be shared anonymously on HR’s Facebook Page.

$10 Special – lunch and 3 holes at Shorewood (call x2118)

Preferred Parking for a day (3 names drawn for each day)

FREE Popcorn* Phoenix Club (with Faculty/Staff ID, 1 bag per person per day while supplies last)

Monday, May 8

Walk the Arboretum 12:00 noon led by Bobbie Webster Meet at the Arboretum Gateway Kiosk (just south of MAC hall). Should take about 30 minutes.

Tuesday, May 9

Hitch a Ride! 7:15 a.m. – 8:15 a.m. Golf cart rides driven by leadership from all parking lots to buildings

Lunch with Leadership (winners randomly selected and announced on Friday, May 5)

Wednesday, May 10

Get the Scoop! 11 a.m. – 1 p.m. While supplies last at the outdoor patio outside the Phoenix Rooms, FREE for Faculty and Staff, Students $1 (Flavors* include Butter Pecan, Caramel Collision, Chocolate Peanut Butter Swirl, Pirate’s Bounty)

Phoenix Bookstore Special Buy one, get one half off! (See store for exclusions)

Thursday, May 11

Casual Dress Day

Team Building Activities 11:45 a.m. – 1:15 p.m. on the Student Services Plaza – take a break and participate in activities with your co-workers. Minute to Win It games, Giant Checkers, Jenga, Connect Four and more!

Friday, May 12

Phoenix Friday! Wear your Phoenix Gear or green to show your Phoenix Pride.

Phoenix Bookstore Special Buy More, Save More! Spend $25 get $5 off, Spend $50 get $15 off, spend $100 get $35 off. (See store for exclusions)

Pickleball 11:30 a.m. – 1:00 p.m. Student Services Plaza


*Ice Cream and popcorn are funded by the University Staff Committee and the University Union


Thank you for all you do!

There is no UWGB without U!


UW-Green Bay Employee Appreciation Week Work Group Members

UW-Green Bay Employee Appreciation Week is an annual employee recognition event organized by Human Resources. If you have any questions, contact Julie Flenz at


April is Sexual Assault Awareness Month

April is Sexual Assault Awareness Month. At UW-Green Bay, students reported overall positive perceptions of the school climate in dealing with sexual harassment and working toward assault prevention, response and treatment, although University officials acknowledged that there is always room for improvement.

The university maintains a Sexual Misconduct Policy along with a dedicated Title IX and Clery website devoted to resources related to these areas.

For more information on sexual assault prevention and treatment among the student population, please see the Inside UW-Green Bay News Article.

Financial Specialist – Lead Cashier

This position reports to the Bursar and is responsible for coding, documenting, and reconciling financial transactions related to receipt of cash, checks, credit cards, and other electronic payments.  This person provides friendly, helpful customer service to customers at the Bursar’s cashier window.  They also serve as the lead worker, overseeing the training and daily activities of seasonal cashiers.

For more information and position responsibilities, please see the full position announcement.

To ensure consideration, please submit application materials by Wednesday, May 10, 2017.

Wisconsin Retirement System (WRS) Webinars Offered in May


ETF is offering a series of 30-minute, live, interactive webinars designed to increase your understanding of Wisconsin Retirement System benefits.  Individuals can also ask questions at the end of sessions.

Additional Contributions: Find out how making additional contributions to your WRS account can potentially increase your retirement. This webinar also provides examples of how contributions grow over time with interest, how to pay additional contributions (payroll deduction or direct pay), etc.

  • Wed, May 3, 2017 11:30 a.m. – 12:00 p.m.
  • Mon, May 15, 2017 12:00 p.m. – 12:30 p.m.
  • Wed, May 24, 2017 6:00 p.m. – 6:30 p.m.
  • Wed, May 31, 2017 11:00 a.m. – 11:30 a.m.

Returing to Work After Retirement: Whether retired or planning to retire, do you need information about what happens if you decide to work again? This webinar is for you. 2013 Act 20, which was effective July 2, 2013, made some important changes to laws that affect retired WRS members planning to return to work. This webinar covers the old law as well as the changes provided by Act 20.

  • Wed, May 10, 2017 12:30 p.m. – 1:00 p.m.
  • Thu, May 18, 2017 11:00 a.m. – 11:30 a.m.
  • Tue, May 23, 2017 11:30 a.m. – 12:00 p.m.
  • Thu, May 25, 2017 6:00 p.m. – 6:30 p.m.

Understanding Your Annual WRS Statement of Benefits: Join ETF as they review key things you can find out about your WRS benefits, simply just by reading and understanding your WRS annual Statement of Benefits. Some topics we will review include:

  • How much you and your employer have contributed to your WRS pension
  • Your vesting status and years of service
  • Your beneficiary designation – what happens to your account if you die before taking a benefit

Tip: Have your statement in hand while attending this webinar.

  • Tue, May 2, 2017 6:00 p.m. – 6:30 p.m.
  • Tue, May 16, 2017 11:30 a.m. – 12:00 p.m.
  • Thu, May 18, 2017 12:30 p.m. – 1:00 p.m.
  • Mon, May 22, 2017 11:00 a.m. – 11:30 a.m.

WRS Annuity Adjustments and Effective Rates:  Do WRS accounts receive an investment return? Do investment returns affect how much a retiree will initially receive when they begin their pension? Do those retired in the WRS receive adjustments to their monthly pension amount over the years? This webinar will cover the process of how account effective rates and annuity adjustments are calculated, starting with the investment return reported by the State of Wisconsin Investment Board. Also covered during the webinar will be explanations of both the Core and Variable Trust Funds and the calculations specific to each fund for effective rates and annual adjustments. At the end of this webinar, it is hoped that you will have a better grasp on how State of Wisconsin Investment Board investment returns affect your WRS pension.

  • Tue, May 9, 2017 11:00 a.m. – 11:30 a.m.
  • Tue, May 16, 2017 6:00 p.m. – 6:30 p.m.
  • Thu, May 25, 2017 12:00 p.m. – 12:30 p.m.

Register for a Webinar

Please contact Human Resources at (920) 465-2390 or with any questions.

Lecturer – Social Work

The Department of Social Work at the University of Wisconsin-Green Bay invites applications for a program Lecturer position in Social Work.  Applicants with commitment to strengths-based generalist social work practice and the profession’s knowledge, values, and skills are highly encouraged to apply.

The Social Work program has a strong team emphasis, which includes team teaching, offers a competency-based education with a strengths perspective, and takes a proactive stance valuing diverse and inclusive perspectives.

For more information and position responsibilities, please see the full position announcement.

To ensure consideration, please submit application materials by Friday, May 19, 2017.


Couch to 10K – Bellin Run Lunch ‘n Learn held on April 5th

BellinRunBThank you to Nate Vandervest, Running Coach with Bellin and UW-Green Bay alumni, for presenting a very interesting and helpful lunch ‘n learn on Couch to 10K – Bellin Run, on April 5th!

He showed us the Bellin Run training plan, which includes a calendar outlining runs and walks of varying length and intensity leading up to June 10th (Bellin Run).  Please click on the following link to view the training plan:  Surprisingly, he said that most people train too hard, which can not only cause injuries, but also increase the amount of time it takes for your body to get ready for the race.  Rest days (as shown on the training plan) are very important, and actually help your body.BellinRunA

Nate also discussed common running-related injuries and how to prevent them.  We shared some past injuries we or our family members incurred.  He explained why the injuries happened, and how we can help our bodies heal and avoid future injuries.

If you would like to participate in the Bellin Run as part of the UW-Green Bay team, there is still time!  Please sign up by May 1st: