New Personnel System Website

The 2011-13 biennial budget (Act 32 of 2011) created s. 36.115, authorizing and directing the development of two distinct new personnel systems (human resource related policies and procedures) separate from the existing personnel system under ch. 230, one for all UW-Madison employees and one for the balance of all University of Wisconsin System employees. These new personnel systems will encompass policies and procedures for both unclassified and classified employment categories.  A website has been developed to communicate the development of this new system, which is located at

Work groups covering the topics of benefits, compensation, employee environment, employee movement, employee categories and recruitment and assessment have recently been established to obtain feedback about potential policies and procedures for the new system. The following UW-Green Bay employees are serving on four of these work groups:

Benefits – Cliff Abbott, Secretary of the Faculty and Academic Staff and Professor in Computing Science

Compensation – Sheryl Van Gruensven, Director of Human Resources

Employee Movement – Eileen Kolb, Advisor, Registrar Office

Employment Categories – Joe Schoenebeck, Laboratory Preparation Technician, NAS

Please review the University Personnel Systems website for general information, additional information on the workgroups and the timeline for implementation of the new personnel structures. This website will be updated regularly as new information becomes available.

Please contact Human Resources at or ext. 2390 if you have any questions.

Talent Acquisition Manager (TAM)

Beginning on February 20th, 2012, unclassified search and screens, adjunct faculty and Limited Term Employee (LTE) recruitments will be handled in Talent Acquisition Manager (TAM), which is a module of HRS.  Once implemented, TAM will have a considerable impact on the way recruitments are handled.  The system will change the way that candidates apply for positions, will provide convenience for users, and reduce the need for the use of paper.  TAM will greatly streamline and modernize the current processes.  Please note that recruitments for classified permanent positions are not going to be conducted in TAM.

TAM brings a variety of new opportunities in the way recruitments are handled including:

  • Security which ensures that applicant data is protected
  • Decreased amount of paper use and reduced likelihood that files are misplaced or lost
  • Real time applicant status monitoring with the use of applicant tracking
  • Increased chances of attracting quality candidates by providing an online application process
  • Reduces UW’s carbon footprint by creating a paperless application process

To learn more about the functionality of TAM and how it will impact you, please attend one of the following informational sessions: 

Date:          Wednesday, February 8th, 2012
Time:         10:00 – 11:00 a.m. or 3:00 – 4:00 p.m.
Location:    Alumni Rooms A/B

Date:         Friday, February 10th, 2012
Time:        11:00 a.m. – Noon
Location:   Alumni Rooms A/B

In addition, search and screen committees and the appropriate administrative support individual will be given an overview of TAM at the launch of each new search and screen.

Please contact Human Resources at or ext. 2390 if you have any questions.

T. Rowe Price Live Webinars

T. Rowe Price Live Webinars — Weeks of February 6 and February 13

T. Rowe Price will offer two live webinars this spring semester – Retirement Investing from Beginning to End and Retirement Milestones – both at various times. These are live presentations over the web, and there will be time for you at ask questions and get your questions answered. You may sign up and watch the presentations on your own computer. Listen to the audio portion on the telephone.  Registration Link – Web Meetings:

Retirement Investing from Beginning to End – This 40-minute program is a comprehensive presentation that explains asset classes, reviews the concepts of risk and return, and helps employees make the most of their investment choices. The plan’s investment options are discussed and profiled using market capitalization, investment style, and geographic characteristics.

Retirement Milestones – This 30-minute interactive program is designed for active plan participants age 50 and older. However, employees younger than age 50 may find the webinar interesting. Topics such as retirement savings progress, retirement income calculations, and age 50+ milestones are discussed in this program. Retirement milestones reviewed in this program include age 50 catch-up contributions, age 55 and separate service options, and Social Security and Medicare eligibility dates.

Monday, February 6 – Investing, 10:00 a.m. and 2:00 p.m.

Tuesday, February 7 – Investing, 9:30 a.m. and 2:30 p.m.

Wednesday, February 8 – Milestones, 10:00 a.m. and 2:00 p.m.

Thursday, February 9 – Milestones, 9:30 a.m. and 2:30 p.m.

Monday, February 13 – Milestones, 10:00 a.m. and 6:00 p.m.

Tuesday, February 14 – Milestones, 9:30 a.m. and 2:30 p.m.

Wednesday, February 15 – Investing, 10:00 a.m. and 6:00 p.m.

Thursday, February 16 – Investing, 9:30 a.m. and 2:30 p.m.

The UW System Enroll in the TSA Program website helps you through the enrollment process and provides links to online enrollment. The UW TSA 403(b) Question and Answer Guide is a list of frequently asked questions and describes the Program in detail.

Please contact Human Resources at or ext. 2390 if you have any questions.

New ETF Retirement Video

New ETF Video: When Should I Retire?
Wisconsin Retirement System members planning to retire at the end of a year often question whether their initial benefit would be higher if they instead waited until the beginning of the next year. There is no “one-size-fits-all” answer. This presentation provides a detailed explanation that will help determine the best time to retire. There is a 10-minute introduction applicable to all members and four 8-minute individual chapters – view the one based on your personal circumstances. A printable reference document is also available.

View When Should I Retire?

Employee Trust Funds website:

Please contact Human Resources at or ext. 2390 if you have any questions.

2012 TSA 403(b) Contribution Maximum

UW Tax Sheltered Annuity 403(b) Program Update

The Internal Revenue Service has announced the 2012 contribution maximums for the Tax Sheltered Annuity Program.

For 2012 University of Wisconsin employees may contribute a maximum of $17,000 to the Tax-Sheltered Annuity 403(b) Program. Employees age 50 and over can contribute an additional $5,500 for a total of $22,500. If you have 15 years or more of service with the UW, you may have an additional “catch-up” opportunity.  For more information, please see the announcement: pdf document on the 2012 limits, and the web page on TSA limits at

Please contact Human Resources at or ext. 2390 if you have any questions.

TIAA CREF Counseling Sessions

TIAA CREF is offering individual and confidential counseling sessions where you can discuss your financial situation with a TIAA CREF consultant.  They will be able available to help you achieve your financial goals by investing in financial solutions and help simplify your retirement planning.

When:            Monday, November 21, 2011, 9:45am – 5:00pm

                       Tuesday, November 22, 2011, 8:15am – 12:45pm

Where:           University Union Building, Wequiock Room, #101A

Don’t miss this opportunity — schedule a confidential consultation with your TIAA CREF representative, Chad Stein.   To schedule a time, call 1-866-843-5640  Monday through Friday, 9:00am to 8:00pm (EST).

Please contact Human Resources at or ext. 2390 with questions.

2011-13 Compensation Plan

Proposed 2011-13 Compensation Plan  

If approved, the new compensation plan would be effective January 1, 2012.  Below are links to a summary of the proposed changes and the draft 2011-13 Compensation Plan:

If you have questions regarding the new plan, please send your email to and UW System will be fielding your questions at this time. UW System will be developing an FAQ document that will supplement a similar document developed by OSER and we will provide that information to you once it is available.

Please contact Human Resources at or ext. 2390 with questions.

Wisconsin Deferred Compensation Sessions

Scott Schewe, a representative from WDC, will be available to meet individually with employees regarding their current WDC enrollment and for those interested in learning more about the program and planning for retirement by investing before tax dollars.

When:   Thursday, November 3rd, 8:00 am to 4:30pm

Where:   University Union Building, Wequiock Room #101A (lower level)

To schedule a meeting with Scott, call the WDC Office in Madison at 1-608-241-6604.

Please contact Human Resources at ext. 2390 if or via e-mail at you have any questions.

Statewide Employees Combined Campaign

 2011 Statewide Employees Combined Campaign (SECC)

The Statewide Employees Combined Campaign (SECC) annual workplace campaign began on October 10, 2011.  You can make a pledge anytime between October 10, 2011 and November 30, 2011.

The campaign is online, making it easier for you to give and make a difference in your COMMUNITY and the WORLD.

To make your pledge, go to

The SECC Statewide is Wisconsin’s largest voluntary fundraising campaign.  Thanks to your help, the campaign raised money for more than 400 participating charities.

The CHOICE is yours…

As the only annual, cooperative, on-the-job campaign authorized to run at your workplace, SECC offers you many choices.

You decide:

* How you want to give – choose payroll contribution, cash or check.

* Where your dollars go – when you designate your gift to specific charities, only the charities you choose will receive money from you. Pick from more than 400 state, national and international charities.

To make your pledge:

* Go to

* Click on the link for University employees

* All University employees are pre-populated.  To login click on “Login Now” in the upper right hand corner OR click on “Log In” in the middle of the screen.

* Log in using the following information:

     – Username:  Your first and last name as it is displayed on your earning statement (use all caps with no spaces between words). Example: JOHNDOE

     – Password:  Last 4 digits of your social security number.

* Find out more information about the charities and decide who you would like to give to.

* Follow the instructions on the website to complete your pledge.

For additional information, if you have any questions or if you would prefer paper materials please ask your coordinator or call 608.256.1066 extension 201.

Your GIFT makes a difference! PLEASE GIVE!

Year-End Information for Classified Employees

**Important information regarding vacation carry over, compensatory time, and personal & floating holidays**

Please be advised: Employees eligible to utilize the Annual Leave Conversion Option will receive written notification of this by the end of November.

Attention Classified Employees and their Supervisors:

UW-Green Bay requires that vacation for classified employees be taken in the calendar year in which it is earned.  It is UW-Green Bay’s practice to allow up to 40 hours of vacation to be carried over into the following year, if approved by the employee’s supervisor.  A request to carry over more than 40 hours of vacation must be approved by Human Resources.  Any vacation carried over from 2011 into 2012 must be used by June 30, 2012.

Please complete the Vacation Carry Over Request Form (

ONLY if requesting to carry over more than 40 hours of vacation into 2012.

Requests must be submitted to HR, ES 107, no later than Friday, December 9, 2011.  A scanned, signed copy of the form may be e-mailed to in lieu of a hard copy submission.

If a new employee completes his or her original probationary period between July 1 and December 31, 2011, all vacation may be carried over (without supervisor or HR approval).  However, the leave must still be used by June 30, 2012.

In-so-far as possible, all 2011 Compensatory Time earned should be used by December 30, 2011.  Under exceptional circumstances, approval to carry unused compensatory time into 2012 may be granted by the immediate supervisor.  All 2011 compensatory time must be used by April 30, 2012 or it will be paid.

Personal holiday hours may not be carried into 2012 and if not used by December 30, 2011 will be forfeited.  Also, please remember that Christmas Eve and New Year’s Eve both fall on a Saturday, resulting in two floating holidays.  You must use these floating holidays by December 30, 2011 or they will be lost.

Please visit the Legal Holidays section of our website to view 2012 Legal Holiday dates.

Please contact Human Resources at x 2390 if or via e-mail at you have any questions or concerns.