W-2 Forms Available Online

Electronic 2021 W-2 Forms (Wage and Tax Statements) are now available in the My UW portal. Paper copies are mailed to all employees except those who chose to receive an electronic only W-2 by January 13, 2022. Employees will receive a paper copy of the W-2 Form via U.S. mail postmarked by January 31, 2022.

Instructions to View/Print 2021 W-2 Form.

Availability of Other Tax Forms
Some employees will receive additional tax forms from UW System. These additional forms are not applicable to all employees. Examples include:

  • Form 1095-C – This form includes information about the health insurance coverage offered to you by your University or through the UW System. A separate communication will be sent to employees who will receive this form.
  • The Fellowship Letter – This form shows amounts paid through the University payroll as a Fellowship/Scholarship, which are not considered to be wages by the IRS and are not subject to Social Security or Medicare withholding. The form is typically available in February.
  • The 1042-S Forms – This form includes a foreign person’s income from a U.S. source which is subject to tax withholding. The form is typically available in the My UW portal in March. Employees who have chosen electronic delivery through the Glacier System may have access to their forms earlier. Others will have their form mailed to their home address. Instructions to View/Print 1042-S Form and Fellowship Letter.

Resources
Visit Tax Statement Help for resources regarding the various tax forms.

Filing Taxes
Employees should use their W-2 Form, not their final 2021 earnings statement, to file taxes.

Some employees have had adjustments to their 2021 taxable earnings since the last 2021 payroll was paid and may have an additional earnings statement generated reflecting these adjustments. These adjustments will already be reflected on the W-2 Form that the employee receives.

The IRS will begin accepting and processing 2021 tax year returns on January 31, 2022. Employees may want to file their return as soon as all tax forms are received to minimize the chance of a fraudulent return being processed using their Social Security number, or Individual Taxpayer Identification number. More information is available on the IRS website.

If you have questions, please contact payrollandbenefits@uwgb.edu.

Source: UW-Shared Services, Service Operations

Income Continuation Insurance Deferred Enrollment Through March 1, 2022

You may be eligible to participate in the annual Income Continuation Insurance (ICI) Deferred Enrollment period now through March 1, 2022. Eligible employees were notified by email on January 15.

ICI provides replacement income if you are unable to work due to a short or long-term disability.

Eligibility

  • If you are currently enrolled in the ICI plan and have Standard ICI coverage, you may be eligible to enroll in Supplemental ICI coverage during the ICI Deferred Enrollment period.
  • If you are not currently enrolled in the ICI plan, you may be eligible to enroll during the ICI Deferred Enrollment period. This is the only time during the year you may enroll in the ICI plan without providing evidence of insurability.

Visit your ICI employee web page to view your ICI eligibility and for personalized data to assist you in making an enrollment decision.

How are ICI Coverage and Premiums Determined?

ICI coverage and premiums are based in part on your eligible earnings*. For Faculty, Academic Staff and Limited Appointees, the elimination period you elect when you enrolled is an additional factor. For University Staff employees your sick leave balance* is also a factor.

*If you had an unpaid leave of absence during 2021, review the ICI employee web page for information on how your premium may be affected.

ICI Benefits

Standard ICI coverage provides you with 75% of your gross salary up to a maximum of $4,000 per month (75% of $64,000). Standard ICI coverage is on annual earnings up to $64,000.

Supplemental ICI coverage provides 75% of your gross salary to a maximum of $7,500 per month (75% of $120,000). Supplemental ICI coverage is on annual earnings up to $120,000.

For More Information or to Enroll

Review the UW System Employee Benefits ICI web page.

To enroll during the ICI Deferred Enrollment period, submit an application to Human Resources (you can securely upload completed application here: https://www.uwgb.edu/human-resources/upload-documents/) by 4:30 p.m. on Monday, March 1, 2022.

Questions?  Please contact us at payrollandbenefits@uwgb.edu.

Source: UW System Human Resources

ETF Workshop: Student Loan Debt Relief

The final extension of the federal student loan payment pause will end on May 1. Find out how to prepare for repayment and avoid student loan debt relief scams at this free workshop, Student Loan Debt Relief.

The workshop is presented by the Wisconsin Department of Financial Institutions, Wisconsin Department of Agriculture, Trade and Consumer Protection, and Savi.

You will also learn how to use the free Wisconsin Strong Student Loan Repayment Tool, created by Savi. This tool can help borrowers navigate the complexities of federal student loan repayment plans, forgiveness programs, and lowering student loan payments.

Register for one of the following sessions:

January 20 at 6 p.m.

January 21 at 11:30 a.m.

DFI and Savi are partners in the Wisconsin Strong: Your Financial Security™ program offered by the Wisconsin Department of Employee Trust Funds.

Wisconsin Strong

ETF’s Wisconsin Strong: Your Financial Security™ program is designed to empower employees to maximize their Wisconsin Retirement System benefits, save for the future, and achieve financial wellness at any age. Visit etf.wi.gov/wi-strong and follow along at #WIStrongSecurity.

WRS Webinars in January

ETF is offering a series of 30-minute, live, interactive webinars designed to increase your understanding of Wisconsin Retirement System benefits.  Individuals can also ask questions at the end of these sessions. To avoid connectivity issues during webinars, we highly recommend using Google Chrome as your web browser.

Beneficiary Designations – What Happens to My Account When I Die?
Death is never easy to talk about, but it’s important to know where your money is going. Learn what happens to your WRS account when you pass away, why it’s important to designate a beneficiary and the importance of keeping your account up to date.

By the end of this presentation, you will be able to:

  1. Define beneficiary and standard sequence
  2. Explain the importance of a beneficiary form
  3. Identify who or what could be a beneficiary
  4. Select the appropriate beneficiary form
  5. Update your beneficiary
  • Thu, Jan 6, 2022 11:00 a.m. – 11:30 a.m.
  • Tue, Jan 18, 2022 1:00 p.m. – 1:30 p.m.
  • Wed, Jan 26, 2022 6:00 p.m. – 6:30 p.m.

To register, go to: https://attendee.gotowebinar.com/rt/8291787039817584396

Newly Retired? What to Expect
When you first retire you may experience several changes.

We’ll help prepare you for some of these changes by discussing the following:

  1. Explain your annuity payment and why it may change
  2. Identify mailings you will receive during retirement
  3. Be aware of life changes during retirement that may affect your benefits
  • Wed, Jan 5, 2022 11:00 a.m. – 11:30 a.m.
  • Mon, Jan 10, 2022 1:00 p.m. – 1:30 p.m.
  • Thu, Jan 20, 2022 6:00 p.m. – 6:30 p.m.

To register, go to: https://attendee.gotowebinar.com/rt/8621984675289973004

WRS Effective Rates and Annuity Adjustments
Each year you may see changes to the amount of your retirement payment. We’ll discuss why and how these changes happen.

By the end of this presentation, you will be able to:

  1. Define WRS effective rates and annuity adjustments
  2. Explain how the Core Trust Fund and Variable Trust Fund effective rates are calculated
  3. Explain how the Core Trust Fund and Variable Trust Fund annuity adjustments are calculated
  • Tue, Jan 11, 2022 11:00 a.m. – 11:30 a.m.
  • Wed, Jan 19, 2022 1:00 p.m. – 1:30 p.m.
  • Mon, Jan 31, 2022 6:00 p.m. – 6:30 p.m.

To register, go to: https://attendee.gotowebinar.com/rt/3382179549751870476

Preparing for Your Retirement
Planning to retire in the next 1-10 years? Then this webinar is for you.

We’ll discuss:

  1. The money you and your employer have put towards your retirement account
  2. How your retirement account grows through investments
  3. When you can retire
  4. Options for receiving your retirement benefit
  5. Rules you must follow if you return to work after retiring
  6. What happens to your account after you die
  7. Changes to your health and life insurance in retirement

To register for the following sessions, go to: https://attendee.gotowebinar.com/rt/2592441029449835020

  • Wed, Jan 12, 2022 11:00 a.m. – 12:00 p.m.
  • Thu, Jan 27, 2022 6:00 p.m. – 7:00 p.m.
  • Tue, Feb 8, 2022 1:00 p.m. – 2:00 p.m.
  • Thu, Feb 24, 2022 6:00 p.m. – 7:00 p.m.
  • Thu, Mar 10, 2022 11:00 a.m. – 12:00 p.m.
  • Thu, Mar 24, 2022 6:00 p.m. – 7:00 p.m.

REGISTER FOR A WEBINAR

University Staff: Banking Leave Balances

Reminder to University Staff Employees: Bank Vacation Hours by December 31, 2021.

Eligible University Staff employees have an annual opportunity to bank and/or request a pay out of their unused vacation. Employees cannot bank or receive a cash payout for Personal and Legal Holidays.

To be eligible to bank or request a cash payout of unused vacation, you must meet the years of service requirement as outlined in the vacation policies linked to below. All requests to bank or receive vacation cash payout must be received by December 31, 2021.  (Please note this does not apply to Academic Staff, Limited or Faculty employees – only University Staff employees.)

You may review your leave balances and submit your vacation leave banking request through the MyUW portal:

  1. Log into the MyUW portal.
  2. Go to the Time and Absence module.
  3. Click on Timesheet.
  4. Click on Absence Balances tab on left side of screen. Conversion Eligibility will be displayed between the Posted leave balances and the Projected leave balances.
  5. Follow instructions for converting vacation to banked leave (steps 5-7) on the Banked Leave Tipsheet.

For policy information, review:

Source: UW System Human Resources

December Wellness Challenge: Gratitude

People who regularly practice gratitude tend to live healthier, happier lives. Gratitude is like a muscle — the more you practice it, the more your gratefulness will grow. This month participate in our 12 Days of Gratitude challenge and explore all the benefits of practicing gratitude!

Please email wellness@uwgb.edu after you have completed all 12 days, and receive a wellness prize!

Fall in love with the life you already have.

Well Wisconsin Radio: Caring for Caregivers

Well Wisconsin Radio is a monthly podcast style program that interviews health and wellness experts from around the state. Participants can get credit for attending live or by listening in to the recording.

Supporting Caregivers of Aging Parents

Join our host, Morgan Meinen, for the last episode of 2021!  This episode will be in partnership with the Wisconsin National Family Caregiver Support Program to discuss resources available to help families that provide care.

  • Tuesday, December 14th
  • Noon to 12:30 pm
  • Topic: Caring for Caregivers
  • Expert: Wisconsin National Family Caregiver Support Program

Registration link and details: HERE

Enhancing your Mental Health Support Skills

Enhancing your Mental Health Support Skills for faculty and staff.

Amy Henniges and Lissa Balison from the Wellness Center will be offering an overview on the Mental Health needs of our Students, as well as reviewing how to recognize warning signs, how to respond to students and how to connect students with resources. Q&A will follow.

  • Tuesday, December 7, 2021
  • 11:45 am-12:30 pm
  • Virtually via Microsoft Teams

Click here to join the meeting

WRS Webinars in December

ETF is offering a series of 30-minute, live, interactive webinars designed to increase your understanding of Wisconsin Retirement System benefits. Individuals can also ask questions at the end of these sessions. To avoid connectivity issues during webinars, we highly recommend using Google Chrome as your web browser.

Variable Fund
Does putting money in the Variable Fund make sense for you? You and your employer put money in to your WRS account to save for your future. The money in your account is then invested to increase your savings. By default, your money goes into the Core Fund, but you can choose to put half your money into the Variable Fund.

By the end of this presentation, you will be able to:

  • Define Variable Trust Fund and explain how it works.
  • Analyze how the Variable Fund can affect your retirement benefit.
  • Elect to join or cancel the Variable Fund.

    Mon, Nov 29, 2021 6:00 pm – 6:30 pm

To register, go to: https://attendee.gotowebinar.com/rt/2885050759262337808

Preparing for Your Retirement
Planning to retire in the next 1-10 years? Then this webinar is for you.

We’ll discuss:

  • The money you and your employer have put towards your retirement account.
  • How your retirement account grows through investments.
  • When you can retire.
  • Options for receiving your retirement benefit.
  • Rules you must follow if you return to work after retiring.
  • What happens to your account after you die.
  • Changes to your health and life insurance in retirement.

Learn in a way that fits your schedule (workday or evening). Attend this presentation in a live webinar!

Wed, Dec 1, 2021 1:00 pm – 2:00 pm
Mon, Dec 13, 2021 6:30 pm – 7:30 pm

To register, go to: https://attendee.gotowebinar.com/rt/2273159340156240144

Additional Contributions
Looking to increase your WRS retirement? Learn how Additional Contributions can increase your WRS retirement benefit.

By the end of this presentation, you will be able to:

  • Define additional contributions.
  • Identify how additional contributions increase your retirement fund.
  • Arrange to make additional contributions to your WRS account(s).
  • Find and use ETF resources to calculate your additional contribution amount.

Thu, Dec 9, 2021 6:00 p.m. – 6:30 p.m.
Wed, Dec 15, 2021 1:00 p.m. – 1:30 p.m.
Tue, Dec 28, 2021 11:00 a.m. – 11:30 a.m.

To register, go to: https://attendee.gotowebinar.com/rt/1677653951083230992

Annuity Options
When you get your retirement estimate, you’ll see that there are many options for receiving your retirement benefit. You can choose to receive the payment for your life or extend it beyond your life to your loved ones. The choice is yours. We’ll discuss how each option impacts the size of your payment and affects your loved ones.

By the end of this presentation, you will be able to:

  • Define and explain annuity, annuitant, beneficiary and named survivor.
  • Compare the different annuity options.
  • Find resources with more information.
  • Identify the next steps for you to choose an annuity option.

Wed, Dec 1, 2021 11:00 a.m. – 11:30 a.m.
Thu, Dec 9, 2021 1:00 p.m. – 1:30 p.m.
Thu, Dec 16, 2021 6:00 p.m. – 6:30 p.m.

To register, go to: https://attendee.gotowebinar.com/rt/3852572613792505870

Choosing When to Retire
Did you know that when you retire can change how much money you get in retirement? We’ll discuss how retiring throughout the year can change your retirement benefit. We’ll also answer one of the most common questions we receive: “Should I retire in December or January?”

By the end of this presentation, you will be able to:

  • Define Wisconsin Retirement System termination date and WRS benefit effective date.
  • Research and prepare to choose a benefit effective date.
  • Choose a benefit effective date to receive your best benefit.
  • Find resources to help you choose a benefit effective date.

Thu, Dec 2, 2021 1:00 p.m. – 1:30 p.m.
Mon, Dec 6, 2021 6:00 p.m. – 6:30 p.m.
Mon, Dec 13, 2021 11:00 a.m. – 11:30 a.m.

To register, go to: https://attendee.gotowebinar.com/rt/5310278741019361552

REGISTER FOR A WEBINAR