HR Distribution Lists in Outlook

Human Resources has worked with campus Computing and Information Technology (CIT) to revisit and revise the current campus HR Distribution Lists housed in Outlook.  As part of this process, the lists have been rebuilt and the following is a description of the current lists that exist for users in Outlook.  Provisioning for access to send to the various lists is granted through CIT and lists are restricted to limit the number of campus wide e-mails that are sent.

Also, please be advised the Campus Student & Employee Distribution List E-Mail Policy maintined by CIT is under revision and will be reissued later this year. For questions on the use of these lists, please contact HR or CIT.

Name Those Included on List Email Address
Adjunct Adjunct & Associate Lecturers
All_Employees All Active Employees
All_Supervisors All Active Supervisors
Emeritus All Emeriti
Faculty Asst, Assoc & Full Professors and Instructors
FASL_Super Faculty, Academic Staff, Limited Supervisors
Instr_AS Instructional Academic Staff
Limited Limited Employees
Non_Instr_AS Non-Instructional Academic Staff
Stud_Super Student Supervisors
Univ_Staff University Staff
Univ_Staff_Super University Staff Supervisors
Univ_Staff_Temp Temporary University Staff (former LTEs)
Univ_Staff_Temp_Super University Staff Temporary Supervisors

Facilities Maintenance Specialist

The Facilities Maintenance Specialist – Advanced reports to the Maintenance Supervisor and is responsible for operation, maintenance, and repair of general plumbing fixtures and components.  This position will also perform general inspection, repair, and preventative maintenance of campus building structures and equipment, laboratory systems and equipment and making necessary installations and repairs. This position will also maintain an appropriate parts inventory, order parts when necessary and provide professional advice on the materials and time required to complete various tasks.  The Facilities Maintenance Specialist – Advanced may also direct the work of student and/or University Staff Temporary employees.

For more information and position responsibilities, please see the full position announcement.

To ensure consideration, please submit application materials by Sunday, June 18, 2017.

Employee Spotlight: Marisa Leza

Marisa Leza

Name: Marisa Leza

Position at UWGB: Bilingual Admission Advisor

Summary of what you do: As a Bilingual Admission Advisor, there is a variety of responsibilities involved with the application process. Guiding high school students through the process is one of my biggest roles. As well at work to improve the school’s visibility throughout the community and to entice potential applicants. I’m the local recruiter which gives me the opportunity to build a stronger relationship and serve my community even more. I visit some of the local high schools in the Green Bay area and attend some college fairs. I have been able to organize recruitment events, such as Families United for a Better Future event. This event is both in English and Spanish and is open to all the Hispanic/Latino communities. As part of the Admissions team, I meet daily with prospects, applicants and admitted to discuss the application status as well as to provide them with information about financial aid, scholarships, programs and majors.

How long have you been employed: 1 year and 6 months

Brief history of employment with UWGB: This has been my first job at the university, before I was the Hispanic Outreach Coordinator for Notre Dame Academy and was employed for about 2 years. I never thought that I would be working at a university. One of my college mentors forwarded the job description to me and thought I would be a great fit. I decided to apply as soon as I was aware of the position.

Three words that describe you: Hardworking, strong, independent

Personal interests: Some of my personal interests include spending time with my family, volunteer work, and community involvement.

Random facts/interests: I was born in Mexico and I was brought to the United States at the age of 4. Latin music plays a big role in my life, I love dancing to it.

(Answer any of the following):

Any favorite line from a movie? Always have hope. Be optimistic for your future from movie Castaway.

Are you messy or organized? Organized

Best vacation you’ve been to? Wisconsin Dells, my mom and I stayed at a cabin and enjoyed the waterparks and rides.

Describe what you were like at age 10- At this age, it was when my family and I moved to Green Bay, WI. I attended 5th grade and the transition to another place was difficult. I remember I felt like as if I have not mastered the English language. I was super shy, but I remember I had a lot of friends. Since then, I really enjoyed attending mass and volunteering.

Do you have a favorite quote? If you can’t fly, then run,

if you can’t run, then walk,

if you can’t walk, then crawl,

but whatever you do,

you have to keep moving forward.

-Martin Luther King

Do you have an office nickname? What is it?  No, I don’t everyone just calls me by my name.

Do you recall any embarrassing moment at work?  Not that I can think of.

Favorite travel spot?  Denver, Colorado

If given a chance, who would you like to be for a day? Oprah Winfrey

If Hollywood made a movie about your life, who would you like to see cast as you? Salma Hayek

If you could be anyone from any time period who would it be and why? Gloria Steinem because I just really admire her leadership skills as well as her activism in the feminist movement.

If you could interview one person (dead or alive) who would it be?  Cesar Chavez

If you could witness any historical event, what would you want to see? 1986 when President Ronald Reagan signed an immigration reform and legalized the status of more than 3 million people.

If you had to eat one meal, every day for the rest of your life, what would it be? Posole

If you were an animal what would you be? Tigress

If you were to write a book about yourself, what would you name it? Living in the Shadows

If you were to write a self-help book, what would the topic be? Strength and Courage

If your house was burning down, what’s the one non-living thing you would save? Bed

Motto or personal mantra? If you believe, you can achieve.

People would be surprised if they knew: I liked to play sports

Tell us a little about yourself- Like I mentioned on a previous question, I was born in Mexico and was brought to the United States at the age of 4. My family and I resided in Rockford, Illinois for six years. It was during that time where I learned English. That was such a hard task. Most of my family is in Mexico, I have some family whom resides in Rockford. My father decided to move to Green Bay due to a better employment. Since then, I have love this city where I have lived for the past 16 years. I attended private Catholic schools since 8th grade. I graduated from Notre Dame Academy High School in 2009 and completed a Bachelors of Arts in Psychology at St. Norbert in 2013. After graduating from college, I decided to contribute to my community. As a 2012 DACA recipient and having worked for Voces de la Frontera (non-profit organization) as a field organizer in the Green Bay area, I have organized press conferences, community panels advocating for an Immigration Reform and have shared my personal testimony. I’m an undocumented ally. After my work with Voces, I served as the Hispanic Outreach Coordinator for two years at Notre Dame Academy. I always sought a mentor of the same background as me when I was in high school who understood my needs, and that is why I decided to go back. At the present, I enjoy working for UWGB. I’m the youngest of 4 children and the only girl in the family.

Top 3 life highlights? = Three highlights of my life would have to be working at the University of Wisconsin Green Bay, graduating college and being approved for DACA three times.

What advice would you give to recent new hires? Every day is a new day, enjoy and have fun on your new adventure.

What are three career lessons you’ve learned thus far? I know more than the people I’m presenting to. I have learned to be more confident and my communication skills have improved.

What aspect of your role do you enjoy the most? Meeting with students and parents.

What celebrity do people think you look like? My uncle would always call me Ana Barbara, she is a Mexican band singer.

What children’s character can you relate with most? Why? I would not necessarily say that I would relate myself to the character, but I remember always liking Minnie Mouse since my mom would buy me the dolls as well as the clothing.

What did you want to be when growing up? I wanted to become an Architect

What do you always want to try and never did? Skydiving

What do you like to do in your spare time? I hardly have spare time, since I have two jobs. The little time that I have left, I spend it with my mom.

What do you like to do on your days off? I have no days off. I work Monday through Sunday.

What else do you do for fun? I like to ride horses and feed baby calves. My brother owns a small farm and I enjoy visiting him to do these activities.

What is the first thing you would buy if you won the lottery? A mansion

What is the most important thing you have learned in the last five years? A mistake is a lesson learned.

What is your biggest pet peeve? People chewing with their mouths open.

What is your favorite meal? Posole

What is your favorite movie and book? McFarland and the Diary of Anne Frank

What is your favorite sport? Soccer

What one food do you wish had zero calories? Pizza

What phobias do you have? Ophidiophobia, fear of snakes.

What places have you lived in? Satlillo, Coahuila, Rockford, IL, and Green Bay, WI.

What was your favorite book, toy, or outfit as a child? My Minnie Mouse doll

What would you like to be famous for? Making an impact in my community.

What’s on your bucket list? Some of the things that I wish I could do is to travel every state in the United States. Go back to Mexico and visit all my family. My dream has always been to go to Paris one day.

What’s the weirdest thing you’ve ever eaten? Cow tongue

What’s your favorite thing to do in Green Bay? Visit downtown and just go for a walk

Where do you see yourself in 5 years? I see myself still working in higher education, I’m not sure if it will be in the same area. My dream has always been to obtain a master’s degree.

Where is your favorite place to eat? Red Lobster

Where is your home town? Saltillo, Coahuila, Mexico

Where would you like to go on a dream vacation? The beaches in Mexico, for example Acapulco, Cancun, Cabo San Lucas, and Playa del Carmen.

Being Mindful at Work


Think you’ve got to bend your legs like a pretzel and sit for hours to achieve mindfulness?

Think again. This once obscure Buddhist concept is growing in popularity—no yoga mat required.

The timing couldn’t be better, either. Recent research indicates we’re more stressed-out than ever. In fact, stress rates have skyrocketed in the past six to seven years, a timeline that roughly corresponds to our ability to “hyper-connect” to work via smartphones, says executive coach and American Management Association expert Scott Eblin, author of Overworked and Overwhelmed: The Mindfulness Alternative.

The Gift of Presence

Mindfulness can get us back to center. At its heart, mindfulness is observing what is happening in the present without calling it good or bad. Observing without judging keeps us out of a past we can’t change or a future we can’t control.

When we practice mindfulness at work, we think more clearly. We respond rather than react. We take events less personally. We make better decisions. In short, our brains slow down. We reduce our stress levels while simultaneously increasing our effectiveness.


Learn to Be Mindful Without the Mat

The latest research shows you can gain mindfulness benefits anytime. Here are a few activities to get you started according to Scott Eblin.

  • Take a walk. Walking’s repetitive motion immediately relaxes you, says Eblin.
  • Stretch. Step away from work for several minutes. Roll your shoulders, reach for the sky, and get your blood flowing. Remembering your body brings you back to the present.
  • Lunch well. Enjoy the tastes, textures, and smells of your food. Avoid junk food, which can hurt your brain and disrupt your focus.
  • Breathe. Put your hand on your belly and take three deep breaths, Eblin suggests. Increasing oxygen and the moment-by-moment awareness of this most basic life-sustaining act will help bring you back to now.

Article from The StayWell Company, LLC


HRS System Outage Weekend of June 2-4 Will Affect Employee Access

Employees will not have access to their online timesheet, earnings statements and other related documents and services during a UW Human Resources System (HRS) outage that will begin at 4:30 p.m. Friday, June 2, 2017. The outage is due to HRS System maintenance and is scheduled to end Sunday evening, June 4.

The following self-service features that employees access through the MyUW Portal, will be unavailable during this outage:

  • Online timesheet
  • Absence reporting
  • Benefits Self Service (eBenefits)
  • Updates to personal information
  • Access to electronic earnings statements, tax statements (W-2, 1042-S, etc.), leave statements and other HR, Payroll and Benefits documents
  • Access to TAM job application service

The rest of the MyUW portal, with the exception of the HRS System related features and documents, will be available during the HRS outage.

Please contact Human Resources at (920) 465-2390 or with any questions or concerns.

Wisconsin Retirement System (WRS) Webinars Offered in June


ETF is offering a series of 30-minute, live, interactive webinars designed to increase your understanding of Wisconsin Retirement System benefits.  Individuals can also ask questions at the end of sessions.

Annuity Options: This webinar will help to increase your understanding of the WRS annuity options available to you at retirement. ETF will also explain the difference between a beneficiary and a named survivor.

  • Fri, June 2, 2017 12:30 p.m. – 1:00 p.m.
  • Wed, June 14, 2017 6:00 p.m. – 6:30 p.m.
  • Thurs, June 22, 2017 11:00 a.m. – 11:30 a.m.
  • Wed, June 28, 2017 11:30 a.m. – 12:00 p.m.

Buying Service: If you are eligible to purchase service, doing so would increase your retirement or disability benefit. Find out how by viewing this webinar. ETF will cover the types of service you may be able to buy, how and when you can buy service, and much more. Eligible types of service include service earned during prior WRS covered employment and forfeited through a separation benefit and some types of service earned with other government employers.

  • Fri, June 2, 2017 11:00 a.m. – 11:30 a.m.
  • Wed, June 7, 2017 6:00 p.m. – 6:30 p.m.
  • Fri, June 9, 2017 12:00 p.m. – 12:30 p.m.
  • Thurs, June 22, 2017 12:30 p.m. – 1:00 p.m.

Understanding Your Annual WRS Statement of Benefits: Join ETF as they review key things you can find out about your WRS benefits, simply just by reading and understanding your WRS annual Statement of Benefits. Some topics ETF will review include:

  • How much you and your employer have contributed to your WRS pension
  • Your vesting status and years of service
  • Your beneficiary designation – what happens to your account if you die before taking a benefit

Tip: Have your statement in hand while attending this webinar.

  • Tues, June 6, 2017 11:00 a.m. – 11:30 a.m.
  • Mon, June 19, 2017 11:30 a.m. – 12:00 p.m.

Variable Fund: In this webinar ETF will discuss the Variable Fund – what it is, how it differs from the Core Fund, and the affect participation in this fund may have on your retirement benefit calculations. ETF will also discuss how to elect to participate in the Variable Fund, how to cancel participation, and how the timing of these decisions may affect your Wisconsin Retirement System benefits.

  • Thurs, June 8, 2017 12:30 p.m. – 1:00 p.m.
  • Mon, June 12, 2017 11:00 a.m. – 11:30 a.m.
  • Mon, June 19, 2017 6:00 p.m. – 6:30 p.m.
  • Tues, June 27, 2017 11:30 a.m. – 12:00 p.m.

WRS Benefits For New and Mid-Career Employees: This one-hour webinar is for employees who are five years – or more – from retirement. The information presented will help you make sound, strategic decisions over the course of your career. Topics include vesting, ways to enhance a WRS retirement benefit, purchasing service, military service credit, the Core and Variable Trust Funds, contribution rates, the importance of a beneficiary form and how to complete one, and how “life event” changes affect retirement benefits.

  • Wed, June 7, 2017 12:00 p.m. – 1:00 p.m.
  • Thurs, June 15, 2017 12:30 p.m. – 1:30 p.m.
  • Wed, June 21, 2017 11:30 a.m. – 12:30 p.m.
  • Thurs, June 29, 2017 6:00 p.m. – 7:00 p.m.

Register for a Webinar

Please contact Human Resources at (920) 465-2390 or with any questions.


New Legal Holiday Timesheet Process for University Staff

Due to a change with the recent HRS system upgrade in February, the system will now automatically enter and approve an absence request for 8 hours of legal holiday on the observed legal holiday for University Staff Ongoing employees who are in a 100% position.

  • If you are a University Staff Ongoing 100% FTE employee:
    • If you don’t work on the observed legal holiday and want to use 8 hours of legal holiday for that day, there is nothing you need to do.
    • If you don’t want to use 8 hours of legal holiday for that day, please contact (ex. you work a longer day later that week, so only want to use 6 hours of legal holiday)
  • Any University Staff Ongoing employees who are less than 100% FTE (part-time), will not have legal holidays automatically entered, so you will need to enter absence requests manually.  Emails with instructions were sent out to impacted employees.
  • Public Safety and Power Plant employees will not have legal holidays automatically entered.
  • This year there are two floating legal holidays (Christmas Eve and New Year’s Eve), so University Staff Ongoing employees can enter legal holiday absence requests anytime in 2017 to use up these hours.  These floating legal holiday hours will not be automatically loaded.
  • Please note that legal holiday hours expire at the end of the calendar year (12/31/17) for University Staff Ongoing employees, and the legal holiday balance combines both observed and floating legal holiday hours.
  • There are nine legal holidays per year, and here is a list of the legal holidays:

Please contact Payroll at or (920) 465-2390 with any questions.

End of Fiscal Year Leave Usage

This is a reminder to all Non-Instructional Academic Staff & Limited Employees:  As we are nearing the end of the 2016-2017 Fiscal Year, you should be reviewing your vacation and personal holiday leave balances.  You can locate your balances on your last earnings statement or the My UW System Portal.  Please read the information below to avoid losing leave hours not used by 6/30/2017.

Personal Holiday:

  • Personal Holiday hours not used by 6/30/17 will be dropped as of 7/1/17.  They do not carry over to the next fiscal year.


  • Vacation Carryover hours from the 2015-2016 fiscal year that have not been used by 6/30/17 will be dropped as of 7/1/17.
  • If you are eligible for Annual Leave Reserve Account (ALRA), you may bank vacation (up to your eligible maximum hours) first from the 2015-2016 Vacation Carryover as of 6/30/17 and then from your 2016-2017 Vacation Allocation.
  • A communication regarding ALRA will be sent to employees in July.
  • All remaining 2016-2017 Vacation Allocation hours as of 6/30/17 will automatically be carried over into the 2017-2018 Fiscal Year on 7/1/17 as Vacation Carryover.

Legal Holiday:

  • Memorial Day is the last legal holiday in the 2016-2017 fiscal year.  Your balance on your most recent earnings statement should be 8 hours.
  • Floating legal holiday hours not used by 6/30/17 will be dropped as of 7/1/17.

Please contact Payroll at if you have any questions.

Welcome Samantha Anderson!

Samantha Anderson-1Samantha Anderson was welcomed on April 17, 2017, as a University Services Program Associate for Continuing Education and Community Engagement.  She obtained her Bachelor of Arts Degree in Journalism from UW-Oshkosh.

Samantha is a member of Every Body’s Yoga Studio and enjoys hiking, reading, and coffee.  She is married to her husband Drew, and recently moved back to Wisconsin from Arizona, after living there for over two years.  She is originally from New London, Wisconsin.

Welcome, Samantha!

Welcome Mary Kujawa!

Mary Kujawa-2On January 9, 2017, Mary Kujawa was hired as a Financial Specialist Senior in Facilities Planning & Management. Prior to her current role, she worked for Marathon County for 8 years.

Mary received her Associate Degree in Business, with a major in Accounting.  She is actively involved with Bundles of Joy and church picnics.  She also enjoys walking, reading, and traveling.

Mary has been married to her husband Tom for 39 years and has two daughters.  Lindsay is a theatre/education 2012 graduate of UWGB and is married and living in Seattle.  She is working at Intiman Theatre and operates her own theatre education consulting company.  Mandy started with UWGB and completed her education at UW-Madison.  She is employed as a Communications and Marketing Assistant at the University of Colorado.  Mary also has a little dog, a Shorkiepoo named Oliver.

Mary is from Weston, Wisconsin.

Welcome, Mary!