HR Connect

Workday is now live at the Universities of Wisconsin! This new platform will help make finance, human resources, and research administration processes more consistent and efficient at all 13 universities. Every UW employee will use Workday for many parts of their job, helping make tasks easier and more connected.

The best way to get started is to explore Workday yourself. Visit the Workday website where you’ll find a direct link to the system. You can also reach a Workday link by visiting myapps.uwgb.edu (tutorial) or by selecting “LOGINS” from the menu at the top right hand corner of any UW-Green Bay website:

We hope you will find Workday easy to use and navigate. To help get familiar with the new system, we recommend starting with these topics:

Top 10 Things to Know and Explore in Workday 

1. 1. 1. Learn the basics of navigating in Workday
      2. Check your personal information
      3. Verify your direct deposit
      4. Review and update your workspace address
      5. Set your email and notification preferences
      6. Review your benefits information
      7. Check absence balances and time management
      8. Submit a flexible work arrangement
      9. Explore Workday Learning
      10. Understand your payslip

1. To learn more about the most common actions for employees to take in Workday, visit the Workday for New and Current Employees page.

You are encouraged to install the Workday Mobile Application (App) on your mobile device in order to quickly and easily submit time-off requests and expense reports, view payslips and more. For more information on installing the Workday App, please check out the following KnowledgeBase document: Installing Workday on a Mobile Device

For Managers
If you manage employees, check out the top things managers should do when starting in Workday. In addition, the Workday website also has a section for you. It includes information about the “My Team Management Dashboard”, how to approve time off, and a list of recommended tasks for managers.

Need help?

Visit the GetHelpUW section on the Workday website if you need direct support. You can utilize the Get Help virtual assistant (chatbot) or submit a help request (called a “ticket”), and you’ll get a confirmation and be able to track its progress.

You are also encouraged to check out the UW-Green Bay Training Schedule for open labs, virtual assistance, and group sessions facilitated by your UW-Green Bay HR and Finance colleagues to support you through this change. In addition, the Workday KnowledgeBase Job Aid Library and Course Catalog can provide helpful learning resources as well.

We know learning a new system takes time and patience – for everyone. We appreciate your cooperation and look forward to supporting you as we all adjust to Workday together.

Workday goes live in 11 days!

To help prepare for the upcoming transition to Workday on July 7, 2025, we are excited to announce post-go live learning opportunities for faculty and staff to become familiar with Workday. Beginning July 7th, Human Resources and the Controller’s Office will be hosting various Workday sessions, both in-person and virtually, to provide one-on-one or group assistance. Additional sessions may be announced throughout the summer and early fall based upon institutional need. Please see the UW-Green Bay ATP Website for a detailed listing of all available sessions.

For all sessions, don’t forget to bring your device!

Further education for those working more closely with HR and Finance processes will be provided and communicated by UW Shared Services or the applicable UW-Green Bay office. HR Talent Partners will also be spending time within their associated departments to offer additional Workday-related support on topics such as onboarding, recruitment, performance evaluations, and general HR processes.

What other training is required and/or available?

Employees can find assigned trainings in their Universities of Wisconsin instance of Canvas. Additionally, all employees have the option to self-enroll in additional training courses. We recommend that as soon as possible, all employees complete “Workday Fundamentals: Workday for all employees” and all managers complete “Workday Fundamentals: Workday for managers”. Those two courses touch on actions every employee and manager will complete. The full Workday course catalogue can be found here: https://www.wisconsin.edu/workday/workday-training/course-catalog/.

I have a question about Workday, where do I go?

1. 1. Attend one of the sessions outlined in the calendar above.
   2. Check out KnowledgeBase Job Aids. This website is a resource for finding job aids, how-to videos, and more to help you work with Workday.
   3. If you need assistance after go-live, please use the GetHelpUW ticketing system. Indicate what you would like help with, and the system will generate answers to commonly asked questions. If the information you need is not provided, you can describe your issue and submit a ticket.
   4. Check out the full Workday course catalogue to see if there is a training course on the topic you have questions about: https://www.wisconsin.edu/workday/workday-training/course-catalog/.
   5. If you have additional questions, after using the resources listed above, please reach out to atp@uwgb.edu, the applicable UW-Green Bay office (HR, Controller, etc.), or a member of the Campus Readiness Team.

Please continue to watch your email for important notices regarding the Workday transition.