Workday 101 Lunch & Learn

Unable to attend the UW-Green Bay Workday Open House on December 5th? No worries! The UW ATP change management team held a 30-minute virtual Workday 101 Lunch & Learn on Thursday, December 12, 2024. Please see this link for a recording of that event: https://mediaspace.wisconsin.edu/media/Workday+101+Lunch+and+Learn+-+December+12%2C+2024/1_lm6goxwr

AGENDA:

    • Workday demonstration
      • Introduce the Workday homepage, navigation, and employee self-service functions
    • What to expect in 2025
      • Training begins in March 2025!
      • Go-live in July 2025
    • Workday awareness
      • How to build your knowledge before training with our online resources

Another Workday 101 session will be held in January. Keep your eyes on the HR Connect for more information on that upcoming session!

Inclement Weather Policy Reminder for Employees

As we transition into the winter season, we are taking the opportunity to remind the University community about the Inclement Weather / Emergency Conditions Policy. The Chancellor has the authority to cancel classes, close all or part of the institution to the public, or completely close all or part of an institution to the public and employees based on emergency or unsafe conditions caused by weather.

Consistent with SYS 1235: Inclement Weather/Emergency Conditionswhen the institution is not closed, employees are expected to report to work unless paid leave or other working arrangement is approved by the employee’s supervisor. Employees are expected to notify their supervisors if they cannot report to work or will report late.

In the event of an institutional closure, most employees will be directed not to work. Employees at work when the institution is closed will be given the option of remaining at work or leaving campus, operational needs permitting. This applies to all employees except essential employees whose continued presence is required to maintain critical operations.

Contingent upon approval from their supervisor, employees have three options if they are unable to make it to work due to inclement weather (including during an institutional closure):

    • Utilize available paid leave if their employment classification provides such leave, including vacation, accrued compensatory time, available holidays, or leave without pay to cover the absence.
    • Make up the missed time by working extra hours on other days within the same week. Supervisors may require the employee to make up lost time during the same workweek of the absence if required for the operation of the work unit.
    • Alternative work arrangements (i.e. remote work, flexible work schedule) may be acceptable based upon the employee’s job functions.

University policy recognizes that driving conditions can vary across the region, and employees should use their judgment about whether they can safely travel to campus.

Employee Assistance Program & Resources

The Office of Human Resources understands that this time of year can be especially difficult for some individuals, that the current turbulence in our country and the world may cause unease, and that faculty and staff (and their families and friends) may be dealing with a great amount of stress and grief.  Our office is committed to providing resources to both employees and supervisors during this time.

The Office of Human Resources has created a Mental Health Support webpage as a one-stop-shop for the available resources available to employees. Check it out: Mental Health Support – Benefits & Wellness – Human Resources

Please see below for important resources that can be utilized at any time:

Employee Assistance Program

The University of Wisconsin-Green Bay’s Employee Assistance Program is a free, confidential service which can provide support for both personal and work-related concerns. Employees have access to confidential, completely private, 24-hour, 7-days-a-week counseling and online services.

EAP services are provided through Acentra:

Phone: (833) 539-7285

Website: sowi.mylifeexpert.com. (Username: SOWI).  Employees will need to create an account to access the EAP resources online.

Additional information pertaining to the resources available through the EAP may be found on the EAP Services and Resources Flyer.

State Group Health Insurance Program

Employees enrolled in State Group Health Insurance may utilize a number of resources through their health insurance carrier, including services directly by the primary care physician or specialist. Services provided are intended to treat mild to severe symptoms for various health and well-being topics. The cost of services are covered based on the employee’s health insurance plan design. There may be out-of-pocket costs for using services through this program.  Employees should contact their primary care physician or health insurance carrier for additional information.

Well Wisconsin Program

Employees enrolled in State Group Health Insurance are eligible for resources through the Well Wisconsin Program.  Certified WebMD Health Coaches are available for confidential one-on-one conversations to support mild symptoms for various health and well-being topics. Services are employer-paid, there is no cost to employees for using services through this program.  Services are administered by WebMD, the Well Wisconsin Program administrator. Contact WebMD at (800) 821-6591 or access their resources online at webmdhealth.com/wellwisconsin.

 

Mental Health Resources:

Grief Resources:

Monthly Webinars:

Acentra provides live monthly webinars on a wide variety of topics.  December’s webinar – The Connection Between Exercise and Mental Health – is scheduled for Wednesday, December 11, 2024 from 12:30-1:30 p.m., and will explore how to get started on a healthy path towards improved mental health and how to stay motivated to reach your goals.  The monthly webinars are recorded, uploaded to Acentra’s website and available to view at your convenience.

 

Our office is also working to schedule additional webinars over the next couple of months and will be sending out more details as information becomes available. Please feel free to contact Human Resources at (920) 465-2390 or hr@uwgb.edu if you would like additional information or have any questions.

**UPDATED LOCATION** – Workday Open House on December 5, 2024

YOU’RE INVITED! All employees are invited to drop in to a Workday Open House event on Thursday, December 5, 2024. This is an opportunity to get a “first look” of Workday, explore employee/manager self-service features, and learn more about Workday training and go-live in 2025.

Attendees will have an opportunity to get hands on keyboards to test out Workday and speak with ATP staff and UW-Green Bay Readiness Team members about what to expect in the coming months as we transition to Workday.

This event is an Open House, so please drop-in as your schedule allows.

      • Phoenix Room A in the University Union
      • December 5th from 9 a.m. – 12 p.m. 

Virtual open house opportunities may be announced at a later date. We hope to see you there!

To find out more information about ATP, including UW-Green Bay Readiness Team contacts, project timeline, and links to more details regarding transformations within Finance, Human Resources, and Research Administration, please check out the UW-Green Bay ATP website.

November Issue: Employee Engagement Newsletter

Check out the November issue of our Employee Engagement Newsletter! This newsletter will focus, specifically, on employee engagement at the university with new ideas and reminders on how you can incorporate opportunities within your departments/teams. Each issue will feature an Employee Spotlight section as well. If you are interested in being featured in the newsletter, please reach out to hr@uwgb.edu.

If you missed the last few issues, check them out here:

May Employee Engagement Newsletter
June Employee Engagement Newsletter
July Employee Engagement Newsletter
August Employee Engagement Newsletter
September Employee Engagement Newsletter
October Employee Engagement Newsletter

2024 Safety & Security Walk

Monday, November 4, 2024

You are invited to join us for this year’s Safety & Security Walk on Monday, November 4, 2024, 5:30 pm. This event is an opportunity for students, faculty and staff to engage in open dialogue and a walk with University Leadership to discuss and highlight areas of concern that may affect security and safety on campus (e.g., areas of inadequate lighting, overgrown shrubs, concern over traffic or pedestrian safety). An initial meeting place will take place in The Learning Center on the second floor of the Cofrin Library at 5:30 pm, with the walk to follow.

Any suggestions on where to visit on campus during the walk should be emailed to Safety & Emergency Manager, Scott Piontek (pionteks@uwgb.edu), no later than Thursday, October 31, 2024.

Click the following to:  Report a Safety Concern

October is National Disability Employment Awareness Month

October is National Disability Employment Awareness Month! Learn more at dol.gov/NDEAM. #NDEAM

The theme for National Disability Employment Awareness Month (#NDEAM) is “Access to Good Jobs for All.” Learn more! dol.gov/NDEAM

Good jobs change lives, and all workers—including disabled workers—deserve the opportunity to prepare for, obtain and succeed in them. Reflecting this, “Access to Good Jobs for All” is this year’s National Disability Employment Awareness Month (#NDEAM) theme. Learn more at dol.gov/NDEAM

The theme for National Disability Employment Awareness Month (#NDEAM) 2024 is “Access to Good Jobs for All.” Learn more in this announcement from Assistant Secretary of Labor for Disability Employment Policy Taryn M. Williams. https://www.youtube.com/watch?v=g1uTmUw-EYE

How are you observing National Disability Employment Awareness Month? dol.gov/NDEAM #NDEAM

October Issue: Employee Engagement Newsletter

Check out the October issue of our Employee Engagement Newsletter that is published on a monthly basis! This newsletter will focus, specifically, on employee engagement at the university with new ideas and reminders on how you can incorporate opportunities within your departments/teams. Each issue will feature an Employee Spotlight section as well. If you are interested in being featured in the newsletter, please reach out to hr@uwgb.edu.

If you missed the last few issues, check them out here:

May Employee Engagement Newsletter
June Employee Engagement Newsletter
July Employee Engagement Newsletter
August Employee Engagement Newsletter
September Employee Engagement Newsletter

What is bullying? A newly released training answers that question

Workplace bullying behavior is not a concept you can define by saying “you will know it when you see it.”  Nobody should experience bullying to be able to define it.  To prevent it or eliminate it from our university, we all must know what bullying is, and how to address it.

UW – Green Bay is committed to fostering a welcoming and inclusive workplace that aligns with the workplace expectation to be fair and respectful to others.   This starts by being able to define and identify workplace bullying behavior, and recognizing options for addressing it.  This is the subject of  the newly released “Workplace Bullying Policy Training” based on SYS 1294, Workplace Bullying.

All employees are encouraged to self-enroll in the course using this link: https://uws-td.instructure.com/enroll/6BME6T.  Enrollment in this course is not mandatory, but it is highly encouraged to help create a workplace that is safe and welcoming for all employees.