As we transition into the winter season, we are taking the opportunity to remind the University community about the Inclement Weather / Emergency Conditions Policy. The Chancellor has the authority to cancel classes, close all or part of the institution to the public, or completely close all or part of an institution to the public and employees based on emergency or unsafe conditions caused by weather.
Consistent with SYS 1235: Inclement Weather/Emergency Conditions, when the institution is not closed, employees are expected to report to work unless paid leave or other working arrangement is approved by the employee’s supervisor. Employees are expected to notify their supervisors if they cannot report to work or will report late.
In the event of an institutional closure, most employees will be directed not to work. Employees at work when the institution is closed will be given the option of remaining at work or leaving campus, operational needs permitting. This applies to all employees except essential employees whose continued presence is required to maintain critical operations.
Contingent upon approval from their supervisor, employees have three options if they are unable to make it to work due to inclement weather (including during an institutional closure):
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- Utilize available paid leave if their employment classification provides such leave, including vacation, accrued compensatory time, available holidays, or leave without pay to cover the absence.
- Make up the missed time by working extra hours on other days within the same week. Supervisors may require the employee to make up lost time during the same workweek of the absence if required for the operation of the work unit.
- Alternative work arrangements (i.e. remote work, flexible work schedule) may be acceptable based upon the employee’s job functions.
University policy recognizes that driving conditions can vary across the region, and employees should use their judgment about whether they can safely travel to campus.
