StayWell website down starting December 23rd


Due to preparation for the 2018 program year, the StayWell wellness portal will not be available after December 23, 2017 through early January 2018.

Continue working on your health goals
Try one or more of the confidential StayWell services available to you through December 22, 2017, like Self-Directed Coaching, the Mindfulness Series and more. For more information on the resources available, log in to

Watch for 2018 program information
Information on the 2018 Well Wisconsin Program will be coming to you in January.  Watch your mail for your Well Wisconsin Program brochure which will contain all the details on earning your 2018 incentive.

Wisconsin Retirement System (WRS) Webinars Offered in December


ETF is offering a series of 30-minute, live, interactive webinars designed to increase your understanding of Wisconsin Retirement System benefits. Individuals can also ask questions at the end of these sessions.

Additional Contributions

Find out how making additional contributions to your WRS account can potentially increase your retirement. This webinar also provides examples of how contributions grow over time with interest, how to pay additional contributions (payroll deduction or direct pay), etc.

  • Mon, Dec 4, 2017 11:30 a.m – 12:00 p.m
  • Thu, Dec 14, 2017 11:00 a.m – 11:30 a.m
  • Tue, Dec 19, 2017 12:00 p.m – 12:30 p.m


Choosing When to Retire

This webinar will focus primarily on choosing your optimal termination and WRS benefit effective dates. The focus will include not only the “December versus January” decision, but also how retirement timing at any point during the year can affect your retirement annuity amount and other employee retirement benefits as well.

  • Tue, Nov 21, 2017 11:30 a.m – 12:00 p.m
  • Thu, Nov 30, 2017 11:00 a.m – 11:30 a.m
  • Tue, Dec 5, 2017 11:00 a.m – 11:30 a.m
  • Mon, Dec 11, 2017 12:30 p.m – 1:00 p.m
  • Tue, Dec 12, 2017 6:00 p.m – 6:30 p.m
  • Thu, Dec 21, 2017 12:00 p.m – 12:30 p.m


Beneficiary Designations-What Happens to My Account When I Die?

Do you have a beneficiary designation on file with ETF and does it reflect how you’d want your WRS death benefits paid? This webinar reviews the importance of having a beneficiary designation on file and keeping it updated as life events occur. We’ll also review the process of how to correctly complete a designation form, what it means if you do not have one on file with ETF, and how to request a copy of your current form. 

  • Tue, Dec 5, 2017 12:30 p.m – 1:00 p.m
  • Fri, Dec 8, 2017 11:30 a.m – 12:00 p.m
  • Tue, Dec 12, 2017 11:00 a.m – 11:30 a.m
  • Mon, Dec 18, 2017 12:00 p.m – 12:30 p.m


Retirement Annuity Options

Choosing a WRS annuity option is one of the most important decisions you will face. This webinar will cover all of the WRS annuity options and help you understand them so that you can make an informed decision. We will also explain the important differences between a beneficiary and a named survivor.

  • Wed, Dec 13, 2017 6:00 p.m – 6:30 p.m
  • Thu, Dec 14, 2017 12:30 p.m – 1:00 p.m
  • Wed, Dec 20, 2017 11:30 a.m – 12:00 p.m
  • Thu, Dec 21, 2017 11:00 a.m – 11:30 a.m


 Register for a webinar

Please contact Human Resources at (920) 465-2390 or with any questions.

Public Service Loan Forgiveness Program

The Public Service Loan Forgiveness program can help employees pay off their student loans.  This program forgives the remaining balance on qualified federal loans after borrowers have made 120 qualifying monthly payments under a qualifying repayment plan while working full-time for a qualifying employer, such as the University of Wisconsin System.  Further information can be found at the Department of Education website at

There are a number of federal income-based repayment plans, including the Pay As You Earn Repayment Plan (PAYE) and the Revised Pay As You Earn Repayment Plan (REPAYE), both of which has monthly payments of ten percent of discretionary income (the difference between your annual income and 150% of the poverty guideline for your family size). Whether the Public Service Loan Forgiveness program is right for an individual can vary.  A student loan borrower needs to work for ten years in a public service qualifying employer to receive the loan forgiveness benefit.  Therefore, for many borrowers, the standard 10-year repayment option may be the best option and examining the total cost of different federal repayment options can be helpful.

The above information was provided by the UW-System Office of Academic and Student Affairs.

The Department of Education recommends that if you would like to qualify for this program now or in the future, you would complete the Employment Certification form as soon as possible. You would complete sections 1 and 2 of this form, as well as the Public Service Loan Forgiveness fax cover sheet (, and fax or mail (don’t email due to the confidential information on the form) the forms to the UW-Service Center.


Update Your Address by January 5, 2018 for W-2 Tax Form Distribution

As the end of 2017 approaches, make sure your current address is up-to-date for W-2 Tax Form distribution and take time to read about important reminders for your 2018 Benefit enrollments.

In late January 2018, your 2017 W-2 Form will be sent via U.S. mail to your mailing address as listed in the MyUW portal. If you do not have a mailing address, your W-2 will be mailed to your home address. If neither address is in the MyUW portal, your W-2 will be mailed to your office address.

To ensure your W-2 Form is sent to your preferred address, follow these steps:

  1. Log in to the MyUW portal for UW System institutions.
  2. Launch the Personal Information module to view your current mailing and/or home address. If the address you prefer for W-2 Form distribution is not displayed, update your mailing and/or home address.
  3. To update your address, click on the Update my Personal Information link in the Personal Information module. For instructions on updating your address:
  4. If you want to update your office address, you must contact your human resources office.
  5. Update your address by the January 5, 2018 deadline in order for your W-2 to be mailed to the address you prefer.

Changing your address in the portal will not change your address for all of the benefit plans in which you are currently enrolled. For instructions on how to change your address for your benefit plans visit: Change in Name or Address.

In addition to the hard copy W-2 Form that you will receive, an online copy of your W-2 Form will be available in late January in the MyUW portal Payroll Information module in the Tax Statements tab.

If you have questions, contact your human resources office.

Notice of Thanksgiving Holiday Office Closures

In observation of the Thanksgiving holiday, the campus will be closed Thursday, November 23 and the following offices will be closed Friday, November 24.  All offices will resume normal operations on Monday, November 27th.

  • Student Life
  • Pride Center
  • Disability Services
  • Counseling and Health Center – Available for on-call consultations
  • American Intercultural Center
  • Dean of Students
  • Dean’s Offices
    • Austin E. Cofrin School of Business
    • College of Science and Technology
  • Division of Continuing Education and Community Engagement
  • University Archives
  • Phoenix Athletics Offices
  • Marketing and University Communication
  • Business and Finance
  • Purchasing
  • Chancellor’s Office
  • Weidner Center

Have a Happy Thanksgiving and joyous Holiday season!

Annual Leave Conversion Forms Available for University Staff

BankedLeaveFormForms for University Staff employees who are eligible for the Annual Leave Conversion Option (also known as banked leave or sabbatical) are now available on our My UW System Portal, under the Time and Absence section, Leave Reports tab.  Please click on the “2017 Banked Leave Report” link to open the form, and then print it.

  • Part 1 – Review that the appropriate option box is checked.
  • Part 2 – Enter the number of vacation hours that you would like credited to your banked leave in the top row (A), and/or the number of vacation hours you would like paid out in the second row (B).  Please note that you must enter whole numbers, not partial hours (ex. 32 hours – not 32.75 hours).
  • Sign and date the form, and submit it to Human Resources by Friday, December 8, 2017.

Here is a link to the Vacation Policy, showing when University Staff employees are eligible to bank vacation hours (page 5):

Page three of these instructions shows how to check your paid leave balances.

Please contact the Payroll & Benefits office at 920-465-2390 or if you have any questions.

Important Year End Leave Information for University Staff

As we near the end of the 2017 calendar year, University Staff employees are reminded to review their leave balances.

Vacation Carry Over
Normally, vacation time must be used within the calendar year during which it is earned.  Employees may carry over any unused earned vacation into the following calendar year.  Any vacation carried over from the previous calendar year must be used by December 31 of the following calendar year.

The Human Resources System (HRS) will automatically take any vacation absences entered first from carry over balances before taking from the current year’s allocations.

Compensatory Time
Compensatory time is able to be carried into the following calendar year if approved by the immediate supervisor.  If carried over, unused compensatory time must be used by April 30th of the following year or it will be paid out on the pay period that includes May 1st.

Personal and Legal Holidays
Personal and Legal holiday hours may not be carried into 2018 and if not used by December 31, 2017, will be forfeited.

We have two floating legal holidays this year, for Christmas Eve and New Year’s Eve.  Your legal holiday balance includes both observed and floating legal holidays.  The remaining observed legal holidays this calendar year include Thanksgiving and Christmas.  You can take your available “Legal Holiday Balance-YTD” and subtract these two observed legal holidays to see if you have any floating legal holiday hours left to use.

Annual Leave Conversion Option (Banked Leave or Sabbatical)
Forms for employees eligible for the Annual Leave Conversion Option will be available soon on your My UW System Portal, under the Time and Absence section, Leave Reports tab.  We will post a notification when these forms are available.

Please note that the above information applies to University Staff positions, not Academic Staff, Limited, or Faculty positions.

How do I check my paid leave balances?  Please review page three of these instructions.

Please contact the Payroll & Benefits office at 920-465-2390 or if you have any questions.

ETF Learning Opportunity Update — Cleveland Presentation


Know Your Benefits: WRS Employee Benefits Seminar in Cleveland

Attend a Wisconsin Retirement System employee benefits seminar and come away with a greater understanding of your WRS benefits and how they work. These one-hour evening presentations, hosted by the Department of Employee Trust Funds in cities throughout Wisconsin, are designed for all members, especially those who are within five years of retirement. Topics covered include the retirement process itself, return-to-work rules, the Core and Variable Trust Funds, beneficiary designations, purchasing service, how “life events” affect your benefits, and much more. Questions are encouraged – stick around for the Q&A session afterward!


WRS Employee Benefits Seminar

Wednesday, November 8

6:30 p.m. to 7:30 p.m.


Lakeshore Technical College

Centennial Hall, Room L177

1290 North Avenue, Cleveland 


Please contact Human Resources at (920) 465-2390 or with any questions.


Employee Spotlight: Karen Dalke













Name: Karen Dalke

Position at UWGB: Senior Lecturer

Summary of what you do: Teach classes in anthropology, sociology, public and environmental affairs along with human-animal research focusing on mustangs of the American West.

How long have you been employed: Since 2004

Brief history of employment with UWGB: Started as an ad-hoc, had a year as an instructor, then became a lecturer and then promoted to Senior Lecturer

Three words that describe you: Organized, hard-working, creative

Personal interests: Non-human animals, jogging, and travel


Any favorite line from a movie?

“Let’s be independent together” (Rudolph)

Are you messy or organized?


Best vacation you’ve been to?

South Africa

Describe what you were like at age 10.

Introverted and loved reading books.

Do you have a favorite quote?

The earth would be nothing without the people, but the man would be nothing without the horse. “Author Unknown.

Favorite travel spot? 

Anywhere with a preference for France.

If Hollywood made a movie about your life, who would you like to see cast as you?

It doesn’t matter as it would be pretty short.

If you could interview one person (dead or alive) who would it be? 

Dalai Lama

If you had to eat one meal, every day for the rest of your life, what would it be?


If you were an animal what would you be?

Wild dog

If you were to write a book about yourself, what would you name it?

It Ain’t Been Easy

If you were to write a self-help book, what would the topic be?


If your house was burning down, what’s the one non-living thing you would save?

My passport

Least favorite Food?


Motto or personal mantra?

I’m just peachy!

Top 3 life highlights?

Going to France at 16, getting married, finishing my PhD on wild mustangs

What advice would you give to recent new hires?

Study the culture of the university before trying to change it.

What aspect of your role do you enjoy the most?

Doing field research

What book did you read last?

Harold and the Purple Crayon

What did you want to be when growing up?


What do you like to do in your spare time?

Spare time?

What is an ability you wish you had?

Better coordination

What is the first concert you attended?

Blue Oyster Cult

What is the first thing you would buy if you won the lottery?

An indoor riding arena

What is your favorite meal?


What is your favorite movie and book?

Great Expectations

What is your favorite sport?


Hidden talent?

Very good with animals.

What’s on your bucket list?

I do not believe it bucket lists. Do things when you have the opportunity

Where would you like to go on a dream vacation?

Madagascar or Mongolia