*Please note that this information applies to University Staff positions, not Academic Staff, Limited, or Faculty positions.*
As we near the end of the 2019 calendar year, University Staff employees are reminded to review their leave balances.
Vacation Carry Over
Employees may carry over any unused vacation earned in 2019 into 2020. You don’t need to do anything to have your unused 2019 vacation carry over to 2020 – it will carry over automatically.
Any vacation carried over from 2018 must be used by December 31, 2019. The Human Resources System (HRS) will automatically take any vacation absences entered first from carry over balances before taking from the current year’s allocations.
Compensatory time (comp time) is able to be carried into the following calendar year if approved by the immediate supervisor. If carried over, unused compensatory time must be used by April 30th of the following year or it will be paid out on the pay period that includes May 1st.
Personal and Legal Holidays
Personal and Legal holiday hours may not be carried into 2020. If personal and legal holiday hours are not used by December 31, 2019, they will be forfeited.
Your legal holiday ‘available’ balance includes upcoming observed legal holidays. The remaining observed legal holidays this calendar year include Thanksgiving, Christmas Eve, Christmas, and New Year’s Eve.
Annual Leave Conversion Option (Banked Leave or Sabbatical)
Forms for employees eligible for the Annual Leave Conversion Option are available on your My UW System Portal, under Time and Absence > Leave Reports tab > 2019 Banked Leave Report. Please submit your completed form to Human Resources by Friday, December 6, 2019.
You can also enter this on your timesheet yourself if you prefer (instructions: https://uwservice.wisconsin.edu/docs/publications/phit_leave_conversion.pdf), and please enter it on a non-work day (ex. a Saturday) between 12/1/19 and 12/21/19. (Please note that if you have and select the hours payout option, if you enter it on a day between 12/1/19 and 12/7/19, the payout would be on a 2019 paycheck. If you enter the hours payout on a day between 12/8/19 and 12/21/19, the payout would be on a 2020 paycheck.)
How do I check my paid leave balances?
On your My UW System Portal, go to your timesheet, scroll to the bottom, and click on the “Absence Balances” tab. You can also view your absence balances in your portal under Time and Absence > Leave Balances tab.
Questions? Please contact Payroll & Benefits at (920) 465-2390 or email@example.com.