Office Hours & Institutional Closure – Friday, November 29, 2019

Consistent with HR 14-17-3 “Office Hours and Institutional Closure Policy”, Interim Chancellor Van Gruensven has authorized the closure of applicable offices on Friday, November 29, 2019 for all UW-Green Bay Campuses.  Area leaders will have the discretion to determine essential and non-essential functions and subsequent individual office closures for the day.  Areas which are identified as essential functions under the policy will be required to be staffed on November 29.  The provision of essential services on the Branch Campuses will be covered by the Green Bay Campus Offices (e.g. GBOSS will function as the office for all Branch Campuses).

Employees who choose to work on Nov. 29, 2019 must receive approval from their immediate supervisor and may be subject to reassignment based on institutional needs. Employees who elect to take this day off must submit the absence request through HRS and have sufficient vacation/personal days to be absent on Nov. 29. This closure does not represent an additional holiday.

Offices that close are asked to post notice on the departmental website and display a notice of office closure a week in advance, including notice of when normal business hours will resume.

Title & Total Compensation Update – October, 2019


The University of Wisconsin (UW) is embarking on a complete redesign of its current classification and compensation structure. The goal of the Title & Total Compensation Project is to develop new systems that will enable institutions to continue to attract and retain the best talent.

Please click here for a new UW-System explainer video titled “What is a Standard Job Description”.

UW-System is holding Virtual Town Hall Meetings on October 24th, and November 15th. Please see this blog post for more information about the town hall meetings. A recording of the September 27th Town Hall Meeting can be found here.

In August, the Office of Human Resources and Workforce Diversity held open forums for employees and managers. To view the open forum presentation, please click here.

Recent UW System Updates:

Titles and Job Descriptions

    • Review of the draft titles and standard job descriptions is complete! The job titles and standard job descriptions will remain in draft form until after employee-manager conversations December 1, 2019 through February 15, 2020.

    • Job mapping is taking place at the institutional level, where institution Human Resources offices will match each employee’s current job title to a new job title, using the job mapping workbook and consulting with division leaders. Work on job mapping will wrap up during October.

    • Employees will discuss their updated job title and job description with their manager or HR representative between December 1, 2019 and February 15, 2020. Employees will receive their updated job title information prior to their meeting with their manager, and the full title library will also be posted publicly at this time. Employee feedback and questions are appropriate, valid, and expected during the Employee-Manager conversations.

    • While job titles and job descriptions may change, employees will not lose their jobs, employees will not need to reapply for their jobs, and the work done by employees will not change.


    • A summary of the benefits analysis findings is available here.

    • Based on the Mercer benefits analysis and stakeholder input, the project team will recommend a long-term benefits strategy to enhance UW benefits offerings and help keep UW competitive within the market.


    • This project creates the foundation for a market informed UW System compensation structure. Employee pay will not be cut. Employee pay will also not be increased as a part of this project. Any increases in pay are out of scope of this project and would need to be funded and planned over time by leadership.

    • Market in its simplest form is the places in which we are competing for talent. For some jobs, that means we are looking nationally to secure talent to fill a particular role, and in other jobs it is regionally or locally,

    • The goal is to retain talent within the UW System and provide employees the ability to grow within the new Job Framework and compensation structure. Once a market-informed structure is created, the next question is how project data is used to address issues for current employees as well as in recruitment. The TTC Project allows us to gather the necessary title and compensation data so that we can look at solutions.

    • After the title structure is finalized in March 2020. the compensation structure can be finalized, which means that all job titles will have an updated salary range. More details will be forthcoming in March 2020 about updated salary ranges. Introducing compensation before or during the title discussion may introduce unintentional bias for higher or lower titles. Right now, it is best to focus on the work being performed and the job alignment, rather than to look at compensation. Managers will have no more info than employees on compensation. Managers will look at titles and job descriptions based on same amount of information as the employee.

    • Work is still being done to determine and document all of the methods for pay adjustments and career development that will be available in the future

In the Queue:

  • October 24 and November 15: UW System will host virtual town hall meetings.
  • Late November, 2019: Job titles and standard job descriptions will be posted online in conjunction with employee-manager conversations.
  • December 1, 2019 – February 15, 2019: Employee-manager meetings will be held. Managers will meet with employees to explain and verify the new job titles and job descriptions capture the work being performed.
  • March 1, 2020: Job titles and job descriptions will go-live.

For up-to-date information about the Title & Total Compensation Project, please see the UW System Title & Total Compensation Project website.  Answers to frequently asked questions can be found on the UW System FAQ page.

UW-Green Bay Updates:

  • UW-Green Bay Human Resources has been collaborating with divisional leaders to confirm position mapping within the new title structure.
  • UW-Green Bay has an institutional T&TC project team, whose goal is to engage with subject matter experts and stakeholders. Feedback and information about T&TC flows to and from the project team. A listing of members of the UW-Green Bay institutional T&TC project team can be found here.

WRS Webinars Offered in October and November

ETF (Department of Employee Trust Funds) is offering a series of 30-minute, live, interactive webinars designed to increase your understanding of Wisconsin Retirement System benefits. Individuals can also ask questions at the end of these sessions. Visit their webinar page to learn more about any of the following sessions.

5 Basic Steps to Your Retirement

Consider this webinar your quick reference guide to starting the retirement process within the next 12 months. We’ll review: choosing a termination date, how to request a retirement estimate – and how to read and understand it. We’ll also cover how to schedule a retirement appointment and – drum roll here — how to submit the retirement application.

  • Fri, Nov 1, 2019 12:30 p.m. – 1:00 p.m.
  • Thu, Nov 7, 2019 11:00 a.m. – 11:30 a.m.
  • Wed, Nov 13, 2019 11:30 a.m. – 12:00 p.m.
  • Mon, Nov 18, 2019 6:00 p.m. – 6:30 p.m.

Choosing When to Retire

This webinar will focus primarily on choosing your optimal termination and WRS benefit effective dates. The focus will include not only the “December versus January” decision, but also how retirement timing at any point during the year can affect your retirement annuity amount and other employee retirement benefits as well.

  • Thu, Oct 17, 2019 12:00 p.m. – 12:30 p.m.
  • Fri, Nov 1, 2019 11:00 a.m. – 11:30 a.m.
  • Thu, Nov 14, 2019 6:00 p.m. – 6:30 p.m.
  • Thu, Nov 21, 2019 12:30 p.m. – 1:00 p.m.
  • Tue, Nov 26, 2019 11:30 a.m. – 12:00 p.m.

How to Use ETF’s Online Retirement Calculator

ETF’s online retirement calculator, one of the most-used tools on our website, allows you to calculate an unofficial projection of your WRS retirement benefit at any point in the future. This webinar will cover where to find and how to use the calculator, specific information required for data entry (e.g., desired retirement date, spouse or partner’s birthdate, etc.) and how to interpret the results. There will be time at the end of the webinar to ask specific questions on this topic.

  • Wed, Nov 6, 2019 12:00 p.m. – 12:30 p.m.
  • Thu, Nov 14, 2019 11:00 a.m. – 11:30 a.m.
  • Wed, Nov 20, 2019 12:30 p.m. – 1:00 p.m.
  • Thu, Nov 21, 2019 6:00 p.m. – 6:30 p.m.

Preparing for Your Retirement

Who should attend? Employees who are planning to retire in the next 1 – 10 years.

Learn about your steps to retire with the WRS. Attend this event by live webinar! You will learn about the impact of contributions and investment returns on your account, when you can retire, your WRS annuity options, returning to work after you retire, what happens to your account when you die, health and life insurance, and more.

Questions are welcome during and after the event!

  • Thu, Oct 24, 2019 6:30 p.m. – 8:30 p.m.
  • Tue, Oct 29, 2019 1:00 p.m. – 3:00 p.m.
  • Wed, Nov 13, 2019 6:30 p.m. – 8:30 p.m.

Variable Fund

In this webinar we will discuss the Variable Fund – what it is, how it differs from the Core Fund, and the effect participation in this fund may have on your retirement benefit calculations. We will also discuss how to elect to participate in the Variable Fund, how to cancel Variable participation, and the impact the timing of these decisions may have on your Wisconsin Retirement System benefits.

  • Thu, Nov 7, 2019 12:30 p.m. – 1:00 p.m.
  • Tue, Nov 12, 2019 6:00 p.m. – 6:30 p.m.
  • Wed, Nov 20, 2019 11:00 a.m. – 11:30 a.m.
  • Mon, Nov 25, 2019 12:00 p.m. – 12:30 p.m.

Register for a webinar

Please contact Human Resources at (920) 465-2390 or with any questions.

Employee Spotlight: Molly Vandervest

Molly VandervestName: Molly Vandervest

Position at UWGB: Senior Associate AD for Development

Summary of what you do: I oversee anything that generates external revenue for the department including fundraising, ticket sales and corporate sponsorships.

How long have you been employed: 5 years (heading into my 6th season); prior to UW-Green Bay I worked for Downtown Green Bay, Inc. for 12 years

Brief history of employment with UWGB: I started with the University in July of 2014 as the Assistant Director of Development for the Athletic Department strictly focused on fundraising and have grown in my role now to include all areas of revenue generation for the department.

Three words that describe you: Energetic, genuine and optimistic

Personal interests: Spending time with my family (preferably in the north woods) which includes my husband Nate (a 2003 GB grad), our three kids Alice, George and Michael and our Newfoundland puppy Becky.

Random facts/interests: I’m currently going back to school for the first time in 15 years here at UW-Green Bay as part of the Applied Leadership master’s program with plans to graduate in May 2020.

What aspect of your role do you enjoy the most? I absolutely love the team of people I get to work with in Athletics because it’s a high energy, fast-paced environment. I also have the privilege to connect with some incredible supporters, alumni and legends of the program. The picture of me with this write-up is with Coach Carol Hammerle who was an idol of mine growing up – special moments like this make my job the best!


Try this No-Excuse 30 Minute Workout!

Try this 30-minute workout you can do anywhere.

Warm-Up—5 Minutesfallbiking

Slowly walk, bicycle, or go up and down the stairs.

Aerobic Exercise—10 Minutes

Choose an activity you enjoy—anything that raises your heart rate and makes you breathe harder, like walking briskly, jogging, dancing, bicycling, or jumping rope. Do it at least hard enough that you can talk but not sing. Comfortable? Then work harder so you can’t say more than a few words without stopping for a breath. This gives you more benefits in the same time. Pick different activities on different days to prevent boredom.

Strengthening—10 Minutes

Try to do each exercise eight to 12 times, then rest one minute and do eight to 12 more. Do only as many as you can while maintaining good form.

Squats: Stand with your back to a sturdy chair, feet shoulder-width apart. Reach forward in front of your shoulders. Bend forward slightly at the hips, back straight. Bend your knees, and lower your bottom toward the chair to a count of four until you’re almost sitting. Keep your knees in line with your ankles and behind your toes. Pause. Rise to a count of two.

Wall pushups: Stand facing a wall. Reach forward in front of your shoulders. The wall should be just out of reach. Lean forward slightly from your ankles, back straight, and place your palms against the wall. Bend your elbows, and lower yourself toward the wall to a count of four. Pause. Push up to a count of two.

Abdominal Curls: Lie down on your back. Bend your knees, and plant your feet flat on the floor, hands behind your head. Point your elbows out to the sides. Lift your chin toward the ceiling, and your shoulders and upper back should be off the floor to a count of two. Pause. Lower yourself to a count of two.

Article from the StayWell Company, LLC

Herb-Crusted Tilapia for Two


2 tilapia fillets (about 3/4 pound)

1 tablespoon flour

1 large egg, plus 1 tablespoon water

2 tablespoons mixed herbs

1/2 cup panko (Japanese-style breadcrumbs)

1 tablespoon olive oil


Sprinkle flour on waxed paper. Rub fillets with flour. Beat egg with water in a shallow dish. On waxed paper, mix panko with herbs. Dip floured fillets in egg wash and roll in herb-panko mixture, patting it gently so that it sticks to the fish. Heat oil in a nonstick frying pan to medium high. Saute fish about 3 minutes. Turn once and cook for another 3 minutes. Serve immediately.


Serves 2

Each serving contains about 317 calories, 39 g protein, 11 g fat (31%  calories from fat), 148 mg cholesterol, 15 g carbohydrates, 1.5 g fiber, and 132 mg sodium.

Recipe from the StayWell Company, LLC.

ETF Retirement Presentations in November in our Region

ATTENTION: Any employee considering retirement within the next 12 months or any employee within 1 year of minimum retirement age (age 50 for protective category employees or age 55 for all other categories):

The Department of Employee Trust Funds will be in Manitowoc, at Lakeshore Technical College on November 4th and 5th, 2019 and Green Bay, at Northeast Wisconsin Technical College on November 19th and 20th, 2019 to provide an overview of the retirement process and answer questions regarding your WRS retirement. Topics covered include, but are not limited to:  calculating your retirement pension, explanation of monthly annuity payment options, filling out retirement applications and beneficiary forms, future annuity adjustments, life insurance, health insurance, returning to work, etc.

ETF has tailored group appointment retirement sessions for members planning (or considering) retirement in the near future.  These sessions are similar to an individual appointment in Madison, with the same information presented, as well as the opportunity for WRS members to ask questions of knowledgeable, experienced ETF staff.

ENROLLMENT IS LIMITED.  These sessions tend to fill up quickly. If you wish to schedule an appointment for one of these sessions, please contact ETF at the number below as soon as possible. Registration for the Manitowoc sessions will close on Monday, October 21st. Registration for the Green Bay sessions will close on Tuesday, November 5th.

You must already have a retirement estimate to schedule an appointment to attend this session.  If you do not currently have a retirement estimate, you may order one when you schedule your appointment.  Other dates throughout the year and other locations throughout the state are available, if these dates are not convenient for you.

Ordering an estimate or scheduling an appointment does not require you to retire.  This can be for informational purposes only if that is all you need.


Bring Fitness Into Your Home Today

Try one of these ideas today in your home:

Watching TV? Turn commercial breaks into fitness breaks and do push-ups or crunches during them.

Challenge your kids to a plank contest.

  • Lie on the ground facedown with your hands next to your shoulders.
  • Press your body up so you’re on your hands and toes.
  • Hold the position, breathing normally, for as long as you can.

Take a few minutes to pull weeds, rake leaves, or sweep your sidewalk. (Bonus: You’ll boost your home’s curb appeal!)leaves2

Tackle that to-do list. Paint the bathroom, organize your closet, or clean out your garage.


Article from the StayWell Company, LLC

Lime Shrimp Kebabs

There’s nothing like a summer barbecue with family and friends to celebrate the season.

For a quick, easy, and healthy meal, add a green salad and fresh corn on the cob and you’re good to go.


  • 3 large limeslimekebabs
  • 2 cloves garlic, crushed and peeled
  • 1/4 tsp. black pepper
  • 2 tsp. olive oil
  • 2 tbsp. fresh cilantro, cleaned and chopped
  • 16 large shrimp, uncooked, deveined
  • 10 medium cherry tomatoes, rinsed and dried
  • 10 small white-button mushrooms, wiped clean and stems removed


In a glass measuring cup, squeeze limes, yielding ¼ cup of juice. Add the garlic, pepper, olive oil, and cilantro and stir. Place the shrimp in a medium bowl and pour the cilantro lime marinade over the shrimp. Let the shrimp marinate for 10 to 15 minutes in the refrigerator. Alternate cherry tomatoes, mushrooms, and shrimp on 4 skewers. Preheat the grill to medium heat. Grill the skewers for 3 to 4 minutes on each side until the shrimp are just cooked through.

Makes 2 servings

Each serving contains 160 calories,  6 g fat, 85 mg cholesterol, 95 mg sodium, and 17 g carbohydrates.

Recipe from the StayWell Company, LLC.