To UW-Green Bay Employees: Compensation Study Forum
Please mark your calendars for an additional forum that has been scheduled to discuss the Fox & Lawson Compensation Study and the salary adjustments the University is making as a result of this study.
This forum is scheduled for Friday, September 13, 2013 at 2:00 p.m. in the Christie Theater.
To All UW-Green Bay Employees: Compensation Study Forum
The Chancellor’s Cabinet and the Compensation Steering Committee invite you to a University wide forum to discuss the Fox & Lawson Compensation Study and the salary adjustments the University is making as a result of this study.
This forum is scheduled for Monday, August 5, 2013 at 3:30 p.m. in the Christie Theater.
This session will be recorded and available online for those who cannot attend. In addition, a second forum will be scheduled at the beginning of the academic year (late August).
Due to the postponement of the new University Personnel Structure(UPS), UW-System will use the Office of State Employment Relations (OSER) recruitment policies and procedures for all classified vacancies that occur in the next two years until UPS is implemented. As part of this, all Office Support Positions must be certified from a central register housed by OSER. OSER has recently revised the Office Support Exam for all classification titles listed in the attached document. The first administration of this new exam will be on August 10, 2013.
Please note the following implications of this new Office Support Exam:
The Wisc.Jobs Home page will display a banner about the new exam and the Monthly State Exams page will be updated on July 19th with pre-registration information for the August 10, 2013 Multiple Choice Exams. This will also include information about the office support RE-TEST requirement.
Thank you for your interest in employment with the State of Wisconsin. Please help us spread the word about this re-test requirement and forward this information on to anyone you know that may be interested in an Office Support Position.
If you have any questions, please contact Christine Olson, olsonch@uwgb.edu or (920) 465-2846.
In follow up to the e-mail below from Chancellor Harden we would like to pass along additional information as it pertains to the proposed University Personnel Systems implementation delay.
The Joint Finance Committee of the Wisconsin Legislature last week passed an omnibus motion on UW System issues that, if adopted as part of the 2013-15 State of Wisconsin Budget, will revise the implementation date of the University Personnel System (UPS) and the HR Design project at UW-Madison. The language of the omnibus motion reads:
In addition, delay the effective date of provisions adopted under 2011 Act 32 related to the creation of personnel systems for UW employees that would be separate from the state personnel system until July 1, 2015.
The language of the motion needs to be reviewed and statutory language will need to be drafted and placed into the Legislature’s budget proposal. The budget will need to be passed by the full Legislature and then sent to the Governor for action and approval. However, assuming the intent of the omnibus motion remains intact, the implementation date of UPS and HR Design will be delayed by two years to July 1, 2015. It is important to note that if this motion remains intact and is adopted, it does not end the work that has been done on this important project, but will provide UW System employees more time to contemplate and refine recommended personnel systems that will meet the diverse and unique needs of UW System universities, colleges, and extension.
Due to this motion and the potential delay of UPS, the Open Forum on UPS scheduled for Tuesday, June 4th at 1:00 p.m. has been cancelled. A Q&A document is being developed and will be shared on UW-Green Bay’s University Personnel Systems website as soon as it becomes available.
Please contact Christine Olson or Sheryl Van Gruensven if you have any questions regarding this topic.
Rehire Process
It’s time to start thinking about the student employees you plan to rehire for the summer and/or Academic Year 2013-2014. Please have a discussion with each of your current student employees regarding your and their intention to continue their employment. In the following weeks you will receive more information regarding the rehire process.
The following students may only work through the last day of exams, May 17, 2013:
Employment Period/Payrolls
Summer 2013 Payrolls: June A – August B (5/19/2013-8/24/2013)
Academic Year 2013-2014: September A-May B (8/25/2013-5/16/2014)
The 2012-2013 Academic year ends on 5/17/2013. All students graduating, those not enrolled for courses in the summer or fall and those on Federal Work Study, must stop working on 5/17/2013. Note: Unused Work Study funds will not transfer to another term.
Hiring New Student Employees
ENROLLMENT REQUIREMENTS
Students must be at least 16 years old and enrolled at an institute for higher education or high school to be eligible for student employment. There are two student eligibility periods: (1) academic year; and (2) summer session. During the academic year, students must be enrolled for at least one credit.
HIRING PRIORITY
Students are employed on a priority basis with UW-Green Bay students receiving first priority. Priority should be observed according to the Levels listed below. Before Level II and Level III students are considered, a position must be posted in the PRO system to Level I students for a minimum of two weeks.
Level I
UW-Green Bay students, including new, transfer and specials, registered for at least one credit in the term they are expected to work.
For summer, students can continue employment from spring semester if they are registered for at least one credit in fall.
Level II
Students enrolled at another UW school for fall. Supervisors are responsible for obtaining verification* of the student’s association with the school system.
Level III
Students enrolled at a non-UW accredited university, technical college, vocational/trade school, or high school. Supervisors are responsible for obtaining verification* of the student’s association with the school system.
*NOTE: Examples of documents that verify a student’s enrollment at a school are their class schedule for a current or future semester or a letter from the school confirming their enrollment.
If you are hiring a student from Level II and Level III, you will be able to indicate on the Student Employment Form or Lump Sum Authorization forms if the position was posted in PRO.
ADVERTISING a Student Position
Open positions should be posted in the Phoenix Recruitment Online (PRO) site. Jobs can be submitted by completing a fill-in-the-blank form found on the Student Employment website: http://www.uwgb.edu/student-employment/employers/opening.asp
Employers with current accounts in the PRO system can post their openings by logging into the system themselves and following instructions found via the Student Employment website: http://www.uwgb.edu/student-employment/employers/other-posting-options.asp
Contact Information:
The Compensation Philosophy has been approved by the Chancellor’s Cabinet and is now available for your review online. A draft timeline outlining the compensation planning process has also been developed and both documents can be accessed at http://www.uwgb.edu/hr/compworkloadstudy/.
To All UW-Green Bay Employees: COMPENSATION AND WORKLOAD STUDY UPDATE
Two informational sessions have been scheduled in April for a presentation by consultant James C. Fox, Ph. D., Managing Director of Fox Lawson & Associates. Mr. Fox has been conducting the compensation, benefit and workload study for UW-Green Bay for the past several months and he will present an overview of the process and the results of the study. The sessions are scheduled as follows:
The Chancellor’s Cabinet and the Compensation Steering Committee will be attending these sessions as we move forward with this process. Sessions will be recorded and available online for those who cannot attend.
We want you to be aware of a new State of Wisconsin website that will be launched soon. “OpenBook Wisconsin” will provide broad public access to detailed information about state and university expenditures.
Enacted as part of 2011 Wisconsin Act 32, s.16.413 of the Wisconsin Statues requires that the Department of Administration (DOA) create a searchable website with information about all state agency expenditures in excess of $100. This new database will eventually include all state and UW salaries and fringe benefits, grants paid by state agencies, and all contract payments made by any agency or UW institutions. For ease of administration, all expenditures, regardless of amount, will be included.
We have been asked to include a list of employees who may have reason to want their names redacted from the information that is sent DOA for purposes of personal safety. Employees who may fear for their safety include victims of domestic abuse, stalking, or harassment. Please notify Jolene Truckenbrod in the Human Resources Office if you have safety reasons for excluding your name from the public database.
Working with state agencies and the UW System, DOA has developed a plan to launch OpenBook in three phases.
Phase 1, which will launch soon, will include operating expenses such as travel payments, vendor payments, and purchasing card (PCard) detail.
In order to ensure a smooth roll out of expenditure data, DOA determined that Phase 1 will only involve agencies that use the State’s general ledger system. Entities with separate general ledger systems, including UW System institutions, will upload more data later. Capital expenditures made by the DOA on behalf of UW institutions are recorded in the State’s general ledger system, so they will be published in the first rollout of Phase 1.
Phase 2, to be launched later, will include employee salary and fringe benefit expenditures. Phase 3 will include grants, capital projects, and VendorNet contracts. Launch dates for Phases 2 and 3 have not been announced.
We fully expect this project to raise many questions. Here are a few that we can anticipate and answer now:
Q: Will individual employees be listed, if they receive payments for travel expenses or other reimbursable expenses? Yes. Those payments will be included and the employee will be listed as the “vendor” in this case.
Q: Will private information be released? In accordance with the statutes, DOA’s database will exclude aids, local assistance, and transfers. UW System does not maintain Social Security Numbers in our payment data, so that will not be provided. DOA will take steps to redact other personal information, but individual agencies are responsible for requesting specific exemptions. For example, UW System will exclude payments to people who receive stipends for participating in scientific research studies. When Phase 2 is launched, details about individual benefit elections, such as health insurance, will not be provided.
Q: Why is UW data not available in Phase 1? UW data will be published as part of Phase 1. This is a major undertaking for DOA, and the process of consolidating financial data from multiple systems is very complex. Because UW System uses a different general ledger system, we will be given reporting instructions later. We will comply with the law to provide this level of transparency.
Q: Who will people contact for more information? Each entry in the OpenBook database will feature a “contact” button where people can request more detail. UW System is working with DOA to provide the appropriate contact information for UW entries.
This year we will be offering Benefits Open Lab Sessions. Stop by any of the following open lab sessions to ask benefits questions, learn more about 2013 benefits changes, and receive assistance with the E-Benefits enrollment program.
Open Lab Sessions:
Date: Wednesday, Oct. 10th
Time: 11:00 a.m.-12:00 p.m.
Location: Lab Sciences 102
Date: Friday, Oct. 12th
Time: 9:00 a.m. – 10:00 a.m.
Location: Lab Sciences 102
Date: Tuesday, Oct. 16th
Time: 2:00 p.m. - 3:00 p.m.
Location: IS 1129A
Date: Thursday, Oct. 18th
Time: 10:00 a.m. – 11:00 a.m.
Location: Lab Sciences 102
Date: Monday, Oct. 22nd
Time: 1:00 p.m. – 2:00 p.m.
Location: Lab Sciences 102
Date: Wednesday, Oct. 24th
Time: 9:00 a.m. – 10:00 a.m.
Location: Lab Sciences 102
Date: Tuesday, Oct. 30th
Time: 2:00 p.m. – 3:00 p.m.
Location: IS 1004
The Statewide Employees Combined Campaign (SECC) annual workplace campaign begins this Wednesday October 10th! You can make a pledge anytime between then and November 30, 2012.
The campaign is online, making it easier for you to give and make a difference in your COMMUNITY and the WORLD.
To make your pledge, go to www.seccstatewide.wi.gov
The SECC Statewide is Wisconsin’s largest voluntary fundraising campaign. Thanks to your help, the campaign raised money for more than 400 participating charities.
The CHOICE is yours…
As the only annual, cooperative, on-the-job campaign authorized to run at your workplace, SECC offers you many choices.
You decide:
To make your pledge:
For additional information, if you have any questions or if you would prefer paper materials please ask your coordinator or call 608.256.1066 extension 12.
Your GIFT makes a difference! PLEASE GIVE!
