General – HR Connect

Workday is LIVE!

Workday is now live at the Universities of Wisconsin! This new platform will help make finance, human resources, and research administration processes more consistent and efficient at all 13 universities. Every UW employee will use Workday for many parts of their job, helping make tasks easier and more connected.

The best way to get started is to explore Workday yourself. Visit the Workday website where you’ll find a direct link to the system. You can also reach a Workday link by visiting myapps.uwgb.edu (tutorial) or by selecting “LOGINS” from the menu at the top right hand corner of any UW-Green Bay website:

We hope you will find Workday easy to use and navigate. To help get familiar with the new system, we recommend starting with these topics:

Top 10 Things to Know and Explore in Workday

1. 1. Learn the basics of navigating in Workday
  2. Check your personal information
  3. Verify your direct deposit
  4. Review and update your workspace address
  5. Set your email and notification preferences
  6. Review your benefits information
  7. Check absence balances and time management
  8. Submit a flexible work arrangement
  9. Explore Workday Learning
  10. Understand your payslip

To learn more about the most common actions for employees to take in Workday, visit the Workday for New and Current Employees page.

You are encouraged to install the Workday Mobile Application (App) on your mobile device in order to quickly and easily submit time-off requests and expense reports, view payslips and more. For more information on installing the Workday App, please check out the following KnowledgeBase document: Installing Workday on a Mobile Device

For Managers
If you manage employees, check out the top things managers should do when starting in Workday. In addition, the Workday website also has a section for you. It includes information about the “My Team Management Dashboard”, how to approve time off, and a list of recommended tasks for managers.

Need help?

Visit the GetHelpUW section on the Workday website if you need direct support. You can utilize the Get Help virtual assistant (chatbot) or submit a help request (called a “ticket”), and you’ll get a confirmation and be able to track its progress.

You are also encouraged to check out the UW-Green Bay Training Schedule for open labs, virtual assistance, and group sessions facilitated by your UW-Green Bay HR and Finance colleagues to support you through this change. In addition, the Workday KnowledgeBase Job Aid Library and Course Catalog can provide helpful learning resources as well.

We know learning a new system takes time and patience – for everyone. We appreciate your cooperation and look forward to supporting you as we all adjust to Workday together.

Save the Date: Phoenix Orientation

Save the Date for Phoenix Orientation

Planning has begun for the upcoming Phoenix Orientation program aimed at providing all new ongoing employees who started within the last year with information on the University’s strategic priorities and mission to ensure their success as a new employee and to better integrate them into the UWGB culture and community.

All new hires since August 28, 2024 will be invited and expected to attend the Phoenix Orientation.  More information will be made available as planning progresses.

Phoenix Orientation
Date: August 26, 2025
Time: 10:00 a.m. – 2:00 p.m.
Location: Christie Theatre and Phoenix Rooms

Workday Training Update – June 26, 2025

Workday goes live in 11 days!

To help prepare for the upcoming transition to Workday on July 7, 2025, we are excited to announce post-go live learning opportunities for faculty and staff to become familiar with Workday. Beginning July 7th, Human Resources and the Controller’s Office will be hosting various Workday sessions, both in-person and virtually, to provide one-on-one or group assistance. Additional sessions may be announced throughout the summer and early fall based upon institutional need. Please see the UW-Green Bay ATP Website for a detailed listing of all available sessions.

For all sessions, don’t forget to bring your device!

Further education for those working more closely with HR and Finance processes will be provided and communicated by UW Shared Services or the applicable UW-Green Bay office. HR Talent Partners will also be spending time within their associated departments to offer additional Workday-related support on topics such as onboarding, recruitment, performance evaluations, and general HR processes.

What other training is required and/or available?

Employees can find assigned trainings in their Universities of Wisconsin instance of Canvas. Additionally, all employees have the option to self-enroll in additional training courses. We recommend that as soon as possible, all employees complete “Workday Fundamentals: Workday for all employees” and all managers complete “Workday Fundamentals: Workday for managers”. Those two courses touch on actions every employee and manager will complete. The full Workday course catalogue can be found here: https://www.wisconsin.edu/workday/workday-training/course-catalog/.

I have a question about Workday, where do I go?

1. Attend one of the sessions outlined in the calendar above.
2. Check out KnowledgeBase Job Aids. This website is a resource for finding job aids, how-to videos, and more to help you work with Workday.
3. If you need assistance after go-live, please use the GetHelpUW ticketing system. Indicate what you would like help with, and the system will generate answers to commonly asked questions. If the information you need is not provided, you can describe your issue and submit a ticket.
4. Check out the full Workday course catalogue to see if there is a training course on the topic you have questions about: https://www.wisconsin.edu/workday/workday-training/course-catalog/.
5. If you have additional questions, after using the resources listed above, please reach out to atp@uwgb.edu, the applicable UW-Green Bay office (HR, Controller, etc.), or a member of the Campus Readiness Team.

Please continue to watch your email for important notices regarding the Workday transition.

Employee Well-being Webinars 2025

Manage Your Unused Vacation Hours

Eligible employees have an annual opportunity to bank unused vacation. University Staff also have the option to receive a cash payout or a combination of banking and a cash payout.

Faculty, Academic Staff, and Limited Appointees with a 12-month appointment can bank unused vacation after completing ten or more fiscal years (July 1 through June 30) of continuous service. The deadline to bank unused vacation is September 30, 2025.

How Much Vacation Can Faculty, Academic Staff, and Limited Appointees with a 12-month Appointment Bank?

Years of Continuous Service	Hours That Can be Banked *
1 – 10 Years	0
10+ to 25 Years	40
25 Years +	80

* The amount of vacation that can be banked is prorated for part-time employees.

University Staff can bank unused vacation, receive a cash payout, or a combination of both starting with service of at least five years for some employees and ten or more years of service for most. Please visit UW System Administrative Policy 1210 (formerly BN 1) Vacation, Paid Leave Banks, and Vacation Cash Payouts, section 6.E.I to review the years of service requirements and assess payout options..

As previously communicated the leave schedule for University Staff, including craft workers and trades employees, will transition to a fiscal year schedule from a calendar year schedule starting in January 2025. This means that University Staff can bank or request a leave payout starting in July 2025. The deadline to make this request is September 30, 2025.

When Can I Bank My Vacation?

Vacation and carryover balance hours that are eligible to be banked may be viewed beginning July 7, 2025 once we have transitioned to Workday. More information will be available shortly after July 7, 2025 on how to bank vacation in Workday.

How Much Can I Bank into my Paid Leave Bank?

There is no limit to the total number of hours (balance) that can be retained in your Banked Leave account. Once vacation is banked the hours do not expire.

When Can Banked Leave Be Used?

With your supervisor’s approval, banked leave hours may be used whenever you are allowed to use paid leave.

When are Banked Leave and Cash Payouts Processed?

Banked leave and cash payments are processed based on the date you enter your request and when the biweekly payroll is processed.

Employees cannot bank or receive payout for Personal and Legal holidays.

What If I Terminate Employment?

Unused banked leave hours will be paid to you at your wage rate at termination.

Resources
The following sick leave policies are available to reference:

If you have questions after reviewing the available information, reach out to your Payroll/Leave Administrator.

Congratulations 2025 Retirees and Emeriti!

During Employee Appreciation Week, we set aside time to honor and recognize those who have retired from their careers at UW-Green Bay and those who were honored with the designation of Emeriti.

2024-2025 Retirees

- - Kevin Borseth
  - Stacie Christian
  - Bonnie Delsart
  - Daren Detry
  - Jeffrey Ellair
  - Sharon Gajeski
  - Susan Gallagher-Lepak
  - Amy Henniges
  - Brenda Larson
  - Jane Laurin
  - Dianne Murphy
  - Steven Newton
  - Ruth Pearson
  - Cheryl Pieper
  - Uwe Pott
  - Karl Schindl
  - Tammy Scholten
  - Krissti Simon
  - Linda Toonen
  - Lora Warner
  - Rick Weston
  - Colleen Wilde

2024-2025 Emeriti

Susan Gallagher-Lepak, Dean Emerita – Professor of Nursing and inaugural dean of the College of Health, Education, and Social Welfare, Dean Gallagher-Lepak was an innovative leader who supported a culture of diversity and inclusivity, and developed partnerships to advance the University mission.

Daniel Kallgren, Professor Emeritus – Professor Kallgren’s distinguished 30-year career in the UW-System includes winning the UW Colleges’ highest award for teaching. He was also a four-time winner of the student-elected Professor of the Year award at UW-Marinette.

Jeff Benzow, Faculty Emeritus – Thirty-six years of dedication to the Art and Design program. A pioneer in incorporating digital methods to Graphic Design courses at UW-Green Bay.

Linda Toonen, Associate Teaching Professor Emerita – Professor Toonen’s career of teaching, tutoring, and curricular development of writing spanned parts of five decades (1989-2024). She is the first non-tenure track winner of the Founder’s Award for Excellence in Teaching.

Lora Warner, Faculty Emerita – Over a 30-year career at UW-Green Bay, Dr. Warner rose from adjunct instructor to Associate Professor. Noted for her work on headship and philanthropy, both in the classroom and with the wider community.

Woo Jeon, Professor Emeritus – Respected Lie-algebraist and selfless teacher whose UW-Green Bay journey ended too soon. “I want to make sure that students’ lives will be better in the future after taking my lectures.”

Karl Schindl, Faculty Emeritus – A 33-year student-focused career of teaching, scholarship, and service at UW-Oshkosh, UW-Manitowoc, and UW-Green Bay.

Uwe Pott, Faculty Emeritus – His expertise in genetics and molecular biology were tremendous assets to UW-Green Bay students; conviction, integrity, and fairness are a legacy to his colleagues.

Denise Baeten, Department Assistant Emerita – A 26-year career of steadfast dedication, exceptional professionalism, and a genuine commitment to the UW-Green Bay community. Her warm presence and kind spirit brought joy to the College of Arts, Humanities & Social Sciences.

Congratulations 2025 Years of Service Honorees

During Employee Appreciation Week, we set aside time to honor and recognize those who have achieved a years of service milestone in their career.

10 Years of Service

- - James Bargenquast, Police Department, Green Bay
  - Michael Bergsbaken, Heat/Chill Plant, Green Bay
  - Alise Coen, Public & Environmental Affairs, Sheboygan
  - Jacquelynn Connell, Student Access & Success, Green Bay
  - Chris Cox, Career Planning, Green Bay
  - Julianne Crayton, Housing & Residential Education, Green Bay
  - Kathy Cruz, Kress Center Custodial Operations, Green Bay
  - William Dirienzo, Natural & Applied Sciences, Sheboygan
  - Kate Farley, Library, Green Bay
  - Mary Gichobi, Education, Green Bay
  - Lisa Grubisha, Natural & Applied Sciences, Green Bay
  - Jeremy Intemann, Natural & Applied Sciences, Green Bay
  - Melvin Jones II, Heat/Chill Plant, Green Bay
  - Kelly Jones, Police Department, Green Bay
  - Carly Kibbe, Human Biology, Green Bay
  - Mary Sue Lavin, Education, Green Bay
  - Breeyawn Lybbert, Natural & Applied Sciences, Manitowoc
  - Rebecca Nesvet, Applied Writing & English, Green Bay
  - John O Reilly, Athletics, Green Bay
  - Loretta Rafter, Multicultural Resource Center, Green Bay
  - Michael Rector, Music, Green Bay
  - Meagan Strehlow, Student Access & Success, Green Bay
  - Lea Truttmann, Controller, Green Bay
  - Tracy VanErem, Controller, Green Bay
  - Alissa Warpinski, Academic Advising, Green Bay

20 Years of Service

- - Katrina Hrivnak, Registrar, Green Bay
  - Mark Kiehn, Education, Green Bay
  - Megumi Onoda, Resch School of Engineering, Manitowoc
  - Darrel Renier, Academic Advising, Green Bay
  - Jolanda Sallmann, Social Work, Green Bay
  - Jeffrey Willems, University Recreation, Green Bay
  - Yongjun Yang, Resch School of Engineering, Sheboygan

25 Years of Service

- - Michael Draney, Natural & Applied Sciences, Green Bay
  - Clifton Ganyard, Humanities, Green Bay
  - Jennifer Jones, Enrollment Services, Green Bay
  - Timothy Kaufman, Education, Green Bay
  - Hye-Kyung Kim, Humanities, Green Bay
  - Terina Luedtke, Custodial Operations, Green Bay
  - Nydia Villanueva, Natural &Applied Sciences, Green Bay
  - Michael Zorn, College of Science, Engineering & Technology, Green Bay

30 Years of Service

- - Marcelo Cruz, Public & Environmental Affairs, Green Bay

35 Years of Service

- - Debra Anderson, Library Archives, Green Bay
  - Jeffrey Benzow, Art & Design, Green Bay
  - Michael Kline, Athletics, Green Bay

40 Years of Service

- - Ray Hutchison, Public & Environmental Affairs, Green Bay

45 Years of Service

- - Mark Damie, Human Biology, Green Bay

Service Awards are calculated based on the dates of the Faculty and Staff Cookout which is held during Employee Appreciation Week. Dates used this year are May 7, 2024 to May 14, 2025. Service awards are recognized for 10, 20, 25, 30, 35, 40, 45, and 50 years of service. Service is defined by all permanent appointments held within UW System. Temporary and student appointments are not counted towards years of service.

Review and Update Personal Information

Hello,

As part of the end of semester work and the upcoming transition to Workday in July 2025, it is important to review and update your personal information by June 14, 2025.

At the end of the day on June 14, 2025, your personal information will move to a read-only status in HRS. You will be able to see the information in HRS, but not make updates until July 7, 2025, when we begin utilizing Workday.

Please hold any personal information changes that will occur after June 14, 2025, for entry into Workday.

Action Requested:

Sign into my⁠.wisconsin⁠.edu (UW-Madison can also use my⁠.wisc⁠.edu)

Review and update, as needed, the following information from the My Information Tile:

Home and Mailing Addresses
Personal Contact Details
Emergency Contacts
Preferred Name and Marital Status
Ethnicity
Veteran and Disability Status

Review and update, as needed, the following information from the Benefits and Well-Being Tile by June 14, 2025:

Savings Summary for Supplemental Retirement Plan (SRP) 403(b)

Review and update, as needed, the following information from the Payroll Tile by June 30, 2025:

Federal and State Form W-4
Direct Deposit

Additional upcoming deadlines to know:

Remote work agreements for FY26, on or after July 1, 2025, will occur in Workday and should not be entered at this time.

Demographic Information Request:

Annually, the Universities of Wisconsin is required to report employee demographic information to comply with federal Affirmative Action regulations. As part of this process, you can self-identify as an individual with a disability and/or as a protected veteran. Submission of this information is voluntary and confidential; it will in no way affect your present or future employment with the Universities of Wisconsin. If you decide not to self-identify at this time, you may do so at any time in the future.

Contact your Affirmative Action Officer: https://⁠www⁠.wisconsin⁠.edu/ohrwd/aaeeo/contact/ if you have questions or need a reasonable accommodation to perform your job duties.

If you have any questions or need further assistance, you can contact us by replying to this email or sending an email to serviceoperations@uwss⁠.wisconsin⁠.edu.

Sincerely,

UW-Shared Services

Prepare for Upcoming Workday Transition – Time and Absence

As the Universities of Wisconsin prepare for the transition to Workday, we want to ensure all employees are aware of important time and absence activities. Please review the information below to understand how this transition may impact you.

Timesheet Entry
For employees who enter their shift in and out times, all entries with an effective date of June 28, 2025, or earlier must be submitted and approved by June 30, 2025. Employees will continue to use their current timesheet for hours worked from June 29, 2025, to July 5, 2025. The current timesheet will become view only at 11:59pm on July 5, 2025, and time entry from this point will be entered in Workday.

For employees who enter their total hours per day, all entries with an effective date of June 28, 2025, or earlier must be submitted and approved by June 30, 2025. Entries with an effective date of June 29, 2025, or later must be held and entered in Workday with shift in and out times.

Note: University Staff exempt-hourly employees who currently report their hours in HRS will no longer have a timesheet in Workday and will not be required to report hours.

Web Clock Entry
Employees who punch in and out will continue to utilize their current web clock through 11:59 pm on July 5, 2025.

Absence Entry
For leave eligible employees, all absence and no leave taken entries with an effective date of June 28, 2025, or earlier must be submitted and approved by June 30, 2025. Entries with an effective date of June 29, 2025, or later must be held and entered in Workday.

If you have any questions or need further assistance, please contact us at serviceoperations@⁠uwss⁠.wisconsin⁠.edu.

Sincerely,

UW-Shared Services