Payroll & Benefits

Telemedicine Available to State Group Health Subscribers

Have you ever wished you could seek basic medical care from the comfort of your own home?
If so, the telemedicine/telehealth (used interchangeably) services added to the State Group Health Insurance Program effective January 1, 2019 may allow you to do so.

What is telemedicine/telehealth?
The remote diagnosis and treatment of patients by means of electronic communication. This means that for non-emergent medical care, you may be able to access care through video chat or a virtual house call. Through telemedicine, a doctor may be able to recommend treatment, prescribe medication, refer you to a specialist or tell you, based on your symptoms, if you should see a doctor in-person. Note: These services vary among the carriers in the State Group Health Insurance Program.

Why should you consider telemedicine services?
With telemedicine services, you may receive care quicker and it may be more convenient than going to your doctor’s office or to urgent care. They are also typically less expensive than an office visit or urgent care visit.

How will your telemedicine/telehealth service be covered by your State Group Health Insurance?
How the service is covered will depend on which plan design you are enrolled in.

  • Health Plan: If you are enrolled in this plan, telemedicine services are covered at 100%.
  • High Deductible Health Plan (HDHP): If you are enrolled in the HDHP, you will need to meet your deductible first, then these services will be covered at 100%. This is necessary in order to comply with Health Savings Account (HSA) eligibility requirements as well as the coverage mandates under the Affordable Care Act (ACA).

How can you obtain additional information regarding telemedicine services?
Generally, health plans offer telemedicine services through their online portals. If you’re unable to find telemedicine information through your health insurance plans online portal, contact your health insurance plan directly by calling the toll-free number on your health plan ID card.

Source: UW System Human Resources

Reminder: March 31 Deadline for Filing 2018 Flexible Spending Account Claims

Employees enrolled in the Health Care, Limited Purpose and/or Dependent Day Care Flexible Spending Accounts (FSA) for the 2018 plan year have until March 31, 2019 to submit claims to TASC, the FSA administrator, for reimbursement.

FSA claims may be submitted as follows:

For efficient processing, remember to include the appropriate IRS required supporting documentation with your claim(s) submission.

Carryover Reminder: Up to $500 of unused funds in a 2018 Health Care FSA may carry over into a 2019 Health Care or Limited Purpose FSA account (even if you did not enroll in the FSA during the 2019 Annual Benefits Enrollment period). Unused funds greater than $500 on March 31, 2019 will be forfeited.

There is no carryover provision for the Dependent Day Care FSA.

For questions, contact TASC at 1-844-786-3947 or

Source: UW System Human Resources

WRS Webinars Offered in February


ETF is offering a series of 30-minute, live, interactive webinars designed to increase your understanding of Wisconsin Retirement System benefits. Individuals can also ask questions at the end of these sessions. Visit the ETF webinar page to learn more about any of the following sessions.

Additional Contributions

Find out how making additional contributions to your WRS account can potentially increase your retirement. This webinar also provides examples of how contributions grow over time with interest, how to pay additional contributions (payroll deduction or direct pay), etc.

  • Wed, Feb 6, 2019 6:00 p.m. – 6:30 p.m.
  • Tue, Feb 12, 2019 11:30 a.m. – 12:00 p.m.
  • Mon, Feb 18, 2019 12:00 p.m. – 12:30 p.m.
  • Thu, Feb 28, 2019 11:00 a.m. – 11:30 a.m.

Beneficiary Designations – What Happens to My Account When I Die?

Do you have a beneficiary designation on file with ETF and does it reflect how you would want your WRS death benefits paid? This webinar reviews the importance of having a beneficiary designation on file and keeping it updated as life events occur. We will also review how to correctly complete a designation form, what it means if you do not have one on file with ETF, and how to request a copy of your current form.

  • Mon, Feb 4, 2019 11:30 a.m. – 12:00 p.m.
  • Thu, Feb 14, 2019 12:00 p.m. – 12:30 p.m.
  • Mon, Feb 18, 2019 6:00 p.m. – 6:30 p.m.
  • Thu, Feb 28, 2019 12:30 p.m. – 1:00 p.m.

Overview of the Wisconsin Retirement System

This webinar will cover participation in the Wisconsin Retirement System, how the WRS is funded and what benefits are available under the WRS. A brief overview of the Core and Variable Trust Funds and how the WRS is structured are included.

  • Thu, Feb 7, 2019 11:00 a.m. – 11:30 a.m.
  • Wed, Feb 13, 2019 6:00 p.m. – 6:30 p.m.
  • Tue, Feb 19, 2019 11:30 a.m. – 12:00 p.m.
  • Mon, Feb 25, 2019 12:00 p.m. – 12:30 p.m.

WRS Annuity Adjustments and Effective Rates

Do WRS accounts receive an investment return? Do investment returns affect how much a retiree will initially receive when they begin their pension? Do those retired in the WRS receive adjustments to their monthly pension amount over the years? This webinar will cover the process of how account effective rates and annuity adjustments are calculated, starting with the investment return reported by the State of Wisconsin Investment Board. Also covered during the webinar will be explanations of both the Core and Variable Trust Funds and the calculations specific to each fund for effective rates and annual adjustments. At the end of this webinar, it is hoped that you will have a better grasp on how State of Wisconsin Investment Board investment returns affect your WRS pension.

  • Tue, Feb 5, 2019 11:30 a.m. – 12:00 p.m.
  • Wed, Feb 13, 2019 12:00 p.m. – 12:30 p.m.
  • Thu, Feb 21, 2019 12:30 p.m. – 1:00 p.m.
  • Tue, Feb 26, 2019 6:00 p.m. – 6:30 p.m.

Register for a webinar

Please contact Human Resources at (920) 465-2390 or with any questions.





Income Continuation Insurance Deferred Enrollment Available Through March 1, 2019 for Eligible Employees

The Income Continuation Insurance (ICI) program is an ‘income replacement’ benefit plan that replaces up to 75% of your gross salary if you are unable to work due to a short or long-term disability.

If you are not currently enrolled in ICI, you may be able to enroll during the Annual ICI Deferred Enrollment opportunity through March 1, 2019. If you are currently enrolled in the ICI plan and have Standard ICI coverage, you may be eligible for Supplemental ICI coverage. Eligible employees were notified by email on January 18 from the UW System HR ( email address.

Please see the Income Continuation Insurance section of the UW System Employee Benefits website for more information regarding eligibility and income continuation insurance benefits.

To apply for coverage through the Deferred Enrollment opportunity, you must complete an Income Continuation Insurance Application (ET-2307) and return it to your human resources office on or before March 1, 2019. ICI coverage elected through deferred enrollment will be effective April 1, 2019.

If you have questions, contact Payroll & Benefits at (920) 465-2390 or

Source: UW Service Center

Well Wisconsin Program 2019 Updates

Employees and spouses currently enrolled in the State Group Health Insurance Program are eligible for an annual $150 wellness incentive (administered by StayWell). A Well Wisconsin webinar highlighting features of the 2019 program will be offered on Wednesday, February 13 from 12-12:30 pm. To register, visit

To earn the $150 incentive, participants are required to complete three activities by October 11, 2019:

  1. Submit 2019 health screening results.
  2. Take the StayWell health assessment.
  3. Complete a StayWell well-being activity.

There are two new well-being activities being offered in 2019:

  • Sleep Well is a challenge to support participants with improving their overall sleep. It requires completing an eight-week challenge and post-assessment.
  • Short digital workshops which include an article, short video and quiz. Completing one workshop counts as a well-being activity.

For more information about the Well Wisconsin program, scheduling a health screening, taking the health assessment, well-being activities and the StayWell mobile app, visit, or contact the StayWell HelpLine at 800-821-6591.

Throughout 2019, StayWell will send emails and home mailers to employees with information about the program.

Source: UW System Human Resources

Updated Income Continuation Insurance Premiums Effective February 1, 2019

Income Continuation Insurance (ICI) premiums are updated annually on February 1. Updated premiums for University Staff (paid bi-weekly) will be reflected on the February 14, 2019 paycheck. Updated ICI premiums for Faculty/Academic Staff/Limited Appointees (paid monthly) will be reflected on the March 1, 2019 paycheck.

If you are currently enrolled in the ICI program, visit the ICI Premium Notice web page for your personalized updated premium amount. Current enrollees were sent an email January 18 directing them to this customized web page.

Several factors determine your premium amount:

  • For University Staff: the ICI premium is based on 2018 earnings reported to the Wisconsin Retirement System (WRS), sick leave balance/usage as of December 22, 2018 and current ICI category.
  • For Faculty/Academic Staff/Limited Appointees: the ICI premium is based on 2018 WRS-reported earnings and the selected ICI elimination period.

Please note: The ICI annual premium update effective February 1 is based on 2018 earnings and does not reflect any enrollments made during the ICI Deferred Enrollment period which began in January and ends March 1, 2019. Employees who are eligible to participate in the ICI Deferred Enrollment period received notification about their opportunity via an email sent January 19.

A complete list of ICI premiums and plan information is available on the ICI plan page. If you have questions, contact Payroll & Benefits at (920) 465-2390 or

Source: UW Service Center

Spring F.A.S.T (Faculty and Staff) Meal Plans & Payroll Deduction

Join the staff and faculty who have a FAST Meal Plan by purchasing one of your own.  You can get meals in the Marketplace inside Leona Cloud Commons for as low as $5.64/meal (FAST 70 Plan) or Transfer/Trade meals from the various retail locations throughout campus.  Your FAST meals and points do not expire until used.  As an added benefit to the meals, purchasers of the FAST 50 & 70 plans for this spring receive a free stainless steel reusable mug that includes unlimited refills of coffee and soda (through May 16, 2019), plus bonus FAST Points.  To enroll in a plan, complete the FAST Meal Plan Deduction Request form or stop at the University Ticketing and Information Center (Union 2nd Floor) to purchase a plan with cash, check or credit/debit.  Please direct your questions to Tammy Olp at  The option for payroll deduction is good through February 8, 2019.

Saving 1% More

Many financial planners recommend that you should be saving 15% of your annual income for retirement – are you?

If you are, great!

If not, 15% may seem a little intimidating, but don’t worry, there are easy ways you can begin increasing how much you save for retirement without breaking the bank. Consider increasing your UW Tax-Sheltered Annuity (TSA) 403(b) contribution by 1%. With this increase you may hardly notice a change in your take-home pay, BUT it could translate to tens of thousands of dollars to use in retirement (depending on future market values).

If you are eligible, your Wisconsin Retirement System (WRS) benefit is a great tool in saving for retirement, but contributing to the UW TSA can also help.

If you are already contributing to the UW TSA and want to see how you are doing in saving for retirement, sign up for an individual counseling session with your provider. You can do this by visiting Counseling Sessions under the Education section of the UW TSA website.

If you are not currently contributing to the UW TSA Program, there is no time like the present to enroll! Visit the UW Tax-Sheltered Annuity (TSA) 403(b) website for information on the plan and on how to enroll.

Source: UW System Human Resources