Category: General

Save the Date: Phoenix Orientation

Save the Date for Phoenix Orientation

Planning has begun for the upcoming Phoenix Orientation program aimed at providing all new ongoing employees who started within the last year with information on the University Direction, Academic Affairs, Inclusivity, and other essential information to ensure their success as a new employee and to better integrate them into the UWGB culture and community.

All new hires since August 23, 2023 will be invited and expected to attend the Phoenix Orientation.  More information will be made available as planning progresses. 

Phoenix Orientation
Date: August 27, 2024
Time: 10:00 a.m. – 1:00 p.m.
Location: Christie Theatre and Phoenix Rooms

Artificial Intelligence (AI) Professional Development and Microsoft Copilot Information

We are excited to announce new professional development options aimed at enhancing your knowledge and skills in the rapidly evolving field of artificial intelligence (AI). Understanding AI and its applications is becoming increasingly important, and we want to ensure that our faculty and staff are well-prepared for the future.

AI Literacy and Fundamentals Professional Development Offerings

    • Phase 1: AI Literacy and Fundamentals
      • When: July
      • What: LinkedIn Learning Pathway covering essential AI concepts, benefits, and ethical considerations.
      • Goal: Develop a foundational understanding of AI and its potential to enhance different roles.
    • Phase 2: Applied AI Skills and Techniques
      • When: To be announced (late summer/early Fall 2024)
      • What: Training on integrating AI tools into your daily tasks.
      • Goal: Develop practical AI skills tailored to various job functions across the university.

Phase 1: AI Literacy and Fundamentals

A LinkedIn Learning Path containing a collection of videos introducing AI concepts has been developed for UW-Green Bay faculty and staff. The structure of the learning path gives you the option to complete the training on your own timeline and at your convenience. These videos are designed to be easily digestible and will help you build a solid understanding of AI.

How to Participate

Why Participate?

    • Stay Current: AI is transforming various fields. By understanding AI, you’ll be better equipped to leverage its benefits in your role.
    • Professional Growth: Enhance your skill set and stay competitive in the job market.
    • Future-Proof Your Career: Gain insights into the future of work and how AI can play a role in your professional development.

Participation in this learning path is voluntary, but we highly encourage you to take advantage of this opportunity. Investing in learning about AI can make a significant difference in your professional growth.

We hope you find this professional development opportunity valuable and engaging. If you have any questions or need assistance accessing LinkedIn Learning, please feel free to reach out to Human Resources at hr@uwgb.edu.

Microsoft Copilot

Did you know that Microsoft Copilot is available to all UW-Green Bay faculty, staff, and students with enhanced data protections when signed in with a UWGB account? Copilot is Microsoft’s generative artificial intelligence (AI) platform and can be used to generate written and visual content based on user prompts.

Unlike other commercial AI products, Copilot provides additional data protection and enhanced privacy when accessing it while being signed in with your UWGB account. Even so, you should not enter sensitive or confidential information into Microsoft Copilot.

Please see the Microsoft Copilot – Signing into Copilot with your UWGB account knowledge guide for more information.

Faculty & Instructional Staff

CATL has additional resources for faculty and instructional staff in the AI space.  Please reach out to someone in CATL or visit their excellent blog to find out more on the subject.

New MyUW Portal Look

Welcome

While you may notice a new look, all of the information you are looking for is still available.

Navigating Help and Resources

  • Help Resources: visit the UW Shared Services home page,  https://uwservice.wisconsin.edu/ and pick a topic from the ‘for employees and manager’ section.
  • On page Help: From any page within a tile, click the three dots in the upper right corner and select ‘Help’
  • Contact us: If you need further assistance, please email serviceoperations@uwss.wisconsin.edu

Manager Self Service

If you are a manager performing approvals or manage team performance, click the Employee Self Service drop down in the upper left and select Manager Self Service.

Tile Name Changes

Below is a list of the old tile name and their corresponding new name.

Old Tile Name New Tile Name
Personal Information My Information
Benefit Information Benefits and Well-Being
Payroll Information Payroll
Performance Management Performance
Benefit and Payroll Resources Benefits and Well-Being or Payroll (based on content)
SFS, ShopUW+, Canvas, etc Campus Dashboard
Manager Time and Approval Manager Self Service > Manager Time and Absence
HRS  Approvals Manager Self Service > Approvals

Source: Shared Services

July Issue: Employee Engagement Newsletter

Check out the July issue of our new Employee Engagement Newsletter that we will be publishing on a monthly basis! This is our 3rd issue of the newsletter which will focus, specifically, on employee engagement at the university with new ideas and reminders on how you can incorporate opportunities within your departments/teams. Each issue will feature an Employee Spotlight section as well. If you are interested in being featured in the newsletter, please reach out to hr@uwgb.edu.

If you missed the last two issues, check them out here:

May Employee Engagement Newsletter
June Employee Engagement Newsletter

June Issue: Employee Engagement Newsletter!

Check out the June issue of our new Employee Engagement Newsletter that we will be publishing on a monthly basis! This is our 2nd issue of the newsletter which will focus, specifically, on employee engagement at the university with new ideas and reminders on how you can incorporate opportunities within your departments/teams. Each issue will feature an Employee Spotlight section as well. If you are interested in being featured in the newsletter, please reach out to hr@uwgb.edu.

 

Welcome Jorge Aguilar!

The Office of Human Resources is delighted to announce that Jorge Aguilar has been appointed into the position of Associate HR Director for Talent Management effective Tuesday May 28, 2024. Jorge will lead a team of HR Talent Partners to provide administrators, supervisors, faculty, and staff consistent and strategic HR support and services relevant to the entire career lifecycle. Specifically, Jorge will be responsible for strategic oversight over HR Functions such as coaching/employee relations, performance management, onboarding, offboarding, recruitment, learning & development, FMLA, position description development, and employee engagement. In addition, Jorge will serve as an institutional contact for complex employee relations matters, and will provide guidance, support and expertise to supervisors and employees regarding employee relations processes.

Jorge has a degree in Economics and Business Administration from UW-Eau Claire. He is certified as a Senior Certified Professional (SCP) through SHRM and a Senior Professional of Human Resources (SPHR) through HRCI. Jorge brings extensive human resources leadership experience from his previous work with Sheridan, World Council of Credit Unions, Access Community Health Centers, Outlook Group Corp., Kimberly-Clark, and Procter & Gamble. We are thrilled that he has joined our HR team!

The Office of Human Resources is currently engaged in a planned staffing transition to develop a true HR Talent Partner model across UW-Green Bay.  This model will:

    • Align roles within the HR Office with the functionality of Workday (which will be implemented in July, 2025);
    • Integrate HR more naturally within college/divisions across UW-Green Bay to provide talent support and collaboration; and
    • Ensure that HR can best serve as an impactful partner with employees, managers, and leadership, guiding employees throughout their careers and meeting the needs of UW-Green Bay in areas such as business analytics and talent strategy.

We expect to fully implement the model later in the summer, and are looking forward to providing more information to the institutional community in the coming months!

Welcome George Petrie!

The Office of Human Resources is delighted to announce that George Petrie has been appointed into the position of HR Talent Partner effective Monday, May 13, 2024. George’s role will serve as a trusted advisor and facilitator to an assigned group of colleges and departments to provide consultative and transactional HR support and services relevant to the entire career lifecycle. George has a degree in Organizational Communication/Human Resources from UW-Eau Claire, and brings extensive human resources experience from his previous work with Schneider National, St. Norbert College, Renco Machine Company, and Professional Plating. We are thrilled that he has joined our HR team!

The Office of Human Resources is currently engaged in a planned staffing transition to develop a true HR Talent Partner model across UW-Green Bay.  This model will:

    • Align roles within the HR Office with the functionality of Workday (which will be implemented in July, 2025);
    • Integrate HR more naturally within college/divisions across UW-Green Bay to provide talent support and collaboration; and
    • Ensure that HR can best serve as an impactful partner with employees, managers, and leadership, guiding employees throughout their careers and meeting the needs of UW-Green Bay in areas such as business analytics and talent strategy.

We expect to fully implement the model later in the summer, and are looking forward to providing more information to the institutional community in the coming months!

FY 2025 Pay Plan Information

Last year, JCOER approved a 2023-2025 pay plan for UW System employees, which provides a base rate increase to all eligible employees of 4% in FY24 and 2% in FY25. At this time, the Office of Human Resources is taking measures to prepare for the second 2% pay plan increase for eligible employees, which will be effective on June 30, 2024, for 12-month employees and August 26, 2024, for 9-month employees.

UW System has recently revised language for SYS 1278, UW System Pay Plan Distribution Framework for University Workforce to build more consistent methodology across institutions for determining eligibility. This aligns pay plan rules more closely with the how other state agencies define eligibility.  As a result, the UW-Green Bay Compensation and Pay Plan Policy has also been updated to align with UW System policy.

    • Included in the recent policy changes is the elimination that employees must be in an eligible position at least three months prior to the pay plan effective date. Moving forward, eligible employees in pay status on implementation date will be eligible to receive pay plan.

Eligible employees for the proposed FY 2025 pay plan include faculty, academic staff, limited, university staff, and university staff project appointments in ongoing positions with a budgeted FTE of 50% or greater. Pursuant to the UW-Green Bay Compensation and Pay Plan Policy, SYS 1278: UW System Pay Plan Distribution Framework, and other publicized guidelines, the following list represents employees who would be ineligible for pay plan:

    1. Employees paid from provisional, non-budgeted salary lines, including all temporary appointments and positions less than 50% FTE.
    2. Employees represented by a collective bargaining agreement (CBA). Respective pay increases for pay plan will be negotiated separately through the CBA.
    3. Employees currently under a performance improvement plan (PIP).
    4. Employees with performance which does not meet the institutional standard of performance in their most recent performance evaluation (or as documented by the supervisor if a new employee and an evaluation has not yet been required).
    5. Employees who have not completed required campus compliance trainings. Required trainings include:
        1. Sexual Harassment (Title IX) (Required every three years)
        2. Information Security Awareness (Required annually)
        3. Mandated Reporter (One-time training required at time of hire)
        4. Injury and Illness Prevention (EDU) (One-time training required at time of hire)
        5. FERPA Basics (One-time training required at time of hire)
        6. Tools for an Ethical Workplace (One-time training required at time of hire)
        7. Campus Security Authority Training (required annually for employees designated as Campus Security Authority (CSA) only)
    6. Faculty, Academic Staff, and Limited employees without a current Outside Activities Report (OAR) on file
    7. Supervisors who do not have completed, up-to-date evaluations on file and OAR forms approved for all of their direct reports. The performance evaluation periods to assess for FY25 pay plan are as follows:
        1. University Staff: 1/1/2023 – 12/31/2023 (and probationary evaluations as applicable) – these annual evaluations were due in late March 2024
        2. Non-Instructional Academic Staff / Limited:  1/1/2023 – 12/31/2023 (and 6-month evaluations as applicable) – these annual evaluations were due in late March 2024
        3. Faculty / Instructional Academic Staff: 2022-2023 Academic Year (these annual evaluations were due in early spring, 2024)

In order to be eligible for the FY25 pay plan, required trainings, OAR forms, and performance evaluations must be completed by the following deadlines:

Direct emails from UW-Shared Services and UWGB HR have been sent to employees over the past few months.  UWGB HR will continue to send out targeted emails throughout May to those with outstanding items due no later than May 31, 2024. Pay plan spreadsheets will be sent to Dean/Division Leaders the week of May 20th.

If you have questions about the FY 2025 pay plan, please feel free to contact Human Resources at hr@uwgb.edu or (920) 465-2390.