General – Page 3 – HR Connect

New MyUW Portal Look

Welcome

While you may notice a new look, all of the information you are looking for is still available.

Navigating Help and Resources

Help Resources: visit the UW Shared Services home page, https://uwservice.wisconsin.edu/ and pick a topic from the ‘for employees and manager’ section.
On page Help: From any page within a tile, click the three dots in the upper right corner and select ‘Help’
Contact us: If you need further assistance, please email serviceoperations@uwss.wisconsin.edu

Manager Self Service

If you are a manager performing approvals or manage team performance, click the Employee Self Service drop down in the upper left and select Manager Self Service.

Tile Name Changes

Below is a list of the old tile name and their corresponding new name.

Old Tile Name	New Tile Name
Personal Information	My Information
Benefit Information	Benefits and Well-Being
Payroll Information	Payroll
Performance Management	Performance
Benefit and Payroll Resources	Benefits and Well-Being or Payroll (based on content)
SFS, ShopUW+, Canvas, etc	Campus Dashboard
Manager Time and Approval	Manager Self Service > Manager Time and Absence
HRS Approvals	Manager Self Service > Approvals

Source: Shared Services

July Issue: Employee Engagement Newsletter

Check out the July issue of our new Employee Engagement Newsletter that we will be publishing on a monthly basis! This is our 3rd issue of the newsletter which will focus, specifically, on employee engagement at the university with new ideas and reminders on how you can incorporate opportunities within your departments/teams. Each issue will feature an Employee Spotlight section as well. If you are interested in being featured in the newsletter, please reach out to hr@uwgb.edu.

If you missed the last two issues, check them out here:

May Employee Engagement Newsletter
June Employee Engagement Newsletter

Get the Scoop

Reminder Get the Scoop is Back!

Select Monday’s on the Patio outside the Phoenix Rooms in the University Union.

June Issue: Employee Engagement Newsletter!

Check out the June issue of our new Employee Engagement Newsletter that we will be publishing on a monthly basis! This is our 2nd issue of the newsletter which will focus, specifically, on employee engagement at the university with new ideas and reminders on how you can incorporate opportunities within your departments/teams. Each issue will feature an Employee Spotlight section as well. If you are interested in being featured in the newsletter, please reach out to hr@uwgb.edu.

Welcome Jorge Aguilar!

The Office of Human Resources is delighted to announce that Jorge Aguilar has been appointed into the position of Associate HR Director for Talent Management effective Tuesday May 28, 2024. Jorge will lead a team of HR Talent Partners to provide administrators, supervisors, faculty, and staff consistent and strategic HR support and services relevant to the entire career lifecycle. Specifically, Jorge will be responsible for strategic oversight over HR Functions such as coaching/employee relations, performance management, onboarding, offboarding, recruitment, learning & development, FMLA, position description development, and employee engagement. In addition, Jorge will serve as an institutional contact for complex employee relations matters, and will provide guidance, support and expertise to supervisors and employees regarding employee relations processes.

Jorge has a degree in Economics and Business Administration from UW-Eau Claire. He is certified as a Senior Certified Professional (SCP) through SHRM and a Senior Professional of Human Resources (SPHR) through HRCI. Jorge brings extensive human resources leadership experience from his previous work with Sheridan, World Council of Credit Unions, Access Community Health Centers, Outlook Group Corp., Kimberly-Clark, and Procter & Gamble. We are thrilled that he has joined our HR team!

The Office of Human Resources is currently engaged in a planned staffing transition to develop a true HR Talent Partner model across UW-Green Bay. This model will:

- Align roles within the HR Office with the functionality of Workday (which will be implemented in July, 2025);
- Integrate HR more naturally within college/divisions across UW-Green Bay to provide talent support and collaboration; and
- Ensure that HR can best serve as an impactful partner with employees, managers, and leadership, guiding employees throughout their careers and meeting the needs of UW-Green Bay in areas such as business analytics and talent strategy.

We expect to fully implement the model later in the summer, and are looking forward to providing more information to the institutional community in the coming months!

Welcome George Petrie!

The Office of Human Resources is delighted to announce that George Petrie has been appointed into the position of HR Talent Partner effective Monday, May 13, 2024. George’s role will serve as a trusted advisor and facilitator to an assigned group of colleges and departments to provide consultative and transactional HR support and services relevant to the entire career lifecycle. George has a degree in Organizational Communication/Human Resources from UW-Eau Claire, and brings extensive human resources experience from his previous work with Schneider National, St. Norbert College, Renco Machine Company, and Professional Plating. We are thrilled that he has joined our HR team!

The Office of Human Resources is currently engaged in a planned staffing transition to develop a true HR Talent Partner model across UW-Green Bay. This model will:

- Align roles within the HR Office with the functionality of Workday (which will be implemented in July, 2025);
- Integrate HR more naturally within college/divisions across UW-Green Bay to provide talent support and collaboration; and
- Ensure that HR can best serve as an impactful partner with employees, managers, and leadership, guiding employees throughout their careers and meeting the needs of UW-Green Bay in areas such as business analytics and talent strategy.

We expect to fully implement the model later in the summer, and are looking forward to providing more information to the institutional community in the coming months!

FY 2025 Pay Plan Information

Last year, JCOER approved a 2023-2025 pay plan for UW System employees, which provides a base rate increase to all eligible employees of 4% in FY24 and 2% in FY25. At this time, the Office of Human Resources is taking measures to prepare for the second 2% pay plan increase for eligible employees, which will be effective on June 30, 2024, for 12-month employees and August 26, 2024, for 9-month employees.

UW System has recently revised language for SYS 1278, UW System Pay Plan Distribution Framework for University Workforce to build more consistent methodology across institutions for determining eligibility. This aligns pay plan rules more closely with the how other state agencies define eligibility. As a result, the UW-Green Bay Compensation and Pay Plan Policy has also been updated to align with UW System policy.

- Included in the recent policy changes is the elimination that employees must be in an eligible position at least three months prior to the pay plan effective date. Moving forward, eligible employees in pay status on implementation date will be eligible to receive pay plan.

Eligible employees for the proposed FY 2025 pay plan include faculty, academic staff, limited, university staff, and university staff project appointments in ongoing positions with a budgeted FTE of 50% or greater. Pursuant to the UW-Green Bay Compensation and Pay Plan Policy, SYS 1278: UW System Pay Plan Distribution Framework, and other publicized guidelines, the following list represents employees who would be ineligible for pay plan:

1. Employees paid from provisional, non-budgeted salary lines, including all temporary appointments and positions less than 50% FTE.
2. Employees represented by a collective bargaining agreement (CBA). Respective pay increases for pay plan will be negotiated separately through the CBA.
3. Employees currently under a performance improvement plan (PIP).
4. Employees with performance which does not meet the institutional standard of performance in their most recent performance evaluation (or as documented by the supervisor if a new employee and an evaluation has not yet been required).
5. Employees who have not completed required campus compliance trainings. Required trainings include:
  1. 1. Sexual Harassment (Title IX) (Required every three years)
    2. Information Security Awareness (Required annually)
    3. Mandated Reporter (One-time training required at time of hire)
    4. Injury and Illness Prevention (EDU) (One-time training required at time of hire)
    5. FERPA Basics (One-time training required at time of hire)
    6. Tools for an Ethical Workplace (One-time training required at time of hire)
    7. Campus Security Authority Training (required annually for employees designated as Campus Security Authority (CSA) only)
6. Faculty, Academic Staff, and Limited employees without a current Outside Activities Report (OAR) on file
7. Supervisors who do not have completed, up-to-date evaluations on file and OAR forms approved for all of their direct reports. The performance evaluation periods to assess for FY25 pay plan are as follows:
  1. 1. University Staff: 1/1/2023 – 12/31/2023 (and probationary evaluations as applicable) – these annual evaluations were due in late March 2024
    2. Non-Instructional Academic Staff / Limited: 1/1/2023 – 12/31/2023 (and 6-month evaluations as applicable) – these annual evaluations were due in late March 2024
    3. Faculty / Instructional Academic Staff: 2022-2023 Academic Year (these annual evaluations were due in early spring, 2024)

In order to be eligible for the FY25 pay plan, required trainings, OAR forms, and performance evaluations must be completed by the following deadlines:

Direct emails from UW-Shared Services and UWGB HR have been sent to employees over the past few months. UWGB HR will continue to send out targeted emails throughout May to those with outstanding items due no later than May 31, 2024. Pay plan spreadsheets will be sent to Dean/Division Leaders the week of May 20th.

If you have questions about the FY 2025 pay plan, please feel free to contact Human Resources at hr@uwgb.edu or (920) 465-2390.

Congratulations 2024 Retirees and Emeriti

During Employee Appreciation Week, we set aside time to honor and recognize those who have retired from their careers at UW-Green Bay and those who were honored with the designation of Emeriti.

2023-2024 Retirees

- - Denise Carlson-Gardner
  - Gary Christens
  - Kevin Collins
  - Amulya Gurtu
  - Rebecca Hovarter
  - Jayne Kluge
  - James Meyer
  - Steve Meyer
  - Jay Rickaby
  - Robert Ryan
  - Jeff Schulz
  - John Stoll
  - Tom Stover
  - Mark Vanderveren
  - Grant Winslow
  - Terri Zuege-Halvorsen

2023-2024 Emeriti

Gary Christens, Assistant Teaching Professor Emeritus. Over 40 years, a significant contributor to the development of our accounting program, the Cofrin School of Business, and the University of Wisconsin-Green Bay.

Kevin Collins, Associate Professor Emeritus. Professor Collins exemplifies our inseparable connection between university and community service, scholarly and creative endeavors, and the natural way these elements always informed his teaching pedagogy.

Steve Meyer, Associate Professor Emeritus. A fine human being with extraordinary diligence and sense of service to UWGB and its students. Our tenth Secretary of the Faculty and Staff.

John Stoll, Professor Emeritus. A mainstay of UW-Green Bay spanning the university’s history, his commitment to teaching, scholarship, and service exemplify the ideal of a professor.

Kassie Van Remortel, Staff Emeritus. Committed to her work, higher education, and this university, she contributed in countless ways, with the best heart and drive to serve others.

Grant Winslow, Staff Emeritus. With over 26 years of improving the UWGB student experience, Grant’s creativity and innovation established many student-centered activities and events that have become traditions.

Congratulations 2024 Service Award Honorees

During Employee Appreciation Week, we set aside time to honor and recognize those who have achieved a years of service milestone in their career.

10 Years of Service

- - Thomas Campbell – Theatre & Dance – Sheboygan
  - Bryan Carr – Communication & Information Science – Green Bay
  - Sara Chaloupka – University Advancement – Green Bay
  - Virginia Englebert – IT – Green Bay
  - Ruth Grape – Operations – Green Bay
  - Marci Hoffman – Graduate Program – Green Bay
  - Melvin Johnson – Public & Environmental Affairs – Manitowoc
  - Holly Keener – Cofrin School of Business – Green Bay
  - Melissa Nash – Human Resources – Green Bay
  - Jena Richter-Landers – Marketing & University Communications – Green Bay
  - Kimberly Reilly – Democracy & Justice Studies – Green Bay
  - Sawa Senzaki Coughlin – Psychology – Green Bay
  - Jon Shelton – Democracy & Justice Studies – Green Bay
  - Gail Sims-Aubert – Dean of Students – Green bay
  - Abbey Sutherland – Athletics – Green Bay
  - Christina Thill – Financial Aid – Green Bay
  - Arlene Tuler – Admissions – Green Bay
  - Aaron Weinschenk – Public & Environmental Affairs – Green Bay
  - Rick Weston – Operations – Green Bay

20 Years of Service

- - Kevin Borseth – Athletics – Green Bay
  - Joe Brzezinski – Housing & Residential Education – Green Bay
  - Sarah Detweiler – Art & Design – Green Bay
  - Sabrina Duchateau – University Police – Green Bay
  - Renee Ettinger – Library – Green Bay
  - Mark Klemp – Natural & Applied Sciences – Marinette
  - Deanne Kusserow – Student Access & Success – Green Bay
  - Daniel Meinhardt – Human Biology – Green Bay
  - Dan Moore – Marketing & University Communications – Green Bay
  - Chuck Rybak – Applied Writing & English – Green Bay
  - David Voelker – Humanities – Green Bay

25 Years of Service

- - Scott Ashmann – College of Health, Education & Social Welfare – Green Bay
  - Denise Baeten – Psychology – Green Bay
  - Lynn Niemi – Student Accessibility Services – Green Bay
  - Debra Pearson – Human Biology – Green Bay
  - Mary Popp – Operations – Green Bay
  - Yvonne Splan – Marketing & University Communications – Green Bay

30 Years of Service

- - Cristina Ortiz – Humanities – Green Bay
  - Karl Schindl – Accounting & Finance – Manitowoc

Service Awards are calculated based on the dates of the Faculty and Staff Cookout which is held during Employee Appreciation Week. Dates used this year are May 4, 2023 to May 7, 2024. Service awards are recognized for 10, 20, 25, 30, 35, 40, 45, and 50 years of service. Service is defined by all permanent appointments held within UW System. Temporary and student appointments are not counted towards years of service.

Introducing: Employee Engagement Newsletter

Check out the 1st issue of our new Employee Engagement Newsletter that we will be publishing on a monthly basis! This newsletter will focus specifically on employee engagement at the university with new ideas and reminders on how you can incorporate opportunities within your departments. Each issue will feature an Employee Spotlight section as well. If you are interested in being featured in the newsletter, please reach out to hr@uwgb.edu.