Author: sipiorsk@uwgb.edu

There will be an administrator change for 2021; DeltaVision will replace VSP and use the EyeMed Network. If you are currently enrolled in 2020, you will automatically be enrolled for 2021 coverage. If you need to make changes to your coverage for 2021, you will be able to do so using the online Self Service enrollment through the My UW Portal.

For 2021, the following changes will be made:

• • New Administrator: DeltaVision
  • New Network: Choose a provider within EyeMed network
  • ID Cards: All enrollees will receive vision insurance plan ID cards for 2021
  • Monthly Premiums: Slight decrease for 2021

Review the 2021 DeltaVision Plan Summary and DeltaVision Brochure for additional information.

The State Group Health Insurance premiums will be increasing slightly for 2021, with the IYC High Deductible Health Plans (HDHP) increasing by $1-$2/month and the non-High Deductible Health Plans increasing by $3-$7/month for single and family coverage.

Premium changes will be effective January 1, 2021 with deductions beginning on the 12/17/2020 paycheck for bi-weekly employees and the 1/4/2021 paycheck for monthly employees.

Need assistance as you review your current benefits and make changes for 2021? Have a question or two that you would like to talk through with a benefits specialist? Register here for a 15-minute appointment.

Can’t make one of the individual session times or have a question that you would like answered now? Submit your questions directly to payrollandbenefits@uwgb.edu and one of our benefits specialists will respond back to you as soon as possible.

Due to COVID-19 concerns, there will not be a benefits fair this year. Instead, live virtual benefit sessions with benefit vendors will be available to provide you information and a chance to ask questions of the vendor in a group setting. Click here for a list of live webinars hosted by benefit vendors available to employees during the Annual Benefits Enrollment September 28 to October 23, 2020. Webinars are being hosted by the Dept. of Employee Trust Funds (ETF), the health plan carriers, Delta – the supplemental dental and vision plan carrier and ConnectYourCare – the flexible spending and health savings account plan administrator.

Faculty, Academic Staff and Limited appointees (who have or had an active leave-eligible appointment) are required to submit a leave report for each appointment, each month, whether or not leave is used.

Employees on a consecutive day furlough are required to enter leave reports while they are on furlough. If no leave was taken for a month a “No Leave Taken” entry should be made.

Failure to submit any leave report(s) will result in a reduction of your sick leave hours.

For the July 1, 2019 – June 30, 2020 fiscal year leave reports were due June 30, 2020. While June 30, 2020 is the preferred submission date, failure to submit all leave for the July 2019 through June 2020 fiscal year by September 30, 2020 will result in a reduction of employee sick leave hours. Even one unsubmitted leave report may reduce an employee’s sick leave balance.

Leave reports may be submitted electronically via the My UW Portal. To check for missing leave reports, follow these steps:
1. Log into the My UW Portal
2. Go to the “Time and Absence” module
3. Click on the “Leave Reports” link

Employees with missing leave reports receive monthly email reminders that lists their missing reports.

Review the Monthly Leave Reporting Instructions for assistance with reporting leave. If you have questions or are unable to report your leave at the link above, contact Human Resources at payrollandbenefits@uwgb.edu.

To review the sick leave policy:
University of Wisconsin System UPS Operational Policy: BN 3, Sick Leave (section 4.G.(3) and (7)

Source: UW System Human Resources

FAST plans are available for purchase for the 2020-21 academic year. Please click here to complete the payroll deduction form or stop by the University Ticketing & Information Center to pay for your FAST plan. These FAST plans are only good for the 2020-2021 academic year and must be used by May 13, 2021.

Check out the new UWGB Dining App

Download Instructions
• Search for “Transact Mobile Ordering” in the App Store
• Download the free app
• Search for “UWGB Dining”
• Login using UWGB credentials
• Make sure Notifications are enabled for this app

To use a meal swipe, please select “Transfer Meal” as the tender type.

Designated Dining Areas
• Food may only be consumed in designated areas of campus
• Must be seated in the designated area to be able to remove your mask
• Masks must be worn unless actively eating or drinking
• Areas will be marked to ensure all users abide by social distancing requirements
• Try to limit your visit to 30 minutes or less

Designated Dining Areas UW-Green Bay, Main Campus
• The Marketplace at Leona Cloud Commons seating area (University Union, Main Level)
• Common Grounds Coffeehouse seating (University Union, Main Level)
• Phoenix Club recreation area seating (University Union, Lower Level)
• Garden Café back lounge seating area (David A. Cofrin Library, 1st Floor)
• Garden Café front lounge seating area (David A. Cofrin Library, 1st Floor)
• Rosewood Café seating area

For meal plan and dining questions, please email universityid@uwgb.edu.

The Annual Benefits Enrollment (ABE) period is September 28 – October 23, 2020. This is the annual opportunity for eligible employees to make benefit plan changes, consider new enrollments and/or drop coverage. Changes made during ABE are effective January 1, 2021.

Benefit plan changes for 2021 are listed below.

Health Insurance
All current health insurance plan carriers will continue to participate in the State Group Health Insurance Program for 2021. Additionally, the health insurance plan design components will remain the same (e.g. deductibles, copayments, coinsurance). The minor changes to the plans are:

• • Coverage will be added for biofeedback services for urinary incontinence.
  • Health insurance plan carriers will no longer offer a wellness incentive component as a part of their plans. Note: The $150 incentive offered through StayWell will continue (see below).

Finally, telehealth services will continue to be covered without cost-sharing (unless they would have normally been provided in an office visit setting but have moved virtual due to the pandemic).

Well Wisconsin Program: Wellness Incentive
The $150 wellness incentive will continue to be offered to employees and their spouses enrolled in the State Group Health Insurance Program. To earn the incentive, employees are required to complete a health assessment, complete one well-being activity and a screening. The screening requirement can be met by completing one of the following: a biometric screening, health care provider form, preventive dental exam (new option) or participate in a health coaching call (new option).

Vision Insurance
The vision insurance plan will be administered by Delta Vision in 2021 (using the EyeMed network). The plan will continue to offer an allowance of up to $150 toward frames or contact lenses. The monthly premiums will decrease slightly. Participants enrolled in 2021 will receive a vision insurance ID card to help eye doctors/clinics to verify eligibility/benefits and process claims.

Pre-tax Spending and Savings Accounts

• • • Healthcare Flexible Spending Accounts:
      • Annual contribution limit will increase by $50 to $2,750.
      • Carryover limit will increase by $50 to $550.
    • Health Savings Accounts:
      • Single HDHP Coverage: Annual contribution limit will increase by $50 to $3,600.
      • Family HDHP Coverage: Annual contribution limit will increase by $100 to $7,200.

Accident Insurance
The Accident Insurance plan will continue to be offered in 2021. This plan is designed to protect employees and their families in the event of an accident. It includes an accidental death & dismemberment component which will be enhanced for the 2021 plan year ($100,000 vs $25,000). Monthly premiums will increase slightly.

Note: The Accidental Death & Dismemberment (AD&D) Insurance plan will continue to be offered by the UW System (coverage levels range from $25,000 to $500,000). Employees may enroll in both the Accident Insurance plan and the AD&D Insurance plan.

Watch for emails in September and October regarding ABE and your enrollment opportunities!

Source: UW System Human Resources

The UW System offers several life insurance plans to help protect you and your family in the event of death. You may enroll in one or more of the following plans if you are eligible:

• State Group Life Insurance – Provides coverage of up to five times your eligible earnings. You may also elect up to $20,000 coverage for your spouse and up to $10,000 for dependent child(ren).
• Individual & Family Life Insurance – Provides coverage of up to $20,000 for you, up to $10,000 for your spouse/domestic partner and up to $5,000 for dependent child(ren). If enrolled, you have an annual opportunity to increase coverage without providing proof of good health. Coverage levels can be increased in $5,000 increments up to $300,000 for employee coverage, $150,000 for spouse/domestic partner coverage and $25,000 for child(ren) coverage.
• UW Employees Inc. Life Insurance – Provides decreasing term life insurance ranging from $7,000 to $33,000 based on your age. Coverage is not available for family members.
• University Insurance Association Life Insurance – Provides decreasing life insurance from $3,400 to $101,000 based on your age. Coverage is not available for family members.

See the UW System Life Insurance Comparison chart for more information about who is eligible, the amount of available coverage and additional plan features.

How much life insurance do you need?

Life insurance needs vary based on your unique situation. To estimate the amount of coverage you might need, check out the Life Insurance Needs Calculator.

When can you enroll in coverage?

You may enroll within 30 days from your date of employment or newly benefits-eligible job. This is considered your initial enrollment period. If you do not enroll during your initial enrollment period, you may apply for coverage at any time through evidence of insurability by providing proof of good health (approval is not guaranteed). You may also apply for coverage within 30 days of a qualifying life event. Refer to the Life Events webpage for more details.

How to enroll in coverage.

To enroll or make changes following a qualifying life event, complete the life insurance plan’s paper application and return it to your human resources office within 30 days of the event. To apply for coverage through evidence of insurability, complete the applicable evidence of insurability form and forward it to Securian Financial. The applications and evidence of insurability forms can be found in the Forms & Resources section on each Life Insurance Plan webpage.

No application is required for enrollment in the University Insurance Association Life Insurance. Coverage is a condition of employment (for eligible employees) and you are automatically enrolled in the plan.

How much do I pay for life insurance?

Life insurance premiums vary by plan and depend on your age and the amount of coverage you elect. UW System contributes towards the cost of State Group Life Insurance and you pay the total cost of the premium for any other life insurance plan you may be enrolled in. To review the premiums for each plan, visit the Benefit Premiums webpage.

How do I pay for life insurance?

Most life insurance premiums are deducted from your pay once a month and are for coverage for the upcoming month. See the payroll deduction schedule for more information.

Source: UW System Human Resources

As summer comes to an end, please remember that leave-eligible, nine-month employees who were employed in either a Summer Session or Summer Service appointment are required to complete a Summer Leave Report, even if no leave was taken during the summer time period.

Summer Leave Reports are submitted online through the My UW Portal. Launch the Time and Absence app and click on the tab: Summer Appt. Leave Reporting.

Click here for detailed instructions on how to enter leave for the summer.

Summer Leave Reports need to be submitted online by Friday, September 4, 2020.
As a reminder, failure to complete the summer leave report will result in a sick leave reduction.

Please contact our office at payrollandbenefits@uwgb.edu or (920) 465-2390 if you have any questions.