Reminder: Submit Leave Reports to Avoid Sick Leave Reduction

Faculty, Academic Staff and Limited appointees (who have or had an active leave-eligible appointment) are required to submit a leave report for each appointment, each month, whether or not leave is used.

Employees on a consecutive day furlough are required to enter leave reports while they are on furlough. If no leave was taken for a month a “No Leave Taken” entry should be made.

Failure to submit any leave report(s) will result in a reduction of your sick leave hours.

For the July 1, 2019 – June 30, 2020 fiscal year leave reports were due June 30, 2020. While June 30, 2020 is the preferred submission date, failure to submit all leave for the July 2019 through June 2020 fiscal year by September 30, 2020 will result in a reduction of employee sick leave hours. Even one unsubmitted leave report may reduce an employee’s sick leave balance.

Leave reports may be submitted electronically via the My UW Portal. To check for missing leave reports, follow these steps:
1. Log into the My UW Portal
2. Go to the “Time and Absence” module
3. Click on the “Leave Reports” link

Employees with missing leave reports receive monthly email reminders that lists their missing reports.

Review the Monthly Leave Reporting Instructions for assistance with reporting leave. If you have questions or are unable to report your leave at the link above, contact Human Resources at

To review the sick leave policy:
University of Wisconsin System UPS Operational Policy: BN 3, Sick Leave (section 4.G.(3) and (7)

Source: UW System Human Resources