Electronic Health Assessment Requirement – Supervisor Information

Beginning Monday, July 20th, all employees (including student employees) who are scheduled to be working on campus are required to complete an online health assessment prior to arriving to campus each day. This electronic health assessment will replace any similar processes currently being performed within individual departments.

Please see below for additional details for supervisors related to this requirement:

    • This assessment may be completed on a desktop or mobile device. For best user experience, please use Chrome, IE, Edge, or Safari. Firefox is not recommended. Remember also to turn off pop-up blockers on your browsers.
    • The time performing the self-assessment is considered de minimus (insignificant) time and therefore is unpaid in accordance with FLSA.
    • Employees must complete this assessment each day that they are scheduled to be on campus.
      • For example: If a department is rotating staff on campus and an employee is scheduled to be on campus on Mondays and Thursdays (and working remotely the other three days), they must complete the assessment each Monday and Thursday prior to arriving on campus. They are not required to complete the assessment the other three days of the workweek because they are not scheduled to work on campus.
    • Should the employee not have access to technology needed to complete the assessment, supervisors may allow reporting via telephone.
      • Supervisors should provide to these employees a printed version of the Employee Screening Questionnaire – Telephone Reporting.
      • Supervisors will communicate to the employee an acceptable way to contact the supervisor via phone prior to the start of their scheduled workday.
      • Supervisors should keep a record of which employees have called in to acknowledge the assessment each day. This record can be maintained within the department and does not need to be shared unless requested.
    • If an employee answered “yes” to any of the assessment questions, they should mark the checkbox, submit the form, and communicate with their supervisor via email or phone.
      • If you hear from an employee that they would respond “yes” to any of the questions, please instruct the employee to remain at home.
      • Employees are not required to disclose to their supervisor the reason that they are unable to be present on campus.
      • The supervisor is not required to report any “yes” answers further, as there is not a suspected case at this point. We only know that the employee could not answer “no” to all the questions.
      • If their assigned duties permit it, employees may discuss with their supervisor the ability to work remotely during the time they are unable to work on campus. The ability to work remotely is at the discretion of the supervisor.
      • If sufficient work is unavailable, employees will need to account for any time off through sick, vacation/ personal holiday or if available COVID-19 leave.
      • The self-assessment will need to be completed for each day of scheduled work, even if notice has been given that the condition which prevents presence on campus is on-going.
    • Please see the How To: Employee Screening Questionnaire document for instructions on completing the online health assessment as well as viewing names of those employees you supervise who have completed their assessments each day.
    • HR will not be providing a list of employees completing assessments to supervisors, as supervisors will have access to that information through BP Logix.

For more supervisor information, please see the supplementary Assessment Tool – Supervisor Guidance Document.

If you have technical questions, problems logging in or getting access to the form, please contact help desk at (920) 465-2309 or helpdesk@uwgb.edu.

Questions or concerns regarding the form content or process, please contact Human Resources at (920) 465-2390 or hr@uwgb.edu.

More information on UW-Green Bay’s efforts to ensure a responsible opening of campus can be found in the Phoenix Forward: Return to Workplace Plan and Employee Workplace Expectations for July 1, 2020 – August 31, 2020.