Category: General

Shorewood Golf Course Promotion

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Shorewood Golf Course is offering a great deal! $10 lunch and golf option for staff and faculty.  For $10, our employees can play three holes of golf (holes 1, 2, & 3) and then have lunch ready when they finish those three holes. Shorewood Golf Course also offers many healthy lunch options.

Shorewood also has many “free” activities our staff could engage in to stay healthy. These include free use of our putting area, chipping green, and full swing hitting net. They also offer plenty of rental clubs available for no charge to staff just want to use them during the work day.

If this sounds like something you’d be interested in, visit the Shorewood Golf Course website.

Reminder: Student Rehire

The Student Rehire process, Graduating Students and those not returning, and Hiring Priorities

Student Rehire Process

Supervisors, please discuss with your student employees your plans to rehire them for Summer 2015 and/or Academic Year 2015-2016. E-mails with spreadsheet attachments containing a list of all active student employees will be sent out to the primary supervisor in late April. The spreadsheet will need to be updated/completed and sent back to hr@uwgb.edu for processing. Please watch for this email. Complete instructions will be provided within the email.

NOTE: Supervisors will need to complete the Student Employment Form to continue/rehire current student employees beyond 5/15/2015 that are not listed on the spreadsheet.

Graduating Seniors and Students not continuing enrollment

Student employees that will be graduating at the end of this semester and those who will not continue enrollment can work in their student appointments through the last day of exams, Friday, May 15, 2015.

Students who are graduating and those not continuing enrollment will be terminated by Human Resources and will not show on your rehire spreadsheet. Please contact Human Resources regarding the process to continue these students’ employment after that date.

Employment Period/Payrolls

Summer 2015 Payrolls: May C – August B (5/17/15-8/22/15)

  • The 2014-2015 Academic year ends on 5/15/15. All students graduating, not returning or who are on Federal Work Study may only work through 5/15/15. Note: Unused Work Study funds will not transfer to another term.
  • The summer work period begins on 5/17/2015.
  • Students seeking Federal Work Study for summer must complete the Summer Financial Aid Application found on the Financial Aid website: uwgb.edu/financial-aid

Academic Year 2015-2016: September A-May A (8/23/15-5/14/16)

  • The 2015-2016 Academic year begins on 9/2/2015.

A reminder on hiring priorities:

Students must be at least 16 years old and enrolled at an institute for higher education or high school to be eligible for student employment.

Students are employed on a priority basis with UW-Green Bay students receiving first priority.  Before other students are considered, a position must be posted in the PRO system to UW-Green Bay students for a minimum of two weeks.

Other students will need to provide of enrollment for the summer or Fall semester and employment form must indicate that the position was posted in PRO for two weeks.

Who do I contact with questions?

  • Student Employment Office (www.uwgb.edu/student-employment/)

The Student Employment Office posts employment opportunities for currently enrolled students using Phoenix Recruitment Online (PRO). The office also manages Federal Work Study Awards. Connect on facebook twitter

For questions on student employee rights or issues, part-time student employment opportunities, off campus employment or Work Study, contact Diana Delbecchi at delbeccd@uwgb.edu or studentemployment@uwgb.edu.

For student employment eligibility, appointments, paperwork, Portal access, contact Sousie Lee at lees@uwgb.edu or hr@uwgb.edu.

For timesheets, hours, payroll processing or earnings statements, contact Kimberly Danielson at danielsk@uwgb.edu or payrollandbenefits@uwgb.edu.

 

Are you a student supervisor or student employee?
• Student rehire spreadsheets will be sent to primary approvers in late April. Please look for these emails from HR.
• Students graduating or not returning may only work through 5/15/2015.
• Reminder: Our hiring priority is UW-Green Bay students.
Please click here for more information

Student Employee Appreciation Week: April 13-17

Student Employee Appreciation Week: April 13-17

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April 13-17, UW-Green Bay is celebrating National Student Employee Appreciation Week with events scheduled to honor and appreciate all student employees. Check out the events scheduled across campus designed to show appreciation for all of our hard working student employees! Every year the National Student Employment Association (NSEA) coordinates a selection process and chooses the National Student Employee of the Year (SEOTY) to recognize the outstanding contributions and achievements of students who work while attending college.  Stay tuned to the student employment website for nominees and check back later this week to see who is selected for this award!

Additional Feedback Request

Additional Feedback Requested- More OPS!

Another round of Operational Policies has been posted to the web for feedback from the campus community.  Please review this survey and provide any feedback you have by Monday, April 27, 2015.

For additional information on all of the Operational Policies and the status of each, please review the full Operational Policy listing on the Human Resources UPS development website.

 

Employee Spotlight: Jan Snyder

EMPLOYEE SPOTLIGHT

Here at UW-Green Bay we are familiar with the mission of providing interdisciplinary, problem-focused educational experiences that prepare students to think critically and address complex issues in the world. What happens after they gain all that wonderful knowledge? The day they’ve all waited for: COMMENCEMENT (a.k.a. graduation day)! Behind this glorious day and all the preparation that it entails is the University Services Program Associate within the Office of the Provost, Jan Snyder.

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Jan has the wonderful position of planning commencement and coordinating all the activities that go along with it. In addition to this, Jan serves as the University Staff Committee chair and has served on numerous other campus committees. Jan has been an employee at UW-GB for over 20 years, and has over 35 total years in office and administrative support. She has been employed in the departments of Financial Aid, Dean of Students, Education, Humanities, and many more.

When asked to tell us about herself, Jan explained that:

“I grew up in southwest Iowa, the middle of 5 children.  I was a serious student, but also active in sports and music.  I played softball from the time I was 9 until I was 26, played volleyball from junior high until I was 40, played tennis (singles), and liked to run (short distances).  I played the clarinet, oboe, and string bass in junior high and high school.  I was active in band, orchestra, jazz band, and was a majorette during football season.  I twirled baton for about 10 years, including a fire baton at football games and the school talent show.  After we started a family, I was very active at our church for many years, helping with the AWANA kids program, teaching Sunday school and children’s church, directing the crafts program for vacation Bible school, and being known as the ‘snack lady’ for the middle and high school youth program.”

Jan is described as organized, driven and sensitive. Her interests when not planning for campus ceremonies include family, walking, exercising, flower and plant gardening, cross country skiing, and traveling.

Student Employment Information

It’s the time of year to think about the student employees you plan to rehire for Summer 2015 and/or Academic Year 2015-2016. Primary supervisors will receive e-mails with spreadsheet attachments containing a list of all active student employees in late April. Through this process you will be able to indicate the terms of rehire (summer only, summer and academic year, academic year only), termination, and indicate changes in funding, hourly rates, and approvers. A due date will also be indicated in the email and spreadsheets not received by the due date may result in termination of student appointments. Please look for this email in late April.

Graduating seniors and those not returning for the fall semester may only work through MAY 15, 2015. This applies to all student employees, work study or regular.

UPS Forum # 4

As we near implementation and additional UW System Operational Policies (OPS) are developed, Human Resources in collaboration with the Academic and University Staff governance groups continue to host campus forums to discuss these operational policies and development of any campus policies and procedures.  The fourth round of forums are being held this month to discuss Workplace Safety, Children in the Workplace, and Workplace Expectations.

Month Forum dates/times Topics Groups affected Survey results & current policy status
March 2015
March 24, 2015 11-12 p.m. & Wednesday, April 1, 2015 3-4 p.m.
(forum presentation)		 Workplace Safety
Children in the Workplace
Workplace Expectations		 All Workplace Safety- in process
Children in the Workplace- in process
Workplace Expectations- survey to be distributed soon for feedback.
April 2015
TBD		 Compensation
 Regent Pay Plan and Supplemental Distribution

Other forums will be scheduled as OPS are finalized and more is learned about the implementation of other items related to UPS.

Please contact Human Resources at hr@uwgb.edu or (920) 465-2390 if you have any questions.

Forums, Forums, Forums!

By now, you have probably seen a flurry of e-mails promoting several campus forums and follow up surveys related to these forums.  Since November, the Office of Human Resources in collaboration with the University Staff Personnel Committee and more recently the Academic Staff Personnel Committee, have put together and continue to hold campus forums to discuss the developed UW System Operational Policies (OPS) and the development and revision of campus policies based off of these OPS.  Below is an outline of the forums that have been held and those upcoming, along with survey results and the status of any current policy development revision.

 

Month
Forum dates/times		 Topics  Groups affected Survey results & current policy status
November 2014
November 6, 2014; 9-10 a.m. & November 13, 2014 3-4 p.m.
(forum presentation) 		Grievance Procedures
Layoff for Reasons of Budget or Program		 University staff Survey results
Grievance Policy- finalized 1/8/15
Layoff Policy- finalized 2/13/15
January 2015
January 7, 2015; 11-12 p.m. & January 12, 2015; 2-3 p.m.
(forum presentation)		 Complaint Procedures
Performance Management
Title Change
Voluntary Reassignment		 University staff Survey results
Complaint procedures- in process
Performance management- in process
Title change- in process
Voluntary reassignment- meetings will begin with exempt US mid-April
February 2015
February 19, 2015; 1-2 p.m. & February 24, 2015; 11-12 p.m.
(forum presentation)		 Recruitment
Job Security
University Staff Temporary and Project Appointments 		 University staff
Faculty, Academic Staff & Limited- only for topic of possible internal movement policy		 Survey underway, deadline Friday, March 20, 2015
March 2015
March 24, 2015; 11-12 p.m. & March 25, 2015 2-3 p.m. 		 Workplace Safety
Children in the Workplace
Workplace Expectations		 All
April 2015
TBD		 Compensation Structure and Tools
Regent Pay Plan and Supplemental Distribution		 All

                                               

Other forums will be scheduled as OPS are finalized and more is learned about the implementation of other items related to UPS.

Biometric Screening Event

Wellness

The UW-Green Bay Benefits Office & Wellness Committee Presents:

What:                                       Well Wisconsin Biometric Screening Event

(See below for incentive details!)

When:                                      Monday, April 20th

8:00 a.m. to 1:00 p.m.

Where:                                    University Union, Phoenix Rooms

Who can Participate:              Member employees, spouses/domestic partners, and adult children enrolled in State Group Health Insurance

How to Participate:                 Pre-Registration is required!

                                                Register online at https://register.wellness-inc.com/stateofwi

                                                Deadline to Register: Thursday, April 16 (or until all appointments are filled)

 

In 2015, all state insurance plans are offering $150/member for completing the Well Wisconsin program.  There are two steps to completing the program.

  • Participate in a biometric screening

 

Get up-to-date testing results on your height, weight, and Body Mass Index (BMI), cholesterol level, glucose measurement, and blood pressure.  At the on-site screening you will be asked to provide proof of insurance (health insurance card).  You will then go through a series of staffed stations for the testing, which generally takes less than 20 minutes.  At the end of the screening you will be given your results.

  • Complete your Health Risk Survey online provided by your health plan

 

Use your biometric screening results to complete the survey.  Visit http://wellwisconsin.wi.gov and click on your insurance plan in the column to the left for a direct link to the online Health Survey.  This quick, easy survey will ask a range of questions including your daily stress level, family medical history, and typical meal plan.  The Health Survey is designed to help you gauge intangible well-being factors to pinpoint possible health risks.

Once the biometric screening and health survey are completed, the $150 incentive will be processed and issued by your health insurance provider.  Health plan issued rewards are considered a fringe benefit of employment and must be treated as taxable income by the primary subscriber’s employer.  Your health plan is required to report payment information for the subscriber and enrolled family member’s to the subscriber’s employer.  Individual health information will never be shared with the employer.

 

Even if you are unable to attend the on-site Biometric Screening on April 20th, you can complete the biometric screening portion with your physician (the necessary paper forms for physician’s completion are available under each individual health plan on the Well Wisconsin website).

 

Please direct any questions to Kimberly Danielson, Benefits Specialist, at (920) 465-2196 or danielsk@uwgb.edu.

 

We can always work to improve the quality of our lives through health and wellness!

 

University Personnel System (UPS) Overview Forum

UPS

What is the University Personnel System (UPS)?
• The structure used to recruit, appoint, pay, provide benefits to, and manage personnel matters for all UW employees.
What is prompting this change?
• Governor Walker signed executive order 36.115 authorizing and directing development of personnel systems separate from the current structure under the Office of State Employment Relations (OSER) in 2011. The initial order was to be implemented July 1, 2013, but in June 2013 a motion was passed to postpone implementation until July 1, 2015.
Have further questions? Need to be “brought up to speed”? Are you interested in getting involved? Now is the time!
The Office of Human Resources in collaboration with the Academic Staff and University Staff committees will be hosting an informational “catch up” session for UPS. Please click on the attached meeting request to add this forum to your calendar.

When: Thursday, March 5, 2015; 3 – 4 p.m.
Where: Christie Theatre, University Union
Please review the UW-Green Bay UPS webpage and the UW System UPS webpage for further information.