Category: General

Each year, all faculty, academic staff, and limited appointees with appointments of half-­time or more are responsible for reporting Outside Activities (according to Board of Regent and UW System guidelines, UWS Chapter 8.025, and the Wisconsin Administrative Code).

Additionally, we ask University Staff to read the Code of Conduct (RPD 20-22) and all employees to read the policy on Employee Relationships with Educational Loan Lenders RPD 13-4.

Similar to past years, requests and notices will come to employees from UW-Shared Services (serviceoperations@uwss.wisconsin.edu), and eligible employees will submit their OAR form online through their My UW Portal.

On April 1, all employees required to submit an Outside Activity Report (OAR) received a message from UW System with instructions to complete the OAR. The OAR will need to be completed by the employee and approved by the supervisor. Following the initial notice, employees will receive reminders throughout the month.

Please see below for additional information:

• • Employee tip sheet for submitting OARs: uwservice.wisconsin.edu/docs/publications/outside_activity_reporting_tipsheet.pdf
  • Supervisors will receive a notification when they have an Outside Activity Report ready to approve. Tip Sheet for approving OARs: uwservice.wisconsin.edu/docs/publications/hr-review-oar.pdf
  • All OARs must be completed/filed and approved by April 30, 2024.

For more information about OARs (including helpful videos), please see the UW System Conflicts of Interest and Outside Activities website.

The Code of Conduct and Employee Relationships with Educational Loan Lenders policies will also be delivered to your mailboxes from uwsytemhr@uwss.wisconsin.edu during the month of April with a reminder to familiarize yourself with these policies.

If you have questions while using the process or need technical support, please contact serviceoperations@uwss.wisconsin.edu.

Resources relevant to this message include:

• • Conflicts of Interests and Outside Activities web page
  • Outside Activity Reporting, Ch. UWS 8, Wisconsin Administrative Code 
  • Code of Ethics, SYS 1290
  • Guidelines for Reporting Outside Activities Under UWS 8.025
  • Code of Conduct, Regent Policy Document 20-22
  • Institutional and Employee Relationships with Educational Loan Lenders, Regent Policy Document 13-4

The Universities of Wisconsin is promoting financial well-being with the America Saves Week campaign from April 8 through April 12.

Mark your calendar to register for the live and on-demand webinars or signup for an individual counseling session during America Saves Week to take steps toward gaining financial stability. The campaign encourages you to check in on your finances by highlighting areas that contribute to financial stability such as saving automatically, preparing for unexpected expenses, and reducing debt.

Events
Go to the Universities of Wisconsin America Saves Events web page for information about personalized events such as credit check-ups and individual counseling sessions. These are provided by partners of the Universities of Wisconsin. You must pre-register or schedule an appointment to participate in these events.

Webinars
Go to the Universities of Wisconsin America Saves Webinar Registration web page for the topics, descriptions, dates, and times of each webinar. The webinar topics range from budgeting, saving, and investing to student loan repayment and home buying. Some webinars require you to pre-register. Others are available on-demand.

Resources
Check out the Universities of Wisconsin America Saves Week website for more information about building your financial future with confidence.

Plan to Participate in America Saves Week!
The Universities of Wisconsin America Saves campaign is award winning! For the 2023 campaign, the Universities of Wisconsin was presented the Savings Champion Award by America Saves, an award for organizations, nonprofits, and government agencies that achieved remarkable impact during the campaign.

Source: Universities of Wisconsin Office of Human Resources

UWGB Shines Brighter Thanks to 750+ Student Employees!

National Student Employment Week is upon us (April 7-13^th), and it’s the perfect time to celebrate the incredible impact UWGB’s student employees have on our campuses. Their dedication fuels our University every day!

Show Your Appreciation: Share the Spotlight!

The Career Planning Team wants to help supervisors and teams showcase their gratitude. We’re collecting short video messages, photos with words of appreciation, or any creative way you’d like to say “Thank you!” Send your submissions to stcareer3@uwgb.edu by April 5th. We’ll light up our social media with these amazing shout-outs all week long! Watch for the posts and share on your pages, too!

Beyond Social Media: More Ways to Celebrate!

• Write a personal thank-you note.
• Create a celebratory sign for your workspace.
• Offer a small token of appreciation.

Looking for inspiration? Check out this list.

Let’s make this National Student Employment Week one to remember for our phenomenal student workforce!

On March 1, 2024, employees will start receiving emails related to the mandatory training courses that they are required to take during the month of March.

Recurring courses facilitated by UW-Shared Services include Information Security Awareness (required annually) and Sexual Harassment (Title IX)  (required every three years). Invitations for these courses will come from serviceoperations@uwss.wisconsin.edu.

Campus Security Authority (CSA) and Responsible Employee (RE) training will be the only training coming from UW-Green Bay via Instructure Canvas (notifications@instructure.com) with the subject line “Course Invitation”. This training is only required of individuals who have been designated through their position description and/or provide advisement to a student organization.

Individuals who completed these required training(s) in January or February 2024, will not be required to take the training until March 2025.

All trainings are required to be completed by March 31, 2024, in accordance with SYS 1293, Mandatory Employee Training. Both SYS 1293 and the UW-Green Bay Compensation and Pay Plan Policy indicate that in order for an employee to be eligible for any compensation adjustment, including the approved pay plan effective July 1, 2024, they must be in compliance with all required trainings by the deadlines noted in UW policy.

For questions about Mandatory Employee Training, please review the Mandatory Employee Training Completion Required during March blog post, then contact Human Resources at hr@uwgb.edu or (920) 465-2390.

As a reminder, Mandatory Employee Training (MET) refresher courses are now required to be completed by employees in March of each year. Refresher courses will include Information Security Awareness required annually and Sexual Harassment (Title IX) required every three years. Mandated Reporter will continue to be assigned at the time of hire with no requirement of retraining. Notification emails will come directly from UW Shared Services starting on March 1st.

In an effort to align training schedules, the UW-Green Bay Campus Security Authority (CSA) and Responsible Employee (RE) training will now also be conducted during the month of March each year. Only individuals who have been designated through their position description and/or provide advisement to a student organization will be required to complete this training course. Employees required to take the training will be enrolled and receive an email from Instructure Canvas (notifications@instructure.com) with the subject line “Course Invitation”.

Individuals who completed these required training(s) in January or February 2024, will not be required to take the training until March 2025.

All trainings are required to be completed by March 31, 2024, in accordance with SYS 1293, Mandatory Employee Training. Both SYS 1293 and the UW-Green Bay Compensation and Pay Plan Policy indicate that in order for an employee to be eligible for any compensation adjustment, including the approved pay plan effective July 1, 2024, they must be in compliance with all required trainings by the deadlines noted in UW policy.

For any questions about Mandatory Employee Training, please contact Human Resources at hr@uwgb.edu or (920) 465-2390.

The Office of Human Resources wishes the very best to Megan Noltner, who will be leaving UW-Green Bay on February 21st. Megan initially joined the HR Office at UW-Green Bay in August of 2017 in a temporary role as Payroll and Benefits Specialist, and then was hired into an ongoing role in June of 2018 as a Human Resources Specialist. Since that time, Megan has been a key leader within the HR Office in the areas of employee relations, policy, compliance, performance management, and Title IX. We will greatly miss her deep expertise, strong communication skills, and ability to build bridges across the campus community. Megan will be transitioning to an HR Generalist position with the Village of Ashwaubenon. We wish Megan the best in her new position and hope she will keep in touch with her many colleagues and friends across the campus community!

Megan’s last day at UW-Green Bay will be Wednesday, February 21st and will be in the office that day if you would like to stop by to say farewell. We extend our sincere thanks to Megan for her dedicated years of service to UW-Green Bay. She will be missed!

After February 21st, if there are questions related to employee relations or performance management, please contact Melissa Nash (nashm@uwgb.edu) or Beverly Majewski (majewskb@uwgb.edu). For other topics which you previously would have emailed Megan, please contact hr@uwgb.edu and your query will be routed to the appropriate team member for response.

With mixed emotions, we announce the upcoming departure of Jolene Truckenbrod, HR Coordinator. Jolene joined the HR Office at UW-Green Bay in February of 2007. During her tenure at UW-Green Bay, she has served in a number of roles, most recently working with HR Systems and payroll/benefits. Jolene will be transitioning to a Benefits Specialist position with the Universities of Wisconsin Benefits Counseling Team, providing benefits support to faculty and staff across the UW. With warm regards, we wish Jolene great success in her new position and look forward to working with her in her upcoming role at UW!

Jolene’s last day at UW-Green Bay will be Friday, January 26^th, and she will be in the office both January 25^th and 26^th if faculty/staff would like to stop by to say farewell. We extend our heartfelt thanks to Jolene for her years of service, and honor her dedication to cheerfully and compassionately enhancing the employee experience for faculty & staff at UW-Green Bay!

After January 26th, if you have questions for which you previously would have emailed Jolene, please contact hr@uwgb.edu and your query will be routed to the appropriate team member for response.

The Office of Human Resources and Workforce Diversity is excited to announce updates and improvements to the recruitment process in response to the Chancellor’s Mission Alignment exercise, as well as the anticipated implementation of Workday in July, 2025. The intent is to reduce the workload for recruitment chairs, panels, and committees, increase communication, and effectively collect required documentation throughout the process. Changes are summarized below:

• Simplified recruitment checklists which provide best practices and helpful links for easy access.
• Reduced the number of recruitment forms to avoid duplicative efforts.
• Updated forms to provide more detailed instructions.
• Developed two reference check survey options (one for faculty and instructional academic staff and one for all other employee classifications) which are currently in use and receiving very positive feedback.
• Centralized compliance documentation initiation through HR (I-9, CBC, SHRC).
• Updated offer letter language to ensure compliance.
• Authorization to Extend Offer form has transitioned to BP Logix to allow for streamlined approval and documentation

The Recruitment Procedures and Recruitment Resources webpages have been updated with all of the revised forms. As recruitments are initiated, the HR Talent Team will hold recruitment process meetings with the chairs and their admin support to go through these changes. We are confident these improvements will streamline our recruitment process as we move forward and set us up well for the transition to Workday in July, 2025.