Category: General

September Issue: Employee Engagement Newsletter

Check out the September issue of our new Employee Engagement Newsletter that is published on a monthly basis! This newsletter will focus, specifically, on employee engagement at the university with new ideas and reminders on how you can incorporate opportunities within your departments/teams. Each issue will feature an Employee Spotlight section as well. If you are interested in being featured in the newsletter, please reach out to hr@uwgb.edu.

If you missed the last few issues, check them out here:

May Employee Engagement Newsletter
June Employee Engagement Newsletter
July Employee Engagement Newsletter
August Employee Engagement Newsletter

MyUW Portal Error Messages

Have you been receiving an error message when trying to log into the MyUW Portal? You are not alone!

If you are receiving this error message:

Please follow these steps per IT’s instructions:

Please try clearing your browser cache using the instruction found here: Article – How to Clear Browser Cache … (uwgb.edu)

After doing so, when choosing your organization, please select “UW-Green Bay” rather than “UW-Green Bay (Legacy)”.

If you are still experiencing issues, please contact the GBIT Service Desk.

2024 – Revised Telecommuting (Remote Work) Policy and Website

The University of Wisconsin–Green Bay is committed to supporting remote work arrangements as much as possible when it is beneficial for both the employee and the institution. In addition, the University encourages supervisors and employees to think about flexible arrangements that can best support students and the mission of UW-Green Bay.

On August 1, 2024, the Universities of Wisconsin (UW) updated SYS 1228: Telecommuting (Remote Work) to further guide remote work arrangements for UW institutions. To align with the changes in UW policy, UW-Green Bay published a revised Telecommuting (Remote Work) Policy effective August 20, 2024.

Updates to both the UW and UW-Green Bay policies include the following general themes:

    • Replacing the term telecommuting with remote work throughout the policy
    • Updating definitions of remote work, workplace flexibility, and headquarters location
    • Requiring that an employee’s performance be taken into account when determining whether or not they are eligible for a remote work agreement
    • Revising and enhancing language around the duration of remote work arrangements (can be for no longer than a year and must be updated at the start of each fiscal year)
    • Adding a new section around determination of headquarters location and impact on travel reimbursement.

The Office of Human Resources has also updated the UW-Green Bay Telecommuting (Remote Work) website accordingly, which includes helpful information for both supervisors and employees.

As outlined above, one key new requirement is that all employees approved to remote work on a standard and recurring basis (at least once a week) must create a new remote work agreement each fiscal year. With the changes in the UW policy, all remote work arrangements submitted prior to August 1, 2024 are now expired and must be renewed. Therefore, employees requesting to work remotely on a standard and recurring basis (at least once a week) during FY25 must have a new Remote Work Agreement approved no later than September 16, 2024.

Both employees and supervisors are encouraged to carefully review the new requirements for determining headquarters locations as outlined in SYS 1228, Telecommuting (Remote Work) as well as unchanged language around travel reimbursement in SYS 425, Use of Personal Vehicles, Rental Cars, and Fleet for Business Transportation. All supervisors have updated requirements for identifying headquarter location in the remote work agreement. Please review the Manager Tip Sheet and Manager Guidelines for more information. Since this is a new process this year, HR will be auditing remote work agreements to confirm appropriate headquarters locations are identified and reaching out to supervisors for clarification as needed.

Faculty and instructional academic staff (IAS) inherently have flexibility in work arrangements due to their primary job responsibilities of teaching, scholarship, and/or service. Therefore, a remote work agreement is only necessary for faculty and IAS if it is reasonably expected that the employee’s sole worksite is elsewhere (i.e. the hired FA/IAS member is located outside of the state of Wisconsin). Faculty and IAS are responsible for ensuring the Telecommuting Expectations (as outlined in the UW-Green Bay Telecommuting (Remote Work) Policy) are met when they are working at an alternative site.

For more information about working remotely, including instructions for requesting and approving remote work agreements, please see the Telecommuting (Remote Work) website.

If you have questions about the Telecommuting (Remote Work) Policy, Remote Work Agreement, or information on the website, please contact Human Resources at hr@uwgb.edu or (920) 465-2390.

Thank you for your commitment and service to UW-Green Bay!

HR Launches a New Support Model

Since early spring, the Human Resources (HR) team has been diligently designing, and cross-training to develop a new way to support faculty and staff at UW – Green Bay.  This new Human Resources Talent Partner (HRTP) model, will provide integrated partnership with each department to enhance support across the employee life cycle, and will align well with Workday which will be implemented in July, 2025.

The HRTP assigned to your area will be able to assist you in recruitment, onboarding, learning & development, performance management, coaching on conflict resolution, employee engagement, and retention, offboarding, or Family Medical Leave (FMLA/WFMLA).  They will be your main point of contact for most HR matters.  When your requests are outside their areas of expertise, HRTP’s will direct you to the appropriate member of the team.

We are delighted to introduce our HR Talent Partners and their assigned areas:

Julie Stanelle
CL710D  (920) 465-2235  stanellj@uwgb.edu
Cofrin School of Business, Compliance, Facilities & Safety, Finance, Talent & Technology

Beverly Majewski
CL710A  (920) 465-2677  majewskb@uwgb.edu
College of Arts, Humanities & Social Sciences, Student Affairs, Inclusivity, Advancement, Enrollment Services

Rachel Wautier
CL710E   (920) 465-2326   wautierr@uwgb.edu
College of Science, Engineering & Technology, Athletics & UREC, Chancellor’s office, Marketing & University Communication, the Weidner Center

George Petrie
CL710B   (920) 465-2203   petrieg@uwgb.edu
College of Health, Education & Social Welfare, Provost Office, Library, Continuing Education, Student Access and Success

 

For questions, comments or feedback on the new HRTP model, please contact Jorge Aguilar, Associate Director of HR for Talent Management.

Jorge Aguilar
CL710G   (920) 465-2948   aguilarj@uwgb.edu
HRTP leadership, Coaching & Employee Relations, Talent Management Strategy, Metrics & Key Performance Indicators

The Outdoors Are Calling!

Friendly reminder that the UREC Outdoor Adventure Center has everything you need to tackle your next outdoor adventure. They offer a wide selection of high-quality equipment rentals at affordable prices for students, faculty, staff and community members. Take advantage of our beautiful Wisconsin summer and grab gear for your next outing!

Visit the UREC Outdoor Adventure Center Webpage to learn more about how you can enjoy our last month of summer!

Save the Date: Phoenix Orientation

Save the Date for Phoenix Orientation

Planning has begun for the upcoming Phoenix Orientation program aimed at providing all new ongoing employees who started within the last year with information on the University Direction, Academic Affairs, Inclusivity, and other essential information to ensure their success as a new employee and to better integrate them into the UWGB culture and community.

All new hires since August 23, 2023 will be invited and expected to attend the Phoenix Orientation.  More information will be made available as planning progresses. 

Phoenix Orientation
Date: August 27, 2024
Time: 10:00 a.m. – 1:00 p.m.
Location: Christie Theatre and Phoenix Rooms

Artificial Intelligence (AI) Professional Development and Microsoft Copilot Information

We are excited to announce new professional development options aimed at enhancing your knowledge and skills in the rapidly evolving field of artificial intelligence (AI). Understanding AI and its applications is becoming increasingly important, and we want to ensure that our faculty and staff are well-prepared for the future.

AI Literacy and Fundamentals Professional Development Offerings

    • Phase 1: AI Literacy and Fundamentals
      • When: July
      • What: LinkedIn Learning Pathway covering essential AI concepts, benefits, and ethical considerations.
      • Goal: Develop a foundational understanding of AI and its potential to enhance different roles.
    • Phase 2: Applied AI Skills and Techniques
      • When: To be announced (late summer/early Fall 2024)
      • What: Training on integrating AI tools into your daily tasks.
      • Goal: Develop practical AI skills tailored to various job functions across the university.

Phase 1: AI Literacy and Fundamentals

A LinkedIn Learning Path containing a collection of videos introducing AI concepts has been developed for UW-Green Bay faculty and staff. The structure of the learning path gives you the option to complete the training on your own timeline and at your convenience. These videos are designed to be easily digestible and will help you build a solid understanding of AI.

How to Participate

Why Participate?

    • Stay Current: AI is transforming various fields. By understanding AI, you’ll be better equipped to leverage its benefits in your role.
    • Professional Growth: Enhance your skill set and stay competitive in the job market.
    • Future-Proof Your Career: Gain insights into the future of work and how AI can play a role in your professional development.

Participation in this learning path is voluntary, but we highly encourage you to take advantage of this opportunity. Investing in learning about AI can make a significant difference in your professional growth.

We hope you find this professional development opportunity valuable and engaging. If you have any questions or need assistance accessing LinkedIn Learning, please feel free to reach out to Human Resources at hr@uwgb.edu.

Microsoft Copilot

Did you know that Microsoft Copilot is available to all UW-Green Bay faculty, staff, and students with enhanced data protections when signed in with a UWGB account? Copilot is Microsoft’s generative artificial intelligence (AI) platform and can be used to generate written and visual content based on user prompts.

Unlike other commercial AI products, Copilot provides additional data protection and enhanced privacy when accessing it while being signed in with your UWGB account. Even so, you should not enter sensitive or confidential information into Microsoft Copilot.

Please see the Microsoft Copilot – Signing into Copilot with your UWGB account knowledge guide for more information.

Faculty & Instructional Staff

CATL has additional resources for faculty and instructional staff in the AI space.  Please reach out to someone in CATL or visit their excellent blog to find out more on the subject.