Summer prepay insurance premiums deductions will be deducted from spring paychecks along with regular monthly insurance premium deductions for the following employee groups.
- Academic (9-month) employees who will return to UW employment in the fall of 2020 will have April 1, May 1 and June 1 deductions.
- Academic (9-month) employees with a summer service/summer session appointment will have April 1, May 1 and June 1 deductions.
- Academic (biweekly non-exempt employees) will have March 26, April 9 and 23, May 7 and 21 and June 4 deductions.
Affected employees will receive an email prior to these paychecks with an estimated Summer prepay deduction amount. Deductions will be taken for State Group Health and any other insurance programs in which the employee is enrolled.*
Why are Summer Prepay Insurance Premiums Deducted in the Spring?
The additional summer prepay insurance premium deductions are taken to continue an employee’s insurance coverage through the summer (contract break) months. The Summer prepay deductions must be taken in the spring since these insurance premiums cannot be taken during a contract break and cannot be deducted from summer service/summer session earnings.
What if an Employee’s Employment Status Changes?
If an employee’s summer 2020 or fall 2020 employment status changes after they have had summer prepay deductions, they may receive deduction refunds. If an employee will be terminating employment, and will not return in the fall, they should contact their human resources office to determine their employment termination and insurance coverage end dates.
Employees who anticipate that they will experience any other status change; marriage, adoption, birth, divorce, etc., should contact their human resources office so they understand the impacts to their insurance benefits.
What if an Employee does not Have Summer Prepay Insurance Premiums Deducted?
If an employee does not have summer prepay deductions taken in the spring, and then has a summer session/summer service appointment, they will be billed directly for payment of the additional premiums due to provide them with insurance coverage during the summer months.
Payment must be made by the billing invoice due date to insure that insurance benefits are not canceled due to non-payment. If benefits are canceled due to nonpayment, the next opportunity to add the insurance benefits may be during the fall 2020 Annual Benefits Enrollment period with an effective insurance coverage date of January 1, 2021.
For questions, contact Human Resources at (920) 465-2390 or firstname.lastname@example.org.
* Does not include Flexible Spending Account (FSA) or Health Savings Account (HSA) deductions which are calculated based on a 9-month schedule for academic (9-month) employees.
* Does not include Tax-Sheltered Annuity (TSA) and Wisconsin Deferred Compensation (WDC) deductions.
* Opt-Out Incentive and Health Savings Account (HSA) employer contributions will be processed in the summer months.
Source: UW-Shared Services, Service Operations