University Staff: Reminder to Use Paid Leave Before Year-End

University Staff employees are encouraged to plan ahead and schedule paid leave now to avoid losing hours that are not eligible for carry over into 2024.

Personal, Legal and Floating Legal Holidays – Use by December 31, 2023
Personal, Legal, and Floating Legal Holidays granted for 2023 must be used by December 31, 2023, or they will be lost.

Floating Legal Holidays will be granted for December 24 and December 31, 2023, and must be used by December 31, 2023.

All vacation hours carried over from 2022 must be used or banked (if eligible) by December 31, 2023, or they will be lost.

Vacation not used within the calendar year earned may be carried over until December 31 of the following year.

Leave Swap
Employees may swap unused vacation, personal and floating legal holiday hours for sick leave taken during the year. For University Staff employees requests to change or swap leave previously reported must be received Universities of Wisconsin Benefits ( by the end of the calendar year in which the absence occurred.

Use the View Absence Balances tipsheet to review your Vacation Carryover, Personal Holiday, and Legal Holiday leave balances. Your Legal Holiday balance includes any Floating Legal Holiday hours.

Note: For Faculty, Academic Staff, and Limited Appointees, paid leave is granted on a fiscal year basis (July 1 – June 30).

UW System Policies:

Source: Universities of Wisconsin Office of Human Resources