Month: May 2017

Important Year End Information for Student Supervisors

ATTENTION SUPERVISORS OF STUDENT EMPLOYEES

This email contains information on:

  • Student Rehire Process
  • Important dates for graduating seniors and students not continuing
  • Summer ACA hours limitations
  • Federal Work Study balance reports
  • Summer Work Study
  • Posting a position in PRO
  • Earnings Statements & W-2 Form

STUDENT REHIRE PROCESS
It’s time to have a conversation with your students about their plans to continue working for Summer 2017 and/or Academic Year 2017-2018. Student supervisors received their Student Rehire Spreadsheet on Monday, April 24. As a reminder, those spreadsheets are due back to Human Resources (hr@uwgb.edu) by Friday, May 5, 2017.

GRADUATING OR STUDENTS NOT CONTINUING

The last day of work for graduating seniors and those not returning for the Fall Semester is May 12, 2017. This applies to all student employees, work study, or regular. If your student employee is graduating or will no longer be enrolled, you may have the option to hire them as a University Staff Temporary (UST) employee. All UST requests have to be approved by leadership before hire. Please contact Human Resources with any questions about this process.

If your student employee is graduating, HR will end their appointment. If your student employee is not returning for any reason besides graduation or their position is changing, please complete a Student Hourly Employment Form, select the appropriate action from the top dropdown (row 6), and complete the necessary information.

OTHER IMPORTANT DATES

July A Pay Period (June 25, 2017 – July 8, 2017): Student Hours Limit of 20 hours for these two weeks

Tuesday, September 5, 2017: First day of classes for the 2017 Fall Semester

SUMMER ACA HOURS LIMITATIONS

As a reminder, the Student Payroll Calendar outlines weekly hour limits.  During summer break, starting with the May B pay period (5/14/17-5/27/17), departments may allow students to work up to 40 hours per week.  As outlined on the calendar, the July A payroll (6/25/17-7/8/17) does have a weekly limit of 20 hours.  Note that the 25-hour per week limit for the academic year resumes with the September A payroll period on 8/20/17.

FEDERAL WORK STUDY (FWS) BALANCE REPORTS

These reports are sent bi-weekly via email to students with an FWS award. This email contains FWS amounts and balances. Ask your FWS student employee(s) to provide you with these emails as a way to monitor award balances.  Monitoring FWS balances will assist you when scheduling hours and help avoid exceeding a student’s FWS award.

SUMMER WORK STUDY

Limited Work Study funding is available for students that complete a summer financial aid application at www.uwgb.edu/financial-aid/forms/summer.asp.  Please note: Students do not need to be enrolled in summer courses to be eligible for Work Study funds; however, students must maintain adequate enrollment for Fall 2017.  As always, changes in credit load may impact financial aid eligibility.  Summer Work Study will begin on May 14, 2017.

ADVERTISING OPEN STUDENT POSITIONS

Open positions should be posted in the Phoenix Recruitment Online (PRO) site.  Jobs can be submitted by completing an online form or by following the instructions found on the Student Employment website: http://www.uwgb.edu/student-employment/employers/post-pro.asp

EARNINGS STATEMENTS & W-2 FORM

Earnings statements are available to all current student employees through access to the My UWGB Portal at http://my.uwgb.edu and can be accessed at any time, from any computer that has an internet connection.  To login, the student will need to select UW-Green Bay, and then enter their UW-Green Bay user ID and password.  Access to the portal is tied to employment, thus, if employment ends, so will access to the portal.

2017 W-2 Forms will be sent to the student’s home address, and a copy will be available in the portal at the end of January 2018. Please have your students review their personal information on the portal. If the address listed is incorrect, please have your student change it in the portal. If you need further assistance, notify payrollandbenefits@uwgb.edu before the end of the year.

QUESTIONS:

  • Student Employment Office (in Financial Aid) studentemployment@uwgb.edu
    • Student employee concerns and questions
    • Part-time student employment opportunities
    • Off-campus employment through Work Study
  • Human Resources hr@uwgb.edu
    • Student employment eligibility
    • Appointment setup/details
    • Employment paperwork
    • My UWGB Portal access
  • Payroll and Benefits payrollandbenefits@uwgb.edu
    • Timesheets and hours
    • Payroll processing or earnings statements

Events Coordinator (Open to UW System Employees Only)

This position reports to the Kress Events Center Director of Operations and is responsible for the leadership, day-to-day management and administrative direction in scheduling all activities and supporting all events held at the Kress Events Center and affiliated outdoor facilities, including University and non-university organized events.  This position also works cooperatively with other professional staff and students in accomplishing the operational, programmatic, service and student development goals along with supporting the departmental strategic initiatives.

THIS POSITION IS CURRENTLY OPEN TO UW SYSTEM EMPLOYEES ONLY.

For more information and position responsibilities, please see the full position announcement.

To ensure consideration, please submit application materials by Thursday, May 11, 2017.

Inflation Options and Cash Benefit Long-Term Care Insurance Available to UW Employees, Annuitants and Family Members

Each year, long term insurance plans authorized by the Department of Employee Trust Funds may send out one piece of advertisement to employees and annuitants. The HealthChoice notice is shown below.

In addition to offering long term care insurance, HealthChoice also provides CareOptions services to all State, University of Wisconsin and UW Hospitals & Clinics Employees, Annuitants and their family members at no charge and with no insurance purchase required. To use this service, simply click on the button in the email to request an information packet.  HealthChoice will then send you a confirmation email that will contain a CareOptions access code. The CareOptions Program can assist you and your family members with issues related to wellness, illness, disability or aging. The CareOptions service can help you create Living Wills (advance directives for health care), conduct health care provider searches, medical information research and long-term care planning.

HealthChoice Notification about Long Term Care Insurance Plans

The MutualCare Custom Solution®, underwritten by Mutual of Omaha Insurance Company, is a long-term care insurance policy available to UW employees, annuitants and their family members (spouse, domestic partner, parents and in-laws are all eligible to apply). In 2015, the Department of Employee Trust Funds (ETF) authorized the release of lower-cost inflation protection options for the MutualCare Custom Solution ®.

Each year, many Americans lose income, savings and assets because of long-term care expenses. Long-term care insurance is designed to help protect against the high costs of long-term care services if you or a family member can no longer perform activities of daily living without the need for assistance. For many, long-term care insurance is an important part of planning for long-term financial security.

The MutualCare Custom Solution® policy offers additional built-in benefits that include:

  • Cash benefit can be used to pay for services to support your plan of care. You simply receive the full monthly cash benefit you select to pay for anything at all including family travel expenses, lost income, housekeeping services or other out-of-pocket expenses. There’s no need to collect or submit bills.
  • Cash benefits paid on the first day of need with no waiting period allowing you to receive care in the environment you’re most comfortable in with the choice of who can be your caregiver, including spouse/partner, family members or friends. The immediate cash benefit also gives you total control of how you’re spending your benefit dollars.
  • Lower cost inflation options that give you more flexibility in policy benefit choices.

To receive an information packet regarding your long-term care Insurance options simply click here. You may also call HealthChoice toll-free at 1-800-833-5823 or in the Madison area at 833-5823. Email at info@healthchoice.com. Direct information link; click or paste in your web browser’s address line: http://www.healthchoice.com/request.php

Long-term care insurance is underwritten by Mutual of Omaha Insurance Company, 3300 Mutual of Omaha Plaza, Omaha, NE, 68175 1-800-775-6000. Policy form: ICC13-LTC13. This policy has exclusions, limitations and reductions and terms under which the policy may be continued in force or discontinued. Benefits may be provided by a combination of the policy and riders and are subject to underwriting. Premiums will vary depending on the benefits selected. Premium rates may be subject to change. A medical exam may be required for coverage. Not endorsed by or connected with Medicare, Social Security or any other governmental agency. The individual coverage provided contains options only available for State of Wisconsin employees and annuitants. An insurance agent/producer may contact you. Mutual of Omaha Insurance Company is solely responsible for all insurance and business decisions.

HealthChoice provides CareOptions services at no charge to UW employees, annuitants and their family members:

HealthChoicealso provides CareOptions services to UW employees, annuitants and their family members at no charge and with no insurance purchase required. To use this service, simply click here to request an information packet– the information and confirmation email you receive will contain your CareOptions access code.

The CareOptions program can assist you or family members with issues related to wellness, illness, disability or aging. As an additional convenience, the CareOptions service can help you and your family members create Living Wills (advance directives for health care) as well as allow you to conduct health care provider searches, medical information research and long-term care planning, 24 hours a day.

To contact HealthChoice, email at info@healthchoice.com.  Visit the website at www.healthchoice.com. Call (800) 833-5823 or Fax (608) 833-7540.

This insurance plan has been authorized by the Group Insurance Board for the purpose of offering long-term care insurance to eligible State of Wisconsin employees and retirees under authority granted by Wis. Stats. § 40.55. The criteria the Board uses includes, but is not limited to: documentation of financial stability, demonstration of a reasonable ratio of claims paid to the premium level, authority to conduct business in the State of Wisconsin, agreeing to conditions for the rate-making process and other administrative conditions. ETF staff and the Board’s actuary review proposals for participation prior to Board approval. However, the Board does not require competitive bids nor a benefit comparison with similar products from other vendors. This insurance has exceptions, limitations and reductions. 

Source: UW Service Center