Payroll & Benefits

Benefits Open Lab Sessions

Stop in to a Benefit Open Lab Session to have any of your Annual Benefit Enrollment (October 2nd – October 27th) questions answered or to get help with your eBenefits election process from one of our Benefit specialists.  All Benefit Open Lab Sessions will be held in IS 1129 J unless indicated below.

  • Monday, October 2nd   question 1
    • 3:00 to 4:00 p.m
  • Tuesday, October 10th
    • 8:00 to 9:00 a.m
  • Friday, October 13th
    • 2:00 to 3:00 p.m
  • Wednesday, October 18th
    • 3:30 – 4:30 p.m
  • Friday, October 20th
    • 12:00 – 1:00 p.m
  • Monday, October 23rd
    • 8:00 – 9:20 a.m
  • Wednesday, October 25th – CL 102
    • 3:00 – 4:30 p.m
  • Thursday, October 26th – IS 1129 B
    • 10:00 – 12:00 p.m
  • Friday, October 27th
    • 8:30 – 10:30 a.m

Please contact or ext. 2390 with any questions.


Flu Shot Clinic

Fight the flu this season by getting your annual flu shot!  The Well Wisconsin Program is offering a flu shot clinic during our Benefits & Wellness Fair. Flu shots are free and voluntary for all site employees who are enrolled in the State of Wisconsin Group Health Insurance Program.

Date: Thursday, October 5, 2017

Time: 11:30 a.m. to 1:00 p.m.

Location: University Union, Phoenix Rooms

The shot will vaccinate against the four most likely causes of flu illness during the upcoming season, including the H1N1- strain of influenza.

The vaccine is not preservative free and is not recommended for the following individuals:Flu Shot

  • Those allergic to eggs or egg products
  • Those who are sensitive to the mercury-based preservative thimerosal
  • Those who have an active neurological disorder
  • Those with a fever, acute respiratory or other active infection or illness

If you are pregnant, you should receive the vaccine directly from your physician.

Pre-registration required. No walk-ins, cash payments or insurance payments accepted. To register for your flu shot appointment, log into the StayWell wellness portal at and click on Programs, then Learn More on the Flu Shot Clinics box, and then Register Now.  Scroll through the list of available clinics and look for the October 5th clinic at UWGB and click Register.  Then select your preferred time, and complete the registration process.  Last, you will receive a confirmation email.

For more information about the flu shot, visit:

What if I am not able to make the flu shot clinic offered by the Well Wisconsin program?  The UW-Green Bay Counseling and Health Center offers flu shots to employees at a cost of $25, which can be paid by cash or check.  You can call them at ext. 2380 to schedule an appointment.  Appointments are available Monday through Friday from 8:00 a.m. to 4:30 p.m., and you should have your Campus ID card ready when you call to schedule your appointment.

Please contact us at or ext. 2203 if you have any questions about the Flu Shot clinic.

UW Employees, Inc. Life Insurance Premium Decrease

Effective October 1, 2017, premium rates for the UW Employees, Inc. Life Insurance plan will decrease by approximately 25%. If you are currently enrolled in UW Employees, Inc., you may want to review the decreased premium rates.

This is also an opportunity to remind all current enrollees to review their current Beneficiary Designation for this life insurance plan. To make changes to your beneficiary designation, complete the Beneficiary Designation and Change Request. Mail the completed form to Minnesota Life Insurance Company, 400 Robert Street North, St. Paul, MN 55101-2098.

If you have questions, contact Human Resources at or (920) 465-2390.

Source: UW System Human Resources

Benefits Open Forums


What insurance benefits changes are coming for 2018? You are invited to attend an open forum to learn more about how your insurance benefits will change in 2018.  We will discuss how to make changes to your benefits during the Annual Benefits Enrollment Period (October 2 to 27, 2017).  We are excited to introduce Alex, the new online personalized benefits counselor, at these forums.  Both forums are optional for benefits-eligible employees to attend, and we will cover the same material at each forum.

  • Tuesday, October 3rd
    3:00 to 4:00 p.m.
    Christie Theater
  • Wednesday, October 4th
    10:00 to 11:00 a.m.
    Christie Theater

No need to RSVP, just mark your calendar to attend!  Please contact Human Resources at or ext. 2930 if you have any questions.


Annual Benefits Enrollment: October 2-27, 2017

The Annual Benefits Enrollment (ABE) period, October 2 – 27, is the only annual opportunity you have to make changes to most of your benefits unless you have an eligible life event (family status or employment change) during the year. Changes made during ABE are effective January 1, 2018.

Watch for emails regarding benefits changes and your enrollment opportunities. The emails will be sent beginning in mid-September from the address: UWSystemHR. You may also receive benefits-related emails from our office before and during ABE.

New this year, we are excited to introduce ALEX, an online personalized benefits counselor designed to simplify your ABE benefits election process. Through a series of easy, intuitive questions, ALEX will walk you through benefits options and suggest appropriate plans based on your answers. ALEX is in the final development stages, and the link will be released soon.

There are several things you can do now to prepare for ABE:

  • Review your current benefits and visit the ABE website for a preview of 2018 benefits changes.
  • Plan to attend UW-Green Bay’s Benefits Fair on Thursday, October 5th from 11:30 a.m. to 2:00 p.m. in the Phoenix Rooms, University Union to meet with health plan representatives and other benefits vendors. For a list of fairs throughout the UW System: UW System Benefits Fairs.
  • Plan ahead if you currently participate in a plan that requires re-enrollment each year to continue participation. Plans include
    •  Flexible Spending Account (FSA) including Health Care FSA, Limited Purpose FSA, Dependent Day Care FSA
    •  Health Savings Account (HSA) requires that you enroll every year you are enrolled in a High Deductible Health Plan (HDHP).
    • State Group Health Insurance Opt-Out Incentive

If you have questions, please contact Human Resources at or (920) 465-2390.

Final Reminder: 2017 Summer Leave Reports

Please remember that all leave-eligible faculty and instructional academic staff are required to submit a 2017 Summer Leave Report if they worked any summer service or summer session appointments between 5/22/17-8/20/17. Similar to last year, summer leave reports need to be processed via a paper form, instead of through the regular academic year online process. 2017 summer leave reports were due to Human Resources by September 2, 2017, so any outstanding summer leave reports need to be completed and returned to Human Resources as soon as possible.

Please contact Human Resources at or (920) 465-2390 with any questions.

Introducing ALEX: A Personalized Benefits Counselor

ALEXThe UW System is excited to introduce a new interactive benefits decision tool, called ALEX. ALEX is a personalized benefits counselor and can help you understand the benefits options that may be best for you and your family.

ALEX will be unveiled and available for the upcoming Annual Benefits Enrollment (ABE) period October 2 – 27, 2017. Before you make your benefits elections during ABE, we strongly encourage you to let ALEX walk you through your options. ALEX is engaging and efficient. In just a few minutes you will understand your benefits options and have peace of mind as you make your benefits elections.

Watch for more information about ALEX coming soon!

Source: UW System Human Resources

Wisconsin Retirement System (WRS) Webinars Offered in September


ETF is offering a series of 30-minute, live, interactive webinars designed to increase your understanding of Wisconsin Retirement System benefits.  Individuals can also ask questions at the end of sessions.

5 Basic Steps to Your Retirement- Consider this webinar your quick reference guide to starting the retirement process within the next 12 months. ETF will review: choosing a termination date, how to request a retirement estimate – and how to read and understand it. ETF will also cover how to schedule a retirement appointment and – drum roll here — how to submit the retirement application.

  • Thurs, Sept 7, 2017 12:30 p.m. – 1:00 p.m.
  • Wed, Sept 13, 2017 6:00 p.m. – 6:30 p.m.
  • Thurs, Sept 21, 2017 12:00 p.m. – 12:30 p.m.
  • Mon, Sept 25, 2017 11:00 a.m. – 11:30 a.m.

Choosing When to Retire- This webinar will focus primarily on choosing your optimal termination and WRS benefit effective dates. The focus will include not only the “December versus January” decision, but also how retirement timing at any point during the year can affect your retirement annuity amount and other employee retirement benefits.

  • Fri, Sept 8, 2017 11:30 a.m. – 12:00 p.m.
  • Thurs, Sept 14, 2017 12:00 p.m. – 12:30 p.m.
  • Tues, Sept 19, 2017 11:00 a.m. – 11:30 a.m.
  • Tues, Sept 26, 2017 6:00 p.m. – 6:30 p.m.

How to Use ETF’s Online Calculator to Estimate a Retirement Benefit- ETF’s online retirement calculator, one of the most-used tools on ETF’s website, allows you to calculate an unofficial projection of your WRS retirement benefit at any point in the future. This webinar will cover where to find and how to use the calculator, specific information required for data entry (e.g., desired retirement date, spouse or partner’s birthdate, etc.) and how to interpret the results.

  • Tues, Sept 5, 2017 11:30 a.m. – 12:00 p.m.
  • Tues, Sept 19, 2017 12:30 p.m. – 1:00 p.m.
  • Wed, Sept 20, 2017 6:00 p.m. – 6:30 p.m.
  • Fri, Sept 29, 2017 12:00 p.m. – 12:30 p.m.

WRS Employee Benefits Seminar- Whether you are just beginning your career under the Wisconsin Retirement System or close to retirement, join ETF for a presentation on WRS employee benefits. In this two-hour, evening seminar ETF thoroughly reviews benefit basics, the Core and Variable Trust Funds and things to know and do to maximize your benefits as you move through your career. Those within five years or so of retirement will appreciate hearing about WRS annuity options, return-to-work rules, post-retirement annuity adjustments and much more.

  • Thurs, Sept 14, 2017 6:30 p.m. – 8:00 p.m.
  • Tues, Sept 26, 2017 6:30 p.m. – 8:00 p.m.
  • Tues, Nov 7, 2017 6:30 p.m. – 8:00 p.m.

Register for a Webinar

Please contact Human Resources at (920) 465-2390 or with any questions.

Fall F.A.S.T. (Faculty and Staff) Meal Plans & Payroll Deduction

The opportunity for staff and faculty to purchase a Fall Meal Plan using payroll deduction has arrived.  This opportunity is open through Sept. 29, 2017 for post-tax deduction from your payroll starting Nov. 1 (Academic Staff & Faculty) or Nov. 9 (University Staff).  There are four options to choose from including:

  • FAST 75 Block Plan – includes 75 meals plus $50** in FAST Points – Cost $430 . . . cost per meal $5.73
  • FAST 50 Block Plan – includes 50 meals plus $25** in FAST Points – Cost $295 . . . cost per meal $5.90
  • FAST 25 Block Plan – includes 25 meals plus $25 in FAST Points – Cost $180 . . . cost per meal $6.20
  • FAST 200 Points Plan – includes $215 in FAST Points – Cost $200.00 (Fall 2017 Special – $15 in bonus FAST Points)

*All FAST 75 Block Plan customers will receive a FREE reusable mug that includes unlimited free refills of coffee and fountain soda beverages at all retail locations on campus through December 20, 2017.  Previous FAST 75 plan holders can save $10 by reusing your mug from last year (see form to select this option).

**Chartwells is sponsoring the $50 (FAST 75) and $25 (FAST 50) for the Block Plan FAST Points and the bonus $15 in FAST Points on the FAST 200 Plan!

Please complete the form found here: FAST Meal Plan Deduction Request – to enroll in meal plan.

FAST Meal Plans and FAST Points

FAST Points are not new to UW-Green Bay.  They have been in place for over four years.  They are pre-paid declining balance funds you can purchase and load onto your official University ID for use at any Chartwells-managed food serving location on campus.  This Fall, through Sept. 29, 2017, the FAST 200 Points Plan includes $15 in bonus FAST Points through the generosity of Chartwells.  When customers use their “Points” in the Marketplace, they will receive a $0.50 discount bringing the net cost of breakfast to $5.75, lunch to $6.25, and dinner to $6.75 (+ sales tax).

FAST Meal Plans at UW-Green Bay serve as options for staff and faculty to purchase meals in a larger quantity at prices-per-meal lower than paying with cash, credit or PassPoints/Dining Points. This Fall’s FAST 75 Block Plan, at the cost of $430, equates to a cost-per-meal of $5.73 plus there are $50* in FAST Points for when you don’t need or want a full meal.  For this Fall, a new all stainless steel mug is being given to FAST 75 Block Plan customers, for free refills of coffee and soda at all retail locations (you can save $10 by reusing your mug from the prior year – see form for details to select this option).  In addition, all FAST Plan customers will receive a reusable To-Go container to use for take-out meals from the Marketplace inside Leona Cloud Commons.  Details on how to use the To-Go containers will be shared with all who participate and eventually posted on-line ( The Block Meals and FAST Points on all FAST Plans will remain on your University ID account until they are used.  They can also be used for Combo Meals in the retail operations.

Please contact Rick Warpinski at (920) 465-2090 or with any questions.