Payroll & Benefits

WRS Annual Statement of Benefits Now Available in the MyUW Portal

If you were covered by the Wisconsin Retirement System (WRS) in 2017, your WRS Annual Statement of Benefits is now available in the MyUW Portal.

Log in to the portal. Go to the Benefit Information module and click on the Statements tab. Choose “2017 ETF Annual Statement of Benefits (WRS) Issued 2018” to view or print your statement. The WRS Annual Statement of Benefits provides you with information about your WRS account as of January 1, 2018.

Understanding Your Statement

Your WRS Annual Statement of Benefits includes your 2017 earnings and service, years of creditable service as of January 1, 2018, retirement benefit projections, separation benefit, death benefit, and primary beneficiary designation(s) for your WRS account.

The Department of Employee Trust Funds (ETF) has many resources available to assist you in understanding your Statement of Benefits. Review and verify each section of your statement using these resources as a guide.

Reviewing Your Beneficiaries

It is important to review your WRS account primary beneficiary(ies) on your statement. If you do not have beneficiaries listed on your statement, it may be that you do not have a beneficiary designation on file, or your designation was made before 1998 (beneficiaries added before 1998 are not listed on your statement). It is suggested that if you do not have a beneficiary designation listed on your statement that you complete a Beneficiary Designation Form.

Death benefits are always paid according to the most recent valid beneficiary designation form on file with ETF prior to an individual’s death. Your beneficiary information does not automatically change when a significant life event occurs, such as a divorce or a marriage. You may add, change or remove beneficiaries by completing a Beneficiary Designation form (ET-2320) or Beneficiary Designation-Alternate form (ET-2321). Mail your completed beneficiary designation directly to ETF at the address listed at the top of the form.

Questions?

If you have questions about your statement, please contact Human Resources at payrollandbenefits@uwgb.edu or (920) 465-2390.

Source: UW Service Center

Wisconsin Retirement System (WRS) Webinars Offered in April

etf

ETF is offering a series of 30-minute, live, interactive webinars designed to increase your understanding of Wisconsin Retirement System benefits. Individuals can also ask questions at the end of these sessions.

5 Basic Steps to Your Retirement: Consider this webinar your quick reference guide to starting the retirement process within the next 12 months. ETF will review: choosing a termination date, how to request a retirement estimate – and how to read and understand it. ETF will also cover how to schedule a retirement appointment and – drum roll here — how to submit the retirement application.

  • Mon, Apr 9, 2018 6:00 p.m. – 6:30 p.m.
  • Fri, Apr 20, 2018 12:00 p.m. – 12:30 p.m.
  • Tue, Apr 24, 2018 12:30 p.m. – 1:00 p.m.
  • Mon, Apr 30, 2018 11:00 a.m. – 11:30 a.m.

Beneficiary Designations- What Happens to My Account When I Die: Do you have a beneficiary designation on file with ETF and does it reflect how you would want your WRS death benefits paid? This webinar reviews the importance of having a beneficiary designation on file and keeping it updated as life events occur. ETF will also review how to correctly complete a designation form, what it means if you do not have one on file with ETF, and how to request a copy of your current form.

  • Wed, Apr 18, 2018 12:30 p.m. – 1:00 p.m.
  • Thu, Apr 26, 2018 11:00 a.m. – 11:30 a.m.
  • Mon, Apr 30, 2018 6:00 p.m. – 6:30 p.m.

How to Use ETF’s Online Calculator to Estimate a Retirement Benefit: ETF’s online retirement calculator, one of the most-used tools on ETF’s website, allows you to calculate an unofficial projection of your WRS retirement benefit at any point in the future. This webinar will cover where to find and how to use the calculator, specific information required for data entry (e.g., desired retirement date, spouse or partner’s birthdate, etc.) and how to interpret the results.

  • Thu, Apr 5, 2018 11:00 a.m. – 11:30 a.m.
  • Tue, Apr 10, 2018 11:30 a.m. – 12:00 p.m.
  • Tue, Apr 17, 2018 6:00 p.m. – 6:30 p.m.
  • Mon, Apr 30, 2018 12:30 p.m. – 1:00 p.m.

WRS Annuity Adjustments and Effective Rates:  Do WRS accounts receive an investment return? Do investment returns affect how much a retiree will initially receive when they begin their pension? Do those retired in the WRS receive adjustments to their monthly pension amount over the years? This webinar will cover the process of how account effective rates and annuity adjustments are calculated, starting with the investment return reported by the State of Wisconsin Investment Board. Also covered during the webinar will be explanations of both the Core and Variable Trust Funds and the calculations specific to each fund for effective rates and annual adjustments. At the end of this webinar, it is hoped that you will have a better grasp on how State of Wisconsin Investment Board investment returns affect your WRS pension.

  • Wed, Apr 11, 2018 12:30 p.m. – 1:00 p.m.
  • Fri, Apr 13, 2018 12:00 p.m. – 12:30 p.m.
  • Wed, Apr 18, 2018 11:00 a.m. – 11:30 a.m.
  • Thu, Apr 26, 2018 6:00 p.m. – 6:30 p.m.

WRS Employee Benefits Seminars: Attend a Wisconsin Retirement System employee benefits seminar and come away with a greater understanding of your WRS benefits and how they work. These one-hour evening presentations, hosted by the Department of Employee Trust Funds in cities throughout Wisconsin, are designed for all members, especially those who are within five years of retirement. Topics covered include the retirement process itself, return-to-work rules, the Core and Variable Trust Funds, beneficiary designations, purchasing service, how “life events” affect your benefits, and much more. Questions are encouraged – stick around for the Q&A session afterward

  • Wed, Apr 4, 2018 6:30 p.m.- 7:30 p.m.
  • Thu, Apr 19, 2018 6:30 p.m.- 7:30 p.m.

 

Register for a webinar

Please contact Human Resources at (920) 465-2390 or payrollandbenefits@uwgb.edu with any questions.

 

Long-Term Care Insurance Available to UW Employees

Long-Term Care Insurance covers services that are typically not covered by health insurance, but are vital for a patient, such as assistance with activities of daily living (walking, eating, bathing, etc.). This type of insurance provides financial protection from the rising costs of long-term care. Coverage for care in non-institutional settings such as assisted living, adult day care, and in-home care is also available.

Review Long-Term Care Insurance for plan eligibility and enrollment information.

Each year, the Long-Term Care Insurance plan, authorized by the Department of Employee Trust Funds (ETF), may distribute one piece of advertisement to employees. The notice from HealthChoice, the Long-Term Care Insurance vendor, can be accessed by clicking here.

For questions contact HealthChoice at 1-800-833-5823 or info@healthchoice.com. Visit www.healthchoice.com/request.php to request an information packet.

Source: UW System Human Resources

Reminder: March 31 Deadline for Filing 2017 Flexible Spending Account Claims

Employees enrolled in the Health Care and/or Dependent Day Care Flexible Spending Account (FSA) for the 2017 plan year must submit eligible claims for the 2017 plan year to the Flexible Spending Account (FSA) Administrator (TASC) for reimbursement by Saturday, March 31, 2018. Eligible claims must be received by TASC or postmarked by March 31. Claims for 2017 must have been incurred January 1 through December 31, 2017 to be eligible to submit for reimbursement from your 2017 account.

You may submit a claim using any of the following methods:

Important: The IRS requires you to include appropriate supporting documentation when submitting a claim. Make sure that your documentation contains the required information before submitting your claim.

As a reminder, the IRS allows up to $500 of unused funds in a 2017 Health Care FSA to be carried over into a 2018 Health Care FSA account. Funds remaining above the $500 carryover after March 31 will be forfeited. The $500 that is carried over does not offset a 2018 election amount. If you did not sign up for a 2018 Health Care FSA during the Annual Benefits Enrollment period last fall, a 2018 account will be created for you if you have carryover. You will not receive a new TASC debit card. Note: There is no carryover provision for the Dependent Day Care FSA.

For questions, contact TASC at 1-844-786-3947 or 1customercare@tasconline.com.

Source: UW System Human Resources

State Group Life Insurance Annual Premium Update

Each year, State Group Life Insurance premiums are updated on April 1. For University Staff (paid bi-weekly), the premium update will be reflected on the March 29, 2018 paycheck. For Faculty/Academic Staff/Limited Appointees (paid monthly), the premium update will be reflected on the March 30, 2018 paycheck.

Current enrollees in the State Group Life insurance program can review their updated premiums at this link: State Group Life Premium Notice. Additionally, current enrollees in the program were sent an email with a link to this customized web page.

State Group Life insurance coverage level and premiums are based on a participant’s age as of April 1 each year, and their highest calendar year of Wisconsin Retirement System (WRS) earnings.

For a full list of premiums and more information about the plan, visit the State Group Insurance plan page. If you have questions, contact Human Resources at (920) 465-2390 or payrollandbenefits@uwgb.edu.

Source: UW Service Center

Form 1095-C Available Online

IRS Tax Form 1095-C is available online in the MyUW portal. The statement is located in the Payroll Information module under the Tax Statements tab. Paper copies of the 1095-C were mailed to employees via U.S. mail in February 2018 using the same address as the W-2 Form distribution.

The UW System is providing Form 1095-C to all employees who were full-time, as defined by the Affordable Care Act (ACA), for all or some months of 2017. The information on this form will be used by the IRS to determine whether individuals and/or employers are subject to penalties under the ACA’s individual and employer mandates. Employees should retain Form 1095-C with their tax records.

In addition to Form 1095-C, some employees will receive a Form 1095-B from their insurance carrier. Form 1095-B reflects health insurance coverage provided to an employee or their family member(s) during the previous calendar year. Form 1095-B also documents employee compliance with the ACA Individual Mandate. Employees should retain Form 1095-B with their tax records.

For more information regarding Form 1095-C, Form 1095-B and the ACA, visit the UW System Human Resources website: Affordable Care Act (ACA). If you have questions regarding your Form 1095-C, contact the UW System Service Center at servicecenter@uwsa.edu or (855) 489-7877 or (608) 262-0600.

If you have any questions regarding Form 1095-B, contact your health insurance carrier that provided the form.

Source: UW Service Center

Summer Prepay Insurance Premium Deduction Schedule for 2018

Summer prepay insurance premiums will be deducted from March 30, May 1, and/or June 1 paychecks for the following employee groups:

  • Academic (9-month) employee who will be returning to UW employment in the fall of 2018.
  • Academic (9-month) employee with a summer service/summer session appointment.

Why are Summer Prepay Insurance Premiums Deducted in the Spring?

The additional summer prepay insurance premium deductions are taken to continue an employee’s insurance coverage through the summer (contract break) months. These additional premium deductions must be taken in the spring, along with regular monthly premium deductions, since insurance premiums cannot be deducted from summer service/summer session earnings.

What if an Employee’s Employment Status Changes?

If an employee’s summer 2018 or fall 2018 employment status changes after they have already had summer prepay deductions, they may receive refunds for the summer prepay deductions. If an employee will be terminating employment, and will not return in the fall, they should contact the human resources office immediately for assistance in determining their employment termination date and the date their insurance coverage will end.

Employees who anticipate that they will experience any other status change; marriage, adoption, divorce, etc., should contact the human resources office immediately so they understand the impacts to their insurance benefits.

What if an Employee does not Have Summer Prepay Insurance Premiums Deducted?

If an employee does not have summer prepay deductions taken in the spring, and then has a summer session/summer service appointment, they will be billed directly for payment of the additional premiums due to provide them with insurance coverage during the summer months. Payment must be made by the billing invoice due date to insure that insurance benefits are not canceled due to non-payment.

2018 Summer Prepay Deduction Schedule

Important: This schedule outlines premium deductions for an employee scheduled to return to fall 2018 UW employment, or who has a summer appointment and is then terminating. Most employees will have deductions taken according to this schedule. Human resources offices can assist employees whose deduction schedule may vary from the schedule below based on appointment, summer employment, fall return date, or termination date.

Paychecks on Which Premiums will be Taken Insurance Premiums to be Taken
March 30, May 1, June 1 Health and other insurance deductions for programs in which you are enrolled.* Regular premium deduction PLUS one summer premium deduction.
May 1  Income Continuation Insurance Regular premium deduction PLUS two summer premium deductions.
June 1  Income Continuation Insurance Regular premium deduction PLUS one summer premium deduction.

*Does not include Flexible Spending Account (FSA) or Health Savings Account (HSA) deductions. These deductions are calculated based on a 9-month schedule for academic (9-month) employees so no additional premiums are taken for these programs.

*Does not include Tax-Sheltered Annuity (TSA) and Wisconsin Deferred Compensation (WDC) deductions. These deductions are based on an employee’s earnings. Since the employee will not have earnings during the summer months, there are no additional premiums taken for these programs.

*Opt-Out Incentive and Health Savings Account (HSA) employer contribution will continue to be processed during the summer months for these programs.

How Will Summer Prepay Appear on Earnings Statements?

Summer prepay will appear as a lump sum amount on earnings statements. All deductions taken pre-tax (most medical-related premiums and a portion of State Group Life Insurance premiums) will be added together under the name ‘Prebtx’ and all deductions taken post-tax (most life insurance premiums) will be added together under the name ‘Preatx.’ Note: ‘Prebtx’ stands for before tax or pre-tax and ‘Preatx’ stands for after tax or post-tax.

Regular benefit deductions for the month will continue to be listed under the plan name. These deductions are typically taken on a pre-tax basis. If an employee has one extra deduction for each plan, there will be a total listed under Prebtx or Preatx on each earnings statement impacted by the additional deductions.

Important: To verify accuracy, employees should review their earnings statements to ensure that their insurance deductions are accurate for their situation. If insurance premiums are not collected through the summer prepay deductions process, employees will be billed for premiums. In this case, employees must remit timely premium payments to continue their insurance coverage.

For questions, please contact Human Resources at payrollandbenefits@uwgb.edu or (920) 465-2390.

Source: UW Service Center

Student employee hours limit increases to 40 hours the week of March 11 – 17

The student employee hours limit increases to 40 hours per week the week of March 11 – 17, 2018.  The hours limit is in place to make sure we are in compliance with the Patient Protection and Affordable Care Act (ACA).  The hours limit returns to 25 hours per week starting Sunday, March 18th.  Please review the 2018 Student Bi-Weekly Payroll Schedule at: http://www.uwgb.edu/UWGBCMS/media/hr/files/StudentBiWeeklyPayrollSchedule2018.pdf.

If you have any questions, please contact Human Resources at payrollandbenefits@uwgb.edu or ext. 2390.

Wisconsin Retirement System (WRS) Webinars Offered in March

ETF is offering a series of 30-minute, live, interactive webinars designed to increase your understanding of Wisconsin Retirement System benefits. Individuals can also ask questions at the end of these sessions.

Annuity Options- This webinar will help to increase your understanding of the WRS annuity options available to you at retirement. ETF will also explain the difference between a beneficiary and a named survivor.

  • Thu, Mar 1, 2018 12:30 p.m. – 1:00 p.m.
  • Mon, Mar 5, 2018 6:00 p.m. – 6:30 p.m.
  • Mon, Mar 12, 2018 11:30 a.m. – 12:00 p.m.
  • Thu, Mar 22, 2018 11:00 a.m. – 11:30 a.m.

WRS Retirement Benefit Calculation Methods- This webinar will explain the methods used for benefit calculations and the components of each method. Anyone who has requested or is planning to request an estimate will have a better understanding of how that amount was calculated.

  • Thu, Mar 8, 2018 11:30 a.m. – 12:00 p.m.
  • Fri, Mar 16, 2018 11:00 a.m. – 11:30 a.m.
  • Tue, Mar 20, 2018 6:00 p.m. – 6:30 p.m.
  • Wed, Mar 21, 2018 12:00 p.m. – 12:30 p.m.

WRS Benefits: For New and Mid-Career Employees- This one-hour webinar is for employees who are five years – or more – from retirement. The information presented will help you make sound, strategic decisions over the course of your career. Topics include vesting, ways to enhance a WRS retirement benefit, purchasing service, military service credit, the Core and Variable Trust Funds, contribution rates, the importance of a beneficiary form and how to complete one, and how “life event” changes affect retirement benefits.

  • Fri, Mar 2, 2018 9:00 a.m. – 10:00 a.m.
  • Wed, Mar 7, 2018 6:00 p.m. – 7:00 p.m.
  • Wed, Mar 14, 2018 11:00 a.m. – 12:00 p.m.
  • Thu, Mar 22, 2018 2:00 p.m. – 3:00 p.m.

WRS Employee Benefits Seminar- Attend a Wisconsin Retirement System employee benefits seminar and come away with a greater understanding of your WRS benefits and how they work. These one-hour evening presentations, hosted by the Department of Employee Trust Funds in cities throughout Wisconsin, are designed for all members, especially those who are within five years of retirement. Topics covered include the retirement process itself, return-to-work rules, the Core and Variable Trust Funds, beneficiary designations, purchasing service, how “life events” affect your benefits, and much more. Questions are encouraged – stick around for the Q&A session afterward!

  • Mon, Mar 19, 2018 6:30 p.m.- 7:30 p.m.
  • Wed, Apr 4, 2018 6:30 p.m.- 7:30 p.m.
  • Thu, Apr 19, 2018 6:30 p.m.- 7:30 p.m.

Register for a webinar

Please contact Human Resources at (920) 465-2390 or payrollandbenefits@uwgb.edu with any questions.