Payroll & Benefits

WRS Annual Statement of Benefits Available in the My UW Portal

UW employees covered by the Wisconsin Retirement System (WRS) in 2018 can now view their annual WRS Annual Statement of Benefits in the My UW portal.

Click “Launch full app” in the Benefit Information module and click on the Statements tab. Choose “2018 ETF Annual Statement of Benefits (WRS) Issued 2019” to view or print your statement.

Understanding Your Statement

The WRS Annual Statement of Benefits includes 2018 earnings and service, years of creditable service as of January 1, 2019, retirement benefit projections, separation benefit, death benefit, and primary beneficiary designation(s) for your WRS account.

The Department of Employee Trust Funds (ETF) has resources available to assist you in understanding your Statement of Benefits. Review and verify each section of your statement using these resources as a guide.

  • An introductory letter and explanation which highlights important information on the statement.
  • The ETF Statement of Benefits web page providing resources including a sample statement, statement FAQ, and an explanation of the statement.
  • Live Webinar: Topics include WRS contributions, vesting status, years of service, and what happens to your account if you die before taking a benefit. Registration is required for the webinar dates below:
    • April 25, 2019, 11:00 a.m. – 11:30 a.m.
    • May 1, 2019, 6:00 p.m. – 6:30 p.m.
    • May 8, 2019, 10:30 a.m. – 11:00 a.m.
    • May 14, 2019, 12:00 p.m. – 12:30 p.m.

Reviewing Your Beneficiaries

It is important to review your WRS account primary beneficiary (ies) on your statement. If there are no beneficiaries listed on your statement, it may be that you do not have a beneficiary designation on file, or your designation was made before 1998 (beneficiaries added before 1998 are not listed on your statement). It is recommended that if you do not have a beneficiary designation listed on your statement that you complete a Beneficiary Designation Form.

Death benefits are paid according to the most recent valid beneficiary designation form on file with ETF prior to an individual’s death. Your beneficiary information does not automatically change when a significant life event occurs, such as a divorce or a marriage. You may add, change or remove beneficiaries by completing a Beneficiary Designation form (ET-2320) or Beneficiary Designation-Alternate form (ET-2321). Mail your completed beneficiary designation directly to ETF at the address listed at the top of the form.

Questions?
If you have questions about your statement, please email payrollandbenefits@uwgb.edu or call ext. 2390.

Source: UW Service Center

TIAA Individual Counseling Sessions

TIAA is offering individual and confidential counseling sessions where you can discuss your financial situation, investments and retirement with a TIAA consultant.  Chad Stein will be available to help you achieve your financial goals by investing in financial solutions.

Date: Wednesday, April 17, 2019

Time: 10:30 am to 5:00 pm

Location: Heritage Room in University Union

To schedule a consultation with representative Chad Stein, call 1-800-732-8353 Monday through Friday, 7:00am to 7:00pm (central time), or register at the link below:

Click here to register for a consultation with TIAA

TIAA

 

Employees & Approvers to Receive Missing Leave Report Reminders

Starting in April, and monthly thereafter, employees with missing leave reports and approvers who have leave requests pending approval will receive an email reminding them to take action. The email will be sent from the uwsystemhr@uwsa.edu address.

The missing leave report email reminders have been developed in an effort to reduce employee sick leave reductions.

All Faculty, Academic Staff and Limited appointees who have an active leave-eligible appointment are required to submit a leave report each month, whether or not leave is used.  This report should be submitted electronically through the My UW Portal.

Failure to submit timely leave reports will result in a reduction of employee sick leave hours. Even one unsubmitted leave report may reduce an employee’s sick leave balance. To review this policy:

Questions should be directed to HR at payrollandbenefits@uwgb.edu or (920) 465-2390.

Long-Term Care Insurance Available to UW Employees

Long-Term Care Insurance covers services that are typically not covered by health insurance, but are vital for a patient, such as assistance with activities of daily living (walking, eating, bathing, etc.). This type of insurance provides financial protection from the rising costs of long-term care. Coverage for care in non-institutional settings such as assisted living, adult day care, and in-home care is also available.

Review Long-Term Care Insurance for plan eligibility and enrollment information.

Each year, the Long-Term Care Insurance plan, authorized by the Department of Employee Trust Funds (ETF), may distribute one advertisement piece to employees. This year, ETF is distributing a Long-Term Care Insurance Update prepared by HealthChoice, the plan vendor.

For questions contact HealthChoice at 1-800-833-5823 or info@healthchoice.com. Visit www.healthchoice.com/request.php to request an information packet.

Source: UW System Human Resources

State Group Life Insurance Annual Premium Update

Each year, State Group Life Insurance premiums are updated on April 1. For University Staff (paid bi-weekly), the premium update will be reflected on the March 28, 2019 paycheck. For Faculty/Academic Staff/Limited Appointees (paid monthly), the premium update will be reflected on the April 1, 2019 paycheck.

Current enrollees in the State Group Life insurance program can review their updated premiums at this link: State Group Life Premium Notice. Additionally, current enrollees in the program were sent an email with a link to this customized web page.

State Group Life Insurance premium and coverage levels are based on:

  • An employee’s highest calendar year of eligible earnings
  • An employee’s age as of April 1 each year
  • The coverage level the employee has elected

Employees who have changed age categories, or have had a salary change since April 1, 2018, will have a premium change effective April 1, 2019.

Premium Increase

Effective April 1, 2019, in addition to the annual premium update, there is also a premium increase for the first time in many years. Whether or not an employee will experience a premium increase will depend on his/her age.

Employees in higher age ranges may have a slight premium increase. Employees in lower age ranges may not see an increase at all. View State Group Life insurance premiums and age ranges.  Please note the premiums for spouse and dependent coverage are not changing.

The premium increase was approved by the Group Insurance Board which oversees the administration of the State Group Life insurance program.

Questions?

For general information about the State Group Life insurance plan, visit the State Group Insurance plan page or visit ALEX. If you have questions about the premium update or increase, contact Human Resources at (920) 465-2390 or payrollandbenefits@uwgb.edu.

Source: UW Service Center

Reminder: Monthly Leave Report Approval Process

As a reminder, timely approval of absence requests (monthly leave reports) is essential for accurate absence balances for employees and tracking of missing leave reports. Faculty, academic staff and limited supervisors should be approving all absence requests by the 10th of each month. Instructions for approving absence can be found here: Approving Monthly Absence Instructions. We are requesting supervisors to review their Approve Absences screen in the My UW Portal for any pending approvals. Contact HR at (920) 465-2390 or payrollandbenefits@uwgb.edu if you have any questions.

WRS Webinars offered in April

ETF is offering a series of 30-minute, live, interactive webinars designed to increase your understanding of Wisconsin Retirement System benefits. Individuals can also ask questions at the end of these sessions. Visit our webinar page to learn more about any of the following sessions. Here is what others have said about our webinars:

“My participation in the webinar was a first for me, and I just want to compliment you on how easy it was to connect, follow along, and provide questions or requests. Excellent job!”

“Thanks for having these valuable webinars.  The professional but conversational style helped me to understand the presentation as easily as an “in office” meeting. Really appreciate that the presenter fully understands the subject. Wonderful job.”

Beneficiary Designations – What Happens to My Account When I Die?

Do you have a beneficiary designation on file with ETF and does it reflect how you’d want your WRS death benefits paid? This webinar reviews the importance of having a beneficiary designation on file and keeping it updated as life events occur. We’ll also review the process of how to correctly complete a designation form, what it means if you do not have one on file with ETF, and how to request a copy of your current form.

  • Mon, Apr 1, 2019 11:00 a.m. – 11:30 a.m.
  • Thu, Apr 11, 2019 11:30 a.m. – 12:00 p.m.
  • Mon, Apr 15, 2019 12:00 p.m. – 12:30 p.m.
  • Mon, Apr 29, 2019 6:00 p.m. – 6:30 p.m.

How to Use ETF’s Online Calculator to Estimate a Retirement Benefit

ETF’s online retirement calculator, one of the most-used tools on our website, allows you to calculate an unofficial projection of your WRS retirement benefit at any point in the future. This webinar will cover where to find and how to use the calculator, specific information required for data entry (e.g., desired retirement date, spouse or partner’s birthdate, etc.) and how to interpret the results.

  •  Tue, April 2, 2019 11:30 a.m. -12:00 p.m.
  • Wed, April 10, 2019 12:30 p.m. – 1:00 p.m.
  • Thu, April 25, 2019 6:00 p.m. – 6:30 p.m.
  • Tue, April 30, 2019 12:00 p.m. – 12:30 p.m.

Preparing for Your Retirement

Who should attend? Employees who are planning to retire in the next 1 – 10 years. Learn about your steps to retire with the WRS. Attend this event by live webinar! You will learn about the impact of contributions and investment returns on your account, when you can retire, your WRS annuity options, returning to work after you retire, what happens to your account when you die, health and life insurance and more.

  • Mon, Apr 8, 2019 6:30 p.m. – 8:30 p.m.
  • Thu, Apr 18, 2019 6:30 p.m. – 8:30 p.m.
  • Wed, Apr 24, 2019 6:30 p.m. – 8:30 p.m.

Register for a webinar

Please contact Human Resources at (920) 465-2390 or payrollandbenefits@uwgb.edu with any questions.

Summer Prepay Insurance Premium Deduction Schedule for 2019

Summer prepay insurance premiums will be deducted from April 1, May 1, and/or May 31 paychecks, along with regular monthly insurance premium deductions, for the following employee groups:

  • Academic (9-month) employee who will be returning to UW employment in the fall of 2019
  • Academic (9-month) employee with a summer service/summer session appointment

Why are Summer Prepay Insurance Premiums Deducted in the Spring?
The additional summer prepay insurance premium deductions are taken to continue an employee’s insurance coverage through the summer (contract break) months. These additional premium deductions must be taken in the spring, along with regular monthly premium deductions, since insurance premiums are not deducted from summer service/summer session earnings.

What if an Employee’s Employment Status Changes?
If an employee’s summer 2019 or fall 2019 employment status changes after they have already had summer prepay deductions, they may receive refunds for the summer prepay deductions. If an employee will be terminating employment, and will not return in the fall, they should contact their human resources office for assistance in determining their employment termination and insurance coverage end dates.

Employees who anticipate that they will experience any other status change; marriage, adoption, birth, divorce, etc., should contact Human Resources so they understand the impacts to their insurance benefits.

What if an Employee does not Have Summer Prepay Insurance Premiums Deducted?
If an employee does not have summer prepay deductions taken in the spring, and then has a summer session/summer service appointment, they will be billed directly for payment of the additional premiums due to provide them with insurance coverage during the summer months. Payment must be made by the billing invoice due date to insure that insurance benefits are not canceled due to non-payment. If benefits are canceled due to nonpayment, the next opportunity to add the insurance benefits may be during the fall 2019 Annual Benefits Enrollment period with an effective insurance coverage date of January 1, 2020.

2019 Summer Prepay Deduction Schedule

Important: Most employees will have deductions taken according to this schedule. The Office of Human Resources can assist employees whose deduction schedule may vary from the schedule below based on appointment, summer employment, fall return date, or termination date.

Paychecks on Which Premiums will be Taken Insurance Premiums to be Taken
April 1, May 1, May 31 Health and other insurance deductions for programs in which you are enrolled.* Regular premium deduction PLUS one summer premium deduction.
May 1 Income Continuation Insurance deduction Regular premium deduction PLUS two summer premium deductions.
May 31 Income Continuation Insurance deduction Regular premium deduction PLUS one summer premium deduction.

* Does not include Flexible Spending Account (FSA) or Health Savings Account (HSA) deductions. These deductions are calculated based on a 9-month schedule for academic (9-month) employees.

* Does not include Tax-Sheltered Annuity (TSA) and Wisconsin Deferred Compensation (WDC) deductions.

* Opt-Out Incentive and Health Savings Account (HSA) employer contribution will continue to be processed during the summer months.

How Will Summer Prepay Appear on Earnings Statements?
Employees should review their earnings statements to ensure that their insurance deductions are accurate for their situation. Summer prepay will appear as a lump sum amount on earnings statements. Deductions taken pre-tax (most medical-related premiums and a portion of State Group Life Insurance premiums) will be added together under ‘Prebtx’ and deductions taken post-tax (most life insurance premiums) will be added together under ‘Preatx.’ Regular benefit deductions for the month will continue to be listed under the plan name.

For questions, please contact Human Resources at (920) 465-2390 or payrollandbenefits@uwgb.edu.

Source: UW Service Center

Student employee hours limit increases to 40 hours the week of March 17 – 23

The student employee hours limit increases to 40 hours per week the week of March 17 – 23, 2019.  The hours limit is in place to make sure we are in compliance with the Patient Protection and Affordable Care Act (ACA).  The hours limit returns to 25 hours per week starting Sunday, March 24th.  Please review the 2019 Student Bi-Weekly Payroll Schedule at: https://www.uwgb.edu/UWGBCMS/media/hr/Wellness%20Items/2019-Student-BiWeekly-Payroll-Schedule.pdf

If you have any questions, please contact Human Resources at payrollandbenefits@uwgb.edu or ext. 2390.

Onsite Health Screenings for $150 Wellness Incentive

WellWI2019

Register now for your on-site health screening!

Discover your numbers – A free health screening* event has been scheduled at UW-Green Bay for employees (and spouses) who are enrolled in the State of Wisconsin Group Health Insurance Program.

At an on-site screening, you’ll learn your measurements for blood pressure, body mass index (BMI), cholesterol (HDL, LDL, and total), triglycerides and glucose, and be in and out in 20 minutes.

Green Bay Campus:

  • Dates: Thursday, April 11, 2019 or Thursday, September 26, 2019 (only attend one)
  • Time: 7:00 a.m. to 1:00 p.m.
  • Room: Phoenix Room in University Union

Marinette Campus:

  • Date: Tuesday, April 2, 2019
  • Time: 8:00 am to 12:00 pm
  • Room: Student Union

Sheboygan Campus:

  • Date: Tuesday, April 23, 2019
  • Time: 8:00 am to 1:00 pm
  • Room: Wombat Room 2114

Register at wellwisconsin.staywell.com and click on the Programs tab, then Health Screening, and Onsite Appointments.

NOTE: You must register ahead of time for a health screening – they do not allow walk-ins that day.

Earn your $150 Well Wisconsin Incentive:

STEP 1: Get a health screening*

Attend an employer sponsored event listed above or if you plan to see your health care provider, complete the Health Care Provider Form with details from your appointment, available at wellwisconsin.staywell.com under Programs > Health Screening > Download Form.

STEP 2: Complete the StayWell health assessment at wellwisconsin.staywell.com.

It takes about 10 minutes and is mobile and tablet friendly!  After logging into wellwisconsin.staywell.com, click on Health Assessment.

STEP 3: Complete a Well-Being Activity through StayWell. After logging into wellwisconsin.staywell.com, click on Programs > Well-Being Activites.

Complete three steps by October 11, 2019 to earn the $150 Well Wisconsin incentive.

For more information on on-site health screenings or the Well Wisconsin Program, log in to wellwisconsin.staywell.com, review these FAQ’s or email wellness@uwgb.edu.

* The Well Wisconsin incentive program is a voluntary program available to employees, retirees and spouses enrolled in the State of Wisconsin Group Health Insurance Program, excluding Medicare Advantage participants who have incentives available through their health plan.  All wellness incentives paid to participants are considered taxable income to the group health plan subscriber and are reported to their employer.  Retirees, continuants and their spouses will have some taxes withheld from the incentive amount earned.  Health information is protected by federal law and will never be shared with Employee Trust Funds, the group health insurance program or employers.