StayWell Monthly E-Learning Sessions

NOW AVAILABLE: MONTHLY E-LEARNING SESSIONS
Sessions, one of many cool new features of the new Well Wisconsin platform, can help you improve your well-being knowledge. And there’s a new one offered each month!

‘WHAT EXACTLY IS A SESSION?’
A Session is an e-learning opportunity that consists of well-being readings, games and quizzes.

We see you falling asleep reading that last sentence. Wake up! We promise these are way cooler than they may sound—snazzy, snappy, simple and engaging.

A new Session “opens” at the start of each month and you can complete it on your own time, at your own pace.

‘WHAT KINDS OF SESSIONS ARE THERE?’
Session topics include:

  • Energy Balance
  • Fats
  • Stress Management
  • Portion Sizes
  • Heart Health

And a lot more. New Sessions open monthly on wellwisconsin.staywell.com and the first one—Introduction—is available now!

‘IS THIS PART OF THE WELL WISCONSIN INCENTIVE PROGRAM?’
Yes, it is!

By completing at least three monthly Sessions, you can check off the “complete a well-being activity” box as you work your way toward your $150 Well Wisconsin incentive.*

‘HOW DO I COMPLETE A SESSION?’
Just go to wellwisconsin.staywell.com to get started. If you haven’t already created a new account for 2020, you’ll need to do that. Don’t worry—it’s quick and easy.

You can also complete Sessions on the My StayWell app. Search for “My StayWell” in the App Store or on Google Play.

QUESTIONS? Contact the StayWell HelpLine at 800-821-6591 or wellwisconsin@staywell.com.

*The Well Wisconsin incentive program is a voluntary program available to employees, retirees and spouses enrolled in the State of Wisconsin Group Health Insurance Program, excluding Medicare Advantage participants who have incentives available through their health plan. The Well Wisconsin incentive will automatically be issued to eligible participants upon completing the applicable activities. All wellness incentives paid to participants are considered taxable income to the group health plan subscriber and are reported to their employer, who will issue a W2. In some cases, the Wisconsin Retirement System acts as the employer. Retirees, continuants and their spouses will have some taxes withheld from the incentive amount earned.

StayWell Portal Change

StayWell, the administrator for the Well Wisconsin Program, has a new employee portal in 2020. Remember, the Well Wisconsin Program is available to you and your spouse in 2020 if you have enrolled in the State Group Health Insurance Program for 2020.

You and your spouse will need to create a new account through the new StayWell portal (http://wellwisconsin.staywell.com/).  Please click Sign Up in the upper right corner the first time you go to the new website to create your new account.

NewSTaywell

Note: The only information that will transfer to your new StayWell account is your 2019 biometric screening data.

Want to see a demonstration of the new portal?  Register for the StayWell webinar on Tuesday, January 14th at 12:00 pm by clicking here.

Please review the Well Wisconsin Program page to learn more about the Well Wisconsin Program.

‘WAIT … DIDN’T I READ SOMETHING ABOUT $150?’
Yes, you did!

All you need to do to earn your Well Wisconsin incentive* is complete three activities by October 9, 2020:

  1. Submit your 2020 health screening results (we will have onsite health screenings in 2020 like last year, and will let you know when the sign up is open, otherwise you can visit your primary care doctor as well)
  2. Take the 10-minute health assessment on the StayWell website
  3. Complete a well-being activity through StayWell

‘WHAT’S A WELL-BEING ACTIVITY?’
It’s a program, tool or educational session that helps you improve your well-being.

And we’ve got a ton of them for you to choose from, including challenges, health coaching, goal-tracking and more. Go to wellwisconsin.staywell.com for a full listing.

GET STARTED!
Just go to wellwisconsin.staywell.com to get started. It’ll only take a few minutes and you’ll be ready to start improving your well-being.

Download the new My StayWell mobile app: After you register on the website and join a team, you can download the app if you want. Search for “My StayWell” in the App Store or on Google Play.

Remember: The deadline to complete your activities and earn incentives is October 9, 2020—which may seem like it’s a long way off, but think about how quickly we got to the year 2020!

QUESTIONS? Contact the StayWell HelpLine at 800-821-6591 or wellwisconsin@staywell.com.

*The Well Wisconsin incentive program is a voluntary program available to employees, retirees and spouses enrolled in the State of Wisconsin Group Health Insurance Program, excluding Medicare Advantage participants who have incentives available through their health plan. The Well Wisconsin incentive will automatically be issued to eligible participants upon completing the applicable activities. All wellness incentives paid to participants are considered taxable income to the group health plan subscriber and are reported to their employer, who will issue a W2. In some cases, the Wisconsin Retirement System acts as the employer. Retirees, continuants and their spouses will have some taxes withheld from the incentive amount earned.

Source: UW System Human Resources & The StayWell Company, LLC

NEW Form W-4 for Tax Withholding

The Internal Revenue Service (IRS) has recently published a newly designed Form W-4 due to federal tax law changes.

Why Has the IRS Published a New Form W-4?

The new W-4 is designed to help employees more accurately calculate their withholding allowances. Federal tax law changes have removed personal and dependent exemptions from the W-4. In the past, the value of a withholding allowance was tied to the amount of a personal exemption. This is no longer the case.

Who Should Complete a New Form W-4?

Current employees are not required to submit a new form. It is only required if you are a new hire in 2020, OR if you wish to update your current W-4 for payrolls dated after January 1, 2020.

Each employee must make withholding decisions on their own, or with the assistance of their individual tax consultant. Withholding is a very individual decision based on each person’s financial and personal situation. The UW is not authorized to provide tax advice.

To help you decide if you should complete a new W-4, review the resources below, and consider if you have had any personal or financial changes in the past year. Remember, you are not required to submit the new form.

New Form W-4 Resources

To help employees learn about and complete the new W-4, FAQs are posted on the IRS website. In January 2020, an IRS Tax Withholding Estimator will be added to the IRS website to further assist employees in making decisions about the new form.

If You Want to Complete a New Form W-4

If you decide after reviewing the new W-4 and applicable resources that you would like to complete a new form, you can submit a Form W-4 at your campus human resource office. Before completing the 2020 form, read the instructions included with the form.

  • You must complete Step 1 (personal information) and Step 5 (signing the form).
  • Steps 2, 3, and 4 are optional, but completing them will help ensure that your federal income tax withholding will more accurately match your tax liability. Step 2 is for households with multiple jobs. Step 3 is used to claim tax credits for dependents. Step 4 is for other adjustments (additional income such as interest and dividends, itemized deductions that exceed the standard deduction, and extra tax you want withheld).

NEW Employee Self-Service Form W-4

Early in 2020, it is planned that electronic self service will be available for employees to update their W-4 on the MyUW portal. Stay tuned for updates on this as we begin the new year.

Please contact Human Resources at (920) 465-2390 or payrollandbenefits@uwgb.edu if you have questions.

Source: UW System Human Resources

TIAA Individual Counseling Sessions

TIAAJan2020TIAA

You can meet with a TIAA financial consultant at UW-Green Bay.  No matter where you are in life—just getting started or planning for retirement—a session with a TIAA financial consultant can help you create a plan for your goals. And, it’s at no additional cost as a part of your retirement plan. You’ll get answers to these questions and more:

  • Am I invested in the right mix of investments to help meet my goals?
  • Am I saving enough to create the retirement income I need?
  • How do I take income from my retirement account once I stop working?

DATE: Wednesday, January 22, 2020

TIME: 9:00 am – 3:45 pm

LOCATION: Wequiock Room (#101A) in University Union

RSVP today, as space is limited. Register by visiting www.TIAA.org/schedulenow  or calling 800-732-8353, weekdays, 8 a.m. to 8 p.m. (ET).  We look forward to working with you.

This material is for informational or educational purposes only and does not constitute investment advice under ERISA. This material does not take into account any specific objectives or circumstances of any particular investor, or suggest any specific course of action. Investment decisions should be made based on the investor’s own objectives and circumstances. Investment, insurance, and annuity products are not FDIC insured, are not bank guaranteed, are not bank deposits, are not insured by any federal government agency, are not a condition to any banking service or activity, and may lose value. The TIAA group of companies does not offer tax advice. See your tax advisor regarding your particular situation. TIAA-CREF Individual & Institutional Services, LLC, Teachers Personal Investors Services, Inc., and Nuveen Securities, LLC, Members FINRA and SIPC, distribute securities products. ©2018 Teachers Insurance and Annuity Association of America-College Retirement Equities Fund, 730 Third Avenue, New York, NY 10017

2020 Benefit Change Reminders

Review your 2020 Benefit Enrollments

As 2019 comes to an end, now is a great time to review your 2020 benefits! Use Self Service to review your Benefits Summary online:

  1. Log into the My UW Portal.
  2. Go to the ‘Benefit Information’ module.
  3. Choose the ‘Summary’ tab and click ‘View Benefits Summary Detail’.
  4. In the ‘As of Date’ field, enter 01/01/2020 and click ‘Refresh.’

The information below outlines benefit plan changes for 2020.

Health Insurance
Here are the changes to the State Group Health Insurance Program for 2020:

  • Premiums will increase slightly.
  • Annual deductibles and out-of-pocket maximums will not change; however, they will reset at the beginning of the new plan year, January 1, 2020.
  • Primary Care Provider (PCP): Employees, spouses and dependents enrolled in the State Group Health Insurance Program for 2020 must select a primary care provider (PCP). For assistance designating a PCP or updating your PCP, contact your health plan directly.
  • Newly Covered Services: Bariatric surgery and other weight loss services for participants with a body mass index of 35 or greater; also based on medical necessity.

Pharmacy Benefits (Navitus)
In 2020, vaccinations may be covered at retail pharmacies or at your doctor’s office. Find in-network pharmacies and formulary lists on the Navitus website, or contact Navitus directly with questions at 1-866-333-2757.

Well Wisconsin Program Incentive
Employees and spouses enrolled in the State Group Health Insurance Program are eligible for the Well Wisconsin Program Incentive. To receive the incentive for 2020, a health screening, health assessment and a Well-Being activity will need to be completed by October 9, 2020.

In addition, StayWell will be launching a new employee portal on January 6, 2020. In preparation for the new portal, the current portal will be unavailable starting December 20, 2019. To access the new employee portal, employees and spouses will need to create a new username and password.

Additional information will come directly from StayWell in early 2020.

Dental Insurance
Review the dental comparison chart for details on the annual maximums and the level of coverage for different services provided by each of the dental plans. Delta Dental will continue to administer all of the dental insurance plans.

Uniform and Preventive Dental Benefits: The Uniform Dental plan is available to employees enrolled in State Group Health Insurance. The Preventive Dental plan is available for employees not enrolled in State Group Health Insurance. Both plans provide preventive dental services. Additionally, coverage for periodontal maintenance will increase from 80% to 100% for both plans in 2020.

Reminder: Evidence Based Integrated Care allows you to access additional dental services (cleanings or topical fluoride treatments) for certain medical conditions. Some examples are cancer therapy, periodontal disease, diabetes, pregnancy, high-risk cardiac conditions, suppressed immune systems, kidney failure and/or dialysis. Contact Delta Dental directly for additional information if you are enrolled in dental insurance and any of these medical situations apply to you and/or your covered spouse/dependent(s).

Supplemental Dental Benefits (Select and Select Plus Plans): One of the main differences between the plans is the provider network. If you enrolled in the Select plan, you should confirm that your dentist is in the PPO network. If you enrolled in the Select Plus plan, you should confirm that your dentist is in the PPO or Premier network. Find a Delta Dental network dentist here.

Vision Insurance (VSP)
There are no changes to the vision insurance plan for 2020.

Flexible Spending Accounts (FSA)
The annual maximum for the Health Care and Limited Purpose FSA’s for 2020 is $2,700 (slight increase). The annual maximum for the Dependent Care FSA for 2020 is $5,000 per household (no change).

Health Savings Accounts (HSA)
The HSA is a required component of the High Deductible Health Plan (HDHP).

  • HSA Annual Maximum Contribution: Increased to $3,550 for single coverage and $7,100 for family coverage.
  • Catch-up Contribution: There is an additional $1,000 catch-up contribution amount maximum for employees that are or will attain age 55+ during the calendar year.
  • Employer HSA Contributions: Will remain the same for 2020. $750 for employees enrolled in single coverage and $1,500 for employees enrolled in family coverage. Employees with less than half time rates will receive $375 if enrolled in single coverage and $750 if enrolled in family coverage. Crafts workers are not eligible for the employer HSA contribution.
  • Employee Contributions: Contain a triple tax advantage by making contributions, distributions for qualifying expenses and investment earnings tax-free! Employee contributions may be made at any time.

Vendor Change: FSA and HSA
Effective January 1, 2020, the FSA and HSA administrator will change from TASC to ConnectYourCare (CYC). For information regarding this change, review the FSA and HSA – 2020 Vendor Change webpage.

Accidental Death & Dismemberment (AD&D)
There are no changes to the AD&D plan for 2020. Reminder: An identity theft protection component is included (LifeStages Identity Management Services from CyberScout).

Accident Insurance
This is a new plan for 2020! This plan may provide cash payment to you in the event of an accident. Review the Accident Insurance page for additional information (including how to file claims shortly following an accident). This plan includes an accidental death & dismemberment component.

Source: UW System Human Resources

WRS Webinars Offered in January

ETF (Department of Employee Trust Funds) is offering a series of 30-minute, live, interactive webinars designed to increase your understanding of Wisconsin Retirement System benefits. Individuals can also ask questions at the end of these sessions. Visit their webinar page to learn more about any of the following sessions.

5 Basic Steps to Your Retirement

Thinking about retiring in the next 12 months? We’ll walk you through the process. You’ll learn how to:

  • Choose a termination date.
  • Request a retirement estimate.
  • Read the retirement estimate.
  • Schedule a retirement appointment.
  • Submit a retirement application.

January 8, 2020         11:00am-11:30am

January 17, 2020       11:30am-12:00pm

January 23, 2020       12:00pm-12:30pm

January 30, 2020       6:00pm-6:30pm

Beneficiary Designations – What Happens to My Account When I Die?

Death is never easy to talk about, but it’s important to know where your money is going. We’ll discuss:

  • How to update your account so your loved ones may receive money after your death.
  • Important times to make sure your account is up to date.
  • What happens if you forget to update your account.
  • How to check who you currently have on file.

January 8, 2020     6:00pm-6:30pm

January 16, 2020   11:00am-11:30am

January 21, 2020    12:30pm-1:00pm

January 27, 2020    12:00pm-12:30pm

Preparing for Your Retirement

Planning to retire in the next 1 – 10 years? Then this is for you. We’ll discuss:

  • The money you and your employer have put towards your retirement account.
  • How your retirement account grows through investments.
  • When you can retire.
  • Options for receiving your retirement benefit.
  • Rules you must follow if you return to work after retiring.
  • What happens to your account after you die.
  • Changes to your health and life insurance in retirement.

Learn in a way that fits your schedule. Go to this public presentation in a city near you or attend a live webinar!

January 9, 2020         6:30pm-8:30pm

January 22, 2020       6:30pm-8:30pm

WRS Effective Rates and Annuity Adjustments

This webinar will cover the process of how account effective rates and annuity adjustments are calculated, starting with the investment return reported by the State of Wisconsin Investment Board. Also covered during the webinar will be explanations of both the Core and Variable Trust Funds and the calculations specific to each fund for effective rates and annual adjustments. At the end of this webinar, we hope you may have a better understanding of how the State of Wisconsin Investment Board investment returns affect your WRS pension.

January 10, 2020      11:30am-12:00pm

January 14, 2020       6:00pm-6:30pm

January 21, 2020       11:00am-11:30am

January 30, 2020       12:30pm-1:00pm

 

 

 

 

 

 

 

 

 

Student Employee Hours Limit Increases to 40 hours on December 15

The student employee hours limit will increase to 40 hours per week on December 15, 2019.  The hours limit is in place to make sure we are in compliance with the Patient Protection and Affordable Care Act (ACA).

The hours limit will return to 25 hours per week on January 12, 2020.  Please review the 2020 Student Bi-Weekly Payroll Schedule.

If you have any questions, please contact us at payrollandbenefits@uwgb.edu or (920) 465-2390.

2020 Benefits ID Cards

STATE GROUP HEALTH INSURANCE

Health insurance plan ID cards are typically sent to participants by the end of December for enrollments that occurred during the Annual Benefits Enrollment (ABE) period. You will receive a health insurance ID card for 2020 if you:

  • Chose a different health plan: Employees who chose a different health plan design or a different carrier during the Annual Benefits Enrollment (ABE) period will receive a new ID card.
  • Chose the same health plan: Employees who chose the same health plan design with the same carrier during the Annual Benefits Enrollment (ABE) period will typically only receive a new ID card if they added or removed dependents.

The ID cards are effective January 1, 2020. Present your new ID card at appointments that occur on or after January 1, 2020. You may be able to login and print an ID card online. Remember, before you see a health care provider in 2020, check to make sure they are in-network by using the Health Plan Search.

PHARMACY BENEFITS

Newly enrolled employees in health insurance for 2020 will receive an ID card from Navitus for pharmacy benefits. Currently enrolled employees will only receive a new card if they added or removed dependents. If a change was made, employees can expect to receive their ID card in early January. You can register and login to print an ID card online at www.navitus.com.

FLEXIBLE SPENDING ACCOUNTS (FSA) AND HEALTH SAVINGS ACCOUNT (HSA)

If you are enrolled in a Health Care FSA or HSA for 2020, you will receive a payment card from ConnectYourCare (CYC), the new 2020 administrator, by the end of December. If you are not enrolled in a Health Care FSA or HSA for 2020; however, you have Health Care FSA carry over funds or an HSA balance, you will also receive a payment card from CYC.

Effective January 1, 2020, FSA and HSA administration will change from TASC to CYC. All participants affected by this change have received communications directly. Additional information regarding the change is available on the 2020 Vendor Change page.

Note: Your TASC Health Care FSA payment card for 2019 expenses may only be used until December 31, 2019. If you complete the HSA electronic funds transfer authorization by December 31, 2019, your TASC HSA payment card may be used for expenses until February 3, 2020.

DENTAL INSURANCE

Newly enrolled employees in Uniform Dental, Preventive Dental and/or Supplemental Dental (Select or Select Plus) will receive an ID card from Delta Dental by the end of December. Currently enrolled employees will only receive a new ID card if their level of coverage has changed (e.g. single to family). You may be able to login and print an ID card online at www.deltadentalwi.com/state-of-wi.

VISION INSURANCE

VSP, the vision insurance plan administrator, does not issue ID cards. If you are enrolled in vision for 2020, you should notify your vision provider that you have VSP vision insurance when you schedule your vision appointment. Your provider will then contact VSP to verify coverage.

ACCIDENT INSURANCE

Securian, the Accident Insurance plan administrator, does not issue ID cards. Review the Accident Insurance page for claims filing information shortly following an accident.

REVIEW YOUR CARDS FOR ACCURACY

Review your ID cards for accuracy. If you discover errors or if you do not receive your ID cards by mid-January, contact the plan directly to request new ID cards.

Your institution’s Human Resources team is not able to request new cards on your behalf.

Source: UW System Human Resources

2020 Benefit Premium Deductions

Are you wondering when your paycheck will reflect your 2020 benefit premiums? Or when deductions for your 2020 Flexible Spending Account (FSA) and/or Health Savings Account will begin? If so, continue reading.

Health, Dental, Vision and Accident Insurance Premiums
State Group Health and Dental Insurance premiums are increasing slightly for 2020. Insurance premium deductions for 2020 will begin on the following paycheck dates:

  • Biweekly paid employees: December 19, 2019
  • Monthly paid employees: January 2, 2020

Reminder: Vision Insurance premiums are not changing for 2020.

Flexible Spending Account (FSA) and Health Savings Account (HSA) Contributions
If you enrolled in an FSA and/or HSA for 2020, your first contribution will be on your January 2, 2020 paycheck.

Individual & Family Life Insurance and UW Employees, Inc. Life Insurance Premiums
If you will be in a new premium age category as of January 1, 2020, your premium will change on the following paychecks:

  • Biweekly: December 19, 2019
  • Monthly: January 2, 2020

If you increased your coverage for the Individual & Family Life Insurance Plan during the Annual Increase Option period, your premium will also change on these paycheck dates.

Accidental Death & Dismemberment (AD&D) Insurance Premiums
If you enrolled, changed coverage levels or cancelled coverage during the Annual Benefits Enrollment, your premium will change on the following paychecks:

  • Biweekly: December 19, 2019
  • Monthly: January 2, 2020

Income Continuation Insurance (ICI) Premiums
The ICI premium will increase by 20%, effective February 1, 2020. Your premium will increase on the following paychecks:

  • Biweekly: February 13, 2020
  • Monthly: February 28, 2020

Wisconsin Retirement System (WRS) Contributions: Employee and Employer
The WRS employee and employer contributions for 2020 will increase for most employees from 6.55% to 6.75%. This includes protective employees with Social Security. The increase will occur on the January 2, 2020 paycheck for all employees.

Source: UW System Human Resources