Payroll & Benefits

Supplemental Dental Plan Changes for 2019

Effective January 1, 2019, there will be changes to the supplemental benefit plans. Most of the changes are specific to the supplemental dental insurance plans; therefore, this article focuses on the supplemental dental plans.

How do the upcoming supplemental plan changes affect current participants?

Dental WI and EPIC Benefits+ will no longer administer any supplemental insurance plans in 2019.

Employees currently enrolled in any of the plans with Dental WI and/or EPIC Benefits+ will be required to make a new dental plan election during the Annual Benefits Enrollment (ABE) period, October 1 – 26, 2018 (if they wish to have supplemental dental coverage in 2019).

Why are changes being made to the supplemental dental insurance plans?

Changes are being made to reduce benefit overlap, streamline the claims filing process for you and your dentist and to reduce the overall complexity of dental plan options. Due to these changes, you should be able to more easily determine which supplemental plan is best for you and your family.

Who will administer the supplemental dental plans in 2019?

Delta Dental will administer the supplemental dental insurance plans in 2019. Since Uniform Dental is already currently administered by Delta Dental, this will ensure that the plans do not duplicate coverage (i.e. preventive care will only be covered by Uniform Dental).

Will I be able to enroll in more than one supplemental dental plan in 2019?

No. There will be two supplemental dental insurance plans offered in 2019, the Select Plan and the Select Plus Plan; however, in 2019, you will only be able to enroll in one supplemental dental plan.

What are the main differences between the two supplemental dental plans offered in 2019?

The main differences between the plans are premium cost, annual maximums, the coinsurance amounts and whether orthodontia is covered.

What are the main enhancements to the supplemental dental plans for 2019?

One of the main enhancements is that there will not be any waiting periods before supplemental dental benefits take effect. Another enhancement is that the Select Plus Plan will cover adult orthodontia at 50% up to a lifetime maximum of $1,500; whereas in the past, some of the supplemental dental plans included orthodontia coverage; however, it was limited to dependents up to the age of 19.

Are there any dental services that were covered by the supplemental plans through Dental WI and/or EPIC Benefits+ that will no longer be covered by the supplemental plans through Delta Dental?

Neither of the supplemental dental plans with Delta Dental will cover preventive services; however, preventive services are covered by the Uniform Dental plan with Delta Dental.

To enroll in the Uniform Dental plan, employees must be enrolled in a State Group Health Insurance plan. If enrolled in a State Group Health Insurance plan, employees have the option of enrolling in the Uniform Dental plan.

Additional information regarding 2019 supplemental benefit plan changes, including premium rates, will be communicated during ABE, October 1 – 26, 2018. Please contact Human Resources at (920) 465-2390 or with immediate questions.

Source: UW System HR

Student employee hours limit changes to 25 hours on August 19th

The student employee hours limit will change to 25 hours per week on August 19, 2018.  The hours limit is in place to make sure we are in compliance with the Patient Protection and Affordable Care Act (ACA).  The 25 hours per week limit will continue through December 15, 2018.

Please review the 2018 Student Bi-Weekly Payroll Schedule at:

If you have any questions, please contact us at or ext. 2390.

Reminder: 2018 Summer Leave Reports

As a reminder, all leave-eligible faculty and instructional academic staff are required to submit a 2018 Summer Leave Report if they work any summer service or summer session appointments between 5/21/18-8/19/18.  Similar to last year, summer leave reports need to be processed via a paper form, instead of the standard academic year online process.  2018 summer leave reports are due to Human Resources by September 1, 2018.

Please contact Human Resources at or (920) 465-2390 with any questions.


WRS Webinars Offered in August


ETF is offering a series of 30-minute, live, interactive webinars designed to increase your understanding of Wisconsin Retirement System benefits. Individuals can also ask questions at the end of these sessions. Visit ETF’s webinar page to learn more about any of the following sessions.

Retirement Annuity Options
Choosing a WRS annuity option is one of the most important decisions you will face. This annuity options webinar will cover all of the WRS annuity options and help you understand them so that you can make an informed decision. We will also explain the important differences between a beneficiary and a named survivor.

  • Wed, Aug 1, 2018 12:00 PM – 12:30 PM CDT
  • Tue, Aug 14, 2018 11:30 AM – 12:00 PM CDT
  • Mon, Aug 20, 2018 6:00 PM – 6:30 PM CDT
  • Thu, Aug 30, 2018 11:00 AM – 11:30 AM CDT

Additional Contributions
Find out how making additional contributions to your WRS account can potentially increase your retirement. This additional contributions webinar also provides examples of how contributions grow over time with interest, how to pay additional contributions (payroll deduction or direct pay), etc.

  • Thu, Aug 9, 2018 11:30 AM – 12:00 PM CDT
  • Wed, Aug 15, 2018 6:00 PM – 6:30 PM CDT
  • Tue, Aug 21, 2018 12:00 PM – 12:30 PM CDT
  • Mon, Aug 27, 2018 12:30 PM – 1:00 PM CDT

Retirement Benefit Calculation Method
This benefit calculation webinar will explain the methods used for benefit calculations and the components of each method. Anyone who has requested or is planning to request an estimate will have a better understanding of how that amount was calculated. Individuals will have the opportunity to ask questions on this topic at the end of the session.

  • Tue, Aug 7, 2018 6:00 PM – 6:30 PM CDT
  • Fri, Aug 17, 2018 12:00 PM – 12:30 PM CDT
  • Thu, Aug 23, 2018 12:30 PM – 1:00 PM CDT
  • Tue, Aug 28, 2018 11:30 AM – 12:00 PM CDT

Register for a webinar

Please contact Human Resources at (920) 465-2390 or with any questions.

New Timesheet for Non-Exempt Employees


Effective July 29th, 2018, a new and improved timesheet will make reporting time and requesting absences easier and more convenient.

New user friendly features include:

  • Request, edit and cancel absences right on your timesheet – with the convenience of managing your absences on your timesheet, the Enter Absence and the Edit/Cancel Absence buttons in the Time and Absence portal app no longer display.
  • New alert icons – allows you to view the status of submitted time/absence requests on your timesheet.
  • Columns that have been reordered, renamed, and condensed – allows you to see clearer labels for shift in, shift out, break in, and break out. The add/remove and plus/minus buttons, and the comp time column are moved. These and other changes make the most used components of the timesheet visible without scrolling.
  • A New ‘copy from previous period’ button – allows you to copy hours from the previous pay period.
  • A feature to delete multiple rows at once is available.

Please review the online resources ( to become familiar with the new timesheet and absence entry process.

The transition to the new timesheet occurred during the middle of a pay period.  All timesheet and absence entries made during the first week of the pay period transferred seamlessly into the new timesheet format to account for absence entries that employees may have done in the portal during the first week of this pay period.  All timesheet entries for the complete pay period appear on the new timesheet.

**Please note that absence entry information is applicable to employees who earn paid leave (ex. vacation).  Also, Student Employees who use Web Clock and University Staff Employees who are Exempt will not have changes to their time entry method.**

Want help? Stop by our Open Lab in IS 1004 on Monday, August 6th between 8:00 – 10:00 a.m. for one-on-one assistance with using the new timesheet and entering absences.

Questions? Please contact us at or (920) 465-2203.

HR System Maintenance on Sunday, July 29th

Employees will not have access to their online timesheet, WebClock, earnings statements and other related documents and services during a UW Human Resources System (HRS) outage that will occur on Sunday, July 29th from 6:00 a.m. to 5:00 p.m.  This outage is due to system maintenance and an upgrade to the timesheet.  The following self-service features that employees access through the My UW System portal will be unavailable during this outage:

  • Online timesheet and WebClock
  • Absence reporting
  • Updates to personal information
  • Access to electronic earnings statements, tax statements (W-2, 1042-S, etc.), leave statements and other HR, Payroll and Benefits documents

This HRS outage will also affect currently posted recruitments, as applicants will not be able to get into TAM (Talent Acquisition Manager) to apply for positions during this time on Sunday.

Please contact Human Resources at or ext. 2390 if you have any questions.

UW Tax-Sheltered Annuity (TSA) 403(b) Provider Online Workshops

Fidelity, one of the UW TSA 403(b) providers, will be presenting two online workshops in July — Invest Confidently for Your Future on July 24 and Be in the Financial Front Seat on July 25. See below for workshop details. Both workshops are approximately one hour, and there will be time for questions at the end of each. All you need to do is log in from your desktop and listen to the audio portion from your phone. Don’t miss this opportunity!

Invest Confidently for Your Future
Tuesday, July 24, 11:00 a.m. Central Time*
The skills you’ll gain from this workshop will help you to:

  • Define your savings goals
  • Build an investment plan to help you optimize your savings
  • Understand the importance of continually managing your plan

Register here.

Be in the Financial Front Seat — making financial health a priority for women
Wednesday, July 25, 11:00 a.m. Central Time*
Presented at this workshop is:

  • Why it’s particularly important for women to make financial wellness a priority
  • What it means to be in the financial front seat, including:
    • Knowing what you own, and what you owe
    • Having a clear idea of your financial goals
    • The importance of an annual financial review

Register here.

*Please note that online registration provides the workshop times in Eastern Time. The times listed above are Central Time.

Source: UW System Human Resources

2019 WRS Contribution Rates Released

At its June 21, 2018 meeting, the Employee Trust Funds Board approved Wisconsin Retirement System (WRS) contribution rates for 2019.  There are many complex factors that affect WRS contribution rates, such as investment performance, legislative adjustments to benefit levels, demographics, etc.  It is important to remember, WRS investment experience is smoothed over a course of five years to prevent large swings in WRS contribution rates. Generally, WRS rates are decreasing in 2019 primarily due to positive investment returns.

Your contribution rate is determined by your WRS employment category. Most UW employees are covered by the General/Teacher WRS category. High level administrators (chancellors, president, vice presidents, provosts) are covered by the Executive category.  Employees whose main duties are related to law enforcement or the protection of the public (police officers, fire fighters) are covered by the Protective category.

2019 WRS

The 2019 rates will  apply to all paychecks paid in 2019, beginning on the January 2, 2019 paycheck for Faculty, Academic Staff and Limited  paid monthly, and January 3, 2019 for University Staff paid bi-weekly.  As a reminder, WRS contributions are taken on a pre-tax basis for state and federal purposes.

For more information, please see ETF’s website.

Please contact Payroll & Benefits at (920) 465-2390 or with any questions.






College Savings Made Simple

Saving for your child’s post-high school education may seem daunting, but with Edvest, Wisconsin’s 529 College Savings Plan, you can start making small contributions today that will benefit them in the future. Anyone – parents, grandparents, extended family members and friends – can set up an account for anyone else. An account can also be used to save for one’s own continuing education.

Edvest makes saving easy by offering low fees, a low minimum contribution of $15 per pay period, and tax deductions for Wisconsin residents (limitations apply). You may have contributions to Edvest allocated from your paycheck. Payroll deduction is not available.

The best part is the benefit to your child(ren), who can use these funds at universities, colleges, professional schools, technical colleges, and graduate programs across the country and even at some institutions abroad. Funds can cover tuition, books, room and board, computers, tablets, and many other expenses.

For more information and to open an account, visit the Edvest website.

Source: UW Service Center

Health Choice on campus July 18 & 19

On July 18th from 9am-1pm and July 19th from 10am-2pm our Health Choice Representative, Samuel McIntyre, will be on campus to review your individual long-term care benefits and options. If you are interested in learning more about Long-term Care and wish to discuss your individual benefits and options, please contact Samuel directly at (920) 540-2340 or via email at

The Department of Employee Trust Funds has approved an optional Long-Term Care insurance benefit for all State of Wisconsin, University of Wisconsin and UW Hospital and Clinics employees and annuitants. This benefit option not only covers care in a nursing home or assisted living facility but more importantly it was designed to do everything possible to keep you in your own home and give you choices.

Congress has put the seal of approval on long-term care insurance by providing tax incentives to purchase long-term care insurance policies and making it more difficult to qualify for Medicaid long-term care benefits.  It’s legislation like this that makes it hard to ignore long-term care, an issue that has moved center stage as a national crisis. Many people, in fact, say that long-term care is the real health care crisis in this country.

Long Term Care Insurance covers services that are typically not covered by health insurance but are vital for the patient. For example, assistance with activities of daily living (e.g. walking, eating, bathing). This plan provides financial protection from the rising costs of long-term care. Coverage covers voluntary caregivers, home health care, assisted living, nursing homes, and adult day care.


Long Term Care Insurance is available to employees, your spouse or domestic partner, your parents, and your spouse’s or domestic partner’s parents. To be eligible you must be a Wisconsin Resident.


You may apply for coverage at any time during your employment. There is no open enrollment period because each application is subject to medical underwriting.  Some illnesses or pre-existing conditions may make you ineligible for coverage. However, once your policy is issued, coverage will not be limited or excluded for any pre-existing conditions or illnesses.


  • Wednesday, July 18th at 9:00 a.m. to 1:00 p.m.
  • Thursday, July 19th at 10:00 a.m. to 2:00 p.m.HealthChoice

Where: University Union, Wequiock Room (101A)

What: Employees can meet with Samuel McIntyre, Health Choice Representative to discuss Long-Term Care

More information about Long-Term Care online:

Please contact Samuel at (920) 540-2340 or via email at with any questions.