HR Distribution Lists in Outlook

Human Resources has worked with campus Computing and Information Technology (CIT) to revisit and revise the current campus HR Distribution Lists housed in Outlook.  As part of this process, the lists have been rebuilt and the following is a description of the current lists that exist for users in Outlook.  Provisioning for access to send to the various lists is granted through CIT and lists are restricted to limit the number of campus wide e-mails that are sent.

Also, please be advised the Campus Student & Employee Distribution List E-Mail Policy maintined by CIT is under revision and will be reissued later this year. For questions on the use of these lists, please contact HR or CIT.

Name Those Included on List Email Address
Adjunct Adjunct & Associate Lecturers
All_Employees All Active Employees
All_Supervisors All Active Supervisors
Emeritus All Emeriti
Faculty Asst, Assoc & Full Professors and Instructors
FASL_Super Faculty, Academic Staff, Limited Supervisors
Instr_AS Instructional Academic Staff
Limited Limited Employees
Non_Instr_AS Non-Instructional Academic Staff
Stud_Super Student Supervisors
Univ_Staff University Staff
Univ_Staff_Super University Staff Supervisors
Univ_Staff_Temp Temporary University Staff (former LTEs)
Univ_Staff_Temp_Super University Staff Temporary Supervisors

Employee Spotlight: Marisa Leza

Marisa Leza

Name: Marisa Leza

Position at UWGB: Bilingual Admission Advisor

Summary of what you do: As a Bilingual Admission Advisor, there is a variety of responsibilities involved with the application process. Guiding high school students through the process is one of my biggest roles. As well at work to improve the school’s visibility throughout the community and to entice potential applicants. I’m the local recruiter which gives me the opportunity to build a stronger relationship and serve my community even more. I visit some of the local high schools in the Green Bay area and attend some college fairs. I have been able to organize recruitment events, such as Families United for a Better Future event. This event is both in English and Spanish and is open to all the Hispanic/Latino communities. As part of the Admissions team, I meet daily with prospects, applicants and admitted to discuss the application status as well as to provide them with information about financial aid, scholarships, programs and majors.

How long have you been employed: 1 year and 6 months

Brief history of employment with UWGB: This has been my first job at the university, before I was the Hispanic Outreach Coordinator for Notre Dame Academy and was employed for about 2 years. I never thought that I would be working at a university. One of my college mentors forwarded the job description to me and thought I would be a great fit. I decided to apply as soon as I was aware of the position.

Three words that describe you: Hardworking, strong, independent

Personal interests: Some of my personal interests include spending time with my family, volunteer work, and community involvement.

Random facts/interests: I was born in Mexico and I was brought to the United States at the age of 4. Latin music plays a big role in my life, I love dancing to it.

(Answer any of the following):

Any favorite line from a movie? Always have hope. Be optimistic for your future from movie Castaway.

Are you messy or organized? Organized

Best vacation you’ve been to? Wisconsin Dells, my mom and I stayed at a cabin and enjoyed the waterparks and rides.

Describe what you were like at age 10- At this age, it was when my family and I moved to Green Bay, WI. I attended 5th grade and the transition to another place was difficult. I remember I felt like as if I have not mastered the English language. I was super shy, but I remember I had a lot of friends. Since then, I really enjoyed attending mass and volunteering.

Do you have a favorite quote? If you can’t fly, then run,

if you can’t run, then walk,

if you can’t walk, then crawl,

but whatever you do,

you have to keep moving forward.

-Martin Luther King

Do you have an office nickname? What is it?  No, I don’t everyone just calls me by my name.

Do you recall any embarrassing moment at work?  Not that I can think of.

Favorite travel spot?  Denver, Colorado

If given a chance, who would you like to be for a day? Oprah Winfrey

If Hollywood made a movie about your life, who would you like to see cast as you? Salma Hayek

If you could be anyone from any time period who would it be and why? Gloria Steinem because I just really admire her leadership skills as well as her activism in the feminist movement.

If you could interview one person (dead or alive) who would it be?  Cesar Chavez

If you could witness any historical event, what would you want to see? 1986 when President Ronald Reagan signed an immigration reform and legalized the status of more than 3 million people.

If you had to eat one meal, every day for the rest of your life, what would it be? Posole

If you were an animal what would you be? Tigress

If you were to write a book about yourself, what would you name it? Living in the Shadows

If you were to write a self-help book, what would the topic be? Strength and Courage

If your house was burning down, what’s the one non-living thing you would save? Bed

Motto or personal mantra? If you believe, you can achieve.

People would be surprised if they knew: I liked to play sports

Tell us a little about yourself- Like I mentioned on a previous question, I was born in Mexico and was brought to the United States at the age of 4. My family and I resided in Rockford, Illinois for six years. It was during that time where I learned English. That was such a hard task. Most of my family is in Mexico, I have some family whom resides in Rockford. My father decided to move to Green Bay due to a better employment. Since then, I have love this city where I have lived for the past 16 years. I attended private Catholic schools since 8th grade. I graduated from Notre Dame Academy High School in 2009 and completed a Bachelors of Arts in Psychology at St. Norbert in 2013. After graduating from college, I decided to contribute to my community. As a 2012 DACA recipient and having worked for Voces de la Frontera (non-profit organization) as a field organizer in the Green Bay area, I have organized press conferences, community panels advocating for an Immigration Reform and have shared my personal testimony. I’m an undocumented ally. After my work with Voces, I served as the Hispanic Outreach Coordinator for two years at Notre Dame Academy. I always sought a mentor of the same background as me when I was in high school who understood my needs, and that is why I decided to go back. At the present, I enjoy working for UWGB. I’m the youngest of 4 children and the only girl in the family.

Top 3 life highlights? = Three highlights of my life would have to be working at the University of Wisconsin Green Bay, graduating college and being approved for DACA three times.

What advice would you give to recent new hires? Every day is a new day, enjoy and have fun on your new adventure.

What are three career lessons you’ve learned thus far? I know more than the people I’m presenting to. I have learned to be more confident and my communication skills have improved.

What aspect of your role do you enjoy the most? Meeting with students and parents.

What celebrity do people think you look like? My uncle would always call me Ana Barbara, she is a Mexican band singer.

What children’s character can you relate with most? Why? I would not necessarily say that I would relate myself to the character, but I remember always liking Minnie Mouse since my mom would buy me the dolls as well as the clothing.

What did you want to be when growing up? I wanted to become an Architect

What do you always want to try and never did? Skydiving

What do you like to do in your spare time? I hardly have spare time, since I have two jobs. The little time that I have left, I spend it with my mom.

What do you like to do on your days off? I have no days off. I work Monday through Sunday.

What else do you do for fun? I like to ride horses and feed baby calves. My brother owns a small farm and I enjoy visiting him to do these activities.

What is the first thing you would buy if you won the lottery? A mansion

What is the most important thing you have learned in the last five years? A mistake is a lesson learned.

What is your biggest pet peeve? People chewing with their mouths open.

What is your favorite meal? Posole

What is your favorite movie and book? McFarland and the Diary of Anne Frank

What is your favorite sport? Soccer

What one food do you wish had zero calories? Pizza

What phobias do you have? Ophidiophobia, fear of snakes.

What places have you lived in? Satlillo, Coahuila, Rockford, IL, and Green Bay, WI.

What was your favorite book, toy, or outfit as a child? My Minnie Mouse doll

What would you like to be famous for? Making an impact in my community.

What’s on your bucket list? Some of the things that I wish I could do is to travel every state in the United States. Go back to Mexico and visit all my family. My dream has always been to go to Paris one day.

What’s the weirdest thing you’ve ever eaten? Cow tongue

What’s your favorite thing to do in Green Bay? Visit downtown and just go for a walk

Where do you see yourself in 5 years? I see myself still working in higher education, I’m not sure if it will be in the same area. My dream has always been to obtain a master’s degree.

Where is your favorite place to eat? Red Lobster

Where is your home town? Saltillo, Coahuila, Mexico

Where would you like to go on a dream vacation? The beaches in Mexico, for example Acapulco, Cancun, Cabo San Lucas, and Playa del Carmen.

HRS System Outage Weekend of June 2-4 Will Affect Employee Access

Employees will not have access to their online timesheet, earnings statements and other related documents and services during a UW Human Resources System (HRS) outage that will begin at 4:30 p.m. Friday, June 2, 2017. The outage is due to HRS System maintenance and is scheduled to end Sunday evening, June 4.

The following self-service features that employees access through the MyUW Portal, will be unavailable during this outage:

  • Online timesheet
  • Absence reporting
  • Benefits Self Service (eBenefits)
  • Updates to personal information
  • Access to electronic earnings statements, tax statements (W-2, 1042-S, etc.), leave statements and other HR, Payroll and Benefits documents
  • Access to TAM job application service

The rest of the MyUW portal, with the exception of the HRS System related features and documents, will be available during the HRS outage.

Please contact Human Resources at (920) 465-2390 or with any questions or concerns.

LawRoom Training Reminders every Wednesday

The university has rolled out two courses through our contracted training vendor, LawRoom, including Intersections: Harassment Prevention Training  and Checkpoint: Data Security & Privacy. Employees who have not yet completed these courses will receive a weekly reminder e-mail on Wednesdays informing them of course non-completion.  New employees will also be enrolled in the course EDU: Protect Children relating to Executive Order 54 and this campus policy. As soon as courses are completed no further reminders will be issued.

For questions on accessing LawRoom or completion of these courses, please contact Mitchell Sabez at (920) 465-2839 or

Employee Appreciation Week Feedback Wanted

Employee Appreciation Week Image

Employee Appreciation Week was held May 8 – 12. The Employee Appreciation Week Work Group would like your feedback on the activites that were planned. Please take a couple of minutes to complete this short survey so that the work group can plan an even better event for next year.

New Academic & University Staff Handbook

In an effort to streamline and create a more cohesive document for employees, Human Resources has worked with Academic and University Staff Governance representatives over the past year to refine and create an updated Employee Handbook for all Academic and University Staff Employees. The updated UW-Green Bay Employee Handbook for Academic and University Staff contains helpful information for all employees, including referential policies, campus information, and various resources.

Please review and become familiar with the information contained within this handbook.  Upon full review, please print, sign, and return a copy of the final page in this handbook- the Employee Acknowledgement to Human Resources.  All employees are requested to complete this review and submit an employee handbook acknowledgement no later than Friday, June 23.

Employee Appreciation Week

Thank you to all those who came out and participated in the activities for Employee Appreciation Week. Here are some photos from Team Building Thursday where we had fun Minute to Win It games and lots of other activities. Friday was Pickleball for all to enjoy. Please stop by our HR Facebook page to read the shoutouts that have been submitted throughout the week. Who knows, maybe there was one submitted about you! Thank you for making UWGB the best place to work. There is no UWGB without U!


Employee Appreciation Week Tips

Employee Appreciation Week Image

A good leader creates a work environment in which people feel appreciated and motivated.  When you recognize people effectively, you reinforce the actions and behaviors you want to see employees repeat, and promote an energized productive team!  During Employee Appreciation Week, we encourage you take a moment and show your appreciation towards a fellow co-worker, supervisor, or other staff member. Here are some ideas:

For Employee Appreciation Week:

  • Encourage all of your employees to take part in Employee Appreciation Week activities, including “Team Building Thursday”.
  • Send an e-mail, give a card, or post a note on the door of your employees thanking them for their hard work and contributions to UW-Green Bay.
  • Recognize employee achievements publicly, at a team meeting or on your department website.
  • Call an employee to your office to thank them (don’t discuss any other issue).
  • Bring treats or take your team out to lunch.
  • Make a banner to hang in your office or decorate an office bulletin board in recognition of your employees.

All year:

  • When you hear a positive remark about someone, repeat it to that person as soon as possible (Face-to-face is best, e-mail or voice mail are good in a pinch).
  • Hold monthly team meetings to discuss ‘big-picture’ goals and ‘day-to-day’ projects.  Evaluate a completed project and share what went well and what can be improved on.  Acknowledge individual and team accomplishments.
  • Empower your employees – ask them to lead a project, run a meeting, and represent your team on a committee or at an event.  Give special assignments to people who show initiative.
  • Look for opportunities for your employees to benefit from cross-training and professional development.
  • Establish a place to display memos, posters, photos and so on, recognizing progress towards goals and thanking individuals for their help.
  • Write a letter of praise recognizing specific contributions and accomplishments of your employees.  Share it with their next level supervisor.
  • Set achievable yet challenging goals for your team, measure progress, report results, and recognize their success.
  • Listen.  Great communicators listen more than they speak.  They ask questions to draw out the knowledge and opinions of their team, and team members feel affirmed that their opinion matters and they are valued.
  • Ask for employee’s ideas – even “pie in the sky” ideas.  Instead of rejecting a new idea or approach, pause and consider the possibilities. Consider what might work rather than what won’t.
  • Practice positive nonverbal behaviors that demonstrate appreciation, such as smiles or a handshake.

Information Security Awareness Training

The University of Wisconsin System recently adopted UWS Administrative Policy 1032: Information Security: Awareness. This policy requires all employees to complete information security awareness training yearly. University employees have access to medium and high-risk data for themselves as well as others. Maintaining the security of that data from the continuous attack by hackers is a constant threat facing our employees.

As communicated via e-mail on 5/3/17, all Faculty and Staff are required to complete online training on Information Security Awareness by May 31, 2017. This training will provide employees with best practices on their role in protecting the university’s systems and data, and information on how to recognize the methods employed by hackers. The training will also provide information related to the UW-System information technology acceptable use policies. Training will take approximately ninety minutes and is self-paced, allowing you to come and go as you please until course completion.

Login information will be included in an e-mail from “University of Wisconsin-Green Bay” titled “UW-Green Bay Required Training: Information Security Awareness”.

Please contact Human Resources at or (920) 465-2390 with any questions and/or to request a reasonable accommodation.

Employee Spotlight: Jay Rickaby

Jay Rickaby

Name: Jay Rickaby

Position at UWGB: Facilities Maintenance Supervisor

How long have you been employed: Five + years

Brief history of employment with UWGB: I started in February 2012 as a Facilities Repair Worker-Advanced, and in 2015, I became the Supervisor.

Three words that describe you: Hard-worker, Creative, Dependable

Personal Interests: Playing with tools, building things, fixing things, gardening, fishing, movies, eating, being outdoors.

Random Facts/Interests: I live in an old granary barn with my wife, son, three dogs and 3 cats. We bought a 10 acre property in Brussels in November 2013 and moved into the barn. We been converting this barn into a home and are getting close to completion. On the property is an old log barn built around 1860 that we restored. Our next project is restoring the old Belgian 3 room stone house on the property. We also have a very large garden, grapes, berries, apple trees and other assorted fruit trees. We grow much of our own food and make apple cider.


- Are you messy or organized? Typically I am pretty organized.

- Describe what you were like at age 10? I liked to learn how things worked and liked watching builders. We were taught to work hard and I helped with building and chores around the home. I liked to fish and camp.

- If you could witness any historical event, what would you want to see? I would like to see what Green Bay looked like from the beginning of time every thousand years until the 1700’s and then see the changes every 10 years.

- If your house was burning down, what’s the one-non living thing you would save? Pictures.

- Least favorite food? Asparagus.

- Tell us a little bit about your family. I am married, 2 adult sons, 3 dogs and 3 cats. I am lucky to have my father yet and 2 brothers and 2 sisters.

- What advice would you give to recent new hires? Learn your way around. Ask questions and learn from experienced employees. Don’t be afraid to share ideas and offer suggestions. Be friendly.

- What are three career lessons you’ve learned thus far? Don’t be afraid to ask questions. Be honest. Be dependable and helpful.

- What aspect of your role do you enjoy the most? Great coworkers, good working conditions, weekends off (typically).

- What celebrity do people think you look like? We had an “old-time” picture taken once and I looked exactly like W.C. Fields.

- What did you want to be growing up? A heavy equipment operator. I would go and watch them work as a kid. My dad also worked on them and I got to ride on some.

- What is the first thing you would buy if you won the lottery? A vacation home in a warmer climate.

- What is your favorite meal? Buffets with a huge variety. Pizza.

- What one food do you wish had zero calories? Desserts!!

- What phobias do you have? Snakes.

- What is on your bucket list? Travel abroad.