Compensation and Workload Study

The development of the new University Personnel System (UPS) that will begin implementation on July 1, 2013, has led several UW institutions to review their internal compensation and personnel policies and seek outside guidance to evaluate their practices. UW-Green Bay will begin the process for an RFP (request for proposal) to hire a consulting firm to conduct a salary study and workload study for faculty, academic staff, classified staff and limited (administration) employees.  The objective of the studies is to benchmark compensation and workload with a group of comparable institutions.  A review of existing policies and procedures will occur with the goal of establishing compensation policies that are transparent, easily understood and managed. The workload study will be examine the effects of changing academic and administrative workloads on the ability of the University to provide high quality education.

The RFP process is expected to take four to six months.  Members of the RFP committee include:

Sheryl Van Gruensven, Director of Human Resources

Dan Spielmann, Special Assistant to the Chancellor

David Dolan, Associate Professor

Andrew Kersten, Professor

Emily Rodgers, Academic Librarian

Mark Roe, Help Desk Professional

Compensation expert from the community to be named

Additional information will be communicated over the course of the next several months. Please contact Human Resources at hr@uwgb.edu or ext. 2390 if you have any questions.

University Personnel Systems Open Forums

Open Forums have been scheduled to discuss the new University Personnel Systems (UPS).  The focus of these sessions will be to provide an overview of the initial UPS work group recommendations in the development of the new University Personnel System and allow employees to ask questions, present feedback and express concerns. Members of the UPS work groups from UW-Green Bay will also be available for questions. Information on the proposed UPS structure will be distributed to the campus the week of April 22nd for employees to review prior to the open forums.

Open Forums will be held on the following dates and times in the Christie Theatre, University Union:

* Tuesday, May 15, 2012 at 3:00 p.m. to 4:00 p.m.

* Wednesday, May 16, 2012 at 11:00 a.m. to 12:00 p.m. and 2:00 p.m. to 3:00 p.m.

All employees are encouraged to attend.  Please contact Human Resources at hr@uwgb.edu or ext. 2390 if you have any questions.

Wisconsin Deferred Compensation (WDC) Sessions

Scott Schewe, representative from WDC, will be available to meet individually with employees regarding their current WDC enrollment and for those interested in learning more about the program and planning for retirement by investing before tax dollars.  Please click on the links below to see flyers with information about WDC’s Program highlights and new options.

Wisconsin Deferred Compensation Program Features and Highlights

Wisconsin Deferred Compensation Roth Option

When:   Monday, April 9th, 8:00 am to 4:30pm

Where:   University Union Building, Wequiock Room #101A (lower level)

To schedule a meeting with Scott, call the WDC Office in Madison at 1-608-241-6604.

Please contact Human Resources at hr@uwgb.edu or ext. 2390 if you have any questions.

TIAA CREF Counseling Sessions

TIAA CREF INDIVIDUAL COUNSELING SESSIONS – March 26-27, 2012

TIAA CREF is offering individual and confidential counseling sessions where you can discuss your financial situation with a TIAA CREF consultant.  They will be available to help you achieve your financial goals by investing in financial solutions and help simplify your retirement planning.

Please see the flyer for more information about TIAA CREF sessions at UWGB.   To schedule a consultation with representative Chad Stein, call 1-866-843-5640  Monday through Friday, 9:00am to 8:00pm (EST), or register at www.tiaa-cref.org/letstalk1.

Please contact Human Resources at hr@uwgb.edu or (920) 465-2390 with any questions.

Health Insurance Survey

HRS Benefits – ETF Annual Heath Insurance Satisfaction Survey Message is Legit

We have been receiving questions regarding a message from the Department of Employee Trust Funds (ETF) that was sent to some UW System employees regarding participation in an Annual Heath Insurance Satisfaction Survey.

We wanted to take a minute to confirm that the message is genuine.  Each year the Department of Employee Trust Funds (ETF) contracts with a survey vendor to conduct the Consumer Assessment of Health Care Systems (CAHPS) survey.   This year, ETF has contracted with the vendor Morpace to conduct a survey of selected state employees and retirees starting the week of March 5th.  The study is expected to be completed in May, but could go as late as the early part of June.

Please contact Human Resources at hr@uwgb.edu or ext. 2390 if you have any questions.

T. Rowe Price Retirement Webinar

T. Rowe Price, one of the investments companies in the UW TSA 403(b) Program, has made available the recorded webinar Retirement Investing from Beginning to End (http://www.wisconsin.edu/hr/benefits/retsav/trpwebinar.htm).  This 22-minute program is a comprehensive presentation that explains asset classes, reviews the concepts of risk and return, and helps employees make the most of their investment choices.   The plan’s investment options are profiled using market capitalization, investment style, and geographic characteristics.

Please take advantage of the opportunity to view this free webinar which will be available until 6/30/2012.

Please contact Human Resources at hr@uwgb.edu or ext. 2390 if you have any questions.

New Personnel System Website

The 2011-13 biennial budget (Act 32 of 2011) created s. 36.115, authorizing and directing the development of two distinct new personnel systems (human resource related policies and procedures) separate from the existing personnel system under ch. 230, one for all UW-Madison employees and one for the balance of all University of Wisconsin System employees. These new personnel systems will encompass policies and procedures for both unclassified and classified employment categories.  A website has been developed to communicate the development of this new system, which is located at http://web.uwsa.edu/personnelsystems/.

Work groups covering the topics of benefits, compensation, employee environment, employee movement, employee categories and recruitment and assessment have recently been established to obtain feedback about potential policies and procedures for the new system. The following UW-Green Bay employees are serving on four of these work groups:

Benefits – Cliff Abbott, Secretary of the Faculty and Academic Staff and Professor in Computing Science

Compensation – Sheryl Van Gruensven, Director of Human Resources

Employee Movement – Eileen Kolb, Advisor, Registrar Office

Employment Categories – Joe Schoenebeck, Laboratory Preparation Technician, NAS

Please review the University Personnel Systems website for general information, additional information on the workgroups and the timeline for implementation of the new personnel structures. This website will be updated regularly as new information becomes available.

Please contact Human Resources at hr@uwgb.edu or ext. 2390 if you have any questions.

Talent Acquisition Manager (TAM)

Beginning on February 20th, 2012, unclassified search and screens, adjunct faculty and Limited Term Employee (LTE) recruitments will be handled in Talent Acquisition Manager (TAM), which is a module of HRS.  Once implemented, TAM will have a considerable impact on the way recruitments are handled.  The system will change the way that candidates apply for positions, will provide convenience for users, and reduce the need for the use of paper.  TAM will greatly streamline and modernize the current processes.  Please note that recruitments for classified permanent positions are not going to be conducted in TAM.

TAM brings a variety of new opportunities in the way recruitments are handled including:

  • Security which ensures that applicant data is protected
  • Decreased amount of paper use and reduced likelihood that files are misplaced or lost
  • Real time applicant status monitoring with the use of applicant tracking
  • Increased chances of attracting quality candidates by providing an online application process
  • Reduces UW’s carbon footprint by creating a paperless application process

To learn more about the functionality of TAM and how it will impact you, please attend one of the following informational sessions: 

Date:          Wednesday, February 8th, 2012
Time:         10:00 – 11:00 a.m. or 3:00 – 4:00 p.m.
Location:    Alumni Rooms A/B

Date:         Friday, February 10th, 2012
Time:        11:00 a.m. – Noon
Location:   Alumni Rooms A/B

In addition, search and screen committees and the appropriate administrative support individual will be given an overview of TAM at the launch of each new search and screen.

Please contact Human Resources at hr@uwgb.edu or ext. 2390 if you have any questions.

T. Rowe Price Live Webinars

T. Rowe Price Live Webinars — Weeks of February 6 and February 13

T. Rowe Price will offer two live webinars this spring semester – Retirement Investing from Beginning to End and Retirement Milestones – both at various times. These are live presentations over the web, and there will be time for you at ask questions and get your questions answered. You may sign up and watch the presentations on your own computer. Listen to the audio portion on the telephone.  Registration Link – Web Meetings: http://rpstrowepricereg32.fugent.com.

Retirement Investing from Beginning to End – This 40-minute program is a comprehensive presentation that explains asset classes, reviews the concepts of risk and return, and helps employees make the most of their investment choices. The plan’s investment options are discussed and profiled using market capitalization, investment style, and geographic characteristics.

Retirement Milestones – This 30-minute interactive program is designed for active plan participants age 50 and older. However, employees younger than age 50 may find the webinar interesting. Topics such as retirement savings progress, retirement income calculations, and age 50+ milestones are discussed in this program. Retirement milestones reviewed in this program include age 50 catch-up contributions, age 55 and separate service options, and Social Security and Medicare eligibility dates.

Monday, February 6 – Investing, 10:00 a.m. and 2:00 p.m.

Tuesday, February 7 – Investing, 9:30 a.m. and 2:30 p.m.

Wednesday, February 8 – Milestones, 10:00 a.m. and 2:00 p.m.

Thursday, February 9 – Milestones, 9:30 a.m. and 2:30 p.m.

Monday, February 13 – Milestones, 10:00 a.m. and 6:00 p.m.

Tuesday, February 14 – Milestones, 9:30 a.m. and 2:30 p.m.

Wednesday, February 15 – Investing, 10:00 a.m. and 6:00 p.m.

Thursday, February 16 – Investing, 9:30 a.m. and 2:30 p.m.

The UW System Enroll in the TSA Program website helps you through the enrollment process and provides links to online enrollment. The UW TSA 403(b) Question and Answer Guide is a list of frequently asked questions and describes the Program in detail.

Please contact Human Resources at hr@uwgb.edu or ext. 2390 if you have any questions.

New ETF Retirement Video

New ETF Video: When Should I Retire?
Wisconsin Retirement System members planning to retire at the end of a year often question whether their initial benefit would be higher if they instead waited until the beginning of the next year. There is no “one-size-fits-all” answer. This presentation provides a detailed explanation that will help determine the best time to retire. There is a 10-minute introduction applicable to all members and four 8-minute individual chapters – view the one based on your personal circumstances. A printable reference document is also available.

View When Should I Retire?

Employee Trust Funds website: http://etf.wi.gov

Please contact Human Resources at hr@uwgb.edu or ext. 2390 if you have any questions.