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HR Connect

Fidelity Investments Counseling Sessions

FIDELITY INVESTMENTS INDIVIDUAL COUNSELING SESSIONS

Fidelity Investments is offering individual and confidential counseling sessions where you can discuss your financial situation with a Fidelity consultant.  Consultations are meant for participants to review their current retirement plan, investment strategy, or discuss ways in which Fidelity can help along the road to retirement.

Tuesday, October 30, 2012
1:00 pm – 5:00 pm
University Union, Conference Room 112

Wednesday, October 31, 2012
8:00 am – 4:15 pm
University Union, Heritage Room #232

To schedule a confidential consultation with your Fidelity Investments representative, David Eichler, call 1-800-642-7131 or go to http://www.fidelity.com/atwork/reservation.

If you have any questions please contact Human Resources at hr@uwgb.edu or (920) 465-2390.

Benefits & Wellness Fair

Mark your calendars to attend the annual…

UWGB Employee Benefits and Wellness Fair
Monday, October 8, 2012
12:00 p.m. – 3:00 p.m.
University Union-Phoenix Rooms

The benefits fair will provide you with the opportunity to learn more information about your benefits and options you have during the annual It’s Your Choice enrollment period.  This year’s annual It’s Your Choice open enrollment period is October 8th-November 2nd.  Representatives from over 25 vendors will be available during the fair. 

This year we will also be offering Benefits Open Lab Sessions.  Stop by any of the following open lab sessions to ask benefits questions, learn more about 2013 benefits changes, and receive assistance with the E-Benefits enrollment program. 

Open Lab Sessions:

Date: Wednesday, Oct. 10th
Time: 11:00 a.m.-12:00 p.m.
Location:  Lab Sciences 102

Date: Friday, Oct. 12th
Time: 9:00 a.m. – 10:00 a.m.
Location:  Lab Sciences 102

Date:  Tuesday, Oct. 16th
Time: 2:00 p.m. -  3:00 p.m.
Location:  IS 1129A

Date:  Thursday, Oct. 18th
Time:  10:00 a.m. – 11:00 a.m.
Location:  Lab Sciences 102

Date:  Monday, Oct. 22nd
Time:  1:00 p.m. – 2:00 p.m.
Location:  Lab Sciences 102

Date:  Wednesday, Oct. 24th
Time:  9:00 a.m. – 10:00 a.m.
Location:  Lab Sciences 102

Date:  Tuesday, Oct. 30th
Time:  2:00 p.m. – 3:00 p.m.
Location:  Lab Sciences 102

If you have any questions please contact Human Resources at hr@uwgb.edu or (920) 465-2390.

CURRENT – Young Professionals Network

One of the University of Wisconsin-Green Bay’s strategic goals is to guide the efforts to recruit, develop, and retain faculty and staff members who meet the needs of a dynamic academic institution. One of the University’s greatest assets is our employees. This is why the University of Wisconsin-Green Bay has enrolled as a corporate member of Current, Greater Green Bay’s young professionals network. Employees of the University of Wisconsin-Green Bay are entitled to free membership in Current.

Current’s mission is to attract, engage, develop and retain young talent in Greater Green Bay. Programming is carefully balanced to offer a variety of activities that consider both the professional and social needs of young professionals including a diverse selection of events ranging from organized social outings to speakers on a variety of professional development topics pertinent to young professionals.

You do not need to attend every event to benefit from membership and your participation in Current’s programming is 100% opt-in, meaning you pick and choose your level of involvement. We personally encourage your enrollment as an individual member to learn about how Current can assist with your professional, personal and career growth goals. You can enroll online in just a few short minutes by clicking the link below.

Under membership dues, select: “Exempt – Employed by a Corporate Member of Current”.

Enrollment Link: www.surveymonkey.com/s/currentmembership

Brief, 3 minute video: http://vimeo.com/15433618

Current Website: www.greenbaycurrent.org

2012 Calendar of Events: http://www.uwgb.edu/hr/documents/CURRENT2012CalendarofEvents.pdf

2012 Events Package (pricing information for optional events): http://www.uwgb.edu/hr/documents/CURRENT2012EventsPackage.pdf

You can pay event fees as you go but if you anticipate active participation, consult your supervisor about utilizing staff development and training funds to support your involvement.

If you have any questions regarding membership or the University’s support of your involvement, feel free to contact either of the individuals below.

Dana Daggs – UWGB Current Champion; (920) 465-2235; daggsd@uwgb.edu

Brian JohnsonCurrent Program Manager; (920) 593-3408; bjohnson@titletown.org

The next event is scheduled for Thursday, October 4, 2012, we hope to see you there!

University Personnel System Project Team Proposed Implementation Decisions

The University Personnel System Project Team Proposed Implementation Decisions for the new personnel system for all UW System institutions (except for UW-Madison) have been posted on the UPS website at http://web.uwsa.edu/personnelsystems/latest-news/ups-proposed-decisions/ and will be available for all employees for review through October 19, 2012

The below likes are documents that summarize the status of the project and the proposed decisions.

Three open sessions have been scheduled to answer questions about the attached documents and to hear feedback on the proposed decisions. Feedback may also be submitted to hr@uwgb.edu or the UPS Project Team at ups@uwsa.edu. The dates and times for the open sessions are as follows:

Wednesday, October 3
1:00 to 2:00 p.m.
1965 Room (University Union)

Thursday, October 4
11:00 to 12:00 p.m.
1965 Room (University Union)

Monday, October 8
3:00 to 4:00 p.m.
Heritage Room (University Union)

If you have any questions please contact Human Resources at hr@uwgb.edu or (920) 465-2390.

Executive Order 54

In December 2011, the Governor issued Executive Order #54 requiring all University of Wisconsin System employees to immediately report child abuse or neglect if the employee, in the course of employment, observes an incident or threat of child abuse or neglect, learns of an incident or threat of child abuse or neglect, or has reasonable cause to believe that child abuse or neglect will occur. Please refer to UW Green Bay’s Policy on the Reporting of Suspected Child Abuse and Neglect for specific responsibilities and reporting requirements. 

UW-Green Bay has developed required training related to Executive Order 54 which all employees are required to complete.  A target date for completion is November 30, 2012.

Faculty, Academic Staff, Classified Employees, Limited (Unclassified Employees)

This training has been posted through d2L. Please follow these directions to access this training:

1)     Click on http://www.uwgb.edu/ltc/d2l/
2)     Click on the green button - UWGB Campus Account Login
3)     Enter your UWGB network user ID and password, and click Login
4)     Scroll down to My Courses, and click on Keeping Children Safe, Executive Order 54
5)     Click on Content
6)     Under Introduction, select either Executive Order 54 Training Video or Executive Order Power Point Slides

  1. Select the training video if your computer has audio, and you would like to view and listen to the training video
  2. Select the power point slides if your computer does not have audio, and you would like to click through the slides and read them on your own
  3. Both links cover the same material, so you do not need to review both

7)     If you see a Security Warning pop-up with the message “Do you want to view only the webpage content that was delivered securely?”, please click No.
8)     After reviewing the video or slides, click on Resources (two slides of informational resource links), and then click Exit
9)     Click on Quizzes at the top right, and then click on Quiz
10) Answer each quiz question with the most correct answer
11) You will need to achieve 100% on the quiz to complete the training, and you can take the quiz more than once
12) After you achieve 100% on the quiz, log out of D2L, and your score will automatically be recorded

Temporary Employees (including Associate Lecturer, Adjunct Instructors, Ad Hoc Program Specialists, Limited Term Employees (LTE), Student Employees)

Please access and review the training document on our website.  If you would prefer to go through the online d2L training course, please contact Human Resources to be enrolled in this course.  Supervisors will be responsible for tracking temporary employees completion of this requirement and review of the training.  Please inform your supervisor once you have reviewed the training document on our website or completed the online training course.

Periodic in-person training will also be held in lieu of the online training.  If you attend the in-person training, you are not required to take the online training through d2L.

If you have any questions on this policy or required training, please contact Human Resources at hr@uwgb.edu or (920) 465-2390.

Q&A with a CERTIFIED FINANCIAL PLANNER™

September 19, 2012;  6:00 p.m. Central Time

Join Stuart Ritter, CFP®, a senior financial planner and vice president of T. Rowe Price Investment Services, Inc., as he answers retirement planning questions in this live, 45-minute video conference – driven 100% by audience participation. You’ll have the opportunity to submit questions at the time of registration and during the live event.   Please note when registering the time is stated as 7:00 p.m. Eastern Time.
To register, click here.

In addition, the recorded webinars “Building on Assumptions: 15% savings rate and other retirement planning considerations” and “Age-Based Asset Allocation” are still available through 2012.  Access to these webinars can be found at:  http://www.uwsa.edu/hr/benefits/retsav/trpwebinar.htm.

Please contact Human Resources at hr@uwgb.edu or ext. 2390 if you have any questions.

Employee Political Activities Reminder

With the election season here, it is appropriate to remind all university employees of current state law and university policies regarding employee political activities while at work and the use of university facilities or resources for political activities or purposes.  A PowerPoint summary of these restrictions and recommendations to employees is located at http://www.uwgb.edu/hr/training/PoliticalActivities.pdf. There are three restrictions that should be noted:

  • First, it is a violation of state law for a UW employee to engage in political activities while at work. This has been interpreted to include working on or assisting with a political campaign; displaying signs and similar items or materials supporting a partisan political candidate in the workplace; and using campus mail, e-mail, telephones and equipment for political activities.
  • Second, it is a violation of state law for anyone to ask a UW employee to make a political contribution or to help with a political campaign while the employee is at work. This includes sending a request for a contribution or help with a campaign to a UW employee’s work mailing address or work e-mail address.
  • Third, it is a violation of state law to enter a UW building or facility for the purpose of requesting a political contribution or help for a political campaign. There is an exception for University residence halls at Chapter UWS 18.06(16m), Wisconsin Administrative Code.

In addition to these specific restrictions on political activities, state and university policies restrict the use of university time, facilities, equipment, information technology resources and supplies to university business.  Please be aware that these restrictions do not apply to non-partisan activity. The campus (or campus organizations) may host non-partisan events to encourage voter education and participation, such as candidate forums and voter registration efforts. These activities must be non-partisan and for the sole purpose of voter education. Permissible activities include speeches, question and answer sessions, debates, or similar activities.  Electronic resources may also be used for non-partisan voter education purposes.

Information addressing the subject of political activities on campus for students, employees, and members of the public is available at http://www.wisconsin.edu/govrel/camprule.htm.  This website answers the most frequently asked questions in this area.  If additional questions arise, do not hesitate contact our office at x2390 or hr@uwgb.edu or contact Dan Spielmann at x2067 for more information.

Unclassified Search and Screen Training Workshops

On Thursday, September 20th and Friday, September 21st, Human Resources will present training sessions on the Unclassified Search and Screen Process. 

This workshop will contain information regarding:
• Roles during the search and screen process.
• Procedures and forms related to Unclassified recruitment.
• The introduction of Talent Acquisition Manager (TAM) into the application process.

We will also answer any questions you may have about the search and screen process.

You are invited to attend one of the following sessions:
Thursday, September 20, 2012                                   Friday, September 21, 2012
10:00 – 11:30 a.m.                                                       10:00 – 11:30 a.m.
Alumni Rooms A/B                                                       Alumni Rooms A/B

Please email hr@uwgb.edu to RSVP no later than Monday, September 17th if you would like to attend.  If you are unable to attend, please feel free to contact HR, hr@uwgb.edu or ext. 2390, if you have any questions or would like more information about the topics presented.

Annual Career Progression and Title Change Review Process

Chapter 4 of the Academic Staff Handbook states that academic staff in the “professional” category and lecturers be granted the opportunity to request that their position be reviewed for possible retitling.  The provisions of Chapter 4 can be found at http://www.uwgb.edu/sofas/rules/academicstaffhandbook.pdf.

Section 4.04(2) requires the staff member to initiate the process via discussion with the immediate supervisor.  To assist in the preparation of the review, you will find Frequently Asked Questions and Compensation Process Guidelines (procedural instructions) as well as the request form on the Human Resources website at  https://www.uwgb.edu/hr/campus/supervisors/index.html#title.  In accordance with 4.03(2) of the Academic Staff Handbook, a favorable decision will result in a salary increase of the greater of at least 3% or to the minimum of the new salary range.  The effective date of the adjustment will be July 1, 2013.

The timeline for the process is as follows:

Date Action Item
Friday, August 31, 2012 Compensation Planning Process Guidelines and forms available on Human Resources website.
Friday, September 28, 2012 Employee and supervisor submit required documentation to Division Head.
Friday, October 5, 2012 Requests due to Area Leader/University Officer.
Tuesday, October 30, 2012 Requests due to Human Resources Office.
Friday, December 7, 2012 Position and Compensation Review Committee submits approved requests to Chancellor for review.
After Budget is approved or by May 18, 2013 Area Leader will notify affected employees, supervisors and division heads of approved requests.

 In addition, the Office of Human Resources will be holding an informational session regarding Career Progressions and Title Changes.  Please mark your calendars to attend if you are interested.  The discussion will include such topics as the difference between a career progression/title change and eligibility criteria.  The session will be held on Thursday, September 13th from 11:00 a.m. –  noon in the Phoenix B Room in the University Union.  Please email hr@uwgb.edu to RSVP no later than Monday, September 10th if you would like to attend.

If you have any questions regarding the process, please feel free to contact Amy Plotner at ext. 2203.