Student Employee Rehire Process

ATTENTION ALL SUPERVISORS OF STUDENT EMPLOYEES

Student Rehire Process

It’s time to think about the student employees you plan to rehire for the summer 2011 and/or academic year 2011-2012.  E-mails with spreadsheet attachments containing a list of all active student employees will be sent out to the primary supervisor on Thursday, May 12th.  This will need to be updated/completed and sent back to payroll@uwgb.edu for processing.  Please watch for this email.  Complete instructions will be provided within the email.

NOTE:  You will need to complete the Student Employment Form to continue/rehire current student employees beyond 5/21/11 that are not listed on the spreadsheet.

Graduating Seniors

Student employees that will be graduating at the end of this semester can work in their student appointments through the last day of exams, Friday, May 13.  If you want to continue their employment after that date, you will need to hire them as an LTE by submitting the Authorization to Hire an LTE form.  If they are enrolled in classes at any university, technical school or vocational/trade school in the summer or fall semester 2011, they can continue to work in their student appointment at UWGB until their classes have ended.  They will need to provide documentation that verifies they are enrolled in classes at a non-UWGB school.

Employment Periods/Payrolls

Summer 2011 Payrolls:   June A – August B (5/22/11 – 8/27/11)

Academic Year 2011-2012:  September A – May B (8/28/11 – 5/13/12)

NOTE:   Federal Work Study is awarded according to academic year.

* The 2010-11 academic year ends on 5/13/2011

* New student employee’s can begin their summer work period on or after 5/23/2011

* Continuing student’s who were awarded summer work study can begin earning their award on 5/14/2011

* The 2011-12 academic year begins on 9/6/2011

Please contact Human Resources at hr@uwgb.edu or ext. 2390 with questions.

United of Omaha Long Term Care Insurance

Please click on the following link to view information regarding United of Omaha Long Term Care insurance policies that were approved by the State of Wisconsin Group Insurance Board.

http://www.uwgb.edu/hr/documents/LongTermCare.pdf

This long term care insurance plan, Health Choice, is available to all state employees, UW employees, retirees, and their family members.   You can request information about this plan through the link above.

Please contact Human Resources at hr@uwgb.edu or ext. 2390 with questions.

Annual Benefits and WRS Statements

NOTICE TO ALL WISCONSIN RETIREMENT SYSTEM (WRS) EMPLOYEES

The 2011 UW Staff Benefit Statement AND the 2010 ETF Annual Statement of Benefits (WRS) Issued 2011 are now available in your My UW System Portal.   You will find them in the bottom section titled “Benefit Information” on the Statements tab.

You will find a link to the Explanation document for both Statements located in the same section on your Portal.   Both statements are issued every April and provide an overview of your WRS account and your benefit plan enrollments, level of coverage, projected annual deduction costs, and the projected annual UW Contribution.  Both the (current) employee and the UW contribution amounts are projected for the calendar year and are based on the assumption that your salary and benefit costs remain the same for the remainder of the year.  The benefit statement basically reflects the traditional benefit plans.

Please contact Human Resources at hr@uwgb.edu or ext. 2390 with questions.

UW Credit Union Budget Planning Presentations

UW-Green Bay employees are invited to attend the following budget planning sessions presented by the UW Credit Union:

Take Control: Budgeting 101

Thursday, May 5th

Noon to 1:00 p.m.

University Union – 1965 Room

Attend this seminar and you will be able to take control of your spending and learn basic budgeting skills—and how to stick to them. You will learn tips on budgeting for your regular bills and saving for emergencies.

At this free seminar, you’ll learn how to:

* Identify where your money goes

* Track personal spending

* Set realistic short and long-term financial goals

* Develop a personal spending plan to gain control of your finances

 

Build Your Own Budget Workshop

Monday, May 16th

Noon to 1:00 p.m.

University Union – Phoenix Room B

This invite-only workshop is for those people who have recently attended our Budgeting 101 seminar. The workshop is designed to give you individual attention and help setting up a personalized budget. Bring along your monthly purchases, expenses and savings goals to work through your individual spending plan.

UW Credit Union experts will show you how to:

* Create a spending plan

* Track personal spending

* Set realistic financial goals

* Stop spending “leaks”

* Save money for the things you want and need

 

If you would like to attend these presentations, or have questions, please e-mail hr@uwgb.edu or call 465-2390.  (Please note that seating is limited to the first 36 people who register for the May 5th presentation due to room size.)

Unavailability of HR Transactions

The new Human Resource System (HRS) will soon be implemented.  During the “cutover” period from April 8th through April 18th, we will be unable to process new appointments or make various changes in the current system due to unavailability.

If you intend to hire any students, limited term employees (LTE’s), or unclassified employees who will start before Tuesday, April 19th, please ensure the new hire paperwork (i.e. Student Employment form, LTE Request form, or PA form) is received in the Human Resources office no later than Wednesday, April 6th.  This will help ensure that network and e-mail access is available for the new employee on his or her first day of employment.

Please contact Human Resources at hr@uwgb.edu or ext. 2390 if you have any questions.

Long Term Care Insurance

Introducing John Hancock’s New Custom Care II Enhanced Long Term Care Insurance Policy

Any state, University or University Hospital and Clinic employee or annuitant may apply for this coverage.   Spouses/domestic partners and parents of state employees and annuitants can also apply.   This voluntary Long Term Care Insurance policy is offered at a discounted premium.   The John Hancock Life Insurance Company (U.S.A.) represents stability, financial strength and dependability for your future care and estate conservation.

The John Hancock Life Insurance Company (USA) has been a dependable Long Term Care Insurance carrier for the State of Wisconsin program since 1998, and Senior Care Insurance Services has been the marketing agency.

The policy emphasizes HOME CARE Benefits as well as traditional coverage in Assisted Living Facilities and Nursing Homes.

Home Care Benefits include:

* Skilled & Unskilled Visits

* Home Modification

* Emergency Response System

* Primary Care Giver Training

* Homemaker Services

* Necessary Medical Equipment

* Monthly Cash Benefit Rider- additional premium to allow for the use of friends or family for care or other expenses.

* Return of Premium. If the policyholder dies prior to age 65, there is a refund of  paid premiums less any claims paid.  An optional rider can extend this benefit beyond age 65.

IMPORTANT NOTICE

This John Hancock Long Term Care Insurance policy also qualifies for the Federal and Wisconsin Governments’ recently enacted PARTNERSHIP PROGRAM. Be sure to ask us about the program’s benefits and advantages.

If you would like a personal quote and more information about this state plan, please contact John Hancock at (toll free number) 1-877-578-8400 or e-mail  seniorcare@seniorcareinsurance.net.  Premium will vary with the choice of benefits selected.

HRS Student Supervisor Training

Attention Student Supervisors
(Time Approvers and Backup Approvers):

New Human Resource System (HRS) Training
HRS is coming in April.  To help Student Supervisors prepare, HRS training sessions have been scheduled and the following topics will be covered:

  • Kronos – will no longer be used
  • Modified student payroll schedule
  • HRS Time Keeping, including new time rounding rules
  • HRS Time Approval
  • Revised Student Employment Forms
  • New Student Working Titles

Training dates:

            Tuesday, April 5, 10:00-11:30 a.m., IS 1034
Wednesday, April 6, 10:30 a.m.-12:00 p.m., IS 1034
Tuesday, April 12, 2:00-3:30 p.m., IS 1034
Wednesday, April 13, 2:00-3:30 p.m., IS 1034

Please R.S.V.P. to hr@uwgb.edu by Monday, April 4th and include which day you will be attending. 

Please contact Human Resources at hr@uwgb.edu or ext. 2390 with questions.

Personal Budget Planning Presentations

To help with the upcoming changes to our personal finances, employees are invited to attend a personal budget planning presentation.  Ken Knauf, Lecturer in Finance, Accounting, and Statistics for the Austin E. Cofrin School of Business at UW-Green Bay, will be presenting “Making Your Own Personal Budget.”  Ken is a licensed C.P.A. and has been teaching for over 20 years.  Please mark your calendar to attend one of his insightful presentations:

Tuesday, April 5th

1:00 to 2:00 p.m.

Phoenix Room B

Thursday, April 7th

1:00 to 2:00 p.m.

Phoenix Room B

If you would like to attend, please R.S.V.P. to hr@uwgb.edu by Monday, April 4th and include which day you will be attending.  Please contact Human Resources at hr@uwgb.edu or ext. 2390 with questions.

UW Credit Union Personal Loans and Financial Services

As we may be considering how to adjust our personal finances as a result of the upcoming changes in the state’s budget that will impact our take home pay, the UW Credit Union is offering various personal loan options.  Please see UW Credit Union Financial Resources Guide for additional information on loan options and other services offered.

Financial services offered by the UW Credit Union that can help individuals manage their finances include:

* Confidential credit consultations

* Mortgage loan modification programs

* Financial education

* Loan payment extension programs

* Access to smaller dollar loans with low monthly payments

* Limited-term personal loans

Our UW Credit Union branch is located in the University Union, Room 201.  If you have any questions, please contact Muriea Jaeckels at mjaeckels@uwcu.org or 1-800-533-6773 ext. 1801.