Enrollment Services Manager

The Enrollment Services Manager reports to the Dean of Enrollment Services, and coordinates and manages all operations of the integrated Green Bay One Stop Shop (GBOSS).  This position will supervise and train Student Services Specialists, and coordinate Welcome Center operations.  This position is responsible for developing, communicating, and implementing new ideas, as well as analyzing business practices to improve policy and procedure based on interactions with students and families, faculty, and staff.

For more information and position responsibilities, please see the full position announcement.

To ensure consideration, please submit application materials by Monday, December 7, 2015.

Important Year End Leave Information for University Staff

As we near the end of the 2015 calendar year, University Staff employees are reminded to review their leave balances.

Vacation Carry Over
Normally, vacation time must be used within the calendar year during which it is earned.  Employees may carry over any unused earned vacation into the following calendar year.  Any vacation carried over from the previous calendar year must be used by December 31 of the following calendar year.

The Human Resources System (HRS) will automatically take any vacation absences entered first from carry over balances before taking from the current year’s allocations.

Compensatory Time
Compensatory time is able to be carried into the following calendar year if approved by the immediate supervisor.  If carried over, unused compensatory time must be used by April 30th of the following year or it will be paid out on the pay period that includes May 1st.

Personal and Legal Holidays
Personal and Legal holiday hours may not be carried into 2016 and if not used by December 31, 2015 will be forfeited.

Annual Leave Conversion Option (Sabbatical)
Forms for all employees eligible for the Annual Leave Conversion Option are now available on the My UW System Portal, under the Time and Absence section, Statements tab.  All completed forms must be submitted to HR no later than Friday, December 4, 2015.

Please contact the Payroll & Benefits office at 920-465-2390 or payrollandbenefits@uwgb.edu if you have any questions.

Multicultural Advisor

The Multicultural Advisor reports to the Diversity Director, and is responsible for counseling and advising enrolled multicultural students and for developing programs and activities to enhance awareness of and appreciation for cultural diversity on the campus.  The advisor assists with recruitment and retention of multicultural students. The advisor places a particular emphasis on the needs of African American, Asian, Southeast Asian, Hispanic and American Indian and alumni of listed racial/ethnicity heritage and background.  The advisor shows initiative in developing new programs and is motivated to work independently as well as collaboratively with the American Intercultural Center team and other university departments.  This position works closely with various academic departments and student service offices and serves as a community liaison to actively support campus efforts to recruit, retain and graduate students of color.

For more information and position responsibilities, please see the full position announcement.

To ensure consideration, please submit application materials by Friday, December 18, 2015.

Focusing on Strengths (Not Weaknesses!) to Optimize Results

Academic Staff are invited to join the Academic Staff Professional Development Programming Committee on Wednesday, December 9, 2015 from 12 – 1 p.m. in University Union Room 103 for

Focusing on Strengths (Not Weaknesses!) to Optimize Results

Presented by: Lisa Tetzloff, Director of Student Life

 

All registered participants will receive a FREE code to take the half-hour StrengthsFinder assessment. StrengthsFinder is a widely used online tool for identifying and maximizing our biggest strengths. Organizers request that participants take this assessment prior to Tuesday, November 8 at noon (so Lisa may review the groups results) and bring the list of their indicated Top 5 strengths. At the session, attendees will learn what their strengths mean and how to use them to their and any group’s advantage. Light refreshments will be provided. Feel free to bring your lunch.

To register, click here. Registration will be limited to the first sixty registered participants. A Code to take StrengthsFinder assessment will be distributed to registered participants Tuesday, December 1, 2015 via email.

Questions may be sent to richterj@uwgb.edu

Important Semester/Year End Information for Student Supervisors

ATTENTION ALL SUPERVISORS OF STUDENT EMPLOYEES

This post contains information on:

  • Graduating Seniors and students not continuing/ Other Important Dates
  • Federal Work Study Balance Reports
  • Posting a position on PRO
  • Earning Statements/W2

 

GRADUATING OR STUDENTS NOT RETURNING IN SPRING

The last day of work for graduating seniors and those not returning for the spring semester is DECEMBER 21, 2015. This applies to all student employees, work study or regular. If your student employee is graduating or will no longer be a student, you may have the option of hiring them as an LTE. All LTE requests have to be approved by leadership before hire. Please contact Human Resources with any questions about this process.

If your student employee is graduating, their appointment will be ended by HR. If your student employee is not return for any other reason or their position is changing please complete a Student Employment Form and select the appropriate action from the top drop down and complete the necessary information.

 

Other Important Dates

January 25-First day of classes for Spring semester
May 13-Last day of work for students graduating in May or not returning for Fall 2016

 

FEDERAL WORK STUDY (FWS) BALANCE REPORTS

These reports are sent bi-weekly via email to students with a FWS award. This email contains FWS amounts & balances. Ask your FWS student employee(s) to provide you with these emails as a way to monitor award balances. An accurate FWS balance will assist supervisors when scheduling hours for spring and help avoid exceeding a student’s FWS award.

 

ADVERTISING OPEN STUDENT POSITIONS

Open positions should be posted in the Phoenix Recruitment Online (PRO) site. Jobs can be submitted by completing an online form or instructions to post directly in PRO can be found on the Student Employment website: http://www.uwgb.edu/student-employment/employers/opening.asp

 

EARNINGS STATEMENTS

Earnings statements are available to all current student employees through access to the My UW System Portal at http://my.wisconsin.edu and can be accessed at any time, from any computer that has an internet connection.  To login, the student will need to select UW-Green Bay, and then enter their UW-Green Bay user ID and password.  Access to the portal is tied to employment, thus if employment ends so will access to the portal.

The 2015 W2 will be sent to the student’s home address and a copy will be available in the portal at the end of January. Please have the student review their personal information on the portal. If the address listed is incorrect, please notify PayrollandBenefits@uwgb.edu before the end of the year.

 

QUESTIONS:

Upcoming Area Wellness Events

Looking for information on local wellness opportunities? Check out these upcoming wellness events being held throughout our area during November.

Jingle Bell Run/Walk
Date: Saturday, November 14, 2015
Time: 8 a.m.
Location: UW-Fox-Valley
 
Ugly Sweater 5K
Date: Saturday, November 14, 2015
Time: 8 a.m.
Location: Best Western Lakefront Hotel
 
Compassion Meditation for Family Caregivers
Date: Monday, November 16, 2015
Time: 10 a.m.
Location: Thompson Community Center

 

‘Cooking with Squash’ Cooking Class
Date: Tuesday, November 17, 2015
Time: 5:30 p.m.
Location: St. Norbert College
 
2015 International Survivors of Suicide Loss Day
Date: Saturday, November 21, 2015
Time: All Day
Location: Prevent Suicide Fox Cities Office, Appleton

8th Annual Turkey Trot
Date: Thursday, November 26, 2015
Time: 8:00 a.m

Locations throughout Wisconsin

Movember
Date: Monday, November 30, 2015
Time: 10 a.m.
Location: Lester Public Library, Two Rivers

Coordinator of Public Services

The Coordinator of Public Services reports to the Library Director, and plans, organizes, directs, and evaluates library services for Circulation, Reserves, and Resource Sharing activities through the effective supervision and management of staff, budget, policies, and procedures.  This position is responsible for ensuring quality customer service, training, maintaining hours of access, providing access to collections, keeping accurate records of library fines/fees, ensuring building security, as well as participating in research services.  This position requires advanced and continually updated knowledge of library principles, library trends, and new library technology.

For more information and position responsibilities, please see the full position announcement.

To ensure consideration, please submit application materials by Monday, November 30, 2015.

Trainer – Behavioral Health Training Partnership

The Trainer supports the development and delivery of training to behavioral health and crisis professionals in the 19 counties in the Behavioral Health Training Partnership region.  The Behavioral Health Training Partnership is a partnership between 19 counties in the state’s Northeastern and Northern regions of Wisconsin, the University of Wisconsin-Green Bay, and the Wisconsin Department of Health Services / Division of Mental Health and Substance Abuse Services (DHS).

Primary position responsibilities include training delivery, coordination of training sessions, training and curriculum development, the coordination and management of training and curriculum development projects, transfer of learning, and supporting implementation of best practices related to crisis prevention and intervention.

For more information and position responsibilities, please see the full position announcement.

To ensure consideration, please submit application materials by Sunday, November 29, 2015.

Facilities Maintenance Specialist

The Facilities Maintenance Specialist will report to the Maintenance Supervisor, and will be responsible for operation, maintenance, and repair of general plumbing fixtures and components.  This position will also perform general inspection, repair, and preventative maintenance of campus building structures and equipment. In addition, this position performs preventative maintenance, inspections, other seasonal activities, and is responsible for inspecting laboratory systems and equipment and making necessary installations and repairs. This position will also maintain an appropriate parts inventory, order parts when necessary and provide professional advice on the materials and time required to complete various tasks.  This position may also direct the work of student and/or LTE employees as directed by the Maintenance Supervisor.

For more information and position responsibilities, please see the full position announcement.

To ensure consideration, please submit application materials by Sunday, November 22, 2015.

2016 Flexible Spending and Health Savings Account Enrollment Deadline Extended to November 6, 2015

TASC, the plan administrator, has provided the University of Wisconsin notice that the deadline to enroll in the 2016 Flexible Spending Account (FSA) (Includes: Medical and Dependent Care) and Health Savings Account (HSA) for eligible participants has been extended through midnight on 11/6/15.

Who is an eligible participant for the HSA/FSA programs?

FSA: All benefit-eligible employees may participate in the FSA programs except Fellows, Scholars, University Staff Temporary,Graduate Interns/Trainees or Post-Doctoral Fellows/Trainees.    

HSA: To be eligible for an HSA, you must be a Wisconsin Retirement System participant who enrolled in a High Deductible Health Plan for 2016 through the 2016 Annual Benefit Enrollment Period (Enrollment Period Ended on 10/30/2015)

How do I enroll?

To enroll in these plans, please go directly through the plan administrator TASC Enrollment Website and follow the instructions provided in the TASC Online Enrollment Guide.  Online enrollments through TASC must be completed by midnight on November 6, 2015.

  • If you are unable to enroll online and would like to participate, please contact the benefits office for a paper enrollment form. The paper application must be received by 4:30 pm on November 6th.
  • You may also enroll over the phone with TASC by 5:00 pm on November 6th: 1-844-786-3947.

How do I get more information?

For general questions, call TASC Customer Care at (844) 786-3947 or (608) 316-2408, Monday through Friday, 8am- 5pm.  You may reference the Annual Benefit Enrollment website for more information for Flexible Spending Accounts at https://www.wisconsin.edu/abe/fsa and/or Health Savings Accounts at https://www.wisconsin.edu/abe/hsa.