University Personnel System Project Team Proposed Implementation Decisions

The University Personnel System Project Team Proposed Implementation Decisions for the new personnel system for all UW System institutions (except for UW-Madison) have been posted on the UPS website at and will be available for all employees for review through October 19, 2012.

The below likes are documents that summarize the status of the project and the proposed decisions.

Three open sessions have been scheduled to answer questions about the attached documents and to hear feedback on the proposed decisions. Feedback may also be submitted to or the UPS Project Team at The dates and times for the open sessions are as follows:

Wednesday, October 3
1:00 to 2:00 p.m.
1965 Room (University Union)

Thursday, October 4
11:00 to 12:00 p.m.
1965 Room (University Union)

Monday, October 8
3:00 to 4:00 p.m.
Heritage Room (University Union)

If you have any questions please contact Human Resources at or (920) 465-2390.

Executive Order 54

In December 2011, the Governor issued Executive Order #54 requiring all University of Wisconsin System employees to immediately report child abuse or neglect if the employee, in the course of employment, observes an incident or threat of child abuse or neglect, learns of an incident or threat of child abuse or neglect, or has reasonable cause to believe that child abuse or neglect will occur. Please refer to UW Green Bay’s Policy on the Reporting of Suspected Child Abuse and Neglect for specific responsibilities and reporting requirements.

UW-Green Bay has developed required training related to Executive Order 54 which all employees are required to complete.  A target date for completion is November 30, 2012.

Faculty, Academic Staff, Classified Employees, Limited (Unclassified Employees)

This training has been posted through d2L. Please follow these directions to access this training:

1)     Click on
2)     Click on the green button – UWGB Campus Account Login
3)     Enter your UWGB network user ID and password, and click Login
4)     Scroll down to My Courses, and click on Keeping Children Safe, Executive Order 54
5)     Click on Content
6)     Under Introduction, select either Executive Order 54 Training Video or Executive Order Power Point Slides

  1. Select the training video if your computer has audio, and you would like to view and listen to the training video
  2. Select the power point slides if your computer does not have audio, and you would like to click through the slides and read them on your own
  3. Both links cover the same material, so you do not need to review both

7)     If you see a Security Warning pop-up with the message “Do you want to view only the webpage content that was delivered securely?”, please click No.
8)     After reviewing the video or slides, click on Resources (two slides of informational resource links), and then click Exit
9)     Click on Quizzes at the top right, and then click on Quiz
10) Answer each quiz question with the most correct answer
11) You will need to achieve 100% on the quiz to complete the training, and you can take the quiz more than once
12) After you achieve 100% on the quiz, log out of D2L, and your score will automatically be recorded

Temporary Employees (including Associate Lecturer, Adjunct Instructors, Ad Hoc Program Specialists, Limited Term Employees (LTE), Student Employees)

Please access and review the training document on our website.  If you would prefer to go through the online d2L training course, please contact Human Resources to be enrolled in this course.  Supervisors will be responsible for tracking temporary employees completion of this requirement and review of the training.  Please inform your supervisor once you have reviewed the training document on our website or completed the online training course.

Periodic in-person training will also be held in lieu of the online training.  If you attend the in-person training, you are not required to take the online training through d2L.

If you have any questions on this policy or required training, please contact Human Resources at or (920) 465-2390.


September 19, 2012;  6:00 p.m. Central Time

Join Stuart Ritter, CFP®, a senior financial planner and vice president of T. Rowe Price Investment Services, Inc., as he answers retirement planning questions in this live, 45-minute video conference – driven 100% by audience participation. You’ll have the opportunity to submit questions at the time of registration and during the live event.   Please note when registering the time is stated as 7:00 p.m. Eastern Time.
To register, click here.

In addition, the recorded webinars “Building on Assumptions: 15% savings rate and other retirement planning considerations” and “Age-Based Asset Allocation” are still available through 2012.  Access to these webinars can be found at:

Please contact Human Resources at or ext. 2390 if you have any questions.

Employee Political Activities Reminder

With the election season here, it is appropriate to remind all university employees of current state law and university policies regarding employee political activities while at work and the use of university facilities or resources for political activities or purposes.  A PowerPoint summary of these restrictions and recommendations to employees is located at There are three restrictions that should be noted:

  • First, it is a violation of state law for a UW employee to engage in political activities while at work. This has been interpreted to include working on or assisting with a political campaign; displaying signs and similar items or materials supporting a partisan political candidate in the workplace; and using campus mail, e-mail, telephones and equipment for political activities.
  • Second, it is a violation of state law for anyone to ask a UW employee to make a political contribution or to help with a political campaign while the employee is at work. This includes sending a request for a contribution or help with a campaign to a UW employee’s work mailing address or work e-mail address.
  • Third, it is a violation of state law to enter a UW building or facility for the purpose of requesting a political contribution or help for a political campaign. There is an exception for University residence halls at Chapter UWS 18.06(16m), Wisconsin Administrative Code.

In addition to these specific restrictions on political activities, state and university policies restrict the use of university time, facilities, equipment, information technology resources and supplies to university business.  Please be aware that these restrictions do not apply to non-partisan activity. The campus (or campus organizations) may host non-partisan events to encourage voter education and participation, such as candidate forums and voter registration efforts. These activities must be non-partisan and for the sole purpose of voter education. Permissible activities include speeches, question and answer sessions, debates, or similar activities.  Electronic resources may also be used for non-partisan voter education purposes.

Information addressing the subject of political activities on campus for students, employees, and members of the public is available at  This website answers the most frequently asked questions in this area.  If additional questions arise, do not hesitate contact our office at x2390 or or contact Dan Spielmann at x2067 for more information.

Unclassified Search and Screen Training Workshops

On Thursday, September 20th and Friday, September 21st, Human Resources will present training sessions on the Unclassified Search and Screen Process.

This workshop will contain information regarding:
• Roles during the search and screen process.
• Procedures and forms related to Unclassified recruitment.
• The introduction of Talent Acquisition Manager (TAM) into the application process.

We will also answer any questions you may have about the search and screen process.

You are invited to attend one of the following sessions:
Thursday, September 20, 2012                                   Friday, September 21, 2012
10:00 – 11:30 a.m.                                                       10:00 – 11:30 a.m.
Alumni Rooms A/B                                                       Alumni Rooms A/B

Please email to RSVP no later than Monday, September 17th if you would like to attend.  If you are unable to attend, please feel free to contact HR, or ext. 2390, if you have any questions or would like more information about the topics presented.

Annual Career Progression and Title Change Review Process

Chapter 4 of the Academic Staff Handbook states that academic staff in the “professional” category and lecturers be granted the opportunity to request that their position be reviewed for possible retitling.  The provisions of Chapter 4 can be found at

Section 4.04(2) requires the staff member to initiate the process via discussion with the immediate supervisor.  To assist in the preparation of the review, you will find Frequently Asked Questions and Compensation Process Guidelines (procedural instructions) as well as the request form on the Human Resources website at  In accordance with 4.03(2) of the Academic Staff Handbook, a favorable decision will result in a salary increase of the greater of at least 3% or to the minimum of the new salary range.  The effective date of the adjustment will be July 1, 2013.

The timeline for the process is as follows:

Date Action Item
Friday, August 31, 2012 Compensation Planning Process Guidelines and forms available on Human Resources website.
Friday, September 28, 2012 Employee and supervisor submit required documentation to Division Head.
Friday, October 5, 2012 Requests due to Area Leader/University Officer.
Tuesday, October 30, 2012 Requests due to Human Resources Office.
Friday, December 7, 2012 Position and Compensation Review Committee submits approved requests to Chancellor for review.
After Budget is approved or by May 18, 2013 Area Leader will notify affected employees, supervisors and division heads of approved requests.

In addition, the Office of Human Resources will be holding an informational session regarding Career Progressions and Title Changes.  Please mark your calendars to attend if you are interested.  The discussion will include such topics as the difference between a career progression/title change and eligibility criteria.  The session will be held on Thursday, September 13th from 11:00 a.m. –  noon in the Phoenix B Room in the University Union.  Please email to RSVP no later than Monday, September 10th if you would like to attend.

If you have any questions regarding the process, please feel free to contact Amy Plotner at ext. 2203.

HRS Student Supervisor Training

Attention Student Supervisors
(Time Approvers and Backup Approvers):

New Human Resource System (HRS) Training
HRS is coming in April.  To help Student Supervisors prepare, HRS training sessions have been scheduled and the following topics will be covered:

  • Kronos – will no longer be used
  • Modified student payroll schedule
  • HRS Time Keeping, including new time rounding rules
  • HRS Time Approval
  • Revised Student Employment Forms
  • New Student Working Titles

Training dates:

            Tuesday, April 5, 10:00-11:30 a.m., IS 1034
Wednesday, April 6, 10:30 a.m.-12:00 p.m., IS 1034
Tuesday, April 12, 2:00-3:30 p.m., IS 1034
Wednesday, April 13, 2:00-3:30 p.m., IS 1034

Please R.S.V.P. to by Monday, April 4th and include which day you will be attending. 

Please contact Human Resources at or ext. 2390 with questions.

Long Term Care Insurance

Consider the following realities:

  • Did you know that over 40% of those receiving long-term care services are between the ages of 18-64?
  • Did you know that the average cost of certain kinds of long-term care services can cost more than $50,000 annually?
  • Did you know that almost 70% of individuals your parents/grandparents age (or those aged 65 or older), will require at least some type of long-term care?
  • Are you aware that Medicare and private health insurance do NOT cover these kinds of care expenses?
  • Did you know that there is a new plan that pays a monthly CASH BENEFIT – starting DAY ONE?

Are you prepared for these possibilities? Do you have the resources to pay for this care when you need it?  Protect your hard-earned assets and learn about your State of Wisconsin Long Term Care voluntary benefit that is offered to State and University employees from HealthChoice.  Many people feel that Long Term Care Insurance is an integral part of planning for retirement.

Attend the session being offered on Wednesday, March 23rd, from 12:30-1:30 p.m. presented by Mark Anderson, Account Executive for HealthChoice.  His presentation will provide you with important information on the HealthChoice Long-Term Care insurance CA$H-First policy.  The presentation will be held in the University Union room 103.

Health Insurance Satisfaction Survey

Attention All Participants in the State of WI Group Health Insurance Program:

Each year the Department of Employee Trust Funds (ETF) contracts with a survey vendor (Synovate) to conduct a health insurance satisfaction survey.  The survey is expected to begin on Thursday, March 3rd.  Randomly selected employees will be contacted via e-mail beginning this week.  The survey will take 10 to 15 minutes to complete and your responses will be kept confidential.  This study is important because the results will be published in a health plan report card in the 2012 It’s Your Choice Decision Guide (Open Enrollment) booklets and will also be considered during health plan premium negotiations for the 2012 plan year.

Please e-mail or call 465-2390 if you have any questions about this survey.

T. Rowe Price Webinars

T. Rowe Price, one of the investment companies in the UW TSA 403(b) Program, is sponsoring the following webinars:

  • Financial Markets Update
    Thursday, March 10th at 12:00 noon
    Thursday, March 10th at 6:00 p.m.
  • Retirement Investing From Beginning to End
    Wednesday, April 13th at 9:30 a.m.
    Thursday, April 14th at 10:00 a.m.

You can watch the presentations on your own computer, and listen to the audio portion on your telephone.  The March 10 “Financial Markets Update” requires preregistration, and the April 13 and 14 “Retirement Investing From Beginning to End” does not.  For more information, please go to

Please e-mail or call 465-2390 if you have any questions.