Due to the disruptive effect of the COVID-19 pandemic on employees schedules and the ability to take planned time off, the UW Admin Policy 1200-Interim 05: Interim: Vacation, Compensatory Time and Personal Holiday Carryover extended Academic Staff and Limited appointees ability to carryover unused vacation and personal holiday hours through June 30, 2021. UW System has announced UW Admin Policy 1200-Interim 08: Extended Vacation Carryover, extending vacation carryover through October 9, 2021.
As a result, academic staff and limited employees will have until October 9, 2021 to use any remaining fiscal year 2019 and/or 2020 vacation carryover balances. On October 10th, unused vacation carryover in excess of the normal policy limits (176 hours, prorated for part-time employees), will be lost and carryover will revert to the standard limits set forth in UW Admin Policy 1210: Vacation, Paid Leave Banks, and Vacation Cash Payouts (i.e. vacation may be carried over for one fiscal year).
Personal holiday hours will not be extended and will expire on June 30, 2021 for Academic Staff and Limited appointees.
UW-Green Bay leadership encourages employees to take the time off that they are entitled to; time off from work at regular intervals is important to physical, mental and emotional well-being. Supervisors are encouraged to provide employees with the flexibility to use their accumulated leave, with consideration to operational needs.
Leave Usage Reminders:
Vacation –
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- Fiscal year 2019 and 2020 Vacation Carryover hours must be used by 10/9/2021.
- Employees eligible to bank vacation (individuals with 10+ years of adjusted continuous service) may bank vacation first from current vacation carryover balances and then from current 2020-2021 vacation allocation. A communication regarding the banked vacation process (formerly ALRA) will be sent to eligible employees in early July.
- All remaining 2020-2021 vacation allocated hours will automatically be converted to vacation carryover as of 7/1/2021 for the 2021-2022 fiscal year and will need to be used by 6/30/2022.
- UW Admin Policy 1210: Vacation, Paid Leave Banks, and Vacation Cash Payouts
Personal Holiday –
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- Hours must be used by 6/30/2021 or the hours will be lost as of 7/1/2021.
- UW Admin Policy 1211: Personal Holiday and Legal Holiday Administration
Legal Holiday –
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- Memorial Day is the last legal holiday in the 2020-2021 fiscal year. 8 hours (pro-rated for part-time staff) should be remaining for Memorial Day and will automatically be removed from balances in May.
- The 2020-2021 fiscal year included one floating legal holiday (4th of July). Floating legal holiday hours will need to be used by 6/30/2021 or the hours will be lost as of 7/1/2021.
Employees should review their leave balances and work with supervisors to make arrangements for time off. Leave balances can be found under ‘Time and Absence’ in the My UW Portal. 
For University Staff, the current interim policy extends vacation carryover through December 31, 2021. No additional extensions will be granted.
Employees with questions pertaining to their leave balances can contact Human Resources at payrollandbenefits@uwgb.edu or (920) 465-2390 for assistance.