Month: October 2011

Statewide Employees Combined Campaign

 2011 Statewide Employees Combined Campaign (SECC)

The Statewide Employees Combined Campaign (SECC) annual workplace campaign began on October 10, 2011.  You can make a pledge anytime between October 10, 2011 and November 30, 2011.

The campaign is online, making it easier for you to give and make a difference in your COMMUNITY and the WORLD.

To make your pledge, go to www.seccstatewide.wi.gov

The SECC Statewide is Wisconsin’s largest voluntary fundraising campaign.  Thanks to your help, the campaign raised money for more than 400 participating charities.

The CHOICE is yours…

As the only annual, cooperative, on-the-job campaign authorized to run at your workplace, SECC offers you many choices.

You decide:

* How you want to give – choose payroll contribution, cash or check.

* Where your dollars go – when you designate your gift to specific charities, only the charities you choose will receive money from you. Pick from more than 400 state, national and international charities.

To make your pledge:

* Go to www.seccstatewide.wi.gov

* Click on the link for University employees

* All University employees are pre-populated.  To login click on “Login Now” in the upper right hand corner OR click on “Log In” in the middle of the screen.

* Log in using the following information:

     – Username:  Your first and last name as it is displayed on your earning statement (use all caps with no spaces between words). Example: JOHNDOE

     – Password:  Last 4 digits of your social security number.

* Find out more information about the charities and decide who you would like to give to.

* Follow the instructions on the website to complete your pledge.

For additional information, if you have any questions or if you would prefer paper materials please ask your coordinator or call 608.256.1066 extension 201.

Your GIFT makes a difference! PLEASE GIVE!

Year-End Information for Classified Employees

**Important information regarding vacation carry over, compensatory time, and personal & floating holidays**

Please be advised: Employees eligible to utilize the Annual Leave Conversion Option will receive written notification of this by the end of November.

Attention Classified Employees and their Supervisors:

UW-Green Bay requires that vacation for classified employees be taken in the calendar year in which it is earned.  It is UW-Green Bay’s practice to allow up to 40 hours of vacation to be carried over into the following year, if approved by the employee’s supervisor.  A request to carry over more than 40 hours of vacation must be approved by Human Resources.  Any vacation carried over from 2011 into 2012 must be used by June 30, 2012.

Please complete the Vacation Carry Over Request Form (http://www.uwgb.edu/hr/documents/2011ClassifiedVacationCarryOverRequestForm.pdf)

ONLY if requesting to carry over more than 40 hours of vacation into 2012.

Requests must be submitted to HR, ES 107, no later than Friday, December 9, 2011.  A scanned, signed copy of the form may be e-mailed to hr@uwgb.edu in lieu of a hard copy submission.

If a new employee completes his or her original probationary period between July 1 and December 31, 2011, all vacation may be carried over (without supervisor or HR approval).  However, the leave must still be used by June 30, 2012.

In-so-far as possible, all 2011 Compensatory Time earned should be used by December 30, 2011.  Under exceptional circumstances, approval to carry unused compensatory time into 2012 may be granted by the immediate supervisor.  All 2011 compensatory time must be used by April 30, 2012 or it will be paid.

Personal holiday hours may not be carried into 2012 and if not used by December 30, 2011 will be forfeited.  Also, please remember that Christmas Eve and New Year’s Eve both fall on a Saturday, resulting in two floating holidays.  You must use these floating holidays by December 30, 2011 or they will be lost.

Please visit the Legal Holidays section of our website to view 2012 Legal Holiday dates.

Please contact Human Resources at x 2390 if or via e-mail at hr@uwgb.edu you have any questions or concerns.

Benefits Enrollment and Change Period

Annual Benefit Enrollment and Change Period October 3 – 28, 2011

There are important changes to benefits for 2012 that may require action to be taken during the Benefit Enrollment and Change Period that begins October 3, 2011 and ends October 28, 2011 for all participating plans.  All changes made during this period will be effective January 1, 2012.  Detailed information is available on the UW System Benefit Enrollment and Change website www.uwservice.wisc.edu/2012, as well as the fall enrollment flyer: http://www.uwgb.edu/hr/documents/FallOpenEnrollmentFlyer.pdf.

New this October – Make Your Benefit Elections Online:  This the first year that we are eligible to make our benefit elections online through HRS self-service.  Beginning on October 3rd, we may use self-service by logging into My UW System and going to the Benefit Information module and clicking on the Open Enrollment link.  Please refer to the Open Enrollment Quick Start Guide and the Open Enrollment Knowledge Base document for additional information.

If elections are not made through HRS self-service, employees will need to submit paper applications to the UW-Green Bay Human Resources office.

The Following Benefit Plans Will Offer Enrollment and/or Change Opportunities October 3 – October 28

  • State Group Health Insurance – see the It’s Your Choice Decision and Reference Guides for details:  http://etf.wi.gov/members/benefits_state_health.htm
  • Dental Wisconsin Dental Insurance
  • EPIC Benefits+ (graduated dental benefits if you enroll during special enrollment)
  • VSP Vision Insurance
  • Anthem DentalBlue Dental Insurance (change period only)
  • UW Employees, Inc. Life Insurance
  • Individual and Family Group Life Insurance (annual increase period only – no new enrollments)
  • Employee Reimbursement Account (ERA) Program – you cannot use HRS self-service to enroll in ERA – you must use Fringe Benefit Management Company’s online enrollment process available at: http://www.myfbmc.com

Important Benefits Changes for 2012

  • State Group Health Insurance – true open enrollment period (can enroll if not currently enrolled); implementation of 10% coinsurance for non-preventive services (up to an annual maximum)
  • Anthem DentalBlue: change period only – no new enrollments allowed for 2012.  Plan will no longer be available in 2013.
  • EPIC Benefits+: removed excess medical benefit; added Surgery & Hospital benefit
  • Change to Adult Child Eligibility: adult children will be eligible for coverage under health, vision, dental and Benefits+ until the end of the month in which they turn age 26 (they were previously eligible until the end of the month in which they turned 27).
  • Employee Reimbursement Account (ERA) program:  the coinsurance that you pay under State Group Health Insurance for eligible services qualifies for reimbursement under the ERA program.
  • Change to Coverage End Date:  coverage under all benefit plans, except State Group Life Insurance, will end at the end of the month in which you terminate employment or retire.

Some of the Actions That May Be Taken During the Benefit Enrollment and Change Period Include:

  • Change health insurance plans and enroll in health insurance if not currently enrolled.
  • Change from single to family health insurance or add additional eligible family members to family health insurance.
  • Enroll in plans that have an enrollment opportunity.
  • Increase Individual and Family Life Insurance coverage if already enrolled.
  • Add or remove vision insurance from EPIC Benefits+ if already enrolled.
  • Cancel health, vision, dental or EPIC Benefits+ coverage for 2012.
  • Remove eligible dependent children ages 19-25 or a domestic partner from benefit plans.

Do not delay.   All benefit elections must be submitted by 4:30p.m., Friday, October 28, 2011.  Remember, the Benefit Enrollment and Change Period is typically the only time during the year when you are eligible to make benefit plan changes unless you have a life event (marriage, birth, divorce…) that allows you to add or change benefits.

Please contact Human Resources at hr@uwgb.edu or ext. 2390 with questions.