Executive Order 54

In December 2011, the Governor issued Executive Order #54 requiring all University of Wisconsin System employees to immediately report child abuse or neglect if the employee, in the course of employment, observes an incident or threat of child abuse or neglect, learns of an incident or threat of child abuse or neglect, or has reasonable cause to believe that child abuse or neglect will occur. Please refer to UW Green Bay’s Policy on the Reporting of Suspected Child Abuse and Neglect for specific responsibilities and reporting requirements.

UW-Green Bay has developed required training related to Executive Order 54 which all employees are required to complete.  A target date for completion is November 30, 2012.

Faculty, Academic Staff, Classified Employees, Limited (Unclassified Employees)

This training has been posted through d2L. Please follow these directions to access this training:

1)     Click on http://www.uwgb.edu/ltc/d2l/
2)     Click on the green button – UWGB Campus Account Login
3)     Enter your UWGB network user ID and password, and click Login
4)     Scroll down to My Courses, and click on Keeping Children Safe, Executive Order 54
5)     Click on Content
6)     Under Introduction, select either Executive Order 54 Training Video or Executive Order Power Point Slides

  1. Select the training video if your computer has audio, and you would like to view and listen to the training video
  2. Select the power point slides if your computer does not have audio, and you would like to click through the slides and read them on your own
  3. Both links cover the same material, so you do not need to review both

7)     If you see a Security Warning pop-up with the message “Do you want to view only the webpage content that was delivered securely?”, please click No.
8)     After reviewing the video or slides, click on Resources (two slides of informational resource links), and then click Exit
9)     Click on Quizzes at the top right, and then click on Quiz
10) Answer each quiz question with the most correct answer
11) You will need to achieve 100% on the quiz to complete the training, and you can take the quiz more than once
12) After you achieve 100% on the quiz, log out of D2L, and your score will automatically be recorded

Temporary Employees (including Associate Lecturer, Adjunct Instructors, Ad Hoc Program Specialists, Limited Term Employees (LTE), Student Employees)

Please access and review the training document on our website.  If you would prefer to go through the online d2L training course, please contact Human Resources to be enrolled in this course.  Supervisors will be responsible for tracking temporary employees completion of this requirement and review of the training.  Please inform your supervisor once you have reviewed the training document on our website or completed the online training course.

Periodic in-person training will also be held in lieu of the online training.  If you attend the in-person training, you are not required to take the online training through d2L.

If you have any questions on this policy or required training, please contact Human Resources at hr@uwgb.edu or (920) 465-2390.

Q&A with a CERTIFIED FINANCIAL PLANNER™

September 19, 2012;  6:00 p.m. Central Time

Join Stuart Ritter, CFP®, a senior financial planner and vice president of T. Rowe Price Investment Services, Inc., as he answers retirement planning questions in this live, 45-minute video conference – driven 100% by audience participation. You’ll have the opportunity to submit questions at the time of registration and during the live event.   Please note when registering the time is stated as 7:00 p.m. Eastern Time.
To register, click here.

In addition, the recorded webinars “Building on Assumptions: 15% savings rate and other retirement planning considerations” and “Age-Based Asset Allocation” are still available through 2012.  Access to these webinars can be found at:  http://www.uwsa.edu/hr/benefits/retsav/trpwebinar.htm.

Please contact Human Resources at hr@uwgb.edu or ext. 2390 if you have any questions.

Employee Political Activities Reminder

With the election season here, it is appropriate to remind all university employees of current state law and university policies regarding employee political activities while at work and the use of university facilities or resources for political activities or purposes.  A PowerPoint summary of these restrictions and recommendations to employees is located at http://www.uwgb.edu/hr/training/PoliticalActivities.pdf. There are three restrictions that should be noted:

  • First, it is a violation of state law for a UW employee to engage in political activities while at work. This has been interpreted to include working on or assisting with a political campaign; displaying signs and similar items or materials supporting a partisan political candidate in the workplace; and using campus mail, e-mail, telephones and equipment for political activities.
  • Second, it is a violation of state law for anyone to ask a UW employee to make a political contribution or to help with a political campaign while the employee is at work. This includes sending a request for a contribution or help with a campaign to a UW employee’s work mailing address or work e-mail address.
  • Third, it is a violation of state law to enter a UW building or facility for the purpose of requesting a political contribution or help for a political campaign. There is an exception for University residence halls at Chapter UWS 18.06(16m), Wisconsin Administrative Code.

In addition to these specific restrictions on political activities, state and university policies restrict the use of university time, facilities, equipment, information technology resources and supplies to university business.  Please be aware that these restrictions do not apply to non-partisan activity. The campus (or campus organizations) may host non-partisan events to encourage voter education and participation, such as candidate forums and voter registration efforts. These activities must be non-partisan and for the sole purpose of voter education. Permissible activities include speeches, question and answer sessions, debates, or similar activities.  Electronic resources may also be used for non-partisan voter education purposes.

Information addressing the subject of political activities on campus for students, employees, and members of the public is available at http://www.wisconsin.edu/govrel/camprule.htm.  This website answers the most frequently asked questions in this area.  If additional questions arise, do not hesitate contact our office at x2390 or hr@uwgb.edu or contact Dan Spielmann at x2067 for more information.

Unclassified Search and Screen Training Workshops

On Thursday, September 20th and Friday, September 21st, Human Resources will present training sessions on the Unclassified Search and Screen Process.

This workshop will contain information regarding:
• Roles during the search and screen process.
• Procedures and forms related to Unclassified recruitment.
• The introduction of Talent Acquisition Manager (TAM) into the application process.

We will also answer any questions you may have about the search and screen process.

You are invited to attend one of the following sessions:
Thursday, September 20, 2012                                   Friday, September 21, 2012
10:00 – 11:30 a.m.                                                       10:00 – 11:30 a.m.
Alumni Rooms A/B                                                       Alumni Rooms A/B

Please email hr@uwgb.edu to RSVP no later than Monday, September 17th if you would like to attend.  If you are unable to attend, please feel free to contact HR, hr@uwgb.edu or ext. 2390, if you have any questions or would like more information about the topics presented.

Annual Career Progression and Title Change Review Process

Chapter 4 of the Academic Staff Handbook states that academic staff in the “professional” category and lecturers be granted the opportunity to request that their position be reviewed for possible retitling.  The provisions of Chapter 4 can be found at http://www.uwgb.edu/sofas/rules/academicstaffhandbook.pdf.

Section 4.04(2) requires the staff member to initiate the process via discussion with the immediate supervisor.  To assist in the preparation of the review, you will find Frequently Asked Questions and Compensation Process Guidelines (procedural instructions) as well as the request form on the Human Resources website at  https://www.uwgb.edu/hr/campus/supervisors/index.html#title.  In accordance with 4.03(2) of the Academic Staff Handbook, a favorable decision will result in a salary increase of the greater of at least 3% or to the minimum of the new salary range.  The effective date of the adjustment will be July 1, 2013.

The timeline for the process is as follows:

Date Action Item
Friday, August 31, 2012 Compensation Planning Process Guidelines and forms available on Human Resources website.
Friday, September 28, 2012 Employee and supervisor submit required documentation to Division Head.
Friday, October 5, 2012 Requests due to Area Leader/University Officer.
Tuesday, October 30, 2012 Requests due to Human Resources Office.
Friday, December 7, 2012 Position and Compensation Review Committee submits approved requests to Chancellor for review.
After Budget is approved or by May 18, 2013 Area Leader will notify affected employees, supervisors and division heads of approved requests.

In addition, the Office of Human Resources will be holding an informational session regarding Career Progressions and Title Changes.  Please mark your calendars to attend if you are interested.  The discussion will include such topics as the difference between a career progression/title change and eligibility criteria.  The session will be held on Thursday, September 13th from 11:00 a.m. –  noon in the Phoenix B Room in the University Union.  Please email hr@uwgb.edu to RSVP no later than Monday, September 10th if you would like to attend.

If you have any questions regarding the process, please feel free to contact Amy Plotner at ext. 2203.

Training Workshops

UW-Green Bay employees are invited to attend a variety of informational workshops to assist you in your role at UW-Green Bay.  You will learn about services on campus you may not be aware of, discover helpful tips and resources available to you, and become knowledgeable about important campus policies and best practices. You are welcome to attend one, some or all of the following workshops.

Monday, September 10, 2012
1:00 to 3:00 p.m.
Hiring & Retention (geared toward faculty and academic staff searches): This training will help you to find and select the best candidate for your job opening, and create a welcoming and rewarding work environment that makes your new employee want to stay. UW System experts, Matt Lind and Chris Ashley will discuss best practices in recruiting and hiring, immigration, and how we can do a better job of retaining our valuable employees.
Presenters: Matt Lind and Chris Ashley, UW System Legal Counsel

Wednesday, September 12, 2012
9:30 to 10:00 a.m.
Information Services: Academic Technology Services (ATS) and the Help Desk – what services can they provide to you, where can you find more information about them, and who can you contact if you need help?
Presenters: Bill Hubbard, Leif Nelson & Josh Goldman

10:30 to 11:00 a.m.
WISDM: The WISDM (Wisconsin Data Mart for PeopleSoft Financials) is a reporting tool used to view the fiscal activity for departments and project/grants on campus. The information contained in WISDM is extracted from the PeopleSoft Shared Financial System (SFS) on a nightly basis, and includes current year as well as prior year activity.  Activity for deposits, purchase orders, journal uploads (chargebacks), expense reports and payroll information can all be obtained from WISDM. SuAnn Detampel, Interim Controller, will present an online demonstration of WISDM, and answer your questions.
Presenter: SuAnn Detampel, Controller’s Office

1:00 to 2:00 p.m.
Information Security: Find out what the “bad guys” on the Internet want to steal from you and what you should do to prevent this from happening.  Topics to be covered include common attack methods, simple methods to thwart these attacks, and information sharing guidelines and policies.  The information shared will be useful in the workplace and at home.
Presenter: David Kieper, Computing & Information Technology

2:30 to 3:00 p.m.
Keeping Children Safe – Executive Order # 54: Executive Order #54 requires all University of Wisconsin System employees to immediately report child abuse or neglect if the employee, in the course of employment, observes an incident or threat of child abuse or neglect, or learns of an incident or threat of child abuse or neglect, and the employee has reasonable cause to believe that child abuse or neglect has occurred or will occur.  This training will provide an overview of Executive Order # 54, and explain when you should make a report and how to make the report.  You can attend this in-person training in lieu of online Executive Order # 54 d2L training that will be announced shortly to satisfy the training requirement.
Presenters: Jolene Truckenbrod & Tom Kujawa

Thursday, September 13, 2012
10:00 to 10:30 a.m.
Keeping Children Safe – Executive Order # 54: Executive Order #54 requires all University of Wisconsin System employees to immediately report child abuse or neglect if the employee, in the course of employment, observes an incident or threat of child abuse or neglect, or learns of an incident or threat of child abuse or neglect, and the employee has reasonable cause to believe that child abuse or neglect has occurred or will occur.  This training will provide an overview of Executive Order # 54, and explain when you should make a report and how to make the report.  You can attend this in-person training in lieu of the online Executive Order # 54 d2L training that will be announced shortly to satisfy the training requirement.
Presenters: Jolene Truckenbrod & Tom Kujawa

11:00 a.m. to Noon
Career Progressions: This is an informational session for any academic staff employee that may be interested in learning more about Career Progressions and Title Changes.  The discussion will include such topics as the difference between a career progression and a title change, the eligibility criteria, and an explanation of where to locate and how to complete the request forms.
Presenter: Melissa Pufall, Human Resources

1:00 to 1:45 p.m.
A Supervisors Guide to FMLA/WFMLA: The Federal Family and Medical Leave Act (FMLA) and the Wisconsin Family and Medical Leave Act (WFMLA) provide employees with the right to take job-protected leave with continued medical benefits when time off from work is needed to care for themselves or a family member who is seriously ill, to care for a newborn or newly adopted child or to attend to the affairs of a family member who is called to active duty in the military. During this training session we will go over who is eligible for this benefit, employee rights and when to contact HR.
Presenter: Melissa Pufall, Human Resources

2:00 to 2:45 p.m.
Employees Guide to FMLA/WFMLA: The Federal Family and Medical Leave Act (FMLA) and the Wisconsin Family and Medical Leave Act (WFMLA) provide employees with the right to take job-protected leave with continued medical benefits when time off from work is needed to care for themselves or a family member who is seriously ill, to care for a newborn or newly adopted child or to attend to the affairs of a family member who is called to active duty in the military. During this training session we will go over who is eligible for this benefit and when to notify HR of the need for medical leave.
Presenter: Melissa Pufall, Human Resources

3:00 to 4:00 p.m.
Reservations/Event Support/A’viands Catering: Steve Zywicki, Coordinator of Reservations & Event Services, will present information about University Union reservations and event support.  Tammy Swanson, A’viands Catering Director, will share information about A’viands catering and ideas for catering table set up.  Her presentation will also feature taste testing samples to enjoy!
Presenters: Steve Zywicki & Tammy Swanson

Friday, September 14, 2012
9:00 to 11:00 a.m.
Harassment Prevention Training: Sexual harassment is a form of sex discrimination. State and federal law prohibit sexual harassment both in the workplace and in the academic environment. Attorneys Paige Reed and Matt Lind will cover the law, harassment policies, and the complaint and investigative process.  They will also discuss pertinent scenarios and answer your questions. You can attend this in-person training in lieu of the online Harassment Prevention training to satisfy the training requirement.
Presenters: Paige Reed & Matt Lind, UW-System Legal Counsel

1:00 to 3:00 p.m.
Harassment Prevention Training: Sexual harassment is a form of sex discrimination. State and federal law prohibit sexual harassment both in the workplace and in the academic environment. Attorneys Paige Reed and Matt Lind will cover the law, harassment policies, and the complaint and investigative process.  They will also discuss pertinent scenarios and answer your questions. You can attend this in-person training in lieu of the online Harassment Prevention training to satisfy the training requirement.
Presenters: Paige Reed & Matt Lind, UW-System Legal Counsel

Please RSVP to Human Resources at hr@uwgb.edu or ext. 2390 by Thursday, September 6th.  These workshops will take place in Phoenix Room B of the University Union.  (There is no cost to your department for you to attend these workshops.)

Please contact Human Resources at hr@uwgb.edu or ext. 2390 if you have any questions.


 

TIAA CREF Counseling Sessions

TIAA CREF INDIVIDUAL COUNSELING SESSIONS – September 10-11, 2012

TIAA CREF is offering individual and confidential counseling sessions where you can discuss your financial situation with a TIAA CREF consultant.  They will be available to help you achieve your financial goals by investing in financial solutions.

Please see the flyer for more information about TIAA CREF sessions at UWGB.  To schedule a consultation with representative Chad Stein, call 1-866-843-5640  Monday through Friday, 9:00am to 8:00pm (EST), or register at www.tiaa-cref.org/letstalk1.

Please contact Human Resources at hr@uwgb.edu or ext. 2390 if you have any questions.

Benefits & Wellness Fair

Mark your calendars to attend the annual…

UWGB Employee Benefits and Wellness Fair
Monday, October 8, 2012
12:00 p.m. – 3:00 p.m.
University Union-Phoenix Rooms

The benefits fair will provide you with the opportunity to learn more information about your benefits and options you have during the annual It’s Your Choice enrollment period.  This year’s annual It’s Your Choice open enrollment period is October 8th to November 2nd.  Representatives from over 25 vendors will be available during the fair.

This year we will also be offering Benefits Open Lab Sessions.  Stop by any of the following open lab sessions to ask benefits questions, learn more about 2013 benefits changes, and receive assistance with the E-Benefits enrollment program.

Open Lab Sessions:

Date: Wednesday, Oct. 10th
Time: 11:00 a.m.-12:00 p.m.
Location:  Lab Sciences 102

Date: Friday, Oct. 12th
Time: 9:00 – 10:00 a.m.
Location:  Lab Sciences 102

Date:  Tuesday, Oct. 16th
Time: 2:00 –  3:00 p.m.
Location:  Instructional Services 1129A

Date:  Thursday, Oct. 18th
Time:  10:00 – 11:00 a.m.
Location:  Lab Sciences 102

Date:  Monday, Oct. 22nd
Time:  1:00 – 2:00 p.m.
Location:  Lab Sciences 102

Date:  Wednesday, Oct. 24th
Time:  9:00 – 10:00 a.m.
Location:  Lab Sciences 102

Date:  Tuesday, Oct. 30th
Time:  2:00 – 3:00 p.m.
Location:  Lab Sciences 102

Please contact Human Resources at hr@uwgb.edu or ext. 2390 if you have any questions.

WRS Benefit Presentations

Wisconsin Retirement System Benefit Presentations for September to November 2012

The Department of Employee Trust Funds (ETF) will offer free public presentations on Wisconsin Retirement System (WRS) benefits in September, October and November. These WRS workshops are valuable opportunities for WRS members, spouses, and other individuals seeking general information on retirement issues and other ETF-administered benefit programs. Those considering or planning retirement in the near future are encouraged to attend; however, the information is useful for all WRS members.

Topics covered during the presentations include:
•    Requesting a retirement estimate
•    Calculating retirement benefits
•    Annuity options
•    Separation benefits
•    Taxes

FREE PRESENTATIONS
Green Bay
Monday, September 10, 2012
6:30 to 8:30 p.m.
Northeast Wisconsin Technical College – Lecture Hall SC132
2740 W. Mason St.; Green Bay

Superior
Tuesday, September 18, 2012
6:30 to 8:30 p.m.
Wisconsin Indianhead Technical College – Conference Center
600 N. 21st. St.; Superior

Platteville
Wednesday, September 26, 2012
6:30 to 8:30 p.m.
Platteville High School – Auditorium
710 E. Madison St.; Platteville

Fond du Lac
Thursday, October 4, 2012
6:30 to 8:30 p.m.
Moraine Park Technical College – Cafeteria A109
235 N. National Ave.; Fond du Lac

River Falls
Thursday, October 18, 2012
6:30 to 8:30 p.m.
Meyer Middle School – Auditorium
230 N. Ninth St.; River Falls

Kenosha
Monday, November 5, 2012
6:30 to 8:30 p.m.
Gateway Technical College – Madrigrano Auditorium
3520 30th Ave.; Kenosha

Milwaukee
Wednesday, November 14, 2012
6:30 to 8:30 p.m.
UW Milwaukee – UWM Union Ballroom
2200 E. Kenwood Blvdl.; Milwaukee

Please contact Human Resources at hr@uwgb.edu or ext. 2390 if you have any questions.

University Personnel Systems – Stakeholder Feedback Posted

The UPS stakeholder feedback from the initial UPS recommendations is now posted on the UPS website at http://web.uwsa.edu/personnelsystems/latest-news/ups-recommendations-feedback-round-1/. The UPS website also summarizes the next steps for UPS:

Next Steps
As noted in the Phase IV timeline, each initial work group recommendation is undergoing intensive review.  The stakeholder feedback document is a key component of that review.  The proposed recommendations will undergo a final round of stakeholder review in the fall with the first reading of the final recommendations going to the Board of Regents in November 2012 and for final approval by the Board of Regents in December 2012.  For more information, visit the UPS timeline description.

The proposed UPS recommendations will again be available for UW-Green Bay employees to review and submit feedback in September/October.

Please contact Human Resources at hr@uwgb.edu or ext. 2390 if you have any questions.