Category: Payroll & Benefits

Year End Information for Classified Employees

**Important information regarding vacation carry over, compensatory time, annual leave conversion, and personal & floating holidays**

Attn:  Classified Employees and their Supervisors:

UW-Green Bay requires that vacation for classified employees be taken in the calendar year in which it is earned.  It is UW-Green Bay’s practice to allow up to 40 hours of vacation to be carried over into the following year, if approved by the employee’s supervisor.  A request to carry over more than 40 hours of vacation must be approved by Human Resources.  Any vacation carried over from 2010 into 2011 must be used by June 30, 2011.

Please complete the Vacation Carry Over Request Form ONLY if requesting to carry over more than 40 hours of vacation into 2011.

Requests must be submitted to HR, ES 107, no later than Friday, December 10, 2010.  A scanned, signed copy of the form may be e-mailed to hr@uwgb.edu in lieu of a hard copy submission.

If a new employee completes his or her original probationary period between July 1 and December 31, 2010, all vacation may be carried over (without supervisor or HR approval).  However, the leave must still be used by June 30, 2011.

 In-so-far as possible, all 2010 Compensatory Time earned should be used by December 30, 2010.  Under exceptional circumstances, approval to carry unused compensatory time into 2011 may be granted by the immediate supervisor.  All 2010 compensatory time must be used by April 30, 2011 or it will be paid.

Personal holiday hours may not be carried into 2011 and if not used by December 30, 2010 will be forfeited.  Also, please remember that Christmas Day falls on a Saturday, resulting in a floating holiday.  You must use this floating holiday by December 30, 2010 or it will be lost.

In 2011, classified employees will be granted three floating holidays due to the dates of certain legal holidays during the year.  Please visit the Legal Holidays section of our website for additional details.

Eligible employees able to utilize the Annual Leave Conversion Option will receive written notification by the end of November.

Please contact Human Resources at 465-2390 if or via e-mail at hr@uwgb.edu you have any questions.

Benefit Enrollment and Change Period

There are important changes to benefits for 2011 that may require you to take action during the Benefit Enrollment & Change Period.  Even if you are satisfied with your current benefit plans, please take time to read about changes to the benefit plans so you know how you may be impacted and if you need to take any action.

The Annual Benefit Enrollment and Change Period begins on October 4th and ends on October 29, 2010 for most plans.  Watch for an email near the beginning of the enrollment and change period that includes important details about changes to your benefit plans and your enrollment and change opportunities.

The My UW System portal will also have personalized benefit enrollment and change information available in early October.   Please review the UW System Benefit Enrollment and Change period website for details.

You may take the following actions during the benefit enrollment and change period:

• Change health insurance plans

• Change from single to family health insurance or add additional eligible family members to family health insurance (including      married children under age 26 and unmarried children under age 27)

• Enroll in plans that have an open enrollment (vision, dental, EPIC Benefits+)

• Enroll in Employee Reimbursement Account (medical expense and dependent care)

• Cancel vision or dental coverage for the 2011 plan year (must submit application by December 1)

• Remove eligible dependent children ages 19-27 or a domestic partner from benefit plans

Watch for benefit plan changes for 2011:

• Stand-alone dental insurance – there will be a new dental plan, Dental Wisconsin, and Anthem DentalBlue will no longer be available to employees not represented by a union.  Action needs to be taken by these employees to apply for the new dental plan.  Coverage will automatically end on December 31, 2010 for Anthem DentalBlue.

• The EPIC Dental & Excess Medical insurance plan changed its name to EPIC Benefits+ and has added an optional vision insurance benefit to their plan.

• Many over-the-counter drugs will no longer be a reimbursable medical expense under the Employee Reimbursement Account (ERA) program.

• Coverage and benefit levels under the Accidental Death & Dismemberment (AD&D) Insurance plan will be expanded.

• Premiums for State Group Health and State Group Life Insurance will be deducted one month in advance of coverage.  Premiums are currently deducted two months in advance of coverage so in order to make the change to paying premiums one month in advance, there will be no health or State Group Life Insurance deduction from your November earnings.  Normal premium deductions will resume on your December earnings.

• Married children under age 26 will be eligible for coverage under State Group Health Insurance.

• State Group Health has a new health plan available in several eastern Wisconsin counties- WEA Trust PPP. For more information, please see the 2011 It’s your Choice Decision Guide.

Please e-mail benefits@uwgb.edu or call 465-2390 if you have any questions.

UWGB Employee Benefits & Wellness Fair

Monday, October 4, 2010

11:00 a.m. to 2:00 p.m.

Phoenix Rooms – University Union

UW-Green Bay is hosting an Employee Benefits & Wellness Fair to provide employees with the opportunity to learn more information about their benefits.  Mark your calendar to attend!

Refreshments will be served and door prizes will be given out.  Bellin Health will provide blood pressure checks, Aurora will provide skin cancer screenings, and Prevea Clinics will have information available about headaches and diabetes. The following vendors will be available to talk with you:

  • * Ameriprise
  • * Ameritas
  • * Arise Health Plan
  • * Aurora
  • * Bellin Health
  • * Dental Associates
  • * Dreyfus
  • * Epic Life Insurance
  • * ERA
  • * ETF
  • * Health Choice Long Term Care Solutions
  • * Humana
  • * Kress Events Center
  • * Lincoln Financial
  • * Network Health
  • * Prevea Clinics
  • * Social Security
  • * Standard Plan
  • * T. Rowe Price
  • * TSA/WRS Retirement
  • * UWGB Dietetics/Nutrition
  • * UnitedHealthCare
  • * VSP (Vision Care)
  • * WEA Trust
  • * Western Racquet
  • * Wisconsin Deferred Compensation
  • * YMCA of Green Bay

Please e-mail benefits@uwgb.edu or call 465-2390 if you have any questions.

Fidelity Individual Counseling Sessions

Fidelity is offering individual confidential counseling sessions for you to learn how to make the most of your opportunities to invest for the future.  Whether it’s enrolling in the plan, moving funds from old employer retirement plans, making sure you are on track, or answering basic questions, each session is specially designed to help you become better informed and more confident in planning for your retirement.   Knowing you can reach your retirement goals. That’s retirement readiness.  Please see the Fidelity Investments flyer for details.

 When:   Wednesday, September 15th,  9:00 am to 5:00pm

Where:   University Union Building, Heritage Room #232

 Please join Fidelity Investments for a confidential consultation with your Retirement Counselor, Jim Stair.   To schedule a time, call 1-800-642-7131, OR go to their website at:  http://fidelity.com/atwork/reservations  to reserve a session for the date above.

Please e-mail benefits@uwgb.edu or call 465-2390 if you have any questions.

Upcoming WRS Public Presentations: Understanding the WRS and Related Benefits

The Department of Employee Trust Funds (ETF) will offer free public presentations on Wisconsin Retirement System (WRS) benefits in September, October, and November.  These WRS workshops are valuable opportunities for WRS members, spouses, and other individuals seeking general information on retirement issues and ETF-administered benefit programs. Those considering or planning retirement in the near future are encouraged to attend.

Topics covered during the WRS presentations include:

• Requesting a retirement estimate

• Survivor benefits

• Calculating retirement benefits

• Health and life insurance benefits

• Annuity options

• Beneficiary designations

• Separation benefits

• Statement of benefits

• Taxes

• Additional contributions

 To see available dates and times, please follow this link to the schedule: http://etf.wi.gov/news/public_presentations.pdf

Please e-mail benefits@uwgb.edu or call 465-2390 if you have any questions.

Use of Christmas Floating Holiday for Classified Employees

This year, Christmas Day falls on a Saturday, resulting in a floating holiday.  Please note that a floating legal holiday may be used at any time during the year it is earned.  You must use this floating holiday by December 30, 2010 or it will be forfeited, as it cannot be carried over into 2011.  You may use this floating holiday prior to it being earned on December 25, 2010 and usage of this time will appear as a negative balance on your earnings statement until after the holiday occurs.

Use of a floating holiday should be reported as “Legal Holiday” on your bi-weekly timesheet.

For more information regarding legal holidays, please visit our website.  If you have any questions, please contact Human Resources or Payroll.

 

Payroll Office, ES 107

payroll@uwgb.edu

920-465-2390

Earnings Statement Reminder

As a reminder, Earnings Statements will no longer be e-mailed.  Please use the UW System Portal to access this information going forward.  Earning Statements are made available up to three days prior to the pay date.  Below is some additional helpful information regarding the My UW System Portal.

* The My UW System link is available on the Human Resources home page (http://www.uwgb.edu/hr/) under “Employee Quick Links.”

* If you bookmark the My UW System web page, please bookmark http://my.wisconsin.edu to bring you to the web page where you select “University of Wisconsin-Green Bay” (if you bookmark the page after you select your institution, you could get an error message).

* If you have a space in your UWGB network password, you may have trouble logging into My UW System.  If this is the case, you can reset your password.

* At the screen where you select your institution, the Help Desk recommends that you don’t check “Remember Me.”

* The first time you log into My UW System, it may take awhile.  Successive log ins will proceed more quickly.

* If you received a notice that you need to reset your UWGB network password, and don’t reset your password, your My UW System log in may not work.  You would need to reset your password.

* If you need help with logging into My UW System, please contact the UWGB Help Desk at ext. 2309 or helpdesk@uwgb.edu.

* If you have questions regarding your earnings statements, leave statements and reports, annual tax statements, or benefits statements, please contact ext. 2390 or payroll@uwgb.edu.

Socially Responsible Investing Video Available Online

Scott J. Budde, CFA and Managing Director in TIAA-CREF’s Asset Management Division, presented a Socially Responsible Investing Workshop on May 6, 2010, which was presented via live streaming video conference at UW-Green Bay.

You may view the one-hour SRI Workshop online at http://mediasite.ics.uwex.edu/mediasite5/Viewer/?peid=837e6d56852a4d7c8b2d028a0eaf66f5.

You can also access this presentation under the “What’s New” heading on the UW System TSA Home Page and at the UW System Counseling Web Page.

Please e-mail benefits@uwgb.edu or call 465-2390 if you have any questions.

My UW System Provides Online Access to Your Payroll and Benefits Information

As part of our efforts to continue to plan and prepare for implementation of the new Human Resources System (HRS) sometime in 2011, all UW-Green Bay employees (including student employees) are now able to access payroll, leave and benefit information online.  Earnings statements, unclassified leave statements and furlough reports will no longer be e-mailed to you effective May 24th.

My UW System is an easy-to-use, secure gateway providing convenient online access to:

* Earnings Statements

* Unclassified Leave Statements and Reports (including furlough time reports)

* Annual Tax Statements

* Annual University Staff Benefits Statements

My UW System News and Employee Resources are additional online features that will be used to communicate Payroll, Benefit and Human Resource information.

Access to My UW System

My UW System is available at http://my.wisconsin.edu and can be accessed at any time, from any computer that has an internet connection.  To login, select “University of Wisconsin – Green Bay,” and then enter your UW-Green Bay user ID and password.

Availability of My UW System Statements

Your latest Earnings Statement is available on My UW System at least three days before your pay date; payments are not available until the actual pay date.  Statements are kept online for the current year, plus three prior years, so you have convenient access to payroll, leave and benefit statements.

My UW System Security

Access is secured according to the best practices for web security.  The greatest potential threat to data security comes from users voluntarily sharing their ID and password with others.  You should always log out and close your browser when you have completed your web session.  The My UW System website provides additional information about security.

For More Information

For access to help documents, please visit http://helpdesk.wisc.edu/myuwsystem/

My UW System Maintenance Schedule

On Tuesdays (but not necessarily every Tuesday), between 5:00 a.m. and 7:00 a.m., maintenance activities could temporarily interrupt access to My UW System.

Every Sunday between 3:00 a.m. and 9:30 a.m., the My UW System statements will not be available due to maintenance.

Note:  For Classified employees, you will continue to access your timesheets on the Human Resources website.   

Please contact Human Resources/Payroll at hr@uwgb.edu or 920-465-2390 if you would like an overview to assist you in accessing your employee information.