Author: demeuses

Register For Your Flu Vaccine Appointment

The Well Wisconsin Program offers workplace flu vaccine clinics because rolling up your sleeve now is better than a nasty illness later. Flu vaccinations are free and voluntary for employees and spouses enrolled in the State Group Health Insurance Program.

Follow the below steps to receive your flu vaccination at your workplace flu vaccine clinic.

  1. Pre-register by logging in or creating an account at the Well Wisconsin Program portal. Then scroll down to the Get Your Flu Vaccination tile and click Register Today.
  2. Complete the digital consent form.
  3. Present your health insurance ID card at your appointment.

The flu vaccination will protect against the more likely causes of flu illness during the upcoming season, including the H1N1- strain of influenza. The vaccine is preservative-free.

The vaccine is not recommended if you:

  • Are allergic to eggs or egg products
  • Have an active neurological disorder
  • Have a fever, acute respiratory or other active infection/illness

Get More Information

 

Source: Universities of Wisconsin Office of Human Resources

The Outdoors Are Calling!

Friendly reminder that the UREC Outdoor Adventure Center has everything you need to tackle your next outdoor adventure. They offer a wide selection of high-quality equipment rentals at affordable prices for students, faculty, staff and community members. Take advantage of our beautiful Wisconsin summer and grab gear for your next outing!

Visit the UREC Outdoor Adventure Center Webpage to learn more about how you can enjoy our last month of summer!

Bank Unused Vacation Hours – Deadline: September 30, 2024

Faculty, Academic Staff and Limited Appointees with a 12-month appointment have an annual opportunity to bank unused vacation after completing ten fiscal years (July 1 through June 30) of continuous service. The deadline to bank unused vacation allocated in fiscal year 2023-2024 is September 30, 2024.

Vacation and carryover balance hours that are eligible to be banked may be viewed beginning July 1. The Banked Leave Conversion Tipsheet includes instructions for viewing your leave balances and banking unused vacation.

How Much Vacation Can You Bank?

Years of Continuous Service Hours That Can be Banked *
First 10 Years 0
10+ to 25 Years 40
25 Years and Over 80

* The amount of vacation that can be banked is prorated for part-time employees.

There is no limit to the total number of hours (balance) that can be retained in your Banked Leave account. Once vacation is banked the hours do not expire.

When Can Banked Leave Be Used?

With your supervisor’s approval, banked leave hours may be used whenever you are allowed to use paid leave.

What If You Terminate Employment?

Unused banked leave hours will be paid to you at your wage rate at termination.

Policies:

If you have questions after reviewing the available information, reach out to your Payroll/Leave Contact.

Source: Universities of Wisconsin Office of Human Resources

SUMMER PREPAY DEDUCTIONS: SUMMER EMPLOYMENT/FAMILY STATUS CHANGES

If you are a nine-month Faculty, academic staff, limited appointee, student assistant, or employee-in-training who had summer prepay insurance premiums deducted from your spring, 2024 paychecks, and you have had an employment or family status change, reach out to your benefits contact for information on how your insurance benefits and deductions may be affected.

What are Summer Prepay Deductions?

Summer prepay insurance premiums are deducted from spring paychecks to cover the cost of continuing insurance coverage through the summer months (i.e., contract break) and are in addition to regular biweekly insurance premium deductions.

What if Your Employment/Family Status Changes Over the Summer?

Employment Status: If your summer or fall 2024 employment status changes after summer prepays were deducted, you may receive deduction refunds. If you will be terminating employment and will not return in fall 2024, reach out to your benefits contact to determine your employment termination date and insurance coverage end dates.

Family Status: If you experience a family status change such as marriage, birth of a child, or divorce, reach out to your benefits contact for information on how your insurance benefits may be affected.

Note: Nine-month employees’ insurance premium deductions will resume on the September 5, 2024, paycheck.

Review the Universities of Wisconsin Employee Benefits Summer Prepay Insurance Premiums web page for information on:

  • Employee eligibility for summer prepay deductions
  • Which insurance plans have summer prepay deductions
  • How employment or family status changes may affect deductions

Questions
If you have questions after reviewing the web page, reach out to your benefits contact.

Source: Universities of Wisconsin Office of Human Resources

New MyUW Portal Look

Welcome

While you may notice a new look, all of the information you are looking for is still available.

Navigating Help and Resources

  • Help Resources: visit the UW Shared Services home page,  https://uwservice.wisconsin.edu/ and pick a topic from the ‘for employees and manager’ section.
  • On page Help: From any page within a tile, click the three dots in the upper right corner and select ‘Help’
  • Contact us: If you need further assistance, please email serviceoperations@uwss.wisconsin.edu

Manager Self Service

If you are a manager performing approvals or manage team performance, click the Employee Self Service drop down in the upper left and select Manager Self Service.

Tile Name Changes

Below is a list of the old tile name and their corresponding new name.

Old Tile Name New Tile Name
Personal Information My Information
Benefit Information Benefits and Well-Being
Payroll Information Payroll
Performance Management Performance
Benefit and Payroll Resources Benefits and Well-Being or Payroll (based on content)
SFS, ShopUW+, Canvas, etc Campus Dashboard
Manager Time and Approval Manager Self Service > Manager Time and Absence
HRS  Approvals Manager Self Service > Approvals

Source: Shared Services