ATTENTION ALL SUPERVISORS OF STUDENT EMPLOYEES
This post contains information on:
- Graduating Seniors and students not continuing/ Other Important Dates
- Federal Work Study Balance Reports
- Posting a position on PRO
- Earning Statements/W2
GRADUATING OR STUDENTS NOT RETURNING IN SPRING
The last day of work for graduating seniors and those not returning for the spring semester is DECEMBER 21, 2015. This applies to all student employees, work study or regular. If your student employee is graduating or will no longer be a student, you may have the option of hiring them as an LTE. All LTE requests have to be approved by leadership before hire. Please contact Human Resources with any questions about this process.
If your student employee is graduating, their appointment will be ended by HR. If your student employee is not return for any other reason or their position is changing please complete a Student Employment Form and select the appropriate action from the top drop down and complete the necessary information.
Other Important Dates
January 25-First day of classes for Spring semester
May 13-Last day of work for students graduating in May or not returning for Fall 2016
FEDERAL WORK STUDY (FWS) BALANCE REPORTS
These reports are sent bi-weekly via email to students with a FWS award. This email contains FWS amounts & balances. Ask your FWS student employee(s) to provide you with these emails as a way to monitor award balances. An accurate FWS balance will assist supervisors when scheduling hours for spring and help avoid exceeding a student’s FWS award.
ADVERTISING OPEN STUDENT POSITIONS
Open positions should be posted in the Phoenix Recruitment Online (PRO) site. Jobs can be submitted by completing an online form or instructions to post directly in PRO can be found on the Student Employment website: http://www.uwgb.edu/student-employment/employers/opening.asp
EARNINGS STATEMENTS
Earnings statements are available to all current student employees through access to the My UW System Portal at http://my.wisconsin.edu and can be accessed at any time, from any computer that has an internet connection. To login, the student will need to select UW-Green Bay, and then enter their UW-Green Bay user ID and password. Access to the portal is tied to employment, thus if employment ends so will access to the portal.
The 2015 W2 will be sent to the student’s home address and a copy will be available in the portal at the end of January. Please have the student review their personal information on the portal. If the address listed is incorrect, please notify PayrollandBenefits@uwgb.edu before the end of the year.
QUESTIONS:
- Student employee rights or issues, part-time student employment opportunities, off campus employment or Work Study, contact Student Employment at studentemployment@uwgb.edu.
- Student employment eligibility, appointments, paperwork, Portal access, contact Julie Flenz at flenzj@uwgb.edu or hr@uwgb.edu.
- Timesheets, hours, payroll processing or earnings statements, contact Kimberly Danielson at danielsk@uwgb.edu or payrollandbenefits@uwgb.edu.