Faculty, Academic Staff and Limited Appointees (who have or had an active leave-eligible appointment) must submit monthly leave reports for each appointment, whether or not leave is used. Employees are required to report leave on or before the day the leave is taken, or if no leave is taken, to enter a “No Leave Take” at the end of the month.
Missing leave reports must be submitted by June 30, 2023 for fiscal year July 2022 through June 2023.
Failure to submit leave reports will result in a permanent reduction of sick leave hours. Even one unsubmitted leave report will reduce an employee’s sick leave balance resulting in less sick leave available to use if needed.
Long term, a reduction of sick leave hours will result in fewer hours available for the Sick Leave Credit Conversion Program which allows employees to pay for health insurance in retirement.
How do I Know if I have Missing Leave Reports?
Employees with missing leave reports receive email reminders every two weeks listing their missing reports. Employees may also check for missing leave reports at any time in the MyUW portal.
Resources
- To check for missing Leave Reports, review the Missing Leave Reports tipsheet on the Time and Absence Help page.
- UW System Administrative Policy 1212 (formerly BN 3) Sick Leave (section 6.III.1 and VII (1)
Source: UW System Human Resources