If you have not taken time off during the pandemic it might be because of travel and gathering restrictions or because you have been busy triaging issues caused by the pandemic to help keep campuses safe. It’s important to step away from work and tend to your physical, mental and emotional well-being.
Plan ahead and schedule your paid leave now to avoid losing vacation and/or personal holiday hours.
As a reminder, due to the COVID-19 pandemic, Interim Policies were approved as one-time exceptions that allow leave eligible employees to extend the deadline of unused vacation carryover and to carry forward personal holiday hours. The deadline to use the carried over leave time is approaching. Review the charts below for your employee group to determine the deadline for using your vacation and personal holiday time.
—Faculty, Academic Staff and Limited Appointees—
Paid Leave Type: Personal Holiday*
Year Granted:
-
- July 1, 2019 – June 30, 2020 (2020 Fiscal Year)
- July 1, 2020 – June 30, 2021 (2021 Fiscal Year)
- July 1, 2019 – June 30, 2020 (2020 Fiscal Year)
Deadline to Use: June 30, 2021
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Paid Leave Type: Vacation**
Year Granted:
-
- July 1, 2018 – June 30, 2019 (2019 Fiscal year)
- July 1, 2019 – June 30, 2020 (2020 Fiscal Year)
Deadline to Use: October 9, 2021
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* Personal holiday hours granted July 1, 2019 and carried over an additional year under the one-time exception outlined in UW System Administrative Policy 1200-Interim 05 Vacation, Compensatory Time and Personal Holiday Carryover must have been used by June 30, 2021. Additionally, personal holiday hours granted July 1, 2020 must have been used by June 30, 2021 as outlined in UW System Administrative Policy 1211 (formerly BN2) Personal Holiday and Legal Holiday Administration.
** Vacation hours granted July 1, 2018 and carried over an additional year under the one-time exception and vacation hours granted on July 1, 2019 must be used by October 9, 2021. UW System Administrative Policy 1200-Interim 08 Extended Vacation Carryover extends this deadline to October 9, 2021 from June 30, 2021.
Remember to submit your leave reports as leave is taken. Also, for months when no leave is taken, a no leave taken report is required.
—University Staff—
Paid Leave Type: Personal Holiday^
Year Granted:
-
- January 1, 2020 – December 31, 2020 (2020 Calendar Year)
- January 1, 2021 – December 31, 2021 (2021 Calendar Year)
Deadline to Use: December 31, 2021
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Paid Leave Type: Vacation ^^
Year Granted:
-
- January 1, 2019 – December 31, 2019 (2019 Calendar year)
- January 1, 2020 – December 31, 2020 (2020 Calendar Year)
Deadline to Use: December 31, 2021
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^ All vacation and personal holiday hours carried over under this one-time extension must be used by December 31, 2021.
^^ All vacation hours granted January 1, 2020 and personal leave granted January 1, 2021 must also be used by December 31, 2021.
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Also, December 25th (Christmas Day) falls on a Saturday this year, so we have a floating holiday. University Staff employees must use the floating legal holiday hours by December 31, 2021. Academic Staff and Limited employees must use the floating legal holiday hours by June 30, 2022.
For detailed information review:
Policies
Interim Policies
Source: UW System Human Resources