As we near the end of the 2017 calendar year, University Staff employees are reminded to review their leave balances.
Vacation Carry Over
Normally, vacation time must be used within the calendar year during which it is earned. Employees may carry over any unused earned vacation into the following calendar year. Any vacation carried over from the previous calendar year must be used by December 31 of the following calendar year.
The Human Resources System (HRS) will automatically take any vacation absences entered first from carry over balances before taking from the current year’s allocations.
Compensatory Time
Compensatory time is able to be carried into the following calendar year if approved by the immediate supervisor. If carried over, unused compensatory time must be used by April 30th of the following year or it will be paid out on the pay period that includes May 1st.
Personal and Legal Holidays
Personal and Legal holiday hours may not be carried into 2018 and if not used by December 31, 2017, will be forfeited.
We have two floating legal holidays this year, for Christmas Eve and New Year’s Eve. Your legal holiday balance includes both observed and floating legal holidays. The remaining observed legal holidays this calendar year include Thanksgiving and Christmas. You can take your available “Legal Holiday Balance-YTD” and subtract these two observed legal holidays to see if you have any floating legal holiday hours left to use.
Annual Leave Conversion Option (Banked Leave or Sabbatical)
Forms for employees eligible for the Annual Leave Conversion Option will be available soon on your My UW System Portal, under the Time and Absence section, Leave Reports tab. We will post a notification when these forms are available.
Please note that the above information applies to University Staff positions, not Academic Staff, Limited, or Faculty positions.
How do I check my paid leave balances? Please review page three of these instructions.
Please contact the Payroll & Benefits office at 920-465-2390 or payrollandbenefits@uwgb.edu if you have any questions.