Now Live: Performance Reviews in Workday

As of Monday, July 28, 2025, UW System has officially launched the new Performance Review process in Workday.  Below you will find basic information about this process; however, since the initial tasks in the system belong to the supervisor, we strongly encourage all supervisors to participate in the learning sessions scheduled for August.  See “Learning Sessions” below.

✅ Who Needs a Performance Review?

At UW-Green Bay, all ongoing employees in the following categories must complete an annual performance review in Workday:

• University Staff
• Academic Staff (Professional)
• Limited Appointees
• Instructional Academic Staff (this is a new for UW-Green Bay)

Note: Faculty are not included in this initial launch. Their transition to Workday will occur at a later date.

📅 New Timeline for Reviews

Starting with Fiscal Year 2026 (FY26), performance reviews for the employee categories listed above will follow a July–October timeline:

• Reviews will begin each July after the fiscal year ends (June 30)
• All reviews must be completed by October 31

📊 New Rating Scales in Workday

The new system introduces standardized rating scales across all UW campuses for Staff & Instructional Academic Staff as follows:

• Failing to Meet Expectations
• Partially Meeting Expectations
• Meeting Expectations
• Exceeding Expectations

👥 Employees with Multiple Jobs
Each employee will have one primary performance review. If they have more than one job:

• The primary manager completes the review.
• Other managers can provide feedback through a Workday task.

For assistance with this, please check out the job aid: Responding to a Give Feedback Request – Manager

🧭 What Managers Need to Do

The specific task supervisors need to complete depends on two factors:

1. Whether the employee you supervise is currently on probation
2. The type of appointment your direct report holds (US, NIAS, IAS, LI)

Job Aids and Tutorials

• Initial set up of UWGB performance review content in Workday [Video]

• Manager Tasks in Performance Reviews – Manager [Job Aid]
• Performance Reviews Overview [Job Aid]
• Employee Tasks in Performance Reviews – Employee [Job Aid]
• Launching a New Employee Goals and Expectations Review [Job Aid]
• Launching a Probation Final Performance Review [Job Aid]

Learning Sessions*

(*) We encourage in-person attendance. Virtual options are available for those unable to join on site.