Faculty, Academic Staff and Limited Appointees (who have or had an active leave-eligible appointment) must submit monthly leave reports for each appointment, whether or not leave is used. Employees are required to report leave on or before the day the leave is taken, or if no leave is taken, to enter a “No Leave Take” at the end of the month.
Missing leave reports must be submitted by September 30, 2024, for fiscal year July 2023 through June 2024.
Failure to submit leave reports will result in a permanent reduction of sick leave hours. Even one unsubmitted leave report will reduce an employee’s sick leave balance resulting in less sick leave available to use if needed.
Long term, a reduction of sick leave hours will result in fewer hours available for the Sick Leave Credit Conversion Program which allows employees to pay for health insurance in retirement.
How do I Know if I have Missing Leave Reports?
Employees with missing leave reports receive email reminders every two weeks listing their missing reports. Employees may sign into my.wisconsin.edu to check for missing leave reports at any time. UW-Madison employees can also access from the MyUW portal (my.wisc.edu).
To check for missing leave reports, access the Review Missing Leave Reports tipsheet on the Time and Absence Help page.
Policies
The following sick leave policies are available for reference:
- UW System Administrative Policy 1212 (formerly BN 3) Sick Leave (section 6.G.III.1 and VII.1)
- UW-Madison Sick Leave Policy (section VIII and XI)
If you have questions, reach out to your Payroll/Leave Administrator.
Source: Universities of Wisconsin Office of Human Resources