Employee Giving

Dear UW-Green Bay Faculty and Staff:

When speaking with UW-Green Bay alumni, they almost always cite the names of faculty and staff members who made an impression on them and provided the spark that motivated them to pursue their careers. The ripple effects of your daily interactions with students span decades and has profoundly shaped and impacted our region and beyond. I am acutely aware of the countless financial and personal sacrifices that our faculty and staff have made to keep UW-Green Bay moving forward in this difficult time.

We all give in different ways. If you are able, I encourage you to join me in making a gift through the UW-Green Bay Foundation to the Need-Based Grant-Aid Fund, or one of the food pantries we have on our four campuses. It is another meaningful way you can help students and support the University mission of serving as an access institution. Gifts to these funds are used to support students in need and are a valuable source of financial aid through need-based grants. Thank you for considering a gift to propel us further forward to meet the challenges our students face by making a one-time or recurring payroll deducted gift.

Also, I wanted to mention that you will be hearing more about the United Way effort in the weeks to come. UW-Green Bay is proudly part of this community. We embrace community partners like United Way in reaching others in need in our communities. United Way helps numerous social service agencies meet the needs of families down on their luck who simply need a helping hand. Further information on the United Way and a link to donate will be announced in the coming weeks.

As members of the Phoenix community, I know we are compassionate. Every gift makes a difference in the life of a student.

Employee Giving Portal

External Giving Links:

Best,

Michael Alexander
Chancellor Best,

UW-Green Bay Response to Rising Community COVID-19 Cases

Dear UW-Green Bay Students, Faculty, and Staff,

As you may have heard, in recent days local health departments across the region have issued Public Health Emergency COVID-19 alerts due to the high levels of COVID-19 cases, which have resulted in increased COVID-19 hospitalizations and deaths. The recent surge in cases in the region certainly causes all of us to be on high alert. I am sure many of you have wondered how UW-Green Bay plans to respond. At this time, we have decided to stay the course and continue our current state of operations.

In recent weeks, our testing capacity has increased, and our students in Residence Life are being tested each week. They have committed to keeping each other, and the rest of campus safe. We have also expanded testing to others coming on campus. To date, we have an amazingly low positivity rate of 1.13 percent positive for tests conducted. When we do have a positive test result, students are quickly moved into isolation housing, preventing spread to the greatest degree possible.

As of today, fewer than 120 classes are meeting solely in person. Students are using the dining delivery feature in great numbers. There are very strict restrictions on gatherings. As a result, there are very few people on campus. Working together, we have created a “bubble” that is helping to keep our campus community safe. You can review all our testing information on the Phoenix Forward Dashboard.

We are consulting daily with our health partner, Prevea Health. Prevea leaders have encouraged us to stay the course. Part of the strategy is to ensure those who are safely in the bubble on our campus, stay there. While we want to be a thoughtful community partner, we feel the best way we can do this at this time, is to keep doing exactly what we are doing:

  • daily monitoring (and swiftly move positive cases to isolation);
  • continue as a campus to commit to following the three W’s (Wash your hands, Wear a mask, Watch your distance) even when we are away from campus;
  • quarantine and stay away from campus when symptomatic.

We are also encouraging everyone to get a flu shot this year as the yearly influenza can pressure medical facilities that have a greater need to treat COVID-19 patients. Students, please use the Prevea App to schedule one at The Wellness Center. Faculty and staff please seek a flu shot at your local healthcare provider.

Later today, we are going to ask campus operational leaders to review their Resumption of Operation Plans that were submitted in August and make certain that as we continue our state of operations we are also providing the greatest amount of safety for everyone involved. This may include reducing staffing on campus in the coming weeks for offices that have public-facing operations to work more remotely.

We do know this virus can force situations to change quickly. While we continue to monitor and react daily, we continue to plan about what it could mean if COVID-19 gained traction on our UW-Green Bay campuses. In the meantime, we continue to be appreciative of the role you have each taken during this unusual season to protect one another. Please continue to be diligent and be safe.

Best,

Michael Alexander
Chancellor

Campus Update

Dear UW-Green Bay Students, Faculty, and Staff,

Each morning at 7:30, I meet with campus leaders to discuss our COVID response and make sure we are taking every step we can to keep our campuses safe.  Every metric we can look at shows that our students, faculty, and staff have done a remarkable job to this point of the semester in preventing the spread of the virus.  As of this morning, our positivity rate is 1.17%, the capacity we have in campus housing to quarantine or isolate students that are COVID positive or symptomatic is only 13% full, and as of this week we have essentially doubled our capacity to test students to prevent an outbreak on campus.  Despite the national rhetoric that college campuses have contributed to the rise in COVID cases across our state and country, we are far below the rates of positivity in our surrounding communities and that is due to everyone’s careful attention to safety.

However, it is important for us to remember that our campuses in Green Bay, Manitowoc, Marinette, and Sheboygan do not exist in a vacuum.  We are fully integrated into our communities and our communities are struggling.  It is essential that we redouble our efforts to stay safe and not contribute to the alarming positive rates we are seeing in our region.  We also need to be accountable to each other.  Even when you are on your own time, please stay safe.  If you are doing things off hours that put you at risk, please isolate from work and campus.

I urge you to be safe, take proper precautions, don’t get complacent, wear a mask, wash your hands, and practice social distancing. If you have not already received the influenza vaccine (“flu shot”), please schedule that as soon as possible as cooler temperatures favor respiratory viruses.

I am so proud of our campuses for how responsibly we have handled the difficult circumstances of the fall.  Thank you.  Please keep safe, persist, and support each other.  Our communities are relying on us to do so and turn the curve of the pandemic in the opposite direction.

With gratitude,

Michael Alexander
Michael Alexander
Chancellor

Inclusivity and Equity Professional Development Opportunity for UW-Green Bay Employees

Dear UW-Green Bay Faculty and Staff,

As communicated in the attached email from August 12th, the UW-Green Bay Council for Equity, Diversity, and Inclusion has agreed that training on inclusivity and equity will be required of all ongoing faculty and staff during the next academic year. During the month of October, we will be welcoming Dr. Nicole R. Robinson, Founder and CEO of Cultural Connections by Design, LLC, who will be facilitating diversity education training for all ongoing employees. Nicole’s organization “employs creative, innovative, and ‘out of the box’ processes to support organizations in creating an inclusive culture of belonging.” Please see attached for more information about Cultural Connections by Design, LLC. Her proprietary game-based learning tools have garnered notoriety in academic, corporate, and healthcare institutions. These sessions will allow our campus to share a common vocabulary and perspective on diversity, equity, and inclusion. Topics covered include systems of oppression, privilege points, and the responsibility each person has within their own sphere of influence.

All ongoing faculty and staff will be required to participate in this professional development opportunity during the month of October.

Faculty & Instructional Academic Staff:

For Faculty and Instructional Academic Staff, this professional development opportunity will be held in academic units. Please see below for the schedule of instructional faculty and staff participation:

Date Time Academic Unit(s)
Friday, October 2, 2020 3 – 5:30 p.m. Natural and Applied Sciences
Friday, October 9, 2020 11 a.m. – 1:30 p.m. Nursing & Health Studies, Education, Social Work
Friday, October 9, 2020 2 – 4:30 p.m. Humanities, Communication & Information Science
Friday, October 16, 2020 2 – 4:30 p.m. Human Biology, Resch School of Engineering
Friday, October 23, 2020 11 a.m. – 1:30 p.m. Democracy & Justice Studies, Public & Environmental Affairs, Psychology
Friday, October 23, 2020 2 – 4:30 p.m. Art & Design, Music, Theatre & Dance
Friday, October 30, 2020 2 – 4:30 p.m. Austin E. Cofrin School of Business

Faculty & Instructional Academic Staff will automatically registered for their session based upon their primary academic unit. Please watch for an email from support@ccbydesign.org which will provide links to the virtual training. You will start receiving emails approximately five days prior to your applicable session. If you are unable to make the specific time/date for your department, please contact Melissa Nash at nashm@uwgb.edu for information on registering for one of the non-instructional staff sessions.

Ongoing Non-Instructional Academic Staff, University Staff, and Limited Employees:

Non-Instructional staff will have four options for dates/times:

Date Time Session
Thursday, October 8, 2020 9 a.m. – 11:30 a.m. Staff Session #1
Monday, October 12, 2020 1 – 3:30 p.m. Staff Session #2
Wednesday, October 21, 2020 9 a.m. – 11:30 a.m. Staff Session #3
Tuesday, October 27, 2020 1 – 3:30 p.m. Staff Session #4

Non-instructional staff will receive communication on Friday, September 25, 2020 from support@ccbydesign.org providing a link to register for one of the four sessions. Please register for the session that works best in your schedule no later than Friday, October 2, 2020. Once registered, watch for an email from support@ccbydesign.org which will provide links to the virtual training. You will start receiving emails approximately five days prior to your applicable session.

Supervisors of non-instructional staff – if you would like your team to register for a common session, please communicate that directly with the employees within your unit.

Should you have questions about this professional development opportunity, please contact Melissa Nash at nashm@uwgb.edu or (920) 465-2013. If you have registration or other technical questions, please contact Debbie at support@cbydesign.org or (888) 774-2077.

Thank you very much for your engagement with inclusivity and equity initiatives at UW-Green Bay. As a reminder, the UW-Green Bay Council for Equity, Diversity, and Inclusion is embarking on a strategic planning process. For more information about this process and contacts to get involved, please see the following website: Strategic Planning Process.

Thank you,

Michael Alexander
Chancellor

Corey A. King
Vice Chancellor for University Inclusivity and Student Affairs

Police Community Advisory Council

Dear UW-Green Bay Students, Faculty, and Staff,

We are very fortunate to have an incredibly dedicated team of University Police that are committed to the safety of our students, faculty, and staff. In an effort to provide transparency to the campus community about our campus safety efforts, have constructive conversations, and provide feedback to our Police from the campus they serve, we have formed a new Police Community Advisory Council. More information on the Council can be found here. I am grateful to Chief David Jones and Assistant Professor Nolan Bennett from Democracy and Justice Studies for co-chairing the Council. Members of the Council are listed below. Thank you to everyone working together on this. I am pleased to see a great mix of faculty, staff, and students on the Council that will provide broad perspectives from across the university on issues of campus safety.

  1. Cofrin School of Business representative—Heather Clarke
  2. College of Health, Education and Social Welfare representative—Miranda Schornack
  3. College of Science, Engineering and Tech representative—Brian Welsch
  4. College of Arts, Humanities, and Social Sciences representative—Nolan Bennett
  5. Dean of Students representative—Erin Van Daalwyk
  6. Athletics representative—Jermaine Rolle
  7. University Union representative—Grant Winslow
  8. Residence Life representative—John Gerow
  9. MESA representative—Cindy Johnson
  10. PRIDE Center representative—Stacie Christian
  11. Student Representative—Jesse Rehn
  12. Student Representative —Jada Patterson
  13. Student Representative —Lincoln Panich

Best,

Michael Alexander
Chancellor

Website Redesign – Phase 1 to Launch Tues. Sept. 22

Dear UW-Green Bay Faculty and Staff,

I am excited to share that we will unveil Phase I of a vibrant new website on Tuesday, September 22. This summer, we challenged our Marketing and University Communication and Web Development teams to reimagine uwgb.edu. Their charge was to create a site that is better aligned with our mission, is distinct in appearance from other higher ed websites, and puts a high-level focus on the prospective student journey and their search for a university that will rise with them, and alongside them, during their educational journey.

The site we are rolling out next week also offers:

  • Improved functionality, including simplified site navigation, a more robust site index and a layout that inspires site content editors to promote the offerings of your area
  • Updated, engaging layouts and text that are focused on our unique personality as a university
  • Photo, video, and story content that are interactive and engaging, shining a light on the true colors of UW-Green Bay’s students, faculty, and staff

What you will see next week is just the beginning. It represents only the first six top-level pages, which are enabled by more than 60,000 lines of code. Subsequent phases include programming for filtering of majors, building out the Admissions site, and redesigning program pages supported by paid marketing campaigns. In this initial phase, the impact of the redesign on the pages in most areas is minimal and contained to navigation. A member of the Website Redesign Team will reach out to you when it’s time to begin planning for redesign/refresh of pages in your program or area.  Converting our entire site will take years, but we now have staff in place to be continually updating our website so that we do not have to do a complete overhaul in the future.  As the website is the modern “front door” to the University, we will constantly strive to keep it vibrant, current, and reflective of who we are as an institution.  If you are interested, here is a brief preview of some of the changes.

Best,

Michael Alexander
Chancellor

Workload Adjustments

Dear UW-Green Bay Faculty and Staff,

Thank you for your work this week as we continue to persevere through the opening this fall. On Wednesday, the University Committee requested that we consider some steps that we can take to support faculty and staff through this difficult period. We appreciate the thought the committee put into the request and will work to respond formally to the UC on each issue they brought up. However, we thought it would be helpful to respond to the campus now on the requests from the UC regarding staff that we know we can honor right away. Broadly, the UC has asked that we proactively embrace a campus-wide cultural change that seeks to create policies to support university staff and non-instructional academic staff that recognizes their differing employment structure based on wage and hour labor regulations. We agree and also reiterate our support for the following.

  1. We will allow flexibility in work schedules that allow alterations to the typical state office shift or work day start and end times. If you need additional flexibility, please talk to your supervisor. If an agreement cannot be reached, please connect with Human Resources to discuss how we can provide as much flexibility as possible to your work.
  2. We will consider options for voluntary reduced hours or FTE reductions as needed and staffing offices on a rotational basis when possible to help improve working conditions for employees at different stages of their careers. We know this is happening all over campus. If you feel this is not being considered by your supervisor, please contact Human Resources so that an agreement can be mediated that honors a work environment that is conducive to supporting our staff.
  3. We will encourage open and honest one-on-one employee/supervisor conversations when need arises about care-giving during Covid-19. If the communication is not favorable, HR can immediately be brought in to mediate a solution that honors the needs of the employee and the work that needs to get done for the University.
  4. As was mentioned in the Chancellor address at Convocation, it is our expectation that Supervisors have compassionate compliance with pre-Covid-19 rules on employment policies for university staff and non-instructional staff positions.

Without great non-instructional staff, we can’t achieve our mission. In short, we only succeed as a whole if each person can thrive personally and professionally. Creating a culture that honors this fact is essential for us to grow as an institution. If you ever feel you are not being treated fairly or with compassion, please let Human Resources know immediately. We expect hard work and a commitment to our mission from our employees. You should expect to be treated with compassion and fairness by us, especially as we all seek to support each other through this difficult time.

Have a great weekend. Thank you for all you do and we look forward to the week ahead.

Best,

Michael Alexander
Chancellor

Kate Burns
Interim Provost & Vice Chancellor for Academic Affairs

Sheryl Van Gruensven
Chief Business Officer and Senior Vice Chancellor for Institutional Strategy

Response to UW-Madison Announcement

Dear UW-Green Bay Students, Faculty and Staff,

Last night, UW-Madison announced that they are moving to two weeks of virtual instruction and that students in two residence halls are quarantined due to rapidly rising positive COVID-19 test rates among students. We support the difficult decision made by UW-Madison Chancellor Blank and commend her leadership in protecting the health and safety of students, faculty, staff and the greater community.

Each UW campus community is unique and showing different infection rates as on-campus testing programs get underway. UW-Green Bay is fortunate to report low Covid-19 positive test results at this time.

We are proud of every member of the campus community who is working to protect each other and prevent community spread, but we also need to exercise continued caution. This virus’ transmission rates can change quickly. Should we find ourselves with a rapid increase of cases, UW-Green Bay will also move swiftly to adjust our learning delivery methods for the safety of our residential and commuter students and our community as a whole.

Aggressive COVID testing is one of the best ways for us to manage community spread, keep each other safe and have our campus remain open. Symptomatic testing is free and available for all UW-Green Bay students at the Wellness Center. Students in our dorms are scheduled to be tested every other week to closely monitor for any signs of an outbreak and, as of today, we will offer testing to non-instructional university staff who are in contact with students (e.g., police, dining services, residence hall, custodial, GBOSS) and face-to-face instructional staff. Information on testing for frontline employees will be communicated as soon as possible. We hope to extend this to other members of the campus community as soon as we are given the opportunity to do so.

Please continue to do your part in following all safety measures put in place as we protect each other. We want you to pursue your educational and professional pursuits with the mode of instructional delivery that is most comfortable for you given the safety constraints we currently have in place.

Stay strong and healthy,

Best,
Michael Alexander
Michael Alexander
Chancellor

Message to Faculty and Staff from UW System President Tommy Thompson

The UW-Green Bay Office of the Chancellor emailed the following from UW System President Tommy Thompson to the UW-Green Bay Faculty and Staff on Tuesday, September 8, 2020.

With the fall semester now underway, I wanted to take this opportunity to thank you, the fantastic faculty and staff of the University of Wisconsin System. You are the heart and soul of what we do. Particularly in these challenging times, it’s your ingenuity, your flexibility, your perseverance, and your compassion that makes all of this possible.

For that, I am – we all are – profoundly grateful.

We can feel the energy of thousands of students at campuses all around the UW System. They are so eager to learn, eager to be part of their vital campus communities, and eager to embrace the future. It’s a great reminder of why we’re all here.

I know there are still unknowns and questions. But I am confident that together, we will figure it out. Wisconsin has always been a “can do” state and now is no different. As we work together to reinvigorate the Wisconsin Idea for the generations ahead,

I thank you again for your dedication to the UW System and the people of Wisconsin.

I hope you have a great fall semester.

Tommy G. Thompson
President
1720 Van Hise Hall, 1220 Linden Dr
Madison, WI 53706
wisconsin.edu