Teaching Toolbox

CATL continues to add to the Teaching Toolbox: a suite of resources to help you build and carry out your courses. 

Technology Toolkit 

In this section of the new CATL Resources site, we’ve created some guides to help you think about how you might wish to use technology to support your learning outcomes and pedagogyWe’ve created technology guides for things like Collaborate Ultra, VoiceThread, Kaltura My Media Video Recording, Video Quizzes, and more!

View the Technology Toolkit Here

Resilient Teaching Toolkit 

In this section, we’ve created some resources about how to teach when the center of gravity for your courses may be in flux due to the nature of the Fall 2020 semester. Some pages include things like optional attendance policies, interpersonal activities, equity challenges, and preserving class community. We’ve also created pages around “Practical Hybrid Course Tips” and how to “Navigate masked in-person and online group work.”  

View the Resilient Teaching Toolkit Here

Resources for Transitioning Online (COVID-19)

All instructors, working with their departmental colleagues, should think creatively of ways to deliver curriculum in alternative modalities should the need arise. For example, can your course be moved online, are there alternative assignments you can use in place of things like labs, etc., or in the case where this is not possible, can we determine how to work with students to complete the semester in the event of an interruption? We hope this will not be the case and have no indication currently that we will need to do this, but we should be prepared. The Center for the Advancement of Teaching and Learning (CATL) has prepared collections of resources in regards to moving courses online and insuring that we are teaching as part of a safe and inclusive environment for all students.

https://www.uwgb.edu/remote/faculty-resources/

Class Cancellations Resources

Did a wintry mix of snow and bone-chilling temperatures unravel your plans for the first week of class? You’re certainly not alone, and CATL is here to help us think through this teaching challenge. While your instinct may be to cut ice-breakers or community-building activities that aren’t tied directly to your assessments, we encourage you to find other ways to tackle the issue at hand. These introductory activities promote students’ sense of belonging, which is closely linked with their academic achievement. Below you will find ideas for how you might move some of common elements of first week classes into the digital environment, along with off-line suggestions for how you might condense your face-to-face course in the wake of the winter storm. 

For a quick article on the importance of engaging students on the first day, including ideas for online icebreakers, see James M. Lang’s “How to Teach a First Day of Class Advice Guide” on the Chronicle of Higher Education Website.

How are you surmounting the challenge of lost class time? Feel free to contribute to the community of knowledge by commenting below!

When in doubt, look to your outcomes…

Losing one or two days of in-class meeting time likely means culling something from your course. As you weigh what to condense or cull, consider what content, activities, and assessments are absolutely essential to those outcomes. Trying to cram everything in will be stressful for you and your students. Clearly no one has unnecessary fluff filling valuable course time, but it may be possible to still help students meet those outcomes:  

  • With less content (e.g. are there slides, content knowledge, readings, in-class activities that are less vital to the course?). 
  • With online assessments (e.g. moving face-to-face exams to D2L or Canvas). 
  • Abbreviated assignments or activities that meet the same outcomes.  
  • By moving learning into the online environment (see below for strategies and caveats).

Consider involving your students:

If you will have to adjust your course because you can’t condense your plan easily, perhaps this is a perfect opportunity to engage students in a conversation about the learning outcomes and goals for the class. Engaging students in course design fosters an environment of respect, reciprocity, and responsibility that supports deeper levels of engagement. Whether you’re struggling to find ways to cut content, re-think assessments or activities, or move course work online, asking students to help you decide what may work best can deepen their motivation to engage in your shared solutions. 

For example, you may ask students if they think you should consider: 

  • Moving a face-to-face exam to D2L or Canvas to use class time for learning over individual assessments. 
  • What content you might cull and still meet your learning outcomes/program outcomes. 
  • How they might be able to help you summarize missed content.  
  • How learning outside of class may tie into your course’s objectives. 

For example, if you ask students to review, comment on, or annotate your syllabus as suggested above, you could also ask them where they see room to condense or cull materials.

Moving materials online?

If you’re thinking about moving some content online to help orient your students to the course, or even facilitate some of that very-important community building that normally happens during the first week of classes, you have several tools at your disposal for conducting class interactions online: 

Syllabus Review:

One way to use time efficiently is to turn your syllabus overview into an activity. 

Syllabus Annotations

Consider making a copy of your syllabus available for comments via Office 365 (One Drive at UWGB) (Here’s how to do so in Canvas and how to do so directly from OneDrive if you don’t use Canvas) so that students can add comments and questions to the draft; or provide a link that allows students to annotate a Google Document

Syllabus scavenger hunt 

You may wish to create a scavenger hunt quiz that encourages students to comb through your syllabus for important pieces of information. (Create a quiz in Canvas or D2L). 

Syllabus discussion 

This is a variation on the “muddiest point” style of discussion where the instructor places a link to the syllabus in a discussion thread and asks students to post their questions about the syllabus. (Discussions in Canvas or D2L) 

Hypothes.is 

Hypothe.is is a web annotation tool that allows instructors to upload a document – such as a syllabus – and have students annotate it with their questions. This would be used best if both the instructor and students are comfortable with technology.

Syllabus quiz:

instructors might choose to create a short syllabus quiz for students, that students can take multiple times to ensure they know what is expected of them. Check out how to make a quiz in D2L or Canvas.

Icebreakers:

Building community in your courses is paramount to providing an environment in which students feel welcome. In online classes, some instructors offer a few techniques for engaging students early.

Not sure how to create a discussion? Here’s how to do so in D2L and Canvas

A few ideas for Ice-Breaker activities are available below…

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Fun Self-Introduction Discussion

Topic: Write a brief self-introduction to be posted to our class discussion forum. In your introduction message, please include:

  • Your major and year at UWGB.
  • Answer one of the following icebreaker questions (choose one of the following):
  • If you were a superhero, what would your superhero name be? Describe your superpower.
  • Write an original Japanese Haiku about any subject you’d like. (Of course, use good judgment please.)
  • Tell us about your dream vacation.

To earn the 10 possible points in this forum, please answer each of the questions. (You only have to do one of the icebreaker options.)

Caveats: Students will be looking to see an example of your own post—start the discussion!

PowerPoint Slide about Yourself

Topic: Create a PowerPoint slide that exemplifies “you” and then add an audio comment explaining your slide.

Caveats: Students (especially those who traditionally take face-to-face courses) might not feel comfortable adding an audio comment—you could suggest that they write out a paragraph instead. Students also will want a sample to know what kind of information to share—so you might model this for them. Students will also need access to a web cam in order to record audio.

Video Self-Introduction

Topic: Introduce yourself – video option

Instructors: you may ask your students to introduce themselves via video using the Kaltura recorder

Kaltura in Canvas: https://uknowit.uwgb.edu/page.php?id=89306

Kaltura in D2L: https://uknowit.uwgb.edu/page.php?id=86819

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“Flipping” Materials

When you want to “flip” some of your course lecture, think about chunking up your lecture into about 10-minute chunks so that students will be able to space out the material. It is also good practice to consider the “drop-off” rate for students watching videos, which is about at 6-7 minutes.  

Synchronous Sessions

Consider too, making an optional “synchronous session” that allows you and your students to communicate and view materials at the same time. This is possible via the Blackboard Collaborate Ultra tool, available via D2L, Canvas, or the MyUW System Portal. 

Syllabus Snippets

Required Statements

Student Accessibility Services

For more information see the Student Accessibility Services website.

The University of Wisconsin–Green Bay supports the right of all enrolled students to a full and equal educational opportunity. Reasonable accommodations for students with disabilities is a shared faculty and student responsibility. If you need any academic accommodation due to a disability, you must self-identify and register with the Student Accessibility Services (SAS) Office. To register, you will need to complete an online application (GB ACCESS) on the Student Accessibility Services website. GB ACCESS empowers you to request accommodations that would best support your learning in each class. Your request will be sent electronically to the SAS Office for review, approval and dissemination to faculty. Accommodations are not automatically available for each class, each term and do not go into effect until the request through GB ACCESS process is complete. Please contact the SAS office if you have any questions about the accommodation process or our role in supporting your learning. Once your request has been sent, the faculty, the SAS office and you can work together to ensure you have equal access. Location of SAS: Student Services Room 1700; phone: (920) 456-2841; email: sas@uwgb.edu and website.

The University of Wisconsin–Green Bay requires that students with disabilities are provided reasonable accommodations to ensure their equal access to course content. Qualified students with disabilities who will require accommodations in this class are encouraged to make their requests through the Student Accessibility Services Office and communicate with that office as soon as possible. Note: Prior to receiving accommodations, verification of eligibility from the Student Accessibility Services (SAS) is required. Disability information is confidential. Students can find the application for services on our website or in the SAS Office, Student Services Building, room 1700.

Academic Integrity

You are required to include a statement on academic integrity with a link to UW System’s Academic Integrity Policy (UWS Chapter 14).

The appropriation of others' work as your own is plagiarism and a major citation error. Examples of plagiarism include forgetting to add a "Works Cited" entry for a source you include in your paper; summarizing, paraphrasing, or quoting the ideas of others without any citations; and borrowing or purchasing papers from others. Incidents of plagiarism will be handled individually in accordance with UW-Green Bay's Plagiarism Policy.
 
To avoid any problems, please make sure that you appropriately cite all information you use in course assignments, and that you complete all individual course work independently. If you’re unsure of how to cite your information or what requires citation, I and others are here to help! For more information, please refer to UW-Green Bay Writing Center guides, citation basics from our Libraries, and the UW System’s Academic Integrity Policy.

Statement on COVID-19

Specific COVID-19 guidelines may change during the semester based on current public health conditions and level of community transmission, and will be announced via email by the Chancellor’s Office. Please refer to the University's Phoenix Forward site for the most up-to-date COVID information.

Other Statements to Consider

Student Advocacy or Student Complaints

While students are encouraged to go to their instructor and then chair, etc., the Dean of Students (DoS) maintains a form for student complaints that can be used for all manner of complaints. Here’s the information page and here’s the policy. Instructors are encouraged to include the following or a similar statement on their syllabi.

If you have a concern or complaint about this course, please first try to address it with the instructor. If you continue to have concerns, you should contact the chair of the ______ program, who is _________ (email; phone; office). [List the academic dean if the instructor is a chair.] You may always contact the Dean of Students for guidance: (920) 465-2152 or dos@uwgb.edu.

Pandemic-Related Statements

Sample statement provided by Jessica Van Slooten.

This semester is going to be different than a “normal” college semester because we’re still in the middle of a global pandemic. I want to acknowledge that none of us know how this might impact our lives in the coming months, so being flexible and communicating often is important. Taking care of your overall well-being is necessary, and something that I must do, too. Please know that I recognize that the pandemic impacts us all—you, your families, me, my family—in a wide range of ways, from caregiving responsibilities, job changes, mental and physical health challenges, etc. I can help connect you to campus resources that might help you manage the challenges you’re facing; you can also look at the UWGB Coronavirus Information website. My goal is to help you be successful in the class no matter what challenges you’re facing—we can work together to develop a plan that works for you if your situation changes. And, the plan for the class may need to change as our collective situations change. I am committed to providing you with a meaningful educational experience that is flexible and geared toward your success. Reach out to me via email, student drop-in hours, or share your concerns on our unit-end surveys and we’ll move forward together. 

Sample statement provided by Liz Wheat.

As we have experienced over the last few months, pandemic life presents a host of challenges to our lives—both professionally and personally. Research has shown that levels of stress, feelings of loneliness, and depression have increased since this pandemic started. Every one of us has had to make changes and adapt as we can to the ever-changing circumstances. It can be hard to perform our best under these unprecedented stress levels. This is not an excuse to not work hard and I still expect everyone’s best effort, but we should also be mindful about how we work together, support each other, and take care of ourselves. I am asking all of us, including me, to be compassionate and extend grace and understanding to one another, and to ourselves, this semester. It is likely we will all make mistakes or have miscommunications and we need to do our best to remember we are all human—no one is perfect.  

For our class, I will do my best to present quality content, respond to emails and questions in a timely fashion, grade work as fairly and quickly as possible, and to support you however I can throughout the semester. The syllabus does include deadlines and there are time-sensitive aspects of the course such as the mock trials, but the key is communicating with me about any challenges or obstacles you encounter. We will come up with a plan to help you succeed and complete the work. We have an excellent range of campus resources that can help as well and I have shared those in Canvas. Overall, it is important to remember that everyone is doing their best right now. Please be respectful in your communications with me and with one another. We all need to work to be as kind, patient, and supportive as possible, realizing that everyone is experiencing different kinds of stressors and life challenges. Together, we can make this an excellent semester! 

Sample statement provided by Nichole LaGrow.

Each student has one opportunity to request an extension of up to four days to submit the assignment after its due date. In order to use an extension, students should request the additional time at least 24 hours before it is due. To document a personal or familial need that would require you to miss several days of class, please contact the Dean of Students by calling (920) 465-2152. If you are unable to call, a parent or guardian can call on your behalf.

Sample statement provided by Nichole LaGrow.

Although this is an online, asynchronous class, there are regular and frequent interactions in our class. A class week begins on a Wednesday at midnight and ends on a Tuesday at 11:59 pm. If a student is unable to engage with activity for an entire week, he/she should contact the instructor to discuss the absence. Extended absences should be processed through the Dean of Students.

Sample statement provided by David Voelker.

The pandemic has created tremendous suffering, and it also provides us with a potent reminder of how interconnected we all are and of the importance of compassion and kindness. With these values in mind, I may need to make adjustments to the syllabus. I will always do so with the intention of making the course go more smoothly for everyone, while still honoring the learning outcomes for the course. At the end of the syllabus, I have appended some university-wide policies related to the pandemic.

Sample statement provided by David Voelker.

WHEREAS: (1) A global pandemic is affecting all of our lives; (2) we are trying to engage with the world in real time; (3) we are trying out a variety of relatively new technologies to connect with each other; and (4), I’ve had to design this course before I had the opportunity to get to know you and your specific gifts, interests, and needs—this schedule is tentative. Please check Canvas and your university email account several times each week (preferably daily, during the week) for updates. As noted above, I will post deadlines for assignment submissions at least 10 days in advance.

Bereavement Policy

For more information see the Deans of Students’ full bereavement policy and procedures.

Upon approval from the Dean of Students, students who experience the death of a loved one are allowed one week, commencing from the day of notification to the Dean of Students, of excused absence. Students may also take a Bereavement Leave of Absence for the semester in which the death occurs. Permission to do so will occur upon consultation with the Dean of Students.

Inclusivity Policy

Many instructors choose to share an inclusivity policy to promote an inclusive classroom environment.

I wish to confirm my conviction that a college campus must be a safe place for the discussion of ideas. As such, I expect each member of the class to treat one another with tolerance for ideas discussed from a variety of perspectives. I respect the dignity of every person and will not allow discrimination against anyone based on religion, age, disability, ethnic origin, race, gender, marital status, or sexual orientation. Let’s approach one another with good intentions and openness

The UWGB Land Acknowledgment

In a continuing effort to create a more inclusive community, UW-Green Bay has adopted a formal land acknowledgment to honor our native peoples. UWGB’s land acknowledgment statement was developed by our First Nations faculty. Instructors are encouraged to incorporate the land acknowledgment in their syllabi and/or course welcome module.

We at the University of Wisconsin–Green Bay acknowledge the First Nations people who are the original inhabitants of the region. The Ho-Chunk Nation and the Menominee Nation are the original First People of Wisconsin and both Nations have ancient historical and spiritual connections to the land that our institution now resides upon.

Today, Wisconsin is home to 12 First Nations communities including the Oneida Nation of Wisconsin, Potawatomi Nation, Ojibwe Nation communities, Stockbridge-Munsee Band of the Mohican Nation, and the Brothertown Indian Nation.

We acknowledge the First Nations People of Wisconsin.

Classroom Environment

Similar to the inclusivity policy, many instructors include language about the sort of environment that enables learning and respectful debate. Some write this in advance of the course, while others include the students in its construction.

Classroom Environment: The classroom should be an arena for voicing opinions and arguments in the spirit of debate, but should also display civility and tolerance. Students will bring different experiences and beliefs to bear on the materials we read, and our discussions must allow for a range of viewpoints to be expressed.  One of the central tenets of feminism is that the “the personal is political.” In other words, knowledge and social change cannot be divorced from lived experience. The ideas and issues that we discuss will often have direct bearing on students’ past experiences or personal philosophies, and it is reasonable to occasionally share these connections.  At the same time, such comments should remain connected to the course readings, and allow for the participation of everyone in the class.

Class environment: In order to provide a stimulating and effective learning environment, everyone is expected to follow shared codes of conduct. As noted above, we will construct our own policies on the first few days of class. In order to foster fruitful discussions we should all strive to create an environment of mutual respect—for it to be mutual, we all have to have a stake.

All interactions in class should be civil, respectful, and supportive of an inclusive learning environment for all students. If you have any concerns about classroom participation or classroom dynamics, I encourage you to speak with me, with Dr. X, the X Department chair, or your advisor. You may also share your concerns with the University at http://www.uwgb.edu/phoenix-cares/.

Civility and Online Etiquette: Civility and decorum are expected at all times. You are welcome to your own opinion and encouraged to express it, but you must do so in a mature and sincere manner. You must also make sure your opinions are informed and well-supported – this is not your personal soapbox. You may find it helpful to review these guidelines for online etiquette.

Policy on Children in Virtual Sessions

This may be particularly important to those updating their syllabus during pandemic semesters.

Caregivers deserve access to education. At all times, I strive to be inclusive to parents and other caregivers, and now, in our virtual learning space, with many children learning from home or schools facing sudden closures, we can expect children to be present in class from time to time. I ask that all students work with me to create a welcoming environment that is respectful of all forms of diversity, including diversity in caregiving status.

  1. Children may be visible onscreen during class sessions, either in a lap or playing in the background. This includes breastfeeding or chestfeeding [NOTE: this is a term many transmen and non-binary birth parents use] babies. Alternatively, you may turn your camera off if more privacy is required.
  2. Caregivers who anticipate having a child(ren) with them during class sessions are encouraged to wear a headset to help minimize background noise. You may mute your microphone and communicate through the “chat” feature at any point necessary.
  3. Stepping away momentarily for childcare reasons is completely understandable and expected. Simply mute and/or turn off your camera as necessary, and rejoin us when you are able.
  4. While I maintain the same high expectations for all student in my classes regardless of parenting status, I am happy to problem solve with you in a way that makes you feel supported as you strive for school-caregiving balance.

(Based on the policies by Dr. Melissa Cheyney and Dr. Elizabeth Horn care of the UW System caregiving task force)

Name and Pronouns

Many instructors choose to list their pronouns along with their name to promote an inclusive classroom environment.

Names and Pronouns: During the first week of class, I will ask you to write your preferred first name on the class sign-in roster. I will also invite you to make a nametag to use in class that includes your gender pronouns. I see sharing gender pronouns as a gesture of respect and a reminder that we should not make assumptions about gender based upon physical appearance, names, etc. If you misgender someone (i.e., call someone who identifies as a woman “he,” or vice versa), the best practice is to apologize (concisely) and move on, without making a big scene.

Names, Pronouns, and Gender: If you have changed your name (officially or unofficially) from what appears in SIS, go by a nickname, or wish to specify a set of appropriate pronouns, please feel free to ask me in person or by email. Everyone in this class has the right to be addressed and understood by their right name and their gender identity, and no one has the right to challenge anyone else’s self-identification. Everyone deserves trust and respect.

Language Inclusivity Policy

When an assignment or discussion does not require formal language, some instructors encourage their students to write and speak in the way that is most natural to them to promote an inclusive classroom environment.

Sample statement provided by Cory Mathieu with slight modification.

I welcome and encourage you to use all of your language resources in this class. This means that all of your ways of speaking and writing are valued in our classroom as long as you continue to show respect for our learning community. I am more concerned about what is communicated than how. That being said, some assignments will require more standardized, formal language so that you have opportunities to practice writing in ways desired in most professions.

Class Attendance Policy

UWGB instructors adopt a wide variety of classroom attendance policies.

Attendance is required, not simply because you need to be present to learn, but also because we need you as part of our learning community. If you miss class, you are responsible for getting notes from a classmate and for checking email and D2L/Canvas for updates. If you miss consecutive days of class, please send me an email to inform me of your situation. Please arrive to class on time, as latecomers are a distraction to everybody in the room. Because I give all students three absences without penalty, I do not keep track of the reasons for every absence. If you have a special excused absence, such as university business, military service, or a serious family emergency, however, please do let me know.

Your participation is welcomed and encouraged as this is a gathering place where we can improve our listening and speaking on a range of social problems and issues. Participation will be evaluated in terms of evidence:

  1. of your preparedness for class (timeliness of assignments, demonstrating you have read the materials, etc.)
  2. that you are present in class in both body and mind (alert, paying attention, listening respectfully, etc.)
  3. of your active participation (asking questions, offering your perspective, providing constructive feedback to your colleagues, etc.)
  4. of your leadership and participation in small group discussions in class.

Religious/Cultural Observances

Instructors may wish to consult the Interfaith Calendar to see if important course dates conflict with religious observances. 

I strongly encourage you to honor your religious and cultural holidays. If you have a religious or cultural observance that coincides with this class (meetings and/or due dates), let me know by email at least two weeks in advance so that we can make a plan to ensure that you do not fall behind in class.

Teaching Philosophy

Many instructors share their teaching philosophy explicitly with students.

Sample 1

My general philosophy is I want to encourage you to think critically and observe the holistic connections between ideas. I am less interested in your recitation of terms and concepts and more in your understanding of how what we discuss in class ties together. I encourage you to challenge and debate what you learn in class, and never be afraid to ask questions.

TEACHING VALUES: 

You can count on me to do these things:

  • Give your exam review one class prior to the exam.
  • I do not have any trick questions on the exam, what we talk about is what you will see.
  • We may go off topic as we explore different questions and ideas that you are interested in instead of what is exactly on the syllabus.
  • I will be as forgiving as I can with attendance, late assignments, and accommodating to you, but I will hold to the rules of the syllabus to ensure understanding and transparency.
  • I will be a resource for you to grow from and a soft landing pad should you make a mistake.
  • We will use collaborative-based learning as much as possible in this class to help you to be engaged in your learning.

Digital Devices in the Classroom

Many instructors include policies about the use of electronic or digital devices within the classroom. There is a wide variety as to how instructors tackle this issue.

Electronic Devices in the Classroom: There is now overwhelming evidence, based on systematic research, that “multi-tasking” with digital devices interferes badly with learning. Even having a smart phone on the table or desk takes a toll on concentration. Please silence and stow (out of sight) all mobile phones during class. No texting or messaging in class. If you are experiencing a personal emergency that requires you to take calls or receive text messages, consider taking advantage of the three emergency absences that I allow. Otherwise, please let me know about your situation and try to minimize disruptions. You may use a laptop computer, e-reader, or tablet in class for referring to assigned course materials, for in-class assignments, and for taking notes (although, based upon research into note-taking, I do not recommend that you try to type notes in class). Please avoid the temptation to check email, browse the web, etc., during class. If you have trouble staying focused on class, I recommend that you turn off wifi access unless you need it for a specific assignment or discussion.

Personal electronics – You may use your laptop or mobile devices to read the e-book version of the text or complete in-class assignments and exercises. However, using them for any activities that are not class-related activities is against course policy. Please also turn your cell phone to silent or turn it off altogether.

Late Work/Deadline Policy

Most instructors include transparent language describing late work and/or policies about deadlines on their syllabus.

LATE ASSIGNMENTS: Late assignments will be accepted as circumstances in life do happen, but please be aware that scores will drop by 10% for each class session late.

Deadlines: Deadlines are important. They help us plan. They motivate us. They keep us on the same page so that we can work together. Submitting your work on time is an important part of completing assignments for college classes, not to mention other aspects of your life. I understand, however, that you may experience an emergency or other circumstance that could prevent you from submitting your work on time. If this happens, please communicate with me as soon as reasonably possible to negotiate an extension. (The only way to get an extension is to ask for it.) Then, when you have completed the assignment, please let me know via email. Keep in mind that if you submit late work, you may miss out on an opportunity to collaborate with or receive feedback from your peers, and your feedback from me may be delayed or reduced, depending on the situation.

Exams (Making Up): Because I understand that illnesses and unexpected emergencies do arise, I will allow you to make up one exam during the semester, under the condition that you exercise due diligence by contacting me with an email or phone message before the end of the class session when the exam takes place. At that time, you must let me know when you can take the exam within the next two business days. It is your responsibility to follow up immediately to schedule a make-up exam. (Note: make-up exams may differ from in-class exams.)

Veterans Services

See also the UW-Green Bay active duty absence policy in full.

Students that are activated for the military may request a complete withdrawal. Individual (not unit) orders are needed if you withdraw during a semester. These orders need to be given to the following offices: Registrar, Student Billing Resources, Financial Aid, and Residence Life (if applicable).

  • Tuition and Fees: Activated students should be given the opportunity to earn their grade or a full refund of tuition should be made.
  • Room and Board: Activated students should be given a refund for the unused portions of room and board contracts.
  • Financial Aid: For students receiving financial aid at the time of their withdrawal, please be aware that the financial aid office is required by federal regulation to calculate the amount of aid (if any) that must be returned. This applies to any student that withdraws and there is not an exception for military deployment. Depending on the amount of aid received and the date of withdrawal in that semester, you may have to repay a percentage of aid to the appropriate aid programs.

If you are interested in doing an independent study during the time you are gone, we encourage you to work out the details with your instructor and fill out the independent study form before you leave. Please contact Elaina Koltz in the Financial Aid Office if you plan to take a class while activated. We want to make this process as easy as possible.

  • Email Account: Please contact the IT Service Desk at gbit@uwgb.edu to extend the activation of your UWGB email account.
  • Parking Decal Refund: If withdrawn within the first 4 weeks, you may be eligible for a parking refund. Contact Student Billing Resources for more information.
  • Library Books: Return any library books, media services equipment, etc.
  • Dining Points: Remaining balance of dining points and pass points are refundable less a $25 dollar administration fee.

The federal government provides options for service members who are being deployed for active duty and who have student loans. As a deployed service member, you may be eligible to delay or temporarily suspend making loan payments to reduce the burden on you and your family. In general, service members will fall into one of three categories:

  • Those currently enrolled in school, have taken out student loans, and are being called to active duty.
  • Those within the grace period of their student loans, have yet to make a first payment, and are being called to active duty.
  • Those currently making payments on student loans and are being called to active duty.

The key for you is to contact the lender or the agency that services your student loans to see if you are eligible for the delayed or suspended repayment benefit. For many students that servicer will be Great Lakes Higher Education Corporation (GLHEC). GLHEC has an online resource that any service member can refer to regarding options available to them. You can find that resource at www.mygreatlakes.org/deployment . Although the information is available to anyone at this site, you still must contact your lender or loan holder (if it is not GLHEC) so it can be finalized.

When you return to UW-Green Bay, you need to apply for readmission. This is to update your account. The admissions office will also need an official transcript for any classes you may have taken at another institution while activated.

The financial aid application is an annual process and you can file your aid application in advance of your readmission to the University. You can file the Free Application for Federal Student Aid (FAFSA) online by going to FAFSA's website and completing the form for the aid year for which you plan to return.

FERPA and/or HIPPA statement 

The Family Education Right to Privacy Act (FERPA) is a federal law designed to protect the education records of students from kindergarten to graduate school. Read more on UWGB's FERPA overview page.

The Health Insurance Portability and Accountability Act (HIPAA) is a federal law designed to protect medical records and the sharing of patient medical data. “Covered Entities” who must comply with these regulations are Health Plans, most Healthcare Providers, and Healthcare Clearinghouses. Read more about HIPPA on the US Department of Health and Human Services official website.

Student Resources to Consider

UW-Green Bay offers a wide variety of support services for our students. Such services provide students the opportunity to spend more of their mental and physical energy on intellectual and personal growth. You may wish to include each resource on your syllabus, or, you may prefer to refer them to websites such as Phoenix Cares, which provide information to many (but not all) of these services. For the resources you choose to include, please also list any equivalent resources located at the Manitowoc, Marinette, and Sheboygan campuses, when applicable.

All-Location Resources

Resources centralized in Green Bay that service students at all four locations.

Campus Cupboard & Clothes Closet | Rose Hall 140 | sofoodpantry@uwgb.edu | (920) 465-2813

The Campus Cupboard is a student organization run by students, with the mission of providing an on-campus food pantry, clothing closet, and cleaning/personal hygiene products to ensure adequate basic needs are met of all students, faculty, and staff.

Career Services | Student Services 1600, Green Bay campus | careers@uwgb.edu | (920) 465-2163

Career Services provides assistance with choosing majors/minors, exploring career options/fields, gaining experience/internships, and preparing for success after graduation, including seeking postgraduate employment and applying to graduate or professional schools.

Cofrin Library | (920) 465-2540 | refdesk@uwgb.edu

The library offers a number of services for students including research assistance, printing, computers, quiet study areas, and material check out, including technology and media equipment.

Dean of Students | Student Services 2000, Green Bay campus | dos@uwgb.edu | (920) 465-2152

The Dean of Students Office strives to answer questions, address concerns and meet students’ needs so that students can be successful inside and outside of the classroom. Visit their FAQ page for more info.

Division of University Inclusivity and Student Affairs | studentaffairs@uwgb.edu | (920) 465-2162

The Division of University Inclusivity and Student Affairs includes the Dean of Students, Student Accessibility Services, University Recreation, Multi-Ethnic Student Affairs, the Pride Center, Residence Life, the Wellness Center, Trio & Precollege, and the University Union.

Education Center for First Nations Studies | Wood Hall 410, Green Bay campus

Visit with and learn from First Nations Elders in an informal setting. Drop by Wood Hall 410 for more information.

Financial Aid | Student Services 1100, Green Bay campus | financialaid@uwgb.edu | (920) 465-2299

Financial Aid provides year-round assistance to students and their families who are seeking financial resources to help cover educational expenses.

Multi-Ethnic Student Affairs (MESA) | University Union 150, Green Bay campus | mesa@uwgb.edu | (920) 465-2720

The Multi-Ethnic Student Affairs (MESA) office provides advising, services, and activities that promote the academic success, personal growth, and development of multiethnic students. MESA also conducts educational programs that enhance learning through the promotion of respect and appreciation of racial and ethnic diversity.

University Union 153, Green Bay campus    pridecenter@uwgb.edu  | (920) 465-2167

The mission of the Pride Centers is to offer a safe, supportive, and welcoming environment for LGBTQ+ people and their allies, as well as identify and respond to their concerns and needs and provide high-quality support services that contribute to their academic and personal growth.

Phoenix Cares

Phoenix Cares is the place to go to share a concern about another student or if you need assistance yourself. This site has resources on academic support, bias/hate incident reporting, childcare, finances, mental health, food/clothing/housing needs, sexual assault, social support services, and more.

Phoenix Emergency Grant Program | emergencygrant@uwgb.edu

Facing a financial emergency? Apply for a one-time grant of up to $1,000 to pay for unanticipated financial expenses.

Student Accessibility Services | Student Services 1700, Green Bay campus | sas@uwgb.edu | (920) 465-2841

Student Accessibility Services (formally known as Disability Services) collaborates with students, instructors and staff to ensure equal educational and programmatic access for eligible students with documented disabilities through academic accommodations and support services.

Student Engagement Center | University Union 150, Green Bay campus | sec@uwgb.edu | (920) 465-2720

The Student Engagement Center supports student development, success, and satisfaction by helping students get connected, explore their interests, and create their own unique college experience through events and activities, student organizations, leadership development, and community service.

The Learning Center (TLC) | Cofrin Library 206, Green Bay campus | sttutor1@uwgb.edu | (920) 465-2958

Free academic support, mentoring, and study groups. Visit the TLC on the Plaza Level of the Cofrin Library (CL 206).

Veteran’s Services | Student Services 1100, Green Bay campus | financialaid@uwgb.edu | (920) 465-2075

Veteran's Services provides information on benefits and services for U.S. Army, Marine Corps, Navy, Air Force, and Coast Guard veterans.

Wellness Center | Student Services 1400, Green Bay campus | wellnesscenter@uwgb.edu | (920) 465-2380

Free 1-on-1 counseling and nursing visits. Provider visits at low or no cost.

Writing Center | Cofrin Library 206, Green Bay campus | writingcenter@uwgb.edu | (920) 465-2958

Drop by CL 206 (or call 920-465-2958) to make an appointment to go over your papers, etc., with a writing tutor. Online tutoring available.

Manitowoc Resources

Counseling Center | Founders Hall F152, Manitowoc campus | wellnesscenter@uwgb.edu | (800) 458-8183 or (920) 924-0614 | 

Free 1-on-1 counseling. On-campus hours are Wednesdays from 8:30 am.–2:30 p.m. in room F152 at Founders Hall. Off-campus hours are days and evenings, Monday through Friday at Agnesian Work & Wellness, 56 Camelot Drive, Fond du Lac.

Manitowoc Campus Library | man-libdesk@uwgb.edu | (920) 683-4715 

The library offers a number of services for students including textbook pick up, research assistance, printing, computers, quiet study areas, accommodations testing, and material check out.

Student Services | Founders Hall F120, Manitowoc campus | 920-683-4707

Student Services is your resource for information about the Manitowoc Campus, including information about registering for classes, financial aid, and campus events. The office is open Monday through Friday, 8:00 a.m.–4:30 p.m.

Marinette Resources

Counseling Center | Main Building M141, Marinette campus | wellnesscenter@uwgb.edu | (920) 465-2380

Free 1-on-1 counseling every other Wednesday on campus with virtual appointments available other weekdays. Part-time and full-time students can take advantage of up to 10 free counseling sessions.

Marinette Campus Library | Library Technology Building, Marinette campus | mnt-libdesk@uwgb.edu | (715) 735-4306

The library offers a number of services for students including textbook pick up, research assistance, printing, computers, quiet study areas, accommodations testing, and material check out.

Our Closet | Main Building M200, Marinette campus | olsonp@uwgb.edu | (715) 735-4301

The mission of Our Closet is to provide an on-campus food pantry, clothing closet, cleaning/personal hygiene products, and office/study supplies to ensure adequate basic needs are met of all students, faculty, and staff.

Marinette Campus Pride Center | Main Building M145, Marinette campus | mnt-pridecenter@uwgb.edu | (715) 504-3388

The mission of the Pride Centers is to offer a safe, supportive, and welcoming environment for LGBTQ+ people and their allies, as well as identify and respond to their concerns and needs and provide high-quality support services that contribute to their academic and personal growth.

Student Services | Main Building M126, Marinette campus | marinette@uwgb.edu | (715) 735-4301

Student Services is your resource for information about the Marinette campus, including information about registering for classes, financial aid, campus IDs, veterans services, campus involvement (clubs and orgs) and campus events.

The Learning Center (TLC) | Main Building M113, Marinette campus

Campus tutoring and resource center for math and writing assistance.

Work Study Contact | Main Building M144, Marinette campus | oclaire.kait@gmail.com | (715) 735-4331

Meet with Kaitlyn O’Claire to learn about Marinette’s community work study partners, including the local Boys & Girls Club and area public schools.

Sheboygan Resources

Career Closet | Main Building 2225 (located in the Student Involvement Center), Sheboygan campus

Free career clothing for use by all current students.

Counseling Center | Main Building 2222, Sheboygan campus | wellnesscenter@uwgb.edu | (800) 458-8183 or (920) 924-0614

Free 1-on-1 counseling. On-campus hours are Wednesdays & Thursdays from 9:00 am.–2:00 p.m. in Room 2222. Off-campus hours are days and evenings, Monday through Friday at Agnesian Work & Wellness, 56 Camelot Drive, Fond du Lac.

Food Bank |Main Building 2225 (located outside the Student Involvement Center), Sheboygan campus

Free food and other items for use by all current students. Items rotate. Contact Student Services for more information, 920-459-6633.

Sheboygan Campus Library | Acuity Technology Center, Sheboygan campus | shb-libdesk@uwgb.edu | 920-459-6625

The library offers a number of services for students including University ID services, textbook pick up, research assistance, printing, computers, quiet study areas and material check out. Located in the Acuity Technology Center main floor.

Student Involvement Center | Main Building 2225, Sheboygan campus

Student Government and Org Offices surround the newly renovated study and gathering space. Open to all students.

Student Services | Main Building 2224, Sheboygan campus | (920) 459-6633

Student Services is your resource for information about the Sheboygan campus, including information about registering for classes, financial aid, and campus events.

Student Success Center | Main Building Room 3112, Sheboygan campus | (920) 459-6683