Campus Cupboard is Here to Help!

As the semester winds down and we move towards summer, we recognize that some students may have food insecurities and may need help. A great resource here at UWGB is the Campus Cupboard. The Campus Cupboard is a student organization run by students, with the mission of providing an on-campus food pantry, clothing closet, and cleaning/personal hygiene products to ensure adequate basic needs are met of all students, faculty, and staff.  The Campus Cupboard and Clothes Closet is located in the ‘CK One’ space in Rose Hall 140 (in the corridor section between Wood and Rose Halls). Students can email to schedule a time to get items they need in a comfortable and safe atmosphere.

Move-Out Day is Approaching

All current housing contracts for the 2020-21 academic year end on Saturday, May 15 at 4:00 p.m. Students are required to vacate their accommodations by this date and time otherwise a $50.00 improper check-out fee will be assessed. Students who are graduating and may require more time to move out need to contact the Office of Residence Life by May 12, 2021 by calling 920-465-2040.

We respectfully ask that each resident have no more than one other person assist them in moving out and everyone will be asked to follow all university policies and CDC guidelines related to COVID-19 throughout the move-out process.

We respectfully ask that you have no more than one other person assist you in moving out and continue to follow all university policy and CDC guidelines related to COVID-19 throughout the move-out process.

It is acceptable to park near entrances during move out.  Be sure not to double park or block walk ways or access to the building.

Move Out Steps:

    1. In order to avoid cleaning charges, students must clean their room or apartment thoroughly. This includes but is not limited to cleaning all surfaces, walls, furniture, medicine cabinet, appliances, cupboards and countertops (if applicable), toilet, shower, vanity/sink, and the bathroom floor. Carpeted areas must be vacuumed and the vinyl or tile floor areas must be mopped.   For a detailed checklist of cleaning responsibilities, please see:
    2. Remove all belongings from housing before leaving; check all drawers, closets, etc. Items left behind will be disposed of after 30 days and students may be charged removal fees.
    3. Mailboxes need to be emptied and all packages picked up. We do not keep packages for students who do not live on campus over the summer. Mail forwarding information also needs to be completed before departure, even if the student is returning in fall.
    4. The final step in the process is for your student to complete the online Express Check-out process by visiting the housing web site. Students who do not check out of their room or apartment will be assessed an improper checkout fee of $50.00.

After departure Residence Life staff members will be inspecting living spaces for damages caused by residents.  It is important to clean and take care of the living space to avoid damage or cleaning charges at departure.  On the express check-out form, students may list damage done by the resident and damage done by other occupants.  This information is used as part of the damage appeal process so the more information that is listed the better an appeal can be evaluated.

Our goal is to minimize charges to students by providing detailed instructions and having Resident Assistants work with your student. If your student has questions, please direct them to the Office of Residence Life or their Resident Assistant.  Any check-out fees that are assessed will be applied to student SIS accounts by June 18 and an e-mail will be sent with a brief description of charges.

Questions may be directed to the Office of Residence Life by calling (920) 465-2040, emailing or have your student stop by our office.

From the Director

Well, that was interesting! This phrase comes to mind as I reflect upon the end of a very unusual academic year. I would guess that your UWGB student is looking back on these last several months with the same thought. How could this year have been anything but a blur? Your student likely managed the rigors of a full-time academic course load, made friends, sought out employment, got involved in activities/organizations, AND dealt with the stressors of doing it all during a global health crisis. I’m quite sure that Covid was not a part of their vision when they imagined their college experience. In the end, I hope they’ve created many happy memories to take with them into the summer and carry with them great expectations of what is to come.

As I sit down to write this, our office is in the midst of the re-contracting process for the 2021-2022 year. By the looks of things, campus living spaces are filling quickly. It’s obvious that our students are looking forward to returning to a more normal lifestyle come fall. If your student was undecided about living on campus next year and up until now has passed on the opportunity to sign a housing contract – there’s still time. Contracting can happen at any time between now and the start of the fall semester. The contracting process can be accessed here or we’d be happy to provide further instruction by calling our office at 920-465-2040. We’ll do what we can in order to ensure your student has a bed on campus come August.

I want you to know what a pleasure it’s been to serve you and your student. For many of you, I know your student’s transition to college was not without challenge. Thank you for supporting them from home and know that we did our best to offer up assistance and campus resources as needed. Together we made a good team! This year was more challenging than most, but I’m proud of your student for opting to remain on campus, following Covid protocols and showing great persistence. As we gratefully return to normalcy by fall, we’ll not soon forget this unprecedented and challenging year. If your student is graduating this May – congratulations! If they are choosing to move off campus – please let them know we’ve got a place for them if they opt to come back to housing. If your student is returning to campus housing next year – thank you for your support and we’ll connect with you in the fall.

Enjoy your summer!

Gail Sims-Aubert
Assistant Vice Chancellor for Inclusivity & Student Affairs

Re-Contracting for 2021-2022 Housing

It is that time again! Students who currently live in housing will soon need to decide if they are living on-campus for the 2021-22 academic year.

This year has definitely been a unique and challenging year. We are working hard to provide the residential experience your student expects in 2021-2022.

If your student has moved home or off campus during the pandemic, we will defer the student’s housing deposit to fall of 2021, and your student will be able to participate in the Room Selection process held March 22-26, 2021.

Students who choose to return to housing next year will be able to take advantage of the following:

    • Safe and conveniently located housing which includes high-definition cable television and wired/wireless high-speed Internet access in every room.
    • Living in close proximity to a variety of university programs, services, and leadership opportunities that contribute much to their experience as a UWGB student.
    • The option of retaining their room or apartment for the upcoming academic year.
    • Staff who provide programming and other engagement experiences, and who foster a strong and connected community.

The re-contracting process opened on Monday, November 16 and ends on Wednesday, March 17 at 11:59PM. On March 22 – March 26, students who have contracted will be able to select their apartment or residence hall room. The time and date for students to select their room or apartment is determined by a student’s number of semesters on campus and academic credits earned.

Regardless of accommodation type, students enjoy the following amenities: private bathrooms, furnished rooms and apartments, high-speed internet access including Wi-Fi, high definition cable television service, and laundry facilities in each building.

We are very optimistic that the 2021-2022 year will be more near normal than this past year. We hope that your student has had a positive living experience on campus, and chooses to return to campus housing for another year. Many of our students remain on campus through graduation due to the variety of living options, and the many opportunities to grow and learn in a residential setting.

If your student has questions about the re-contracting process, please have them visit the Office of Residence Life, call (920) 465-2040, email or visiting our web site.

Need Repairs? Is the Snow Slowing You Down?

As your student settles back in after the break please remind them to report any maintenance concerns and repair needs early and often regardless of how small they seem.  Maintenance requests can be submitted online through myResLink or by calling the Community Center Front Desk 24/7 at 920-465-2040.  Students are not charged for repairs unless there appears to be intentional damage, or failure to report early which results in additional damage.  Reporting repair needs early will also make the depart process easier at the end of the semester.

We are in the heart of the winter season in Green Bay which means we will continue to experience more snow and ice.  Students can report excessive snow and ice to the Community Center Front Desk 24/7 at 920-465-2040 so the information can be shared with the appropriate person.

Second Semester COVID Testing Plan

As we prepare for the spring 2021 semester, it will be important that your student make plans to resume the weekly Covid testing regimen as required by the University of Wisconsin System (UWS). UW-Green Bay was quite successful during the fall semester in regard to utilizing surveillance testing to keep campus infection rates to a minimum. Your student’s consistent dedication to keeping themselves and one another virus-free is what is allowing the University to maintain an in-person presence.

Beginning Monday, January 25, 2021, the regular testing schedule resumed. Weekly reminders will be sent, but housing residents are asked to make every effort to test on the dates assigned when possible.

The testing center will be available 7:00AM-4:00PM, Monday through Thursday. If your student’s assigned day of the week does not accommodate their personal schedule, they can opt to complete testing on Fridays, as the testing center will be available from 8:00AM-Noon or simply schedule on another day of the week as availability allows.

It is crucial that everyone takes the steps necessary to keep our campus community safe. If your student has questions, please have them reach out immediately to the Office of Residence Life at 920-465-2040 or

Student Resources for Success

Now that your student has completed their first semester and has begun second semester classes, you may be wondering about what campus resources to assist with your student’s academic success.

Student satisfaction and success research suggests that students who are satisfied with their university experience tend to perform well in college. Factors that contribute to student success include connecting with others, utilizing faculty office hours, getting involved in activities and events, staying healthy, and taking advantage of campus resources.

Some examples of important campus resources include the Dean of Students Office which provides support to students in the event of absences from class, crisis intervention, illnesses, bereavement support and notification of instructors in the event of absence from class, and personal safety.

Other examples of campus resources include Academic Advising which provides personalized developmental advising to first-year, new transfer, and undeclared students. Through one-to-one and group sessions, students receive information and support to help them become good decision-makers and managers of their academic career. Another campus service commonly used by students is Tutoring Services offering one-to-one and group tutoring services for a variety of courses.

The Wellness Center offers on-campus counseling and health services including free counseling services by licensed professional counselors and limited psychiatric services. The center also offers access to nurses for minor illnesses, vaccinations, and much more.

Silver Cloud is now available to UW-Green Bay students, faculty and staff. This confidential online mental health tool is available to the  UW-Green Bay community at no cost. Users will receive immediate access to programs that will assist with the management of things such as stress, anxiety and depression. Although Silver Cloud us not a replacement for traditional counseling, its’ modules offer information, tips and interactive activities to assist in the management and understanding of one’s emotional well-being.

If your student is someone who copes with mild to moderate mental health issues, this tool can provide the support and guidance they will need to help them through life’s day-to-day stressors and will provide techniques that can help sustain you between counseling appointments. If your student would like to speak to someone directly about this service, please contact the The Wellness Center at 920-465-2380. See more about Silver Cloud.

Finally, the Office of Residence Life employs four Area Coordinators (ACs) each supervising the Resident Assistant Staff in an “area” of residence hall and apartment buildings. Our goal is to provide guidance and advisement to students who need a Resident Assistant or Area Coordinator’s assistance, and to make appropriate referrals to campus offices and services. Students may schedule an appointment with their Area Coordinator by contacting the front desk of the Office of Residence Life, (920) 465-2040.

Making the Most of the College Experience

Living on campus has many benefits that enrich the university experience and impact student lives.  Students who live on campus tend to be more involved in campus activities, earn better grades, and are more likely to graduate than their peers who live off campus.  Students also report that living on campus provides an opportunity to meet new friends, get help with coursework, and live near resources.

Some strategies you can discuss with your student to enhance their success are described in the remainder of this article. It is never too late to have these conversations!

Getting Involved in Campus Life

There are many on-campus events and activities for your student.  During the current pandemic, extra precautions are being taken to ensure student safety at these events, while still providing meaningful interactions and experiences for students. Resident Assistants (RAs) plan activities in each building and promote student participation in larger campus events. Participation helps promote a sense of belonging, will help your student meet other students, and learn new things. Students who are involved in campus life report being more satisfied with their college experience.  Ask your student if they are attending any events or activities.

Help Your Students Develop a Budget
For many students, this may be a “first” time they are truly in charge of their own spending. Many are not very good at stretching their money between paydays, not to mention, the entire semester! Discuss developing a budget with your student and assist them in doing so. Have periodic detailed conversations (weekly or monthly) about how they are doing with their finances. Many students go to fast food places or have food delivered to them, which is more expensive than learning to make food at home or having a campus dining plan.

Sending a Student to College is An Adjustment for Families
Many of the parents we speak with mention this adjustment. Parents may under-estimate the sense of “loss” they feel when sending a student to college for the first time. This is a normal transition. Encourage your child to engage in their experience and reach out to meet people on campus instead of coming home every weekend. Students need your support to make their own decisions while at college.

Discuss How Often Your Student & You Will Talk
Students need to be responsible for their own decisions at college. Consider stepping back just a little to let your student learn to work things out for themselves. Yet, don’t step back too far that they feel you have abandoned them.

One parent suggested using FaceTime or Skype to communicate because one can notice non-verbal and verbal cues to how your student is doing. Don’t be discouraged if you don’t hear from your student as often as you would like. This is most likely a good sign that they are adjusting to college, meeting friends, and getting involved in campus life. On the other hand, don’t be afraid to reach out to your student if you haven’t heard from them in a while. If you talk with them about the expected frequency of contact, it may save both of you some frustration.

Anticipate What Coming Back Home Will Be Like For Your Student
Things may not feel the same for your student when they come home. They may change – their hair, their dress, their music, their expectations, etc. They may have a different type of friend group. Don’t be alarmed, this may be very good for them! Several parents have recommended leaving their bedroom as is, so they have a comfortable and familiar place to return home. You may want to discuss which “house rules” apply when they come home the first few times, now that your student is a young adult who has been living with different rules and expectations while at college.

Ask About Roommates
Having a roommate is most often one of the best and most positive experiences a student can have while away at college. For some students it can also a challenging experience. Ask your student about their roommate relationships. Offer tips and advice about adjusting to a new roommate. Please encourage them to speak with their student Resident Assistant if they have any issues with their new roommate and not to wait too long. They are also welcome to speak with the professional staff member who oversees their building, the Area Coordinator.

Encourage Your Student to Use Campus Resources
There are many offices and people who are here to help students. Encourage your student to use campus resources such as the Dean of Students Office, Counseling and Health, Academic Advising, and the Office of Residence Life, just to name a few. Contact information can be found on the University’s web site using the directory.

Encourage Your Students to Use Faculty Office Hours
Faculty have scheduled office hours which are available for student visits and questions about assignments, course content, and just establishing a positive relationship with faculty and instructors. During the pandemic, many faculty are hosting these hours virtually, which makes them even easier to connect with!

We Are Here To Help!
You may contact the Office of Residence Life, (920) 465-2040,  with questions.  Although we are not able to share private information, a question you can ask is “if a student is in need of help regarding a particular issue, what would you recommend they do?”


UWGB Parents and Families

Happy New Year! I hope 2021 is treating you well thus far, and that everyone remains in good health. As for those of us in Residence Life, we’ve missed our students over Winter Break and are so happy to have them back on campus. I fully recognize that all of us continue to feel impact from the persistent global health crisis. However, I take great comfort knowing that our campus infection rate remained very low throughout the fall semester. This achievement was the result of your students leading socially responsible lives, and our ability to perform weekly surveillance testing and to isolate positive cases. These practices will continue this spring. Additionally, UW-Green Bay, in partnership with Prevea Health, has opened a vaccination clinic in the Kress Events Center. A year ago, I would never have imagined that these are things that I would count among my blessings, but recognize how fortunate we have been to have ample resources at our fingertips, thus allowing us to maintain a healthy environment.

As we pull together to end this pandemic, I for one will continue work to be able to resume normal practices and provide an environment where your students can engage with one another, attend traditional campus events, involve themselves with a variety of organizations and simply be able to gather in mass. This last year has stunted so many of our services to the students. Please know that we are spending our days planning for a safe shift back to ‘business as normal’ for the fall of 2021. So, if your student has questions about whether or not they want to live on campus again for the next academic year, I want you to know that I am dedicated to building back the campus experience your students expected to have when they signed their first housing contract. We are in the midst of our re-contracting process right now, so encourage your student to contact Residence Life or myself should they have questions about the new contract period. I can be reached at 920-465-2040 or

For now, we need to stay the course by following health/wellness guidance, and by supporting your student through the end of the pandemic by helping them focus on their social well-being and providing academic support. Over the winter break period, students received their fall semester grades. For some, that was a reason to celebrate, but for many others it was likely a time to reflect on an academic performance that could have been better managed. For those of you working with a student in that situation, there are valuable resources that can assist them in being successful. Again, I encourage you to reach out if there’s anything I can do to assist you or your student this spring. We’re not only here to provide housing; we’d like every opportunity to partner with you to ensure for your student’s overall success. I look forward to hearing from you!

Until next time…stay healthy and well,

Gail Sims-Aubert
Assistant Vice Chancellor for Inclusivity & Student Affairs
Director of Residence Life

Is Your Room Ready for Winter?

Housing Resident,

With the cold weather upon us, the Office of Residence Life reminds you to close your windows in your room and/or apartment. Windows left open can cause broken water pipes, and can lead to damage charges.

Here are the top 3 ways you can prepare your room and/or apartment for Wisconsin winter temperatures!

      1. Make sure the storm window is closed to prevent excess cold air from entering the room.
      2. Keep the window(s) closed and do not place a fan by the window.
      3. Submit a maintenance request online or by calling the Community Center front desk at (920) 465-2040 to report any issues in a timely fashion.

The thermostats are set to approximately 68 degrees, but will vary from 67 degrees to 72 degrees depending on where the system is in the heating cycle.  Students should not open windows to regulate heat because it the temperature drops too quickly pipes can freeze.  The person who left the window open is held responsible for damages so it is important to keep windows closed and let the room maintain a consistent temperature.

If you are experiencing issues please report it immediately!  You should also report issues with exterior doors that are beeping or not latching completely because of ice buildup.  We want to keep the buildings comfortable and also help ensure the safety of residents.