GBIT Tips & Tricks: OneDrive

OneDrive is a useful tool for saving data to your own personal cloud available to all faculty, staff, and students at UWGB. OneDrive is encouraged to be the primary way data is saved, as it is “in the cloud” and therefore not saved locally. Saving locally can cause data loss in the event of a hardware failure, unplanned restart, or necessary software update. OneDrive helps prevent that risk. Here are some tips and tricks to use common features of OneDrive, and links to the GBIT Knowledgebase for more information.

Logging In

1. Log into the Office 365 Portal by navigating to https://portal.microsoftonline.com/.
2. Sign in using your full UWGB email address.
3. After being redirected to a UWGB login page, sign in using your UWGB login information.
4. For more information, please navigate to the OneDrive User Guide KB (https://uknowit.uwgb.edu/91061) in the GBIT Knowledge Base document system.

Uploading Files or Folders to OneDrive with Microsoft Edge or Google Chrome

1. While in OneDrive:
   1. Select “Upload.”
   2. Select “Files” or “Folder.”
2. Select the files or folder you wish to upload.
3. For more information, please navigate to the OneDrive User Guide KB (https://uknowit.uwgb.edu/91061) in the GBIT Knowledge Base document system.

Uploading Files or Folders to OneDrive with Other Browsers

1. Select “Upload.”
2. Select the files you want to upload.
3. Select “Open.”
4. If you don’t see “Upload > Folder,” create a folder, and then upload the files to that folder.
5. For more information, please navigate to the OneDrive User Guide KB (https://uknowit.uwgb.edu/91061) in the GBIT Knowledge Base document system.

Saving a File to OneDrive

1. From within the Office application you’re using, select “File.”
2. In that File menu:
   1. Select “Save a Copy.”
   2. Select “OneDrive – Personal.”
3. Select “Enter file name here,” and enter a name of your choice.
4. Select “Save.”
5. For more information, please navigate to the OneDrive User Guide KB (https://uknowit.uwgb.edu/91061) in the GBIT Knowledge Base document system.

Creating a Document from UWGB OneDrive

1. Select “New.”
2. Choose the type of document you wish to create.
3. For more information, please navigate to the OneDrive User Guide KB (https://uknowit.uwgb.edu/91061) in the GBIT Knowledge Base document system.

Creating and Saving a Document from an Office Desktop Application

1. To create a document, select “File,” then select “New.”
2. When you’re ready to save, select “File.”
3. Select “Save As.”
4. Select “OneDrive UWGB.”
5. Give the file a name and select “Save.”
6. For more information, please navigate to the OneDrive User Guide KB (https://uknowit.uwgb.edu/91061) in the GBIT Knowledge Base document system.

Sharing a File in OneDrive

1. Pick the file or folder you wish to share. You may pick multiple items and share them together.
2. Select “Share.”
3. Select one of the following options:
   1. People in UWGB with the link: Gives anyone in our organization who has the link access to the file or folder.
   2. People with existing access: Can be used by people who already have access to the document or folder. Use this if you want to send a link to someone who can already access the document.
   3. Specific people: Gives access only to the people you specify; these people must be in our organization. The people you specify will receive an email welcoming them to your shared document.
4. For more information, please navigate to the OneDrive User Guide KB (https://uknowit.uwgb.edu/91061) in the GBIT Knowledge Base document system.