HR Connect – Page 284 – News and Announcements from the Office of Human Resources

Instructions for Viewing Outstanding Required Compliance Training

As communicated in an e-mail dated 1/23/2018 and accompanying blog post, all faculty and staff must complete the following required compliance trainings:

Everfi/LawRoom trainings:

Introduced in Winter, 2018:
- FERPA Basics
- Touchstone: Tools for an Ethical Workplace
- Protect Children (EDU-WI)
- Injury and Illness Prevention (EDU)
Introduced in Spring, 2017:
- Preventing Harassment and Sexual Violence (if you are a supervisor the course will be titled “Supervisor Anti-Harassment and Title IX”)
- Checkpoint: Data Security & Privacy

Other compliance trainings:

Clery CSA Training (only required if designated as a Campus Security Authority – training on the Office of Public Safety web site).

In order to see what Everfi/LawRoom trainings are outstanding:

Log into Everfi/LawRoom utilizing the e-mail that was sent to you during the week of January 23rd or by going directly to the website at https://el.lawroom.com/login.asp.
Select “My Courses” from the menu on the left side of the page.
You will then see any open course assignments (see below for example):

This view will show all outstanding courses and their due dates. If a course does not appear in this list, please check your completed courses, as it is likely the course has already been completed. Faculty and staff must complete all required compliance trainings by Friday, June 15, 2018 in order to be eligible for a proposed FY 2018-2019 pay plan. Please see the Compensation and Pay Plan Policy for additional eligibility requirements.

Please contact Human Resources at hr@uwgb.edu or (920) 465-2390 with any questions and/or to request a reasonable accommodation.

Save the Date! America Saves Week February 26 – March 3, 2018

Saving is possible!

We all agree that saving is a good idea. That’s the easy part. Figuring out how to manage your expenses so you can save, or save more? That may not be so easy. America Saves Week is your opportunity to commit—or recommit—to saving for today and for later in retirement. Saving is more than just a good idea. It’s possible!

America Saves is a national campaign that encourages individuals and families to assess their savings and take financial action. This is a great opportunity to expand your financial knowledge and set some new savings goals.

The University of Wisconsin is promoting the America Saves Week campaign. In the upcoming weeks be on the lookout for in-person workshops, interactive webinars, videos, handy tips and information on saving and financial wellness. Look forward to more information as we encourage savers – or potential savers – just like you to set a goal, make a plan, and save automatically.

Pursuing your financial goals, that’s what saving—and America Saves Week—is about.

Source: UW System Human Resources

Well Wisconsin Program Incentive Updates

Employees and spouses currently enrolled in the State Group Health Insurance plan are eligible for an annual $150 wellness incentive (administered by StayWell). Below are updates to the 2018 Well Wisconsin program as well as an update on previously communicated changes to the 2019 program.

2018: In addition to completing the health screening and health assessment, a Well Wisconsin Well-Being activity will also be required in 2018 to earn the $150 wellness incentive. A few examples of well-being activities are: Million Steps Challenge, 21 Day Meditation Experience and Self-Directed Coaching. More information about the Well Wisconsin Well-Being activities is available on the StayWell website. To earn the 2018 incentive, one Well Wisconsin Well-Being activity, the health screening and health assessment must be completed and submitted to StayWell by October 19, 2018.

2019: Changes to the wellness incentive structure were considered in 2017. One consideration was to provide a premium differential instead of the current wellness incentive $150 gift card. It has been decided that a change to a premium differential will not take place for 2019. This option will continue to be explored by the Department of Employee Trust Funds (ETF).

For additional information on the Well Wisconsin program and how to receive your $150 incentive in 2018, visit https://wellwisconsin.staywell.com or contact the StayWell HelpLine at 800-821-6591. Throughout 2018, StayWell will send emails and home mailers to employees with information about the program.

Source: UW System Human Resources

Income Continuation Insurance Deferred Enrollment Available Through March 1, 2018 for Eligible Employees

The Income Continuation Insurance (ICI) program is an ‘income replacement’ benefit plan that replaces up to 75% of your gross salary if you are unable to work due to a short or long-term disability.

If you are not currently enrolled in ICI, you may be able to enroll during the Annual ICI Deferred Enrollment opportunity through March 1, 2018. If you are currently enrolled in the ICI plan and have Standard ICI coverage, you may be eligible for Supplemental ICI coverage. Eligible employees were notified by email on January 19 from the UW System HR (uwsystemhr@uwsa.edu) email address.

Please see the Income Continuation Insurance section of the UW System Employee Benefits website for more information regarding eligibility and income continuation insurance benefits.

To apply for coverage through the Deferred Enrollment opportunity, you must complete an Income Continuation Insurance Application (ET-2307) and return it to your human resources office on or before March 1, 2018. ICI coverage elected through deferred enrollment will be effective April 1, 2018.

If you have questions, contact Payroll & Benefits at payrollandbenefits@uwgb.edu or (920) 465-2390.

Source: UW Service Center

Spring F.A.S.T. (Faculty and Staff) Meal Plans & Payroll Deduction

FAST Meal Plan options using payroll deduction for Spring 2018 has arrived. This opportunity is open through February 9, 2018 for post-tax deductions from your payroll starting March 1st.

Please complete the form found here: FAST Meal Plan Deduction Request – to enroll in a meal plan.

Some details you might like to know about as you decide to enroll in a plan:

Chartwells is again sponsoring $50 in FAST Points for all FAST 75 plans (they are also sponsoring $25 and $15 on the FAST 50 and Fast 200 plans respectively)
All new FAST 75 Plans include a mug for free refills of coffee and soda through May 10, 2018
All previous FAST 75 Plan customers who purchase a FAST 50 or FAST 75 plan will receive a mug for free refills of coffee and soda through May 10, 2018
If you were a previous FAST 75 Plan holder, you can reuse your old mug and save $10 on the FAST 75 plan or FAST 50 plan
Reusable To-Go containers are available for all plan holders so you can create your own “Takeout” meal from the Marketplace inside Leona Cloud Commons

Please contact either Rick Warpinski at warpinsr@uwgb.edu or Tammy Olp at olpt@uwgb.edu with any questions.

W-2 (Wage & Tax Statements) Now Available Online; to be Mailed by January 31, 2018

The 2017 W-2 Wage and Tax Statements are now available online in the MyUW Portal. Launch the Payroll Information module and click on the Tax Statements tab. Paper copies of the W-2 will be mailed via U.S. mail by January 31, 2018.

A printed W-2 from the portal is a valid document for tax filing. However, employees filing a W-2 printed from the portal, must write their Social Security or Individual Tax Payer Identification number in the “a” field at the top of each Form W-2 section. Social Security and Tax Payer Identification numbers were removed from the online W-2 statements to increase the security of sensitive online information.

Some employees will also receive additional tax forms from the University (Examples: 1095-C, 1042-S, Fellowship/Scholarship Letter).

The 1095-C Form will be mailed via U.S. mail to employees in early February and available on the portal by mid-February. All UW employees who were full-time for some or all months of 2017 will have a 1095-C to document that health insurance coverage was offered to them. Employees will need the 1095-C as part of their documentation requirement when filing 2017 taxes.
The 1042-S Forms will be available by March 1, 2018 in the Glacier Online Tax Compliance System for those who chose the option of electronic delivery; others will have them mailed to their home address. The 1042-S Forms will be posted on the portal after March 17.
The Fellowship/Scholarship Letter will be mailed to the employee’s home address.

Filing Your Taxes

Employees should use their W-2 Form, not their final 2017 earnings statement, to file taxes. Some employees have had adjustments made to their 2017 taxable earnings since the last 2017 payroll was paid. These employees may have an additional earnings statement generated reflecting these adjustments. These adjustments will already be reflected on the W-2 Form that the employee receives.

The Internal Revenue Service (IRS) will begin accepting returns on January 29, 2018 for the 2017 tax filing season. Employees may want to consider filing their return as soon as all necessary tax forms are received to minimize the chance of a fraudulent return being processed using their Social Security number, or Individual Tax Payer Identification number. More information is available on the IRS website.

Additional Resources: W-2 Explanation, W-2 Overview and Earnings Statement Comparison

Contact Payroll at payrollandbenefits@uwgb.edu or (920) 465-2390 with any questions.

Source: UW Service Center

Recently Approved New and Revised UW-Green Bay Policies

The Chancellor’s Cabinet has recently approved the following new and revised policies. All of these have been published on the University Policy Website:

New Policies:

Alcohol and Controlled Substance Policy: The responsible and respectful use of alcohol and legal drugs is at the heart of the University’s efforts to educate and inform our campus community about alcohol and drugs. The university works to minimize the disruptive influence of alcohol and drugs. This policy applies to all on campus activities or events, as well as university sponsored events, on or off campus, and includes both students and employees.

Compensation and Pay Plan Policy: This document presents policies for determining starting pay, hourly rate upon movement to a new position or job, promotional pay, and guidelines for setting the rate for temporary and project appointments. This policy also includes guidelines for pay plan, temporary base adjustments, salary adjustments during interim appointments, salary adjustments within a title, overtime, compensatory time, and other pay components specifically created for non-exempt university staff.

Responsible Service Policy (Alcohol): Alcohol service and consumption may occur in a number of settings at the University of Wisconsin – Green Bay. Differentiation has been made between private and public service of alcoholic beverages. Private service includes use at a private party, reception, or other event by which the individuals in attendance is limited. Public service includes serving alcohol at an event open to all members of the campus. Whenever alcohol is sold or served at a private or public event on campus, it shall be done applying the restrictions set forth in this policy.

Revised Policies:

Recruitment and Hiring Policy: The purpose of this policy is to facilitate recruitment and hiring of highly qualified employees in a manner that is fair, efficient, and effective. The intent is to incorporate current best practices and legal requirements, protect the University’s fiscal and personnel resources, and present the University positively to potential and actual applicants.

Workplace Conduct Policy: UW-Green Bay has general expectations for professional conduct by employees, volunteers, and those acting on behalf of the University. This policy outlines the expectations of proper conduct and behavioral standards and provides general guidelines for disciplinary action related to expectation violations.

Please feel free to contact the Office of Human Resources and Workforce Diversity at hr@uwgb.edu or (920) 465-2390 with any questions.

UW-Green Bay Required Compliance Trainings

In order to fulfill our mission and comply with federal, state, and UW System requirements, all employees are required to complete online compliance and education programs. As communicated by e-mail on 1/23/2018, the following newly introduced compliance trainings must be completed by all faculty and staff:

FERPA Basics: The Family Educational Rights and Privacy Act (FERPA) has two objectives: 1) Protect the privacy of education records, and 2) Ensure students have a right to review and request amendments to their educational records. FERPA applies to all colleges and universities that receive federal funds, and establishes rules to limit access to students’ personally identifiable information and how it may be used. This course will help you gain a better understanding of the issues to consider when handling or disclosing education records, and the FERPA rules that apply in situations you may face in the course of your work. This training will take approximately 30-40 minutes to complete.

Touchstone: Tools for an Ethical Workplace: As a part of the campus community, you have a stake in maintaining an ethical workplace culture at UW-Green Bay. This course will discuss a basic foundation for ethical action in the modern workplace and give you the tools to act on ethical decisions, even if you are under pressure to do the opposite. This training will take approximately 30 minutes to complete.

Protect Children (EDU-WI) – Executive Order #54 (relating to the supplemental mandatory reporting requirements of child abuse and neglect) provides that all University of Wisconsin System employees are mandatory reporters and must be able to identify and report suspected child abuse and neglect. Please refer to UW-Green Bay’s Policy on the Reporting of Suspected Child Abuse and Neglect for more information. This course will assist you in recognizing the signs of abuse and predatory behavior and learn how to report reasonable suspicions in compliance with the executive order. Employees who have already completed this training in Everfi/LawRoom (those newly hired since May 2017) will not be required to complete it again at this time. This training will take approximately 30 minutes to complete.

Injury and Illness Prevention (EDU) – Everyone has a stake in maintaining a safe workplace. This course helps colleges and universities promote a safe workplace, prevent injuries and illnesses, and reduce accidents by giving all employees the agency to think and to prepare. This training will take approximately 20 minutes to complete.

By Friday, January 26, 2018, employees will receive an e-mail from “University of Wisconsin-Green Bay” with the subject line “UW-Green Bay Required Trainings”. This e-mail will include information necessary to complete the trainings. These trainings are self-paced, allowing you to come and go as you please until course completion. If you have issues accessing or completing the courses, please contact Human Resources at hr@uwgb.edu or (920) 465-2390 for technical support.

As part of the recently published Compensation and Pay Plan Policy, in order to be eligible for the Board of Regent approved pay plan or other pay adjustments, employees must have completed all required campus compliance trainings, including the previously released required campus compliance trainings: “Preventing Harassment and Sexual Violence” (if you are a supervisor the course will be titled “Supervisor Anti-Harassment & Title IX”) and “Checkpoint: Data Security & Privacy”. In addition, if you are designated as a Campus Security Authority, you must complete the Clery CSA Training on the Office of Public Safety web site. Faculty and staff must complete all required compliance trainings by Friday, June 15, 2018 in order to be eligible for a proposed FY 2018-2019 pay plan. Please see the Compensation and Pay Plan Policy for additional eligibility requirements.

Please contact Human Resources at hr@uwgb.edu or (920) 465-2390 with any questions and/or to request a reasonable accommodation.

Winter Break Fitness Challenge – Final Week

During our third and final week of the Winter Break Fitness Challenge, there were 19 entries submitted by employees who exercised at the Kress! The slip drawn to win a prize for week three is Joan Schaller! Thanks to everyone who participated in this challenge and exercise at the Kress! Also, thanks to the Kress Events Center front desk staff, Jeff Krueger, and Aaron Maternowski for their help in making this challenge happen!