FLSA Updated Threshold Implementation- December 1, 2016

Various sessions were held earlier this month to communicate the implications of the U.S. Department of Labor revised provisions of the Fair Labor Standards Act (FLSA) salary threshold. For reference, both sessions can be accessed below. Below is a recap of several action items to consider as the December 1 implementation date approaches:

Supervisors (Recorded Supervisor Session):

  • Provide employees with expectations for time reporting and work hours.
  • Be aware of the bi-weekly payroll schedule and the dates that both timesheets are due and hours need to be approved.
  • Define pre-approval process for overtime/comp time. Understand what your departmental stance is for OT/Comp.
  • Review guidelines for comp time (UW-Green Bay Compensatory Time Policy).
  • Ensure compensatory time doesn’t inhibit vacation/personal holiday use.
  • Evaluate work responsibilities if necessary and determine any adjustments that need to be made.
  • Discuss and define for your department:
    • Standard work hours and expectations
    • Work at home- what is acceptable and/or expected
    • Break and meal periods
    • Training, travel time, work while traveling
    • Volunteering

Employees (Recorded Employee Session):

  • Direct Deposit– if you currently have multiple accounts, you may need to adjust the amount/percentage of payroll being deposited now on a biweekly basis.
  • W-4 withholdings– if you currently have certain amounts setup for withholding, you may want to consider revising for the updated biweekly payroll period.
  • TSA 403(b) Plans– elections that were setup to take monthly will still be taken biweekly unless a new Salary Reduction Agreement is completed.
  • Wisconsin Deferred Compensation- elections that were setup to take monthly will still be taken biweekly unless a change request is completed or by contacting WDC directly at 1-877-457-9327.
  • Any employee garnishments will be reviewed and re-distributed by the UW Service Center.

Our office will be sending out detailed instructions on the timesheet entry and approval process as we get closer to December 1st.

If you have questions, please contact Human Resources at (920) 465-2390 or hr@uwgb.edu. If you are interested in a meeting regarding specific situations related to your department, please contact Melissa Nash at (920) 465-2103 or nashm@uwgb.edu.

Policy on Paid Leave Bank and Vacation Cash Payouts

As communicated recently, UW Green Bay has developed a policy on Paid Leave Bank and Vacation Cash Payouts.  This policy has been developed based upon recently implemented changed by UW System to the accounting process for ALRA & Sabbatical leave payouts.  In an effort to reduce the fiscal and operational impact to departments while establishing a consistent administration of accumulated paid leave bank and vacation payouts.

Please review the full policy and notable highlights below:

Upon Hire
Employees hired to UW-Green Bay from other agencies shall have all accrued leave paid out by the prior employer.

Movement
Internal: UW-Green Bay employees moving from a leave eligible position to another leave eligible position will retain all accrued leave and transfer this to the new appointment.

External: UW-Green Bay employees moving to another agency of the state or UW System employer shall transfer all leave accrued to the new leave-eligible appointment at the approval of the new employer.  If not accepted by the new employer, any accrued/banked leave shall be paid out as a lump sum on the final payroll with UW-Green Bay.

Resignation/Retirement
Effective November 1, 2016, employees who resign or retire from UW-Green Bay will end their employment on the last day physically worked.  Any remaining accrued/banked leave will be paid out as a lump sum on the final payroll.

Current employees who submit a resignation notice no later than December 31, 2016 will be eligible for limited continuation of the current practice regarding payroll extension through the use of banked leave (ALRA/sabbatical), vacation and vacation carryover so long as the requesting employee’s last day on payroll is not later than June 30, 2017.

Please contact Human Resources with any questions on this updated policy.

 

Kroc Center Corporate Membership

kroc-center

 

 

 

 

 

We are super excited to announce that the UW system is now a Corporate Partner of the Kroc Center.

Any UW staff member and their households can now qualify for a waived registration fee when becoming a Kroc Center member, which save $35.  Additionally, all new members from the UW system also receive a 15% discount on the monthly membership fees.  We also offer other discounts for our new members, as well as other benefits for the companies that partner with us.

Please review more on these benefits at:: http://www.gbkroccenter.org/corporate.html

Below are other links that you could find helpful as well:

http://www.gbkroccenter.org

http://www.gbkroccenter.org/about.html

http://www.gbkroccenter.org/membership.html

http://www.gbkroccenter.org/classes.html

Welcome Matthew Nieman!

matt-niemanMatthew Nieman was welcomed by Outreach and Extension on September 19, 2016, as a University Services Program Associate.

Matthew previously worked for the Oshkosh Area Community Foundation. He earned his Bachelor’s Degree in Business Administration, with an emphasis in Marketing, from UWGB in 2014.

He is a huge supporter of the Milwaukee Bucks, and his hometown is Oshkosh, Wisconsin.

Welcome, Matthew!

Student Work Study Awards

Federal work study award confirmation emails were sent to eligible students who did not have active employment positions just before the fall semester began.  Potential supervisors of work study students should be aware that some students declined or had their award cancelled due to receipt of other aid since these forms were emailed.  Students can always locate the most up-to-date information about their work study award in the Student Information System (SIS).

Work study awardees, including those without earnings, are emailed a biweekly balance report after payroll is processed.  Students can forward these messages to aid you in verifying individual award amounts and tracking departmental student employee budgets.  More information about monitoring work study awards is available on the Student Employment website. 

Supervisors are encouraged to list all student employee positions in the Phoenix Recruitment Online (PRO) system.  Employers may post directly in PRO, complete an online Job Posting form, or email details about the job to studentemployment@uwgb.edu 

Please direct any questions about the work study program to the Office of Financial Aid and Student Employment (studentemployment@uwgb.edu or 920/465-2556). 

 

Supervisory Leadership Certificate Program

Human Resources is pleased to announce the continuation of a certification opportunity targeted to UW-Green Bay supervisors.  The Supervisory Leadership Certificate Program is a collaboration between the Wisconsin Small Business Development Center and Human Resources.  The program is designed to help supervisors build leadership skills, invest in their employees, and advance their department.  Each semester, five supervisors will be selected to begin this program.  Approximately $300 – $400 in expenses for course materials will be charged to the department. If funding is a barrier to participation, supervisors are encouraged to discuss alternative funding options with Division Heads/Area Leaders. Please review the program flyer for more information.

Please complete and submit the Supervisory Leadership Certificate Program Interest Form to your supervisor to express interest in participation. Supervisors should review and complete their portion of the form, and forward to the Area Leader no later than September 16th. Forms will be forwarded to the Position Review Committee for consideration and decisions made on attendees will be communicated to employees and supervisors by late September.

If you applied for the program last year and were wait-listed, there is no need to resubmit an interest form.  Your form will be continue to be included in consideration going forward. If you are no longer interested in participating, please notify HR by e-mailing hr@uwgb.edu

If you have questions about the Supervisory Leadership Certificate Program, please feel free to contact Human Resources at hr@uwgb.edu or (920) 465-2390.

2016 Inclusivity and Equity Certificate Recipients

Congratulations to the inaugural group of Level 1 Inclusivity and Equity Certificate recipients!

  • John Arendt – Environmental Management and Business Institute (EMBI)
  • Michael Casbourne – TRIO & Precollege
  • Stacie Christian – Inclusive Excellence and Pride Center
  • Joanie Dovekas – Residence Life
  • Nora Kanzenbach – Academic Advising
  • Mike Kline – Athletics
  • Jayne Kluge – TRIO & Precollege
  • Ann Larscheid – TRIO & Precollege
  • Jemma Lund – International Education
  • Melissa Nash – Human Resources
  • Lynn Niemi – Disability Services
  • Loretta Rafter – American Intercultural Center (AIC), Inclusive Excellence, and Pride Center
  • Lisa Schmelzer – TRIO & Precollege
  • Laura Sinclair – Financial Aid
  • Theresa Weise – Counseling and Health Center
  • Lia Xiong – TRIO & Precollege

These employees were honored at the annual UW-Green Bay Fall Convocation on August, 24, 2016.

In order to complete Level 1, the recipient has completed professional development coursework, community service, and self-study that has given them the knowledge and experience needed to respect and accept diverse individuals through personal behavior and communication.

For more information about the certificate program, please see the Chancellor’s Council for Diversity and Inclusive Excellence website or contact iecert@uwgb.edu.

 

2016 Fall All-Employee Training Series

You are invited to attend the 2016 Fall All-Employee Training Series, which will take place on September 19th – 23rd!  Come to learn about programs on campus you may not be aware of, discover helpful tips and resources available to you, and become knowledgeable about important campus policies and best practices. You are welcome to attend one, some, or all of the sessions.

Please register and indicate which session(s) you will be attending. These sessions will take place in the 1965 Room, Room 103, and Phoenix B of the University Union.  There is no cost to your department for you to attend.

For more information about the following sessions, please see the 2016 Fall All-Employee Training Series Flyer.

PLEASE NOTE: The time and date of the Affordable Care Act (ACA) Training for Supervisors has been adjusted.  It will now be held on Thursday, September 22, 2016 at 2:00 p.m. in the 1965 Room

MONDAY, SEPTEMBER 19, 2016 – 1965 ROOM:

9:30 – 10:30 a.m.                Starting Strong: Examining Student Employee Hiring Practices

11:00 a.m. – 12:00 p.m.      Qualtrics User Interface Redesign – Navigating the New Qualtrics Insights

1:30 – 2:30 p.m.                  WISDM/WISER Training

3:00 – 3:45 p.m.                  Introduction to the Updated Personnel Action (PA Form) – This session is applicable to admin support in academic units, department chairs, and PA preparers.

 

TUESDAY, SEPTEMBER 20, 2016 – ROOM 103:

9:00 – 10:00 a.m.                Required Response to Records Requests and Records Management

10:30 – 11:30 a.m.              Purchasing Policy, P-Card, Contracts, and Agreements

 

WEDNESDAY, SEPTEMBER 21, 2016 – 1965 ROOM:

9:00 – 10:00 a.m.                E-Reimbursements for Travel

10:30 – 11:15 a.m.              Introduction to the Updated Personnel Action (PA) Form – This session is applicable to admin support in academic units, department chairs, and PA preparers.

1:00 – 2:00 p.m.                  Wading through the MUC(K)

 

THURSDAY, SEPTEMBER 22, 2016 – 1965 ROOM:

10:00 – 11:00 a.m.              Planned 2 Perfection

1:00 – 1:45 p.m.                  Campus Connection Program

2:00 – 3:00 p.m.                  Affordable Care Act (ACA) Training for Supervisors

 

FRIDAY, SEPTEMBER 23, 2016 – PHOENIX B:

10:00 a.m. – 12:00 p.m.      Inclusivity and Equity Certificate Program – Workshop 1

1:00 – 3:00 p.m.                  Inclusivity and Equity Certificate Program – Workshop 2

 

Click here to register for participation in any of the above sessions.  We hope to see you there!

Flexible Spending Accounts (FSA) Update

The Flexible Spending Account (FSA) program allows employees to set aside money on a pre-tax basis to pay for eligible medical and dependent care expenses annually.  Employees decide how much to set aside and that amount is deducted from each paycheck before Federal, State and FICA taxes are calculated.  The FSA program is administered by TASC.

TASC has recently released a new Flexible Spending Account (FSA) Participant Guide.  This guide is available through the TASC portal, as well as on the UW System Administration website.  The Participant Guide includes details on each of the programs offered; Health Care FSA, Limited Purpose FSA, and Dependent Care FSA. The guide also includes information on reimbursement options, the TASC card, Carryover limits, and navigating the TASC Account website and Mobile App.