Category: Payroll & Benefits

November Payroll Processing Change for Employees Paid Bi-Weekly

The November A payroll period (10/30/16 to 11/12/16) has been moved ahead of its regular processing schedule, so we are requesting that employees paid on a bi-weekly basis submit their timesheets and absence requests by Friday, November 11th at 4:30 p.m.  Supervisors should review and approve timesheets and absence requests by Monday, November 14th at 11:00 a.m.  Please e-mail payrollandbenefits@uwgb.edu if you have any questions or concerns about the adjustment to this deadline.  Thank you for your help!

Benefits Open Lab Sessions

Do you have questions about your benefits, the Annual Benefits Enrollment period (10/17/16 to 11/11/16), or benefits changes for 2017?  Please stop in to an open lab in IS 1004 during the following times.  Benefits Specialists will be on hand to answer your questions and help you with the online eBenefits election process.

  • Wednesday, October 19th
    • 10:00 to 11:00 a.m
  • Monday, October 24th
    • 1:30 to 2:30 p.m.
  • Thursday, October 27th
    • 9:00 to 10:00 a.m.
  • Tuesday, November 1st
    • 3:00 to 4:00 p.m.
  • Friday, November 4th
    • 8:00 to 9:00 a.m.
  • Monday, November 7th
    • 2:30 to 4:00 p.m.
  • Wednesday, November 9th
    • 8:00 to 9:30 a.m.
  • Thursday, November 10th
    • 9:30 to 11:30 a.m.

Please contact payrollandbenefits@uwgb.edu or ext. 2390 with any questions.

 

Upcoming Legal Holiday Reminders

UW-Green Bay observes 9 legal holidays each year (click here for dates), in which the university offices are closed.  There are exceptions for instances when a legal holiday falls on an employee’s regularly scheduled day off (i.e. Saturday or Sunday), in which floating legal holiday is granted.  If the legal holidays of January 1, July 4, or December 25 occur on a Sunday, university offices will be closed on the following Monday in observance of the legal holiday.

Upcoming Floating Legal Holidays:

  • Christmas Eve (12/24) – employee’s may use floating legal holiday at their discretion, per supervisor approval.
  • New Year’s Eve (12/31)- employee’s may use floating legal holiday at their discretion, per supervisor approval.

Upcoming Legal Holidays observed on a Monday:

  • Christmas Day- will be observed with the campus closed on Monday, 12/26/16.
  • New Year’s Day- will be obseved with the campus closed on Monday, 1/2/17.

As a reminder, floating legal holiday may be used any time during the year it is earned.

  • University Staff employees must use the floating legal holidays during the calendar year it is earned, which means that both the Christmas Eve and New Year’s Eve floating legal holiday must be used by December 31, 2016.
  • Academic Staff and Limited employees must use floating legal holiday during the fiscal year it is earned, and will need to use these floating legal holidays by June 30, 2017.

Use of floating legal holiday should be reported as “Legal Holiday” on either your timesheet (University Staff) or absence entry (Academic Staff/Limited). Please review the instructions for entering a floating legal holiday: http://www.uwgb.edu/hr/documents/FloatingLegalHolidayProcess.pdf

Please contact Payroll & Benefits at payrollandbenefits@uwgb.edu with any questions regarding legal holidays.

 

 

SECC Statewide Annual Campaign

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The Statewide Employees Combined Campaign (SECC) annual workplace campaign begins Monday October 10th. You can make a pledge anytime between then and November 30, 2016.  The SECC Statewide is Wisconsin’s largest voluntary fundraising campaign and the only annual, cooperative, on-the-job campaign authorized to run at your workplace.  Thanks to your help, the campaign raised money for more than 400 participating charities. The campaign is online, making it easier for you to give and make a difference in your COMMUNITY and the WORLD.

The CHOICE is yours…

You decide:

• How you want to give – choose payroll contribution, cash or check.

• Where your dollars go – when you designate your gift to specific charities, only the charities you choose will receive money from you. Pick from more than 400 state, national and international charities.

If you would like to make a pledge:

• Go to www.seccstatewide.wi.gov

  • Click on the link for University employees
  • All University employees are pre-populated.  To login click on “Login Now” in the upper right hand corner OR click on “Log In” in the middle of the screen.
  • Log in using the following information:
    • Username:  Your university email address
    • Password:  “wi” + birth month + birth day. (example: wi0804)
  • Find out more information about the charities and decide who you would like to give to.
  • Follow the instructions on the website to complete your pledge.

For additional information, if you have any questions or if you would prefer paper materials please ask your coordinator or call 608.256.1066 extension 205.

 

Annual Benefits Enrollment (October 17 – November 11, 2016)

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The Annual Benefits Enrollment (ABE) period, October 17- November 11, 2016, is the only annual opportunity for eligible UW employees to make changes to most of their benefits unless they have qualifying event during the year.  The Annual Benefits Enrollment website (www.wisconsin.edu/abe) has been updated with information about 2017 changes.  Please keep in mind that this is not the full content yet- the full website will be posted by October 17th.  Employees are encouraged to check the ABE website regularly for updates.  We will also continue to provide updates on changes for 2017 as information becomes available. Changes made during the enrollment period are effective January 1, 2017.

October Payroll Processing Change for Employees Paid Bi-Weekly

The October B payroll period (10/02/16 to 10/15/16) has been moved ahead of its regular processing schedule, so we are requesting that employees paid on a bi-weekly basis submit their timesheets and absence requests by Friday, October 14th at 4:30 p.m.  Supervisors should review and approve timesheets and absence requests by Monday, October 17th at 11:00 a.m.  Please e-mail payrollandbenefits@uwgb.edu if you have any questions or concerns about the adjustment to this deadline.  Thank you for your help!

2017 Student Bi-Weekly Payroll Schedule

The 2017 Student Payroll Schedule is now available on our website:   

http://www.uwgb.edu/hr/documents/StudentBiWeeklyPayrollSchedule2017.pdf

As a reminder, the payroll schedule outlines hour limits to ensure compliance with the Affordable Care Act (ACA) and UW System policy changes that became effective January 1, 2016 for student employees.  As an update for this year, the 2017 calendar includes an additional pay period reduction for July A (6/25/17-7/8/17). Due to further clarification on eligibility requirements for ACA full-time employment, hours must be reduced for these two weeks to 20 hours per week in order to maintain compliance.  HR will send out reminders as the July A payroll approaches, but please take into consideration the hour limits as you plan your student’s work schedules.

 

Please contact Human Resources at 920-465-2390 or hr@uwgb.edu if you have any questions.